10A NCAC 09 .1102 · Violation

Name of Operation: YMCA OLD FORT AFTERSCHOOL Facility ID: 59000154 Consultant: BETH ARCHER Operation Type: Center Case Number: Visit Date: 1/23/2024 Number Present: 21 Completed Date: 1/23/2024 Age: From 5 To 11 Total Minutes: 177 Time In: 02:18 PM Time Out: 05:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced annual compliance visit was to monitor your compliance with all applicable child care requirements, including health and safety. Upon arrival you, Kyra Knighton, program coordinator, assisted me with the visit. Angela Strickland, program director, came to review files during the visit. A checklist was used to note the requirements I monitored today. Your program currently operates with a four star license effective March 1, 2018. The permit restrictions were in compliance including 1st shift, school age, meets enhanced ratios, meets enhanced space and playground area does not meet child care playground safety standards. The Secretary of State website was checked on January 22, 2024, and your business The Young Men`s Christian Association of Western North Carolina, Inc., is active and in good standing. If any changes to the corporation need to be made or you decide to sell your business, then you must notify me, your consultant at least thirty days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location, or inherited. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in the indoor learning environment and found staff/child ratios in compliance. Children throughout the facility were participating in transitions for bathroom time and snack time. The center's compliance history was at 95% prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. A sample of three children’s files were reviewed. Two new staff files and one staff member’s file, who was new to this facility, were reviewed. The last monthly fire drill was practiced on 1/18/24. The last lockdown drill was practiced on 12/4/23. The most recent sanitation inspection for your facility was conducted on November 17, 2023. A superior sanitation classification was issued with no demerits. The most recent fire inspection for your facility was conducted on October 2, 2023 was approved for day time care. The following violation(s) were observed and discussed with you today: Violation Number Comment Rule 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One staff member employed 3/23/21, had First Aid training that expired 11/2023. First Aid training was completed 1/4/24. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One staff employed 3/23/21, had CPR training that expired 11/2023. CPR training was completed 1/4/24. .1102(d) 1424 School-aged children were not adequately supervised. Twenty-one school age children under the age of nine, went to the restroom in the hallway outside of the cafeteria without any adult supervision. Two staff members were in the cafeteria where they were unable to see, hear or be able to provide immediate assistance to the children in the bathroom. .2506(d)(1-3) The violation(s) documented must be corrected immediately. On or before February 6, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Mail or email the information to: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 (828)748-7893 beth.archer@dhhs.nc.gov Technical assistance on violations was reviewed with you. Areas discussed included: Supervision:10A NCAC 09.2506 (d) All children shall be adequately supervised. Adequate supervision means staff shall be with the group of children and able to hear or see each child in his or her care, except: (1) Children who are developmentally able may be permitted to go to the restroom independently, provided that: (A) staff members' proximity to children assures immediate intervention to safeguard a child from harm; (B) individuals who are not staff members may not enter the restroom area while in use by any child; and (C) children up to nine years of age are supervised by staff members who are able to hear the child. Children nine years of age and older are not required to be directly supervised, however, staff members shall know the whereabouts of children who have left their group to use the restroom; (2) Adequate supervision for children nine years of age and older means that staff are with the group of children and able to hear or see each child in his or her care. A staff member shall accompany any children who leave the group to go indoors or outdoors. We discussed that when two staff members are present one staff member will accompany a group of children to the restroom. The other staff member will remain in the cafeteria with a group of children. You reported that if there is only one staff member present, the staff member will take all children to the restroom together. A follow-up visit will be conducted. CPR/First Aid Training: All staff must complete a certification in CPR training appropriate to the age of the children in care. Verification of training from an approved training organization must be in the staff file. 10A NCAC 09 .1102(d). Staff members must complete new CPR/First Aid training prior to expiration of their last training. Verification of CPR/First Aid training is on file dated 1/4/24. These violations were corrected during the visit. Consultation or other topics discussed today: I observed multiple challenging behaviors in the classroom. We discussed with some techniques for classroom management. We discussed using resources available through the YMCA office. Another available resource: The Healthy Social Behavior Project is offering technical assistance with challenging behaviors to programs. Please see the