10A NCAC 09 .0713 · Violation

Name of Operation: Shining Star Child Care 2 Facility ID: 64000491 Consultant: RAMIE DOLL Operation Type: Center Case Number: Visit Date: 7/25/2024 Number Present: 10 Completed Date: 7/25/2024 Age: From 0 To 4 Total Minutes: 205 Time In: 09:00 AM Time Out: 12:25 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's visit was to monitor compliance with applicable child care requirements pertinent to a first temporary time period visit. This program currently operates with a Temporary License issued May 14, 2024. The temporary license is valid through November 14, 2024. This facility is owned and operated by Shining Star Childcare, LLC. According to the NC Secretary of State, this LLC is current and active. Ensure the LLC remains current and active with the NC Secretary of State. You, M.Del Carmen, are serving as this facility’s administrator. Upon arrival, you were not present; however, a staff member, K.Hill, contacted you to notify you of my visit. You arrived shortly thereafter, but stated you had to leave early for an appointment. You provided me with the completed staff and training worksheet and showed me where the staff and children’s records were kept. Ms. Del Carmen did not return prior to the conclusion of today’s visit. The visit summary was reviewed with you, Ms. Del Carmen, via speaker phone while in Room 2 with Lead Teacher, S.Alston. With Ms. Del Carmen’s verbal permission, Ms. Alston signed today’s visit summary. When asked and based on today’s observations, two rooms (Room 1 and Room 2) were being used today. Rooms 3, 4a, and 4b were not being used today. After reviewing staff and children’s records, Rooms 1 and 2 were being used to provide child care today. Two (2) staff members were present in Room 1 and providing care for five (5) children ranging in ages from infancy to one (1) year. One (1) staff member was present in Room 2 and caring for a total of four (4) children. Based on the ages present in Room 2, a one (1) year old child was grouped with a child that was three (3) years of age. I explained to the staff member, S.Alston that children between the ages of one (1) and three (3) children cannot be routinely grouped together. Ms. Alston asked if the children could be grouped together for the first two and last two hours of the day. I explained NC Child Care rule .0713(a)(2) regarding the staff/child ratio for the youngest child was not maintained when children of all ages were cared for together in groups for the first and last operating hour of the age. Ms. Alston initially asked if children of all ages could be grouped together for the first and last two hours of the day. I reviewed the NC Child Care rule .0713(a)(6) with Ms. Alston regarding children between 12 and 24 months of age being grouped with children 3 years of age and older. Ms. Alston called Ms. Del Carmen to notify her about this information and child care rules. I explained that per the above child care rules, children of all ages can be grouped together during the first and last operating hour of the day, provided the age of the youngest child is maintained. Ms. Alston also asked if the one (1) year old that was present with her in Room 2 could be moved to Room 1, where the infants and toddler aged children were present today. I explained the child could be moved to Room 1, but two (2) staff would be required to remain in Room 1 if more than five (5) children were present. The infants and toddler aged children in Room 1 today were observed being fed, sleeping, and playing with toys made accessible. The staff were interacting with the children and caring for them today. The children present together in Room 2 were playing with toys in different activity areas while interacting with the assigned staff member. The staff member present in Room 2 also sang songs with the children during the visit. As stated above, I reviewed all current staff records for the completion of CPR and First Aid, Criminal Background Check Qualification letters, current ITS-SIDS training, health questionnaires, emergency information, staff medical assessments, and TB skin test/TB screening forms, orientation training, and the completion of the application. Ensure to include any new staff on the worksheet as well. Three children’s records were also monitored. The children’s records were organized in individual folders, and you are using the developed Children’s Records File Checklist to document when information is due and received for each child. Required center program records were also monitored today. You are using Brightwheel as a system to document and maintain records. Attendance, sign in/out, and infant sleep charts were reviewed using the Brightwheel app today. Overall attendance and enrollment were collected today. The attached space, capacity and enrollment worksheet reflects the enrollment and attendance information along with the staff that were present and caring for children today. The following violation was documented today: Violation Number Comment Rule 318 Children between 12 and 24 months of age were grouped with children 3 years of age or older. A total of five (5) children were present in Room 2 with one (1) staff member. The youngest child in the group was one (1) year of age and the oldest child was four (4) years of age. 10A NCAC 09 .0713(a)(6) The above violation must be corrected immediately. Mail or email me a compliance letter addressing the correction of the violation on or before August 8, 2024. My contact information is listed below: Ramie Doll P.O. Box 1397 Elm City, NC 27822 ramie.doll@dhhs.nc.gov COMPLIANCE HISTORY: The compliance history for this facility will be reviewed after today’s visit. The violation documented today may affect the facility’s compliance history score. We reviewed that all facilities must maintain at least a 75% compliance history score over an eighteen-month time frame to be in good standing with DCDEE. If a facility’s compliance history falls below 75% over an eighteen-month time frame, some type of administrative action may be issued. UNANNOUCED FOLLOW UP VISIT: An unannounced visit will be conducted in the near future based on the violation documented today. Ensure you review with staff the applicable NC Child Care rules regarding the grouping of children. You can review this information with staff and document the review with staff in the compliance letter you submit. Technical Assistance/Consultation/Reminders Specific to Today’s Visit: STAFF RECORDS: Five (5) staff records were monitored today for specific information. Ensure staff continue to complete the health and safety trainings, including the Recognizing and Responding to Suspicions of Child Maltreatment training every five years and maintain copies of certificates on file. Ensure all staff have renewed CPR and First Aid training prior to their renewal