Duffyfield Child Development Center

NC GS 110-90 · Violation

Name of Operation: DUFFYFIELD CHILD DEVELOPMENT CENTER Facility ID: 2555022 Consultant: ANDREA JOHNSON Operation Type: Center Case Number: Visit Date: 12/12/2024 Number Present: 56 Completed Date: 12/12/2024 Age: From 3 To 5 Total Minutes: 230 Time In: 09:17 AM Time Out: 01:07 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable childcare requirements pertinent to an annual compliance visit. Your program currently operates with a 5-Star license issued March 1, 2021. Childcare Consultant, Tammy Ross, assisted with today’s visit. Due to travel time, we arrived at your facility at 9:17am The last annual compliance was conducted on January 11, 2024. The sanitation inspection was completed November 20, 2024, with a “Superior” classification. The last fire inspection was conducted on June 4, 2024. Your facility was approved for 1st shift care and the facility meets enhanced ratios and enhanced space. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-six (96) percent. The NC Secretary of State website was reviewed on December 12, 2024, and Coastal Community Action, Inc., was listed as current-active. There are nine (9) approved indoor spaces and three (3) approved outdoor spaces. One hundred and thirty-five (135) children were enrolled, and one hundred and seventeen children (117) children are present today. At least five (5) activity areas including language, blocks, manipulatives, dramatic play, and art were available in your classrooms. Age-appropriate materials and activities were provided for all children. A walk-through of the facility was completed today. All indoor and outdoor areas were monitored. Daily schedules and activity plans were observed posted in all classrooms. Preschool children assigned to indoor spaces #1, #7, and #8 were engaged in a variety of free play activities which included playdough, drawing with markers, Legos, magnetic shapes, cutting and gluing construction paper, sand play, bristle blocks, trucks, large colored blocks, cooking, and writing letters. Preschool children assigned to indoor spaces #3, #4, #5, and #6 were observed in the outdoor spaces. Children in the outdoor spaces were riding scooters and tricycles, playing in the shade covered sand box with sand toys, climbing, sliding, and running, and playing musical instruments. Staff/child ratios were maintained in all classrooms. All children were adequately supervised, and caregivers and children interacted in a positive and appropriate manner. NC Pre-K Monitoring: This facility has a NC PreK classroom, space #9. NC Pre K students were also observed participating in free choice activities. I observed children making a Christmas wreath with magazine cut outs. NC Pre-K Requirements were monitored today. The program follows the Craven County School calendar, the length of the day meets requirements, and all staff meet education requirements. The Creative Curriculum has been implemented and the assessment tool, Teaching Strategies Gold, is in place. Three formal assessments with parent conferences are scheduled throughout the school year. Portfolios are maintained and were available for review. All required screenings were completed at the beginning of the year. The NC Pre-Kindergarten Program (NC Pre-K) Site Monitoring Tool is complete and available for review. Health and safety trainings were monitored, and requirements were met. Today you reported that you currently are not providing transportation. Today, you provided me with a Preservice Administrator Form and an updated Legal Designee Information Form for your facility’s new administrator. It will be submitted with this annual compliance visit paperwork. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. A fire dill was not conducted during the month of November 2024. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. An incident log was not available for review. .0802(g)(1-6) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. Verification of one (1) staff member's completion of First Aid training from an approved training organization was not in the staff file. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. Verification of one (1) staff member's completion of the CPR course from an approved training organization was not in the staff file. .1102(d) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation documented may impact the compliance history score. The violations documented must be corrected immediately. On or before Friday, December 20, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Andrea Johnson, Child Care Consultant PO Box 904 Beaufort, NC 28516 Andrea.johnson@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance: EPR Plan: As we discussed today, update the following information on your facility’s EPR Plan: • Childcare Consultant’s Phone Number- (252)732-0183 • Childcare Health Consultant- LaKeasha Glaspie- (910) 408-2051 Incident Log: An incident log should be completed any time an incident report is completed. This log should include the name of the child, the date of the incident, the date the incident report was submitted to the Division, if applicable, and the name of the staff member who complete the incident report. An incident log must be cumulative, maintained in a separate file, and be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. You may access and use the incident report and incident log forms by visiting the DCDEE website ncchildcare.ncdhhs.gov, looking under the Provider tab for Provider Documents and Forms, and then selecting Incident Report or Incident Log. Fire