10A NCAC 09 .3009 · Violation

Name of Operation: PILOT MTN. ELEMENTARY SCHOOL PRE-K SCHOOL READY Facility ID: 86000364 Consultant: MELINDA LESCAR Operation Type: Center Case Number: Visit Date: 1/15/2026 Number Present: 15 Completed Date: 1/15/2026 Age: From 3 To 5 Total Minutes: 250 Time In: 09:20 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000 where children participating in the NC Pre-K program are cared for. This visit was conducted with Melinda Lescar, Child Care Consultant and Tracy Lewellyn, Lead Teacher. Your program currently operates with a Five Star license. Restrictions include 1st shift, meets all enhanced requirements and reduced ratios minus one, and preschool children may not use School Age playground equipment. The license was observed, and the restrictions were found in compliance. The NC Secretary of State website was reviewed on January 14, 2025, and Surry County Schools was listed as current and active. The program’s compliance history was 91% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children large group time, free play, and lunch. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on February 19, 2025. A sanitation inspection was completed September 8, 2025, with a Superior classification. The last fire inspection was conducted on September 11, 2025. Program records and required postings were monitored. A fire drill was conducted on December 19, 2025. A locked down drill was documented on September 30, 2025. An outdoor inspection was documented on December 3, 2025. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. No medications were observed nor reported. You stated that you provide transportation in the morning and afternoon for five (5) children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teacher, Tracy Lewellyn and Assistant Teacher, Kari Jessup. A selection of files was monitored for completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you were in the process of completing the Dial-4 screenings. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 27, 2025. The classroom operates from 7:30a.m. to 3:00 p.m. Parent conferences are held two times a year. You stated that you use Class Dojo and daily interactions to communicate with parents. In addition, a planner is sent home to the parents which includes any information about the child’s day and any reminders. You verified that you incorporate family engagement by sending projects home for families to complete together. Parents are invited to have lunch and attend special events in the classroom. The environment rating scale score received on January 24, 2020, was 5.76. The following violations were cited during today’s visit: Violation Number Comment Rule 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. A lockdown drill did not take place within the three months. Last lockdown drill was conducted on 9/30/2025. .0604(u);.0302(d)(8) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before January 29, 2026. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to Melinda.lescar@dhhs.nc.gov or mail two copies of the letter to: Melinda Lescar P.O. Box 25174 Winston Salem, NC 27114 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: Item#1811 The last lock down drill documented was September 30,2025, by T. Lewellyn. A shelter-in-place or lock down drill was not documented on the log within the three (3) month requirement. The drills should take place every three (3) months to ensure compliance. It may be helpful to set reminders on your phone or calendar to assist in conducting and documenting the drills on the log quarterly. Additional Information/Consultation: The Pathway to the Stars conversation took place today with Principal, Martha Arrington. Pathway 1: Program Assessment and the requirements were discussed. The application process and all forms were shared as well as DCDEE’s website to assist in learning more about the Pathway. Ms. Arrington stated she did not know of any support in any area at this time. It is recommended to monitor materials in the classroom and replace them as needed. Foam blocks located in the block center should be replaced soon to ensure the proper number of materials are in good condition and are available to the children. You must notify your consultant 30 days prior to changing the ownership status of your facility. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Melinda Lescar, Child Care Consultant (336) 987-0960 Melinda.lescar@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: PILOT MTN. ELEMENTARY SCHOOL PRE-K SCHOOL READY Facility ID: 86000364 Consultant: MELINDA LESCAR Operation Type: Center Case Number: Visit Date: 1/15/2026 Number Present: 15 Completed Date: 1/15/2026 Age: From 3 To 5 Total Minutes: 250 Time In: 09:20 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000 where children participating in the NC Pre-K program are cared for. This visit was conducted with Melinda Lescar, Child Care Consultant and Tracy Lewellyn, Lead Teacher. Your program currently operates with a Five Star license. Restrictions include 1st shift, meets all enhanced requirements and reduced ratios minus one, and preschool children may not use School Age playground equipment. The license was observed, and the restrictions were found in compliance. The NC Secretary of State website was reviewed on January 14, 2025, and Surry County Schools was listed as current and active. The program’s compliance history was 91% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children large group time, free play, and lunch. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on February 19, 2025. A sanitation inspection was completed September 8, 2025, with a Superior classification. The last fire inspection was conducted on September 11, 2025. Program records and required postings were monitored. A fire drill was conducted on December 19, 2025. A locked down drill was documented on September 30, 2025. An outdoor inspection was documented on December 3, 2025. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. No medications were observed nor reported. You stated that you provide transportation in the morning and afternoon for five (5) children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teacher, Tracy Lewellyn and Assistant Teacher, Kari Jessup. A selection of files was monitored for completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you were in the process of completing the Dial-4 screenings. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 27, 2025. The classroom operates from 7:30a.m. to 3:00 p.m. Parent conferences are held two times a year. You stated that you use Class Dojo and daily interactions to communicate with parents. In addition, a planner is sent home to the parents which includes any information about the child’s day and any reminders. You verified that you incorporate family engagement by sending projects home for families to complete together. Parents are invited to have lunch and attend special events in the classroom. The environment rating scale score received on January 24, 2020, was 5.76. The following violations were cited during today’s visit: Violation Number Comment Rule 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. A lockdown drill did not take place within the three months. Last lockdown drill was conducted on 9/30/2025. .0604(u);.0302(d)(8) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before January 29, 2026. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to Melinda.lescar@dhhs.nc.gov or mail two copies of the letter to: Melinda Lescar P.O. Box 25174 Winston Salem, NC 27114 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: Item#1811 The last lock down drill documented was September 30,2025, by T. Lewellyn. A shelter-in-place or lock down drill was not documented on the log within the three (3) month requirement. The drills should take place every three (3) months to ensure compliance. It may be helpful to set reminders on your phone or calendar to assist in conducting and documenting the drills on the log quarterly. Additional Information/Consultation: The Pathway to the Stars conversation took place today with Principal, Martha Arrington. Pathway 1: Program Assessment and the requirements were discussed. The application process and all forms were shared as well as DCDEE’s website to assist in learning more about the Pathway. Ms. Arrington stated she did not know of any support in any area at this time. It is recommended to monitor materials in the classroom and replace them as needed. Foam blocks located in the block center should be replaced soon to ensure the proper number of materials are in good condition and are available to the children. You must notify your consultant 30 days prior to changing the ownership status of your facility. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Melinda Lescar, Child Care Consultant (336) 987-0960 Melinda.lescar@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1106 · Violation

Name of Operation: PILOT MTN. ELEMENTARY SCHOOL PRE-K SCHOOL READY Facility ID: 86000364 Consultant: TURKESSHA CASTERLOW Operation Type: Center Case Number: Visit Date: 2/14/2025 Number Present: 18 Completed Date: 2/14/2025 Age: From 4 To 5 Total Minutes: 227 Time In: 09:53 AM Time Out: 01:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000 in spaces, where children participating in the NC Pre-K program are cared for. This visit was conducted by Turkessha Casterlow, Childcare Consultant with Tracy Lewellyn, Lead Teacher. Your program currently operates with a Five Star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios, enhanced ratios minus 1; and school-age playground equipment off-limits to preschool children. The license was observed, and the restrictions were found in compliance. This program is owned and operated by Surry County Schools. The program’s compliance history was 93% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children in free play, group time activities, and preparation for lunch. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on March 13, 2024. A sanitation inspection was completed January 23, 2025, with a Superior classification. The last fire inspection was conducted on April 9, 2024. Program records and required postings were monitored. A fire drill was conducted on January 29, 2025. A lockdown drill was documented on January 17, 2025. An outdoor inspection was documented on January 30, 2025. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. Storage and administration of medication were monitored. Medication authorization was monitored. You stated that you do provide transportation in the morning and afternoon for three children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teacher, Tracy Lewellyn and Assistant Teacher, Kari Jessup. A selection of files was monitored for the completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you completed all of your Dial -4 screenings. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 21, 2025. The classroom operates from 7:35 a.m. to 3:00 p.m. Parent conferences are held two times per year. You stated that you use Class Dojo and daily interactions to communicate with parents. In addition, a planner is sent home to the parents which includes any information about the child’s day and any reminders. You verified that you incorporate family engagement by sending projects home for families to complete together. The following violations were cited during today’s visit: Violation Number Comment Rule 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The Blocks, Dramatic Play, and Art center did not have a sufficient quantity of materials to allow at least three children to use the area. .0510(d)(1) 1054 Documentation of staff's on-going training was not on file and/or was not current. Both staff members did not have an On-Going Training Documentation on site. One staff member completed the documentation while I was onsite. 