link below for more information. Website Link: https://www.childcareresourcesinc.org/challenging-behaviors-helpline To speak to a Healthy Social Behavior Specialist, please contact the helpline at 1-888-600-1685 Option 1. Qualifying letters are now valid for five (5) years from the date of issue. Please begin the criminal background re-check at least two (2) months prior to the expiration of the current qualifying letter. Resuming Star Rated License Reassessment Information: As a reminder your facility is in cohort 1 for resuming the star rated license reassessment. Your child care program’s prep year will begin on July 1, 2023, through June 30, 2024. Your child care program’s reassessment year will begin on July 1, 2024, through June 30, 2025. For more information, please visit the DCDEE website under the providers tab. The link is https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-StarRated-License We discussed information pertaining to COVID-19. Here is the link for the current resources and information regarding COVID-19. https://covid19.ncdhhs.gov/materials-and-resources/materials-about-covid-19-symptoms-and-treatment Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle support. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, this visit summary was reviewed and a copy was emailed to you for your records. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, Tammy.McGalliard@dhhs.nc.gov . If I can be of further assistance, you may contact me at: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 (828)748-7893 beth.archer@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09.2506 · Violation

Name of Operation: YMCA OLD FORT AFTERSCHOOL Facility ID: 59000154 Consultant: BETH ARCHER Operation Type: Center Case Number: Visit Date: 1/23/2024 Number Present: 21 Completed Date: 1/23/2024 Age: From 5 To 11 Total Minutes: 177 Time In: 02:18 PM Time Out: 05:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced annual compliance visit was to monitor your compliance with all applicable child care requirements, including health and safety. Upon arrival you, Kyra Knighton, program coordinator, assisted me with the visit. Angela Strickland, program director, came to review files during the visit. A checklist was used to note the requirements I monitored today. Your program currently operates with a four star license effective March 1, 2018. The permit restrictions were in compliance including 1st shift, school age, meets enhanced ratios, meets enhanced space and playground area does not meet child care playground safety standards. The Secretary of State website was checked on January 22, 2024, and your business The Young Men`s Christian Association of Western North Carolina, Inc., is active and in good standing. If any changes to the corporation need to be made or you decide to sell your business, then you must notify me, your consultant at least thirty days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location, or inherited. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in the indoor learning environment and found staff/child ratios in compliance. Children throughout the facility were participating in transitions for bathroom time and snack time. The center's compliance history was at 95% prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. A sample of three children’s files were reviewed. Two new staff files and one staff member’s file, who was new to this facility, were reviewed. The last monthly fire drill was practiced on 1/18/24. The last lockdown drill was practiced on 12/4/23. The most recent sanitation inspection for your facility was conducted on November 17, 2023. A superior sanitation classification was issued with no demerits. The most recent fire inspection for your facility was conducted on October 2, 2023 was approved for day time care. The following violation(s) were observed and discussed with you today: Violation Number Comment Rule 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One staff member employed 3/23/21, had First Aid training that expired 11/2023. First Aid training was completed 1/4/24. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One staff employed 3/23/21, had CPR training that expired 11/2023. CPR training was completed 1/4/24. .1102(d) 1424 School-aged children were not adequately supervised. Twenty-one school age children under the age of nine, went to the restroom in the hallway outside of the cafeteria without any adult supervision. Two staff members were in the cafeteria where they were unable to see, hear or be able to provide immediate assistance to the children in the bathroom. .2506(d)(1-3) The violation(s) documented must be corrected immediately. On or before February 6, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Mail or email the information to: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 (828)748-7893 beth.archer@dhhs.nc.gov Technical assistance on violations was reviewed with you. Areas discussed included: Supervision:10A NCAC 09.2506 (d) All children shall be adequately supervised. Adequate supervision means staff shall be with the group of children and able to hear or see each child in his or her care, except: (1) Children who are developmentally able may be permitted to go to the restroom independently, provided that: (A) staff members' proximity to children assures immediate intervention to safeguard a child from harm; (B) individuals who are not staff members may not enter the restroom area while in use by any child; and (C) children up to nine years of age are supervised by staff members who are able to hear the child. Children nine years of age and older