Drills: Fire drills shall be practiced monthly, and records shall be maintained as required. Records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill shall be available for review. Today I suggested marking a date on your calendar so that you can ensure that a fire drill is performed monthly. It may also help to plan these drills for different times of the day so children and staff can be prepared to evacuate no matter activity or routine is taking place. CPR/FA-All staff must obtain: For the health and safety of the children, all staff members are required to obtain CPR and First Aid certification and keep it current. Renewing this certification is crucial for staff to be refreshed in first aid and other lifesaving techniques as well as receive the most up to date information. I suggest you set a reminder on your calendar to keep track of expiration dates and/or seek out training from additional approved agencies when staff is not able to attend courses offered locally or at the facility. 2024 Annual License Fees: Invoices were emailed to the facility addresses on file by November 30, 2024. Online payments will be due by December 31, 2024. Annual Immunization Report: The reporting period for child care immunizations is now open. Reporting for 2024-2025 has been extended due to Hurricane Helene. Children have a grace period from requirements until November 30, 2024, and reports will be accepted until January 15, 2025. QRIS Update: Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. Background Checks: North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle—a video tutorial followed by a few questions. Reminders: Staff Qualifications: Staff member, D. Jones, needs to complete the Emergency Preparedness Response training on or before 02/07/2024. Staff member, L. Jones, needs to complete CPR and First Aid recertification on or before 01/01/2025. Staff member, S. Jones, needs to complete her five (5) year Health and Safety Trainings certifications on or before 04/02/2025. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at: https://ncchildcare.ncdhhs.gov/ At the completion of the visit, this visit summary was reviewed with you, emailed to you, copies printed and signed. As we discussed, this computer-generated visit summary serves as completion of the annual compliance visit. If you have any questions and/or concerns, you have my contact information. You may also contact my supervisor, Lynette Robbins Lynette.Robbins@dhhs.nc.gov Office: 910-824-0235 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0514 · Violation

Name of Operation: DUFFYFIELD CHILD DEVELOPMENT CENTER Facility ID: 2555022 Consultant: ANDREA JOHNSON Operation Type: Center Case Number: Visit Date: 1/11/2024 Number Present: 114 Completed Date: 1/11/2024 Age: From 3 To 5 Total Minutes: 303 Time In: 08:57 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable childcare requirements pertinent to an annual compliance visit. Your program currently operates with a 5-Star license issued March 1, 2021. The last annual compliance was conducted on January 17, 2023. The sanitation inspection was completed November 1, 2023, with a “Superior” classification. The last fire inspection was conducted on June 9, 2023. Your facility was approved for 1st shift care, and the facility meets enhanced ratios and enhanced space. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percent. The NC Secretary of State website was reviewed on January 11, 2024, and Coastal Community Action, Inc. was listed as current-active. One hundred thirty-four (134) children, between the ages of three (3) and five (5) years old are enrolled and one hundred fourteen (114) were present today. There are nine (9) approved indoor spaces and one (1) approved outdoor space. At least five (5) activity areas including language, blocks, manipulatives, dramatic play, and art were available in the classroom. Age-appropriate materials and activities were provided for all children. Young preschool children were observed in group time, free play activities, and outdoor activities. Group time activities included singing classroom rules, weather watcher activities, and group discussions about thunderstorms and outside clothing. Free play activities included magnetic shapes, puzzles, tractors, tools, cooking legos, people, taking care of baby dolls, writing letters, gluing, lock manipulatives, listening to the inside of large shells, brick block building, animals, counting bears, and reading books. Children in the outdoor space were riding, climbing, skipping, and jumping. Older preschool children assigned to the NC Pre-K classroom were engaged in a variety of activities which included sand play, painting and gluing winter pictures, magic connectors, building with wooden blocks, writing, drawing, and spaceship and astronaut play. All staff members were actively engaged with the children. During transitions, toileting and handwashing procedures were monitored, and requirements were met. The outdoor space had a variety of gross motor equipment including a small rock climber, small lighthouse climber with two (2) slides, stationary kiddie kopter, two (2) small basketball goals, medium climber with three (3) slides, gears, and stairs, basketballs, soccer balls, hula hoops, tricycles, and riding cars. Other activities in the outdoor space included a large, covered sand box, a playhouse, and a large covered dramatic play area. Violation Number Comment Rule 721 All equipment and furnishings were not in good repair. The bathroom door in indoor spaces #8 has large areas of chipped paint on the bottom half of the door. G.S. 110-91(6); .0601(b) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) out of eight (8) staff files reviewed did not have a staff development plan in their personnel files. Three (3) out of eight (8) staff files reviewed did not have an annual staff evaluation. 