10A NCAC 09 .1106(a) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Recognizing and Responding to Suspicions of Child Maltreatment was not on file for the two staff members in the classroom. .1102(g) 1898 Staff did not complete the health and safety training within one year of employment. Health and Safety Training was not on file for a staff member that has been employed for more than one year. .1102(a) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before February 28, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to turkessha.casterlow@dhhs.nc.gov or mail two copies of the letter to: Turkessha Casterlow P.O. Box 16141 Greensboro, NC 27416 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Recognizing and responding training is crucial because it equips individuals, particularly those working with vulnerable populations like children, with the knowledge and skills to identify potential signs of abuse or neglect, understand their legal responsibility to report suspicions, and take appropriate actions to protect individuals at risk, ultimately preventing further harm and promoting safety and well-being; it empowers individuals to intervene early and effectively when concerns arise. You can complete this training at this link https://www.preventchildabusenc.org/ • Ongoing Training and the Health and Safety Training Documentations should be complete and on file for review. Please update this information to ensure that all the information is up to date. • Please add additional materials to your Block, Dramatic Play, and Art centers. Doing so will provide additional opportunities for the children to explore these centers. Materials should be readily available to the children as well. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. • The hold harmless was extended until the QRIS modernization has been completed. The previous cohort model is no longer in effect. Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3, also known as the "3s”will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. You can find more information at this link: https://ncrlap.org/Resources/pages/get-ready-for-3s/ • The process of notifying the Division of new employees has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Turkessha Casterlow, Child Care Consultant (336) 268-0089 turkessha.casterlow@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .3009 · Violation

Name of Operation: PILOT MTN. ELEMENTARY SCHOOL PRE-K SCHOOL READY Facility ID: 86000364 Consultant: TURKESSHA CASTERLOW Operation Type: Center Case Number: Visit Date: 2/14/2025 Number Present: 18 Completed Date: 2/14/2025 Age: From 4 To 5 Total Minutes: 227 Time In: 09:53 AM Time Out: 01:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000 in spaces, where children participating in the NC Pre-K program are cared for. This visit was conducted by Turkessha Casterlow, Childcare Consultant with Tracy Lewellyn, Lead Teacher. Your program currently operates with a Five Star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios, enhanced ratios minus 1; and school-age playground equipment off-limits to preschool children. The license was observed, and the restrictions were found in compliance. This program is owned and operated by Surry County Schools. The program’s compliance history was 93% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children in free play, group time activities, and preparation for lunch. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on March 13, 2024. A sanitation inspection was completed January 23, 2025, with a Superior classification. The last fire inspection was conducted on April 9, 2024. Program records and required postings were monitored. A fire drill was conducted on January 29, 2025. A lockdown drill was documented on January 17, 2025. An outdoor inspection was documented on January 30, 2025. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. Storage and administration of medication were monitored. Medication authorization was monitored. You stated that you do provide transportation in the morning and afternoon for three children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teacher, Tracy Lewellyn and Assistant Teacher, Kari Jessup. A selection of files was monitored for the completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you completed all of your Dial -4 screenings. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 21, 2025. The classroom operates from 7:35 a.m. to 3:00 p.m. Parent conferences are held two times per year. You stated that you use Class Dojo and daily interactions to communicate with parents. In addition, a planner is sent home to the parents which includes any information about the child’s day and any reminders. You verified that you incorporate family engagement by sending projects home for families to complete together. The following violations were cited during today’s visit: Violation Number Comment Rule 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The Blocks, Dramatic Play, and Art center did not have a sufficient quantity of materials to allow at least three children to use the area. .0510(d)(1) 1054 Documentation of staff's on-going training was not on file and/or was not current. Both staff members did not have an On-Going Training Documentation on site. One staff member completed the documentation while I was onsite. 