dates. Based on staff information on the attached staff and training worksheet, four (4) staff members have current CPR and First Aid training. I wrote “(26)” for the expiration year for CPR and First Aid training for the four staff that have current CPR and First Aid training. One (1) staff member, hired June 7, 2024, is required to complete CPR and First Aid training on or before September 7, 2024, based on her hire date. Based on information reviewed, one (1) staff member, B. Charette’s criminal background check qualification is valid through September 16, 2024. Ensure this staff member completes the CBC process and is qualified on or before the above specified date. Continue to have staff complete training to count towards their on-going training and attach the certificates to the Record Of On-Going Training log. You are using the staff records checklist and documenting when information was on file for staff as a method of ensuring information is on file as required. Continue using the staff records checklist as a resource. HEALTH AND SAFETY TRAININGS: Health and Safety training topics must be completed within the first year and every five years thereafter. The health and safety trainings are offered for free via DCDEE Moodle. Staff have to use their individual NCID and password to log into Moodle. 1. Go to the DCDEE website: https://ncchildcare.ncdhhs.gov and click on Provider, Training and Professional Development, DCDEE Moodle. OR go directly to the Moodle site - https://www.dcdee.moodle.nc.gov 2. In the upper right corner click login and type in your individual NCID and password 3. Scroll down to the bottom of the page until you see a search bar 4. Type in ”2024 CCDF health and safety in child care” 5. The training module will come up, click “self-enroll.” 6. Eight different trainings will show that you can take 7. A 9th training has been added regarding medication. Go back to the search bar and type 2024 Part 1: Medications in child care to access. 8. Reminder: print your training certificate upon completion and record onto your ongoing training log Child care staff are expected to be well informed about child abuse and neglect issues and adequately trained to prevent and recognize potential maltreatment. The “Recognizing and Responding to Child Abuse and Maltreatment” training must be completed within 90 days of hire and every five years. This training must be completed via the Prevent Child Abuse NC website: www.preventchildabusenc.org. Documentation of training must be kept on file for review. Complete the health and safety training record as found on the DCDEE website. CHILDREN’S RECORDS: Three children’s records were reviewed today, and all required information was on file and on file within the required time frame. Ensure all children’s information is up to date and the required information is completed and on file as required. OUTDOOR ENVIROMENT: The outdoor environment was not monitored today based on rain. The outdoor environment will be monitored during a future temporary time period visit or during the unannounced follow-up visit. MEDICATION: Continue to keep Asthma medication, such as an inhaler, at least five feet vertical from the floor but not kept in locked storage so you can get the medication as soon as possible in the event a child is in need. Maintain a copy of the action plan in the room where a child is typically present along with attaching the action plan to the child’s application on file. I discussed posting the action plan for two (2) children who have inhalers in Room 2 today. The action plans were stored with the medication for both children. RATED LICENSE ASSESSMENT: The Application for Assessment for a Two Component Star Rated License and the Application for the Rated License will both be provided and completed during this facility’s next temporary time period visit. Education Standards: WORKS is a self-service applicant portal that will be used by an individual applicant to register and maintain their workforce information to support education requirements. The WORKS portal is available online and requires the user to maintain an individual North Carolina Identity Management (NCID) username and password. Electronic official transcripts can be submitted to the Workforce Education Unit from a person’s college or university provided the school participates with the National Clearing House. If not, then official transcripts must be mailed to the Workforce Education Unit at DCDEE for evaluation. All staff education should be current before the fifth month, (October 2024), of the temporary time period as a rated license will need to be processed before the end date of the temporary license. I will further review staff education for points for the Rated License. We reviewed any staff that are not listed and evaluated via WORKS to create a WORKS account and apply for the appropriate position before submitting an official transcript so that the Workforce Education Unit is aware of what needs to be evaluated for a person. For more information about NCID and WORKS, visit the DCDEE website at www.ncchildcare.ncdhhs.gov to view more information under the DCDEE WORKS tab http://ncchildcare.ncdhhs.gov/general/mb_dcdeeworks.asp. You can also contact the Workforce Education Unit at 1-800-859-0829 for more information concerning WORKS. The total points for the Child Care Star Rated License will be determined around the 5th month (October) before the end of the temporary time period. To earn a Three-star license and continue receiving subsidy funds, the facility must earn at least a total of seven (7) points. Contact me if you want to request the Environment Rating Scales as part of this facility’s Rated License Assessment. If you want to have the ERS completed, I will need to know as soon as possible so that the required paperwork can be completed and the ERS request can be made via the North Carolina Rated License Assessment Project’s website: www.ncrlap.org. We can further review this information when I conduct the Unannounced Follow Up visit. DCDEE’s WEBSITE: Continue reviewing the Division of Child Development and Early Education’s website for the most up to date information regarding child care requirements. DCDEE’s website is: https://ncchildcare.ncdhhs.gov/. You can access the most current NC Child Care rules, (January 1, 2024), resources, forms, sanitation rules, laws, etc. from DCDEE’s website. UNANNOUNCED VISITS: I will continue to conduct unannounced temporary time period visits. Ensure you document new staff on the staff and training worksheets for future monitoring. If you have questions, please contact me at: (252)373-3074 or ramie.doll@dhhs.nc.gov. You may also contact Licensing Supervisor, Susan Fuller, with any questions at (252)373-9809 or via email at susan.fuller@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.