10A NCAC 09 .0514(f) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. Any violations documented must be corrected immediately. On or before Friday, January 19, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violation/s was/were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Andrea Johnson, Child Care Consultant andrea.johnson@dhhs.nc.gov PO Box 904 Beaufort, NC 28516 252-732-0183 If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 NC Pre-K Monitoring: The NC Pre-Kindergarten Program (NC Pre-K) Site Monitoring Tool for the 2023-2024 school year was completed October 26, 2023. The program follows the Craven County school calendar. The length of the day, 8:00am until 2:45pm, meets the instructional day requirement of 6.5-10 hours. Child Assessment and Required Screenings: The assessment tool, My Teaching Strategies, is in place. Portfolios for each child are maintained in the classroom and electronically on Teacher Strategies Gold online application. The facility uses the developmental screening tool, Ages & Stages Questionnaires-3 for pre-screening and ongoing assessments. Documentation of health assessments, vision, hearing, dental screenings, and pre-screenings were on file for each child. Curriculum: The Creative Curriculum for Preschool has been implemented and the classroom has the required resources available for use. Materials to support the current activity plan were displayed throughout the classroom. Family Engagement: Parent involvement includes an Open House held on August 26, 2023, Friendship Giving, Raise A Reader Workshop, dentist and fireman visits, and home visits. Staff Requirements: All staff met NC Pre-K education requirements. Technical Assistance: Rated License: Your facility’s three-year rated license reassessment was due to be completed in April 2021 but was not completed due to reassessments being voluntary during the COVID-19 pandemic. As we discussed today, reassessments will not become mandatory again until July 1, 2024, and your facility has been placed into “Cohort 2.” Placement in this cohort means you will have from July 1, 2024, to June 30, 2025, to plan and prepare for your reassessment, with your reassessment being due between July 1, 2025, and June 30, 2026. In your planning year, you may review resources available at www.ncrlap.org and contact Craven County Smart Start for assistance. I am also available to assist you upon request. This is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Review topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask yourself what strategies help. Engage to brainstorm, offer support and clarification, and set goals. Allocate resources so you can focus on self-study as part of the workday to help you become more familiar and confident with the assessment process. Also, be reminded that you may voluntarily request a reassessment at any time by contacting me, and that NCRLAP outreach assessments are still being offered if you wish to “practice.” You may also wish to contact technical assistance specialists with Craven County Smart Start to help you with mock assessments. Improvements to Criminal Background Check Portal Improvements are coming soon to the ABCMS Portal that DCDEE recently launched to manage child care criminal background checks. ABCMS will soon allow individuals to be associated with the child care program that employs them. Directors/Administrators will be able to use their NCID business account to see the criminal background check result for each employee. Updated COVID and Flu Vaccines: As seasonal respiratory illnesses surge, NCDHHS is urging people to get tested and seek treatment early to prevent severe illness. The latest data show high numbers of people being seen in hospital emergency departments with respiratory illness symptoms across North Carolina. People with mild symptoms should seek testing and treatment from their regular health care provider, urgent care, or a telehealth provider, rather than going to the emergency department during this spike in COVID-19, flu, RSV, and other respiratory illnesses. In addition to testing and treatment, flu and COVID-19 vaccinations are readily available at pharmacies, private medical offices and some federally qualified health care centers and local health departments. Go to vaccines.gov today to find a vaccine location near you. If you have any questions, check the short Frequently Asked Questions on our website for answers or email DCDEE_LF@dhhs.nc.gov Reminders: Staff Requirements: W. Whitfield’s annual staff evaluation is due today. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at: https://ncchildcare.ncdhhs.gov/ At the completion of the visit, this visit summary was reviewed with you, signed, emailed to you, and copies were printed. As we discussed, this computer-generated visit summary serves as completion of the annual compliance visit. If you have any questions and/or concerns, you have my contact information. You may also contact my supervisor, Lynette Robbins Lynette.Robbins@dhhs.nc.gov PMB 361 Office: 910-824-0235 3600 S. College Road, Suite E Wilmington, NC 28412 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-91 · Violation