10A NCAC 09 .1106(a) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Recognizing and Responding to Suspicions of Child Maltreatment was not on file for the two staff members in the classroom. .1102(g) 1898 Staff did not complete the health and safety training within one year of employment. Health and Safety Training was not on file for a staff member that has been employed for more than one year. .1102(a) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before February 28, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to turkessha.casterlow@dhhs.nc.gov or mail two copies of the letter to: Turkessha Casterlow P.O. Box 16141 Greensboro, NC 27416 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Recognizing and responding training is crucial because it equips individuals, particularly those working with vulnerable populations like children, with the knowledge and skills to identify potential signs of abuse or neglect, understand their legal responsibility to report suspicions, and take appropriate actions to protect individuals at risk, ultimately preventing further harm and promoting safety and well-being; it empowers individuals to intervene early and effectively when concerns arise. You can complete this training at this link https://www.preventchildabusenc.org/ • Ongoing Training and the Health and Safety Training Documentations should be complete and on file for review. Please update this information to ensure that all the information is up to date. • Please add additional materials to your Block, Dramatic Play, and Art centers. Doing so will provide additional opportunities for the children to explore these centers. Materials should be readily available to the children as well. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. • The hold harmless was extended until the QRIS modernization has been completed. The previous cohort model is no longer in effect. Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3, also known as the "3s”will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. You can find more information at this link: https://ncrlap.org/Resources/pages/get-ready-for-3s/ • The process of notifying the Division of new employees has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Turkessha Casterlow, Child Care Consultant (336) 268-0089 turkessha.casterlow@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: PILOT MTN. ELEMENTARY SCHOOL PRE-K SCHOOL READY Facility ID: 86000364 Consultant: TURKESSHA CASTERLOW Operation Type: Center Case Number: Visit Date: 2/14/2025 Number Present: 18 Completed Date: 2/14/2025 Age: From 4 To 5 Total Minutes: 227 Time In: 09:53 AM Time Out: 01:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000 in spaces, where children participating in the NC Pre-K program are cared for. This visit was conducted by Turkessha Casterlow, Childcare Consultant with Tracy Lewellyn, Lead Teacher. Your program currently operates with a Five Star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios, enhanced ratios minus 1; and school-age playground equipment off-limits to preschool children. The license was observed, and the restrictions were found in compliance. This program is owned and operated by Surry County Schools. The program’s compliance history was 93% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children in free play, group time activities, and preparation for lunch. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on March 13, 2024. A sanitation inspection was completed January 23, 2025, with a Superior classification. The last fire inspection was conducted on April 9, 2024. Program records and required postings were monitored. A fire drill was conducted on January 29, 2025. A lockdown drill was documented on January 17, 2025. An outdoor inspection was documented on January 30, 2025. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. Storage and administration of medication were monitored. Medication authorization was monitored. You stated that you do provide transportation in the morning and afternoon for three children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teacher, Tracy Lewellyn and Assistant Teacher, Kari Jessup. A selection of files was monitored for the completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you completed all of your Dial -4 screenings. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 21, 2025. The classroom operates from 7:35 a.m. to 3:00 p.m. Parent conferences are held two times per year. You stated that you use Class Dojo and daily interactions to communicate with parents. In addition, a planner is sent home to the parents which includes any information about the child’s day and any reminders. You verified that you incorporate family engagement by sending projects home for families to complete together. The following violations were cited during today’s visit: Violation Number Comment Rule 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The Blocks, Dramatic Play, and Art center did not have a sufficient quantity of materials to allow at least three children to use the area. .0510(d)(1) 1054 Documentation of staff's on-going training was not on file and/or was not current. Both staff members did not have an On-Going Training Documentation on site. One staff member completed the documentation while I was onsite. 