are not required to be directly supervised, however, staff members shall know the whereabouts of children who have left their group to use the restroom; (2) Adequate supervision for children nine years of age and older means that staff are with the group of children and able to hear or see each child in his or her care. A staff member shall accompany any children who leave the group to go indoors or outdoors. We discussed that when two staff members are present one staff member will accompany a group of children to the restroom. The other staff member will remain in the cafeteria with a group of children. You reported that if there is only one staff member present, the staff member will take all children to the restroom together. A follow-up visit will be conducted. CPR/First Aid Training: All staff must complete a certification in CPR training appropriate to the age of the children in care. Verification of training from an approved training organization must be in the staff file. 10A NCAC 09 .1102(d). Staff members must complete new CPR/First Aid training prior to expiration of their last training. Verification of CPR/First Aid training is on file dated 1/4/24. These violations were corrected during the visit. Consultation or other topics discussed today: I observed multiple challenging behaviors in the classroom. We discussed with some techniques for classroom management. We discussed using resources available through the YMCA office. Another available resource: The Healthy Social Behavior Project is offering technical assistance with challenging behaviors to programs. Please see the link below for more information. Website Link: https://www.childcareresourcesinc.org/challenging-behaviors-helpline To speak to a Healthy Social Behavior Specialist, please contact the helpline at 1-888-600-1685 Option 1. Qualifying letters are now valid for five (5) years from the date of issue. Please begin the criminal background re-check at least two (2) months prior to the expiration of the current qualifying letter. Resuming Star Rated License Reassessment Information: As a reminder your facility is in cohort 1 for resuming the star rated license reassessment. Your child care program’s prep year will begin on July 1, 2023, through June 30, 2024. Your child care program’s reassessment year will begin on July 1, 2024, through June 30, 2025. For more information, please visit the DCDEE website under the providers tab. The link is https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-StarRated-License We discussed information pertaining to COVID-19. Here is the link for the current resources and information regarding COVID-19. https://covid19.ncdhhs.gov/materials-and-resources/materials-about-covid-19-symptoms-and-treatment Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle support. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, this visit summary was reviewed and a copy was emailed to you for your records. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, Tammy.McGalliard@dhhs.nc.gov . If I can be of further assistance, you may contact me at: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 (828)748-7893 beth.archer@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: YMCA OLD FORT AFTERSCHOOL Facility ID: 59000154 Consultant: BETH ARCHER Operation Type: Center Case Number: Visit Date: 1/23/2024 Number Present: 21 Completed Date: 1/23/2024 Age: From 5 To 11 Total Minutes: 177 Time In: 02:18 PM Time Out: 05:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced annual compliance visit was to monitor your compliance with all applicable child care requirements, including health and safety. Upon arrival you, Kyra Knighton, program coordinator, assisted me with the visit. Angela Strickland, program director, came to review files during the visit. A checklist was used to note the requirements I monitored today. Your program currently operates with a four star license effective March 1, 2018. The permit restrictions were in compliance including 1st shift, school age, meets enhanced ratios, meets enhanced space and playground area does not meet child care playground safety standards. The Secretary of State website was checked on January 22, 2024, and your business The Young Men`s Christian Association of Western North Carolina, Inc., is active and in good standing. If any changes to the corporation need to be made or you decide to sell your business, then you must notify me, your consultant at least thirty days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location, or inherited. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in the indoor learning environment and found staff/child ratios in compliance. Children throughout the facility were participating in transitions for bathroom time and snack time. The center's compliance history was at 95% prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. A sample of three children’s files were reviewed. Two new staff files and one staff member’s file, who was new to this facility, were reviewed. The last monthly fire drill was practiced on 1/18/24. The last lockdown drill was practiced on 12/4/23. The most recent sanitation inspection for your facility was conducted on November 17, 2023. A superior sanitation classification was issued with no demerits. The most recent fire inspection for your facility was conducted on October 2, 2023 was approved for day time care. The following violation(s) were observed and discussed with you today: Violation Number Comment Rule 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One staff member employed 3/23/21, had First Aid training that expired 11/2023. First Aid training was completed 1/4/24. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One staff employed 3/23/21, had CPR training that expired 11/2023. CPR training was completed 1/4/24. .1102(d) 1424 School-aged children were not adequately supervised. Twenty-one school age children under the age of nine, went to the restroom in the hallway outside of the cafeteria without any adult supervision. Two staff members were in the cafeteria where they were unable to see, hear or be able to provide immediate assistance to the children in the bathroom. .2506(d)(1-3) The violation(s) documented must be corrected immediately. On or before February 6, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Mail or email the information to: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 (828)748-7893 beth.archer@dhhs.nc.gov Technical assistance on violations was reviewed with you. Areas discussed included: Supervision:10A NCAC 09.2506 (d) All children shall be adequately supervised. Adequate supervision means staff shall be with the group of children and able to hear or see each child in his or her care, except: (1) Children who are developmentally able may be permitted to go to the restroom independently, provided that: (A) staff members' proximity to children assures immediate intervention to safeguard a child from harm; (B) individuals who are not staff members may not enter the restroom area while in use by any child; and (C) children up to nine years of age are supervised by staff members who are able to hear the child. Children nine years of age and older are not required to be directly supervised, however, staff members shall know the whereabouts of children who have left their group to use the restroom; (2) Adequate supervision for children nine years of age and older means that staff are with the group of children and able to hear or see each child in his or her care. A staff member shall accompany any children who leave the group to go indoors or outdoors. We discussed that when two staff members are present one staff member will accompany a group of children to the restroom. The other staff member will remain in the cafeteria with a group of children. You reported that if there is only one staff member present, the staff member will take all children to the restroom together. A follow-up visit will be conducted. CPR/First Aid Training: All staff must complete a certification in CPR training appropriate to the age of the children in care. Verification of training from an approved training organization must be in the staff file. 10A NCAC 09 .1102(d). Staff members must complete new CPR/First Aid training prior to expiration of their last training. Verification of CPR/First Aid training is on file dated 1/4/24. These violations were corrected during the visit. Consultation or other topics discussed today: I observed multiple challenging behaviors in the classroom. We discussed with some techniques for classroom management. We discussed using resources available through the YMCA office. Another available resource: The Healthy Social Behavior Project is offering technical assistance with challenging behaviors to programs. Please see the link below for more information. Website Link: https://www.childcareresourcesinc.org/challenging-behaviors-helpline To speak to a Healthy Social Behavior Specialist, please contact the helpline at 1-888-600-1685 Option 1. Qualifying letters are now valid for five (5) years from the date of issue. Please begin the criminal background re-check at least two (2) months prior to the expiration of the current qualifying letter. Resuming Star Rated License Reassessment Information: As a reminder your facility is in cohort 1 for resuming the star rated license reassessment. Your child care program’s prep year will begin on July 1, 2023, through June 30, 2024. Your child care program’s reassessment year will begin on July 1, 2024, through June 30, 2025. For more information, please visit the DCDEE website under the providers tab. The link is https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-StarRated-License We discussed information pertaining to COVID-19. Here is the link for the current resources and information regarding COVID-19. https://covid19.ncdhhs.gov/materials-and-resources/materials-about-covid-19-symptoms-and-treatment Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle support. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, this visit summary was reviewed and a copy was emailed to you for your records. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, Tammy.McGalliard@dhhs.nc.gov . If I can be of further assistance, you may contact me at: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 (828)748-7893 beth.archer@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: YMCA OLD FORT AFTERSCHOOL Facility ID: 59000154 Consultant: BETH ARCHER Operation Type: Center Case Number: Visit Date: 9/19/2023 Number Present: 17 Completed Date: 9/19/2023 Age: From 5 To 10 Total Minutes: 89 Time In: 02:46 PM Time Out: 04:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced routine unannounced visit was to monitor your compliance with all applicable child care requirements, including health and safety. Upon arrival, the purpose of today’s visit was reviewed with you, Angela Strickland, Program Director. Your program currently operates with a four star license effective March 1, 2018. The permit restrictions were in compliance including 1st shift, school age only, playground does not meet child care standards, meets enhanced ratios and meets enhanced space. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. You conducted the walkthrough of the facility with me. I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in group activities, handwashing procedures and snack time. The center's compliance history prior to today’s visit was reviewed with the operator. The program’s compliance history was 98 percent as of September 15, 2023. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The program staff assigned for this program were out today. You were serving as the program coordinator today and a staff member from the North Cove YMCA afterschool site was filling in as the group leader. One staff file, new to this facility, was reviewed today. The most recent sanitation inspection for your facility was conducted on April 13, 2023. A supervisor sanitation classification was issued with two demerits. The most recent fire inspection for your facility was conducted on August 2, 2022. The following violation(s) were observed today: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The most recent fire inspection was completed August 2, 2022. 10A NCAC 09 .0304(a) 1921 Staff working in part-time, full-day or track out school age care programs required to complete BSAC training, did not complete it within three months of employment. One staff member, employed 2/14/23, had not completed BSAC training at the time of the visit. .2510(j) The violation(s) documented must be corrected immediately. On or before October 3, 2023, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 beth.archer@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical assistance on violations was reviewed with you. Areas discussed included: Fire Inspection: Each operator must schedule and obtain a fire inspection within twelve months of the center's previous fire inspection. Call the local fire inspector and arrange for a fire inspection within the next two weeks. Submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 10A NCAC 09 .0304(a). You reported that the YMCA staff have requested the fire inspections for all of the YMCA afterschool sites with the fire marshal’s office. Basic School Age Care Training: Each employee working part time, full time or in a track out program for school age children must complete BSAC training within 3 months of employment. 10A NCAC 09 .2510(j) You reported that the staff member put in her notice to end her employment with the organization earlier this week. Consultation or other topics discussed today (the following items reviewed were in compliance today): We discussed that the swing playground area had a section of plastic pea gravel border that needs to be repaired. I encouraged you to report this to school maintenance. Your facility in in Cohort 1 with a preparatory year of July 1, 20 23-June 30, 2024 and an assessment year of July 1, 2024-June 30, 2025. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, this visit summary was reviewed and a copy was emailed to you for your records. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, Tammy.McGalliard@dhhs.nc.gov . If I can be of further assistance, you may contact me at: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 beth.archer@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .2510 · Violation

Name of Operation: YMCA OLD FORT AFTERSCHOOL Facility ID: 59000154 Consultant: BETH ARCHER Operation Type: Center Case Number: Visit Date: 9/19/2023 Number Present: 17 Completed Date: 9/19/2023 Age: From 5 To 10 Total Minutes: 89 Time In: 02:46 PM Time Out: 04:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced routine unannounced visit was to monitor your compliance with all applicable child care requirements, including health and safety. Upon arrival, the purpose of today’s visit was reviewed with you, Angela Strickland, Program Director. Your program currently operates with a four star license effective March 1, 2018. The permit restrictions were in compliance including 1st shift, school age only, playground does not meet child care standards, meets enhanced ratios and meets enhanced space. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. You conducted the walkthrough of the facility with me. I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in group activities, handwashing procedures and snack time. The center's compliance history prior to today’s visit was reviewed with the operator. The program’s compliance history was 98 percent as of September 15, 2023. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The program staff assigned for this program were out today. You were serving as the program coordinator today and a staff member from the North Cove YMCA afterschool site was filling in as the group leader. One staff file, new to this facility, was reviewed today. The most recent sanitation inspection for your facility was conducted on April 13, 2023. A supervisor sanitation classification was issued with two demerits. The most recent fire inspection for your facility was conducted on August 2, 2022. The following violation(s) were observed today: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The most recent fire inspection was completed August 2, 2022. 