Name of Operation: DUFFYFIELD CHILD DEVELOPMENT CENTER Facility ID: 2555022 Consultant: ANDREA JOHNSON Operation Type: Center Case Number: Visit Date: 1/11/2024 Number Present: 114 Completed Date: 1/11/2024 Age: From 3 To 5 Total Minutes: 303 Time In: 08:57 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable childcare requirements pertinent to an annual compliance visit. Your program currently operates with a 5-Star license issued March 1, 2021. The last annual compliance was conducted on January 17, 2023. The sanitation inspection was completed November 1, 2023, with a “Superior” classification. The last fire inspection was conducted on June 9, 2023. Your facility was approved for 1st shift care, and the facility meets enhanced ratios and enhanced space. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percent. The NC Secretary of State website was reviewed on January 11, 2024, and Coastal Community Action, Inc. was listed as current-active. One hundred thirty-four (134) children, between the ages of three (3) and five (5) years old are enrolled and one hundred fourteen (114) were present today. There are nine (9) approved indoor spaces and one (1) approved outdoor space. At least five (5) activity areas including language, blocks, manipulatives, dramatic play, and art were available in the classroom. Age-appropriate materials and activities were provided for all children. Young preschool children were observed in group time, free play activities, and outdoor activities. Group time activities included singing classroom rules, weather watcher activities, and group discussions about thunderstorms and outside clothing. Free play activities included magnetic shapes, puzzles, tractors, tools, cooking legos, people, taking care of baby dolls, writing letters, gluing, lock manipulatives, listening to the inside of large shells, brick block building, animals, counting bears, and reading books. Children in the outdoor space were riding, climbing, skipping, and jumping. Older preschool children assigned to the NC Pre-K classroom were engaged in a variety of activities which included sand play, painting and gluing winter pictures, magic connectors, building with wooden blocks, writing, drawing, and spaceship and astronaut play. All staff members were actively engaged with the children. During transitions, toileting and handwashing procedures were monitored, and requirements were met. The outdoor space had a variety of gross motor equipment including a small rock climber, small lighthouse climber with two (2) slides, stationary kiddie kopter, two (2) small basketball goals, medium climber with three (3) slides, gears, and stairs, basketballs, soccer balls, hula hoops, tricycles, and riding cars. Other activities in the outdoor space included a large, covered sand box, a playhouse, and a large covered dramatic play area. Violation Number Comment Rule 721 All equipment and furnishings were not in good repair. The bathroom door in indoor spaces #8 has large areas of chipped paint on the bottom half of the door. G.S. 110-91(6); .0601(b) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) out of eight (8) staff files reviewed did not have a staff development plan in their personnel files. Three (3) out of eight (8) staff files reviewed did not have an annual staff evaluation. 10A NCAC 09 .0514(f) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. Any violations documented must be corrected immediately. On or before Friday, January 19, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violation/s was/were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Andrea Johnson, Child Care Consultant andrea.johnson@dhhs.nc.gov PO Box 904 Beaufort, NC 28516 252-732-0183 If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 NC Pre-K Monitoring: The NC Pre-Kindergarten Program (NC Pre-K) Site Monitoring Tool for the 2023-2024 school year was completed October 26, 2023. The program follows the Craven County school calendar. The length of the day, 8:00am until 2:45pm, meets the instructional day requirement of 6.5-10 hours. Child Assessment and Required Screenings: The assessment tool, My Teaching Strategies, is in place. Portfolios for each child are maintained in the classroom and electronically on Teacher Strategies Gold online application. The facility uses the developmental screening tool, Ages & Stages Questionnaires-3 for pre-screening and ongoing assessments. Documentation of health assessments, vision, hearing, dental screenings, and pre-screenings were on file for each child. Curriculum: The Creative Curriculum for Preschool has been implemented and the classroom has the required resources available for use. Materials to support the current activity plan were displayed throughout the classroom. Family Engagement: Parent involvement includes an Open House held on August 26, 2023, Friendship Giving, Raise A Reader Workshop, dentist and fireman visits, and home visits. Staff Requirements: All staff met NC Pre-K education requirements. Technical Assistance: Rated License: Your facility’s three-year rated license reassessment was due to be completed in April 2021 but was not completed due to reassessments being voluntary during the COVID-19 pandemic. As we discussed today, reassessments will not become mandatory again until July 1, 2024, and your facility has been placed into “Cohort 2.” Placement in this cohort means you will have from July 1, 2024, to June 30, 2025, to plan and prepare for your reassessment, with your reassessment being due between July 1, 2025, and June 30, 2026. In your planning year, you may review resources available at www.ncrlap.org and contact Craven County Smart Start for assistance. I am also available to assist you upon request. This