10A NCAC 09 .1106(a) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Recognizing and Responding to Suspicions of Child Maltreatment was not on file for the two staff members in the classroom. .1102(g) 1898 Staff did not complete the health and safety training within one year of employment. Health and Safety Training was not on file for a staff member that has been employed for more than one year. .1102(a) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before February 28, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to turkessha.casterlow@dhhs.nc.gov or mail two copies of the letter to: Turkessha Casterlow P.O. Box 16141 Greensboro, NC 27416 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Recognizing and responding training is crucial because it equips individuals, particularly those working with vulnerable populations like children, with the knowledge and skills to identify potential signs of abuse or neglect, understand their legal responsibility to report suspicions, and take appropriate actions to protect individuals at risk, ultimately preventing further harm and promoting safety and well-being; it empowers individuals to intervene early and effectively when concerns arise. You can complete this training at this link https://www.preventchildabusenc.org/ • Ongoing Training and the Health and Safety Training Documentations should be complete and on file for review. Please update this information to ensure that all the information is up to date. • Please add additional materials to your Block, Dramatic Play, and Art centers. Doing so will provide additional opportunities for the children to explore these centers. Materials should be readily available to the children as well. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. • The hold harmless was extended until the QRIS modernization has been completed. The previous cohort model is no longer in effect. Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3, also known as the "3s”will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. You can find more information at this link: https://ncrlap.org/Resources/pages/get-ready-for-3s/ • The process of notifying the Division of new employees has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Turkessha Casterlow, Child Care Consultant (336) 268-0089 turkessha.casterlow@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: PILOT MTN. ELEMENTARY SCHOOL PRE-K SCHOOL READY Facility ID: 86000364 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 3/13/2024 Number Present: 17 Completed Date: 3/13/2024 Age: From 3 To 5 Total Minutes: 170 Time In: 10:10 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced visit was conducted at this NC Pre-K classroom to monitor compliance with applicable childcare requirements during your annual compliance visit. This visit was conducted by Audrey Davis, childcare consultant with Tracy Lewellyn, lead teacher. Your program currently operates one classroom with a five-star license issued 2/5/20. Restrictions include daytime care only; meets enhanced space; enhanced ratios, enhanced ratios minus 1; and school-age playground equipment off-limits to preschool children. The license was observed, and the restrictions were found in compliance. This program is owned and operated by Surry County Schools. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. I conducted a walk-through of the facility observing indoor and outdoor areas. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision of children was adequate during my observations. I observed positive interactions today. I observed children having indoor and outdoor free play, group time, lunch, and rest. Lunch included pepperoni pizza, potato wedges, frozen juice cup, and unflavored milk. I observed developmentally appropriate materials and activities were available to the children in the classroom and outside. The last annual compliance visit was conducted 3/20/23. A sanitation inspection was last conducted 9/7/23 with a Superior classification. The last fire inspection was conducted 10/9/23 which you provided me with a copy following your routine unannounced visit in September. Program records and required postings were monitored. A fire drill was last documented on 2/19/24 and a lockdown emergency drill on 2/5/24. A playground inspection checklist was last completed on 2/2/24. Staff files and children’s records were monitored per DCDEE procedures. Storage of hazardous products was monitored and are kept locked. No medications were observed or reported. Transportation: I monitored transportation requirements for bus riders. A transportation form was completed and signed by a school administrator verifying that all vehicles are in good condition and free of hazards; have current registration and inspection; all drivers have proper license and have completed orientation on transporting preschool children; appropriate child restraint devices are used, if required by NC Child Restraint Laws; and all DCDEE procedures are being followed. This Pre-K classroom operates from 8am until 3pm Monday through Friday, 10 months per year. Staff-child ratios and maximum group sizes required for NC Pre-K classrooms were verified in compliance. Ms. Lewellen, lead teacher has a NC B-K licenses and the assistant teacher has an AAS in Early Childhood Education. The principal is a Level III NCECAC. A selection of children’s files was monitored for completed health assessments and developmental screenings. Your program was monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses The Creative Curriculum. The following violations were observed and documented during today’s visit: Violation Number Comment Rule 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Emergency information was not available for a substitute teacher on duty today. .0701(a) 1125 Before children were transported, written permission from a parent was not obtained that included when and where the child was to be transported, expected time of departure and arrival, and the transportation provider. Written permission to transport did not include when the child was to be transported, expected time of departure and arrival, and the transportation provider. Where to transported was listed as "home" and did not specify the address of the home. .1003(i)(j) 1757 A valid qualification letter was not on file and available to review at the facility. A DCDEE criminal qualifying letter was not on file for a substitute child care provider. G.S. 110-90.2(b) & (d) & .2703(e) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. A statement was not available to verify the substitute teacher assistant was informed of the EPR plan and its location. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The substitute teacher assistant did not have a signed statement on file verifying the sub received a review of the prevention of shaken baby and abusive head trauma policy. .0608(d)(1-4) Child Care programs must be in compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before March 27, 2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • accurate, detailed description of how and when you corrected each violation You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 If you state in your letter that corrections or changes have been made when they have not yet been made, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: Permission to Transport: Parent’s written permission to transport must include when and where the child is to be transported, expected time of departure and arrival, and the transportation provider. Criminal Qualification letter: child care rule requires a copy of the DCDEE qualification letter maintained on file and available for review by a representative of the DCDEE. This includes substitute providers. Emergency information for staff: on or before the first day of work, all staff must have the required information accessible in the event of an emergency. Prevention of Shaken Baby/ Abusive Head Trauma: All individuals working in direct contact with children must receive a review of the Prevention of SB/AHT policy prior to caring for children and documentation verifying they received a review must be available. Emergency Preparedness and Response Plan: Upon reporting to the classroom, substitute providers must receive a review of the facility’s emergency preparedness and response plan and sign a statement verifying they received it. Consultation • Resuming the Rated License - Your facility is in Cohort 2 to resume the rated license assessment which means your preparation year will begin July 1, 2024 through June 30, 2025. Suggested activities during your preparation year include - make sure all staff have an up-to-date WORKS account, - decide whether or not you will request the Environment Rating Scale to maintain your points in the program component of the rated license; - encourage staff to participate in quality-related trainings sponsored by the CCR&R and Surry County Partnership for Children; - request technical assistance from me and other local partners; - if staff members need to take additional college coursework to maintain your points in the education component, contact Surry Community College to discuss educational opportunities; - review the NCRLAP website for Environmental Rating Scales resources at www.ncrlap.org; and - you have the option to request the Environmental Rating Scale during your preparation year and either process your rated license during your prep year or save the scores to be used during your assessment year. If you score below 5.0 during y our prep year, you would have the opportunity to repeat the ERS at no cost during your assessment year. • Your actual assessment year will be July 1, 2025 through June 30, 2026. At the completion of today’s visit, violations were reviewed with Tracy Lewellyn and a handwritten summary was signed and left with you due to no access to the DCDEE Regulatory system. I agreed to mail the full typed summary to you upon returning to my office. Thank you for your time and assistance during this visit. If you have any questions about the visit summary or the actual visit, please contact me using the information below. Audrey Davis, Child Care Consultant (336)317-6514 Audrey.Davis@dhhs.nc.gov You may also reach out to my supervisor, Pam Hauser at pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: PILOT MTN. ELEMENTARY SCHOOL PRE-K SCHOOL READY Facility ID: 86000364 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 3/13/2024 Number Present: 17 Completed Date: 3/13/2024 Age: From 3 To 5 Total Minutes: 170 Time In: 10:10 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced visit was conducted at this NC Pre-K classroom to monitor compliance with applicable childcare requirements during your annual compliance visit. This visit was conducted by Audrey Davis, childcare consultant with Tracy Lewellyn, lead teacher. Your program currently operates one classroom with a five-star license issued 2/5/20. Restrictions include daytime care only; meets enhanced space; enhanced ratios, enhanced ratios minus 1; and school-age playground equipment off-limits to preschool children. The license was observed, and the restrictions were found in compliance. This program is owned and operated by Surry County Schools. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. I conducted a walk-through of the facility observing indoor and outdoor areas. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision of children was adequate during my observations. I observed positive interactions today. I observed children having indoor and outdoor free play, group time, lunch, and rest. Lunch included pepperoni pizza, potato wedges, frozen juice cup, and unflavored milk. I observed developmentally appropriate materials and activities were available to the children in the classroom and outside. The last annual compliance visit was conducted 3/20/23. A sanitation inspection was last conducted 9/7/23 with a Superior classification. The last fire inspection was conducted 10/9/23 which you provided me with a copy following your routine unannounced visit in September. Program records and required postings were monitored. A fire drill was last documented on 2/19/24 and a lockdown emergency drill on 2/5/24. A playground inspection checklist was last completed on 2/2/24. Staff files and children’s records were monitored per DCDEE procedures. Storage of hazardous products was monitored and are kept locked. No medications were observed or