10A NCAC 09 .0304(a) 1921 Staff working in part-time, full-day or track out school age care programs required to complete BSAC training, did not complete it within three months of employment. One staff member, employed 2/14/23, had not completed BSAC training at the time of the visit. .2510(j) The violation(s) documented must be corrected immediately. On or before October 3, 2023, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 beth.archer@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical assistance on violations was reviewed with you. Areas discussed included: Fire Inspection: Each operator must schedule and obtain a fire inspection within twelve months of the center's previous fire inspection. Call the local fire inspector and arrange for a fire inspection within the next two weeks. Submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 10A NCAC 09 .0304(a). You reported that the YMCA staff have requested the fire inspections for all of the YMCA afterschool sites with the fire marshal’s office. Basic School Age Care Training: Each employee working part time, full time or in a track out program for school age children must complete BSAC training within 3 months of employment. 10A NCAC 09 .2510(j) You reported that the staff member put in her notice to end her employment with the organization earlier this week. Consultation or other topics discussed today (the following items reviewed were in compliance today): We discussed that the swing playground area had a section of plastic pea gravel border that needs to be repaired. I encouraged you to report this to school maintenance. Your facility in in Cohort 1 with a preparatory year of July 1, 20 23-June 30, 2024 and an assessment year of July 1, 2024-June 30, 2025. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, this visit summary was reviewed and a copy was emailed to you for your records. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, Tammy.McGalliard@dhhs.nc.gov . If I can be of further assistance, you may contact me at: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 beth.archer@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: YMCA OLD FORT AFTERSCHOOL Facility ID: 59000154 Consultant: BETH ARCHER Operation Type: Center Case Number: Visit Date: 9/19/2023 Number Present: 17 Completed Date: 9/19/2023 Age: From 5 To 10 Total Minutes: 89 Time In: 02:46 PM Time Out: 04:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced routine unannounced visit was to monitor your compliance with all applicable child care requirements, including health and safety. Upon arrival, the purpose of today’s visit was reviewed with you, Angela Strickland, Program Director. Your program currently operates with a four star license effective March 1, 2018. The permit restrictions were in compliance including 1st shift, school age only, playground does not meet child care standards, meets enhanced ratios and meets enhanced space. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. You conducted the walkthrough of the facility with me. I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in group activities, handwashing procedures and snack time. The center's compliance history prior to today’s visit was reviewed with the operator. The program’s compliance history was 98 percent as of September 15, 2023. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The program staff assigned for this program were out today. You were serving as the program coordinator today and a staff member from the North Cove YMCA afterschool site was filling in as the group leader. One staff file, new to this facility, was reviewed today. The most recent sanitation inspection for your facility was conducted on April 13, 2023. A supervisor sanitation classification was issued with two demerits. The most recent fire inspection for your facility was conducted on August 2, 2022. The following violation(s) were observed today: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The most recent fire inspection was completed August 2, 2022. 10A NCAC 09 .0304(a) 1921 Staff working in part-time, full-day or track out school age care programs required to complete BSAC training, did not complete it within three months of employment. One staff member, employed 2/14/23, had not completed BSAC training at the time of the visit. .2510(j) The violation(s) documented must be corrected immediately. On or before October 3, 2023, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 beth.archer@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical assistance on violations was reviewed with you. Areas discussed included: Fire Inspection: Each operator must schedule and obtain a fire inspection within twelve months of the center's previous fire inspection. Call the local fire inspector and arrange for a fire inspection within the next two weeks. Submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 10A NCAC 09 .0304(a). You reported that the YMCA staff have requested the fire inspections for all of the YMCA afterschool sites with the fire marshal’s office. Basic School Age Care Training: Each employee working part time, full time or in a track out program for school age children must complete BSAC training within 3 months of employment. 10A NCAC 09 .2510(j) You reported that the staff member put in her notice to end her employment with the organization earlier this week. Consultation or other topics discussed today (the following items reviewed were in compliance today): We discussed that the swing playground area had a section of plastic pea gravel border that needs to be repaired. I encouraged you to report this to school maintenance. Your facility in in Cohort 1 with a preparatory year of July 1, 20 23-June 30, 2024 and an assessment year of July 1, 2024-June 30, 2025. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, this visit summary was reviewed and a copy was emailed to you for your records. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, Tammy.McGalliard@dhhs.nc.gov . If I can be of further assistance, you may contact me at: Beth Archer Child Care Consultant P.O. Box 64 Rutherfordton, NC 28139 beth.archer@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times