is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Review topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask yourself what strategies help. Engage to brainstorm, offer support and clarification, and set goals. Allocate resources so you can focus on self-study as part of the workday to help you become more familiar and confident with the assessment process. Also, be reminded that you may voluntarily request a reassessment at any time by contacting me, and that NCRLAP outreach assessments are still being offered if you wish to “practice.” You may also wish to contact technical assistance specialists with Craven County Smart Start to help you with mock assessments. Improvements to Criminal Background Check Portal Improvements are coming soon to the ABCMS Portal that DCDEE recently launched to manage child care criminal background checks. ABCMS will soon allow individuals to be associated with the child care program that employs them. Directors/Administrators will be able to use their NCID business account to see the criminal background check result for each employee. Updated COVID and Flu Vaccines: As seasonal respiratory illnesses surge, NCDHHS is urging people to get tested and seek treatment early to prevent severe illness. The latest data show high numbers of people being seen in hospital emergency departments with respiratory illness symptoms across North Carolina. People with mild symptoms should seek testing and treatment from their regular health care provider, urgent care, or a telehealth provider, rather than going to the emergency department during this spike in COVID-19, flu, RSV, and other respiratory illnesses. In addition to testing and treatment, flu and COVID-19 vaccinations are readily available at pharmacies, private medical offices and some federally qualified health care centers and local health departments. Go to vaccines.gov today to find a vaccine location near you. If you have any questions, check the short Frequently Asked Questions on our website for answers or email DCDEE_LF@dhhs.nc.gov Reminders: Staff Requirements: W. Whitfield’s annual staff evaluation is due today. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at: https://ncchildcare.ncdhhs.gov/ At the completion of the visit, this visit summary was reviewed with you, signed, emailed to you, and copies were printed. As we discussed, this computer-generated visit summary serves as completion of the annual compliance visit. If you have any questions and/or concerns, you have my contact information. You may also contact my supervisor, Lynette Robbins Lynette.Robbins@dhhs.nc.gov PMB 361 Office: 910-824-0235 3600 S. College Road, Suite E Wilmington, NC 28412 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: DUFFYFIELD CHILD DEVELOPMENT CENTER Facility ID: 2555022 Consultant: ANDREA JOHNSON Operation Type: Center Case Number: Visit Date: 1/11/2024 Number Present: 114 Completed Date: 1/11/2024 Age: From 3 To 5 Total Minutes: 303 Time In: 08:57 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable childcare requirements pertinent to an annual compliance visit. Your program currently operates with a 5-Star license issued March 1, 2021. The last annual compliance was conducted on January 17, 2023. The sanitation inspection was completed November 1, 2023, with a “Superior” classification. The last fire inspection was conducted on June 9, 2023. Your facility was approved for 1st shift care, and the facility meets enhanced ratios and enhanced space. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percent. The NC Secretary of State website was reviewed on January 11, 2024, and Coastal Community Action, Inc. was listed as current-active. One hundred thirty-four (134) children, between the ages of three (3) and five (5) years old are enrolled and one hundred fourteen (114) were present today. There are nine (9) approved indoor spaces and one (1) approved outdoor space. At least five (5) activity areas including language, blocks, manipulatives, dramatic play, and art were available in the classroom. Age-appropriate materials and activities were provided for all children. Young preschool children were observed in group time, free play activities, and outdoor activities. Group time activities included singing classroom rules, weather watcher activities, and group discussions about thunderstorms and outside clothing. Free play activities included magnetic shapes, puzzles, tractors, tools, cooking legos, people, taking care of baby dolls, writing letters, gluing, lock manipulatives, listening to the inside of large shells, brick block building, animals, counting bears, and reading books. Children in the outdoor space were riding, climbing, skipping, and jumping. Older preschool children assigned to the NC Pre-K classroom were engaged in a variety of activities which included sand play, painting and gluing winter pictures, magic connectors, building with wooden blocks, writing, drawing, and spaceship and astronaut play. All staff members were actively engaged with the children. During transitions, toileting and handwashing procedures were monitored, and requirements were met. The outdoor space had a variety of gross motor equipment including a small rock climber, small lighthouse climber with two (2) slides, stationary kiddie kopter, two (2) small basketball goals, medium climber with three (3) slides, gears, and stairs, basketballs, soccer balls, hula hoops, tricycles, and riding cars. Other activities in the outdoor space included a large, covered sand box, a playhouse, and a large covered dramatic play area. Violation Number Comment Rule 721 All equipment and furnishings were not in good repair. The bathroom door in indoor spaces #8 has large areas of chipped paint on the bottom half of the door. G.S. 110-91(6); .0601(b) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One (1) out of eight (8) staff files reviewed did not have a staff development plan in their personnel files. Three (3) out of eight (8) staff files reviewed did not have an annual staff evaluation. 