reported. Transportation: I monitored transportation requirements for bus riders. A transportation form was completed and signed by a school administrator verifying that all vehicles are in good condition and free of hazards; have current registration and inspection; all drivers have proper license and have completed orientation on transporting preschool children; appropriate child restraint devices are used, if required by NC Child Restraint Laws; and all DCDEE procedures are being followed. This Pre-K classroom operates from 8am until 3pm Monday through Friday, 10 months per year. Staff-child ratios and maximum group sizes required for NC Pre-K classrooms were verified in compliance. Ms. Lewellen, lead teacher has a NC B-K licenses and the assistant teacher has an AAS in Early Childhood Education. The principal is a Level III NCECAC. A selection of children’s files was monitored for completed health assessments and developmental screenings. Your program was monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses The Creative Curriculum. The following violations were observed and documented during today’s visit: Violation Number Comment Rule 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Emergency information was not available for a substitute teacher on duty today. .0701(a) 1125 Before children were transported, written permission from a parent was not obtained that included when and where the child was to be transported, expected time of departure and arrival, and the transportation provider. Written permission to transport did not include when the child was to be transported, expected time of departure and arrival, and the transportation provider. Where to transported was listed as "home" and did not specify the address of the home. .1003(i)(j) 1757 A valid qualification letter was not on file and available to review at the facility. A DCDEE criminal qualifying letter was not on file for a substitute child care provider. G.S. 110-90.2(b) & (d) & .2703(e) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. A statement was not available to verify the substitute teacher assistant was informed of the EPR plan and its location. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The substitute teacher assistant did not have a signed statement on file verifying the sub received a review of the prevention of shaken baby and abusive head trauma policy. .0608(d)(1-4) Child Care programs must be in compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before March 27, 2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • accurate, detailed description of how and when you corrected each violation You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 If you state in your letter that corrections or changes have been made when they have not yet been made, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: Permission to Transport: Parent’s written permission to transport must include when and where the child is to be transported, expected time of departure and arrival, and the transportation provider. Criminal Qualification letter: child care rule requires a copy of the DCDEE qualification letter maintained on file and available for review by a representative of the DCDEE. This includes substitute providers. Emergency information for staff: on or before the first day of work, all staff must have the required information accessible in the event of an emergency. Prevention of Shaken Baby/ Abusive Head Trauma: All individuals working in direct contact with children must receive a review of the Prevention of SB/AHT policy prior to caring for children and documentation verifying they received a review must be available. Emergency Preparedness and Response Plan: Upon reporting to the classroom, substitute providers must receive a review of the facility’s emergency preparedness and response plan and sign a statement verifying they received it. Consultation • Resuming the Rated License - Your facility is in Cohort 2 to resume the rated license assessment which means your preparation year will begin July 1, 2024 through June 30, 2025. Suggested activities during your preparation year include - make sure all staff have an up-to-date WORKS account, - decide whether or not you will request the Environment Rating Scale to maintain your points in the program component of the rated license; - encourage staff to participate in quality-related trainings sponsored by the CCR&R and Surry County Partnership for Children; - request technical assistance from me and other local partners; - if staff members need to take additional college coursework to maintain your points in the education component, contact Surry Community College to discuss educational opportunities; - review the NCRLAP website for Environmental Rating Scales resources at www.ncrlap.org; and - you have the option to request the Environmental Rating Scale during your preparation year and either process your rated license during your prep year or save the scores to be used during your assessment year. If you score below 5.0 during y our prep year, you would have the opportunity to repeat the ERS at no cost during your assessment year. • Your actual assessment year will be July 1, 2025 through June 30, 2026. At the completion of today’s visit, violations were reviewed with Tracy Lewellyn and a handwritten summary was signed and left with you due to no access to the DCDEE Regulatory system. I agreed to mail the full typed summary to you upon returning to my office. Thank you for your time and assistance during this visit. If you have any questions about the visit summary or the actual visit, please contact me using the information below. Audrey Davis, Child Care Consultant (336)317-6514 Audrey.Davis@dhhs.nc.gov You may also reach out to my supervisor, Pam Hauser at pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: PILOT MTN. ELEMENTARY SCHOOL PRE-K SCHOOL READY Facility ID: 86000364 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 10/4/2023 Number Present: 17 Completed Date: 10/4/2023 Age: From 3 To 5 Total Minutes: 275 Time In: 09:40 AM Time Out: 02:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements during a routine unannounced visit. Tracey Lewellyn, lead teacher and Kari Jessup, assistant teacher assisted me with the visit. Your program currently operates one classroom with a five star license effective 2/5/20. Restrictions include daytime care, meets enhanced space, enhanced ratios and enhanced ratios minus one; and school-age playground equipment off-limits to preschool children. