NC GS 110-90 · Violation

Name of Operation: PLEASANT GARDEN ELEMENTARY ACES PROGRAM Facility ID: 41001211 Consultant: ELIZABETH CHILDRESS Operation Type: Center Case Number: Visit Date: 2/19/2026 Number Present: 53 Completed Date: 2/19/2026 Age: From 5 To 12 Total Minutes: 180 Time In: 01:30 PM Time Out: 04:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. The last annual compliance visit was conducted on 03/21/2025. An Annual Compliance Monitoring Checklist for Centers checklist was used to note the requirements I monitored today. This DPI afterschool program currently operates with a Four-Star License issued 10/22/2025. The facility has an 18-month compliance history of 100%. Upon arrival I was greeted by Program Coordinator, Sheri Ingram. Ms. Ingram assisted me with the visit. All indoor approved spaces used by the children were monitored. Staff and Training Worksheets were unavailable for review. All required posted information was observed current and posted. A fire inspection was completed on 10/16/2025. Children’s records were reviewed today. All required posted information was observed current and posted in the classrooms. Fifty-three children were present. During today’s visit, I observed the arrival of the children, transition times, snack times, transitioning to activity rooms and departure. Staff interacted with the children in a pleasant manner The following activity areas were available for the children in the multipurpose room, blocks, art, dramatic play, books/language, and manipulative/games. There were enough materials available for at least three children and at least three related activities in each area. There were also activities, academic/homework available in the cafeteria. There was one item of non-compliance observed today. Violation Number Comment Rule 1739 All records required were not available for review by a representative of the Division. .2318(1-8) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Violation documented above must be corrected immediately. A signed and dated letter of compliance must be emailed to me by 03/05/2026, describing how and when the violation was corrected and how compliance will be maintained in the future. We discussed the following items of technical assistance today: Staff Records: Record keeping is one of the most time-consuming tasks associated with administering a child care program. It is an important part of licensure. Review staff files often to ensure the program maintains accurate licensing records. We discussed making sure that you develop a record keeping system for staff records that promotes organization and efficiency. Administrative staff must allow time to review all necessary documentation of staff files to ensure accuracy. We discussed the following consultation items today: Rated License Assessment: Your ERS assessment score must be received before your rated license re-assessment is completed. Annual Reminders: As discussed during today’s visit the following items must be completed/updated annually. Staff Records: Annual training, Emergency/Health questionnaire, review of EPR Plan and Emergency Care Plan review. Children Records: Updated emergency information and action plans. These documents will be monitored for compliance during each annual compliance visit. Sample forms can be found on the DCDEE website. As a reminder, please make sure you update the Off-site verification forms for Staff and Children’s records each year. Your principal should sign these forms at the beginning of the school year. Annual Training: Each year I will monitor training from the last school year. Please have this information available for review. Please keep in mind that all new employees must receive Child Maltreatment training during the first 90 days and Health & Safety training by the end of their first year. Your signature on these forms serves as verification the information provided is accurate and complete. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If you have any questions or if I may be of further assistance, please contact me at 743-241-0126 or by email at elizabeth.childress@dhhs.nc.gov. Thank you for your time and cooperation during the visit today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times