10A NCAC 09 .0514(f) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. Any violations documented must be corrected immediately. On or before Friday, January 19, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violation/s was/were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Andrea Johnson, Child Care Consultant andrea.johnson@dhhs.nc.gov PO Box 904 Beaufort, NC 28516 252-732-0183 If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 NC Pre-K Monitoring: The NC Pre-Kindergarten Program (NC Pre-K) Site Monitoring Tool for the 2023-2024 school year was completed October 26, 2023. The program follows the Craven County school calendar. The length of the day, 8:00am until 2:45pm, meets the instructional day requirement of 6.5-10 hours. Child Assessment and Required Screenings: The assessment tool, My Teaching Strategies, is in place. Portfolios for each child are maintained in the classroom and electronically on Teacher Strategies Gold online application. The facility uses the developmental screening tool, Ages & Stages Questionnaires-3 for pre-screening and ongoing assessments. Documentation of health assessments, vision, hearing, dental screenings, and pre-screenings were on file for each child. Curriculum: The Creative Curriculum for Preschool has been implemented and the classroom has the required resources available for use. Materials to support the current activity plan were displayed throughout the classroom. Family Engagement: Parent involvement includes an Open House held on August 26, 2023, Friendship Giving, Raise A Reader Workshop, dentist and fireman visits, and home visits. Staff Requirements: All staff met NC Pre-K education requirements. Technical Assistance: Rated License: Your facility’s three-year rated license reassessment was due to be completed in April 2021 but was not completed due to reassessments being voluntary during the COVID-19 pandemic. As we discussed today, reassessments will not become mandatory again until July 1, 2024, and your facility has been placed into “Cohort 2.” Placement in this cohort means you will have from July 1, 2024, to June 30, 2025, to plan and prepare for your reassessment, with your reassessment being due between July 1, 2025, and June 30, 2026. In your planning year, you may review resources available at www.ncrlap.org and contact Craven County Smart Start for assistance. I am also available to assist you upon request. This is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Review topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask yourself what strategies help. Engage to brainstorm, offer support and clarification, and set goals. Allocate resources so you can focus on self-study as part of the workday to help you become more familiar and confident with the assessment process. Also, be reminded that you may voluntarily request a reassessment at any time by contacting me, and that NCRLAP outreach assessments are still being offered if you wish to “practice.” You may also wish to contact technical assistance specialists with Craven County Smart Start to help you with mock assessments. Improvements to Criminal Background Check Portal Improvements are coming soon to the ABCMS Portal that DCDEE recently launched to manage child care criminal background checks. ABCMS will soon allow individuals to be associated with the child care program that employs them. Directors/Administrators will be able to use their NCID business account to see the criminal background check result for each employee. Updated COVID and Flu Vaccines: As seasonal respiratory illnesses surge, NCDHHS is urging people to get tested and seek treatment early to prevent severe illness. The latest data show high numbers of people being seen in hospital emergency departments with respiratory illness symptoms across North Carolina. People with mild symptoms should seek testing and treatment from their regular health care provider, urgent care, or a telehealth provider, rather than going to the emergency department during this spike in COVID-19, flu, RSV, and other respiratory illnesses. In addition to testing and treatment, flu and COVID-19 vaccinations are readily available at pharmacies, private medical offices and some federally qualified health care centers and local health departments. Go to vaccines.gov today to find a vaccine location near you. If you have any questions, check the short Frequently Asked Questions on our website for answers or email DCDEE_LF@dhhs.nc.gov Reminders: Staff Requirements: W. Whitfield’s annual staff evaluation is due today. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at: https://ncchildcare.ncdhhs.gov/ At the completion of the visit, this visit summary was reviewed with you, signed, emailed to you, and copies were printed. As we discussed, this computer-generated visit summary serves as completion of the annual compliance visit. If you have any questions and/or concerns, you have my contact information. You may also contact my supervisor, Lynette Robbins Lynette.Robbins@dhhs.nc.gov PMB 361 Office: 910-824-0235 3600 S. College Road, Suite E Wilmington, NC 28412 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times