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 83% prior to today’s visit. All programs are required to maintain at least 75% compliance. A playground inspection form was last completed September 26, 2023. A fire drill was documented 9/28/23 and a shelter-in-place on 9/20/23. The last documented fire inspection was 9/8/22. You stated an inspection was conducted in September 2023 and you agreed to email the report to me tomorrow, 10/5/23. I observed a sanitation inspection was last conducted on 9/7/23 earning a Superior classification with four (4) demerits. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS (n/a) • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions A walk-through of the facility was completed. Indoor and outdoor areas were observed. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed a teacher redirect inappropriate behavior in a manner that did not appear to be disciplinary but instead just allowed the child to change activities. The classroom was well furnished with developmentally appropriate materials and equipment. During this visit, I observed indoor and outdoor free play, group time, lunch, and rest. Lunch included cheese pizza, potato wedges, pears, and 1% unflavored milk. No medications were observed or reported. Storage of hazardous items was monitored today and are stored in a locked classroom closet. No new staff were reported at this program. Limited monitoring of continuing staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, Special Training including Health and Safety Training and Criminal Background Checks. Transportation: Several children enrolled at this site ride the public school bus to and from school. Each bus driver has been provided with an emergency and identifying information sheet with photo for each child transported. I observed transportation documentation verifying vehicle maintenance and compliance with DCDEE transportation requirements. I observed written permission to transport forms completed although some of the forms did not contain arrival and departure times and where the child is to be transported. Your program was monitored today for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses The Creative Curriculum. This is an NC Pre-K classroom although there are two three year old children enrolled. You stated instructional hours are 7:30 to 3:30. You conducted home visits at the beginning of the year and will do one parent conference with each family. You said you communicate with parents daily through email, daily notes, and a weekly newsletter. You offer families the opportunity to participate in PTO meetings, movie night, fall festival, skate night activity, etc. You stated you do three checkpoint assessments each year. Your program is in Cohort 2 to resume the NC Rated License Assessment which means your preparation year will begin July 1, 2024. The following violations were observed during today’s visit and documented as follows: Violation Number Comment Rule 620 All walls and ceilings including doors and windows were not kept clean and in good repair. There is a hole in the wall in the classroom bathroom used by the children. 15A NCAC 18A .2825(a) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. Monthly playground inspections were not completed for the months of March, April, and May 2023. .0605(q) 9995 A violation was found for which there is no item number. There was a water bottle stored in a child's cubby containing an orange beverage. The bottle was not labeled with the child's name. Staff was not aware of what the beverage was - whether juice, gator aid, punch, etc. and whether it required refrigeration. Child Care programs are expected to be in compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance by October 18, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: • Please send me your completed staff and training worksheet including information for the lead teachers, teacher assistants, and principal by February 15, 2024 to help me prepare for your upcoming annual compliance visit. • When substitutes work in Pre-K classrooms, please verify they have a DCDEE background check prior to serving as a sub. Also, at the beginning of the day, you are required to review with the sub the Prevent Shaken Baby Policy and the EPR plan and its location. • You stated one 4-year-old child is having severe separation anxiety in the mornings at drop off. I recommend that you read developmentally appropriate stories to the children about separating from parents. Also you could consider doing a family wall where children bring in photos of their family to display in the classroom. Another thought is to use the child’s particular interests to come up with an incentive to reward the child when the child walks into the classroom versus having to be carried in by the teachers. At the completion of the visit, this visit summary was reviewed with Ms. Lewellyn from my computer screen and emailed to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below: Audrey Davis, Child Care Consultant PO Box 17273 Winston-Salem, NC 27116 (336)317-6514 Audrey.Davis@dhh.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.