10A NCAC 09 .0304 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 9/9/2025 Number Present: 12 Completed Date: 9/9/2025 Age: From 4 To 4 Total Minutes: 195 Time In: 10:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed b, Janet Drew, Teacher, during the visit. Bridget Owen, Child Care Consultant, accompanied, me during today visit. A signed copy of the visit summary was left on-site. Today, Ms. Drew, assisted us with information we needed. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. This facility is owned and operated by Cherokee County Public Schools. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three (93) percentage as of 9/09/25. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 09/18/24. The last fire drill was practiced on 9/02/25. The last shelter-in-place drill was practiced on 03/31/25. The last playground inspection was documented on 8/26/25. The last fire inspection was approved on 10/12/23 The last sanitation inspection was conducted on 04/01/25 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 04/23/25 without hazards. Lead paint and asbestos testing are waiting for on-site test results. Upon arrival we introduced ourselves to the teacher and explained the reason for our visit. We observed the group of four-year-old children engaged in circle time. The teacher observed reading a book and engaging children in comprehensive questions. Children were called to wash hands and then ate lunch, which consisted of pizza, beans, lettuce/tomato, mandarin oranges, and milk. Children then played outside and then prepared for nap. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ It was reported that at this time there are no children riding the school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. This facility uses the Brigance III screening tool. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection available for review was dated 10/12/23. 10A NCAC 09 .0304(a) 1041 Prior to employment a Criminal Background Check was not completed. C. Garland, Principal, did not complete the Criminal Background Check prior to employment. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Today a substitute provider (AB) hired through ESS did not have all the required items available for review. G.S. 110-91( 9) 1757 A valid qualification letter was not on file and available to review at the facility. C. Garland, Principal, did not have a valid qualification letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The last emergency drill was conducted on 3/31/25. .0604(u);.0302(d)(8) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The substitute provider did not have a signed acknowledgement that the facility's Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy had been reviewed with them. .0608(d)(1-4) Technical Assistance: Item #106 Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Item # 1043 Anyone substituting through the ESS must have all the required information for substitutes on site and available for review. Please refer to the checklist left with you today to bring this item into compliance. As a reminder any substitutes employed through ESS are not considered DPI staff and can not be listed on the DPI Staff Records Verification form and items cannot be filed at Central Office or off-site. They can be kept with the individual and brought in every time they sub at this location or a copy of the required information can be left at the facility. Item #1811 an emergency must be conducted every three months. I realize that this program is closed during the summer months and doesn't return until August. To stay in compliance an emergency drill will need to be conduct once children return in August. Item # 1874 anyone that is going to be caring for children and counted in staff/child ratio must sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy prior to caring for children. Items #1041 and #1757 **The DCDEE CBC application process must be completed prior to employment and prior to expiration. C. Garland must have a qualification letter. I can see that Ms. Garland has started the process of receiving her qualification letter. Ms. Garland may not care for children in the Pre-K classroom until she has received her qualification letter and a copy is on file at the facility. **New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Achieving Compliance: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by September 23, 2025 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action Consultation is provided as follows: Health & Safety Trainings can be found at the following link: https://dcdee.moodle.nc.gov The Health & Safety Training Checklist can be found on the DCDEE website at the following link: Provider Documents and Forms You will use your NCID to login and will be able to self-enroll in the 2025 CCDF Trainings (Health and Safety Trainings) and the Medication Training (3 Modules) You can find the Recognizing & Reporting Child Maltreatment at the following link: Recognizing & Reporting Child Maltreatment | Positive Childhood Alliance NC Playground Safety Training can be found at the following link: Southwestern Child Development Commission, Inc (the next available training is 11/17/2025 via zoom from 6:00pm-9:00PM If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .1102 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 9/9/2025 Number Present: 12 Completed Date: 9/9/2025 Age: From 4 To 4 Total Minutes: 195 Time In: 10:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed b, Janet Drew, Teacher, during the visit. Bridget Owen, Child Care Consultant, accompanied, me during today visit. A signed copy of the visit summary was left on-site. Today, Ms. Drew, assisted us with information we needed. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. This facility is owned and operated by Cherokee County Public Schools. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three (93) percentage as of 9/09/25. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 09/18/24. The last fire drill was practiced on 9/02/25. The last shelter-in-place drill was practiced on 03/31/25. The last playground inspection was documented on 8/26/25. The last fire inspection was approved on 10/12/23 The last sanitation inspection was conducted on 04/01/25 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 04/23/25 without hazards. Lead paint and asbestos testing are waiting for on-site test results. Upon arrival we introduced ourselves to the teacher and explained the reason for our visit. We observed the group of four-year-old children engaged in circle time. The teacher observed reading a book and engaging children in comprehensive questions. Children were called to wash hands and then ate lunch, which consisted of pizza, beans, lettuce/tomato, mandarin oranges, and milk. Children then played outside and then prepared for nap. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ It was reported that at this time there are no children riding the school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. This facility uses the Brigance III screening tool. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection available for review was dated 10/12/23. 10A NCAC 09 .0304(a) 1041 Prior to employment a Criminal Background Check was not completed. C. Garland, Principal, did not complete the Criminal Background Check prior to employment. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Today a substitute provider (AB) hired through ESS did not have all the required items available for review. G.S. 110-91( 9) 1757 A valid qualification letter was not on file and available to review at the facility. C. Garland, Principal, did not have a valid qualification letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The last emergency drill was conducted on 3/31/25. .0604(u);.0302(d)(8) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The substitute provider did not have a signed acknowledgement that the facility's Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy had been reviewed with them. .0608(d)(1-4) Technical Assistance: Item #106 Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Item # 1043 Anyone substituting through the ESS must have all the required information for substitutes on site and available for review. Please refer to the checklist left with you today to bring this item into compliance. As a reminder any substitutes employed through ESS are not considered DPI staff and can not be listed on the DPI Staff Records Verification form and items cannot be filed at Central Office or off-site. They can be kept with the individual and brought in every time they sub at this location or a copy of the required information can be left at the facility. Item #1811 an emergency must be conducted every three months. I realize that this program is closed during the summer months and doesn't return until August. To stay in compliance an emergency drill will need to be conduct once children return in August. Item # 1874 anyone that is going to be caring for children and counted in staff/child ratio must sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy prior to caring for children. Items #1041 and #1757 **The DCDEE CBC application process must be completed prior to employment and prior to expiration. C. Garland must have a qualification letter. I can see that Ms. Garland has started the process of receiving her qualification letter. Ms. Garland may not care for children in the Pre-K classroom until she has received her qualification letter and a copy is on file at the facility. **New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Achieving Compliance: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by September 23, 2025 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action Consultation is provided as follows: Health & Safety Trainings can be found at the following link: https://dcdee.moodle.nc.gov The Health & Safety Training Checklist can be found on the DCDEE website at the following link: Provider Documents and Forms You will use your NCID to login and will be able to self-enroll in the 2025 CCDF Trainings (Health and Safety Trainings) and the Medication Training (3 Modules) You can find the Recognizing & Reporting Child Maltreatment at the following link: Recognizing & Reporting Child Maltreatment | Positive Childhood Alliance NC Playground Safety Training can be found at the following link: Southwestern Child Development Commission, Inc (the next available training is 11/17/2025 via zoom from 6:00pm-9:00PM If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 9/9/2025 Number Present: 12 Completed Date: 9/9/2025 Age: From 4 To 4 Total Minutes: 195 Time In: 10:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed b, Janet Drew, Teacher, during the visit. Bridget Owen, Child Care Consultant, accompanied, me during today visit. A signed copy of the visit summary was left on-site. Today, Ms. Drew, assisted us with information we needed. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. This facility is owned and operated by Cherokee County Public Schools. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three (93) percentage as of 9/09/25. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 09/18/24. The last fire drill was practiced on 9/02/25. The last shelter-in-place drill was practiced on 03/31/25. The last playground inspection was documented on 8/26/25. The last fire inspection was approved on 10/12/23 The last sanitation inspection was conducted on 04/01/25 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 04/23/25 without hazards. Lead paint and asbestos testing are waiting for on-site test results. Upon arrival we introduced ourselves to the teacher and explained the reason for our visit. We observed the group of four-year-old children engaged in circle time. The teacher observed reading a book and engaging children in comprehensive questions. Children were called to wash hands and then ate lunch, which consisted of pizza, beans, lettuce/tomato, mandarin oranges, and milk. Children then played outside and then prepared for nap. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ It was reported that at this time there are no children riding the school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. This facility uses the Brigance III screening tool. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection available for review was dated 10/12/23. 10A NCAC 09 .0304(a) 1041 Prior to employment a Criminal Background Check was not completed. C. Garland, Principal, did not complete the Criminal Background Check prior to employment. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Today a substitute provider (AB) hired through ESS did not have all the required items available for review. G.S. 110-91( 9) 1757 A valid qualification letter was not on file and available to review at the facility. C. Garland, Principal, did not have a valid qualification letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The last emergency drill was conducted on 3/31/25. .0604(u);.0302(d)(8) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The substitute provider did not have a signed acknowledgement that the facility's Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy had been reviewed with them. .0608(d)(1-4) Technical Assistance: Item #106 Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Item # 1043 Anyone substituting through the ESS must have all the required information for substitutes on site and available for review. Please refer to the checklist left with you today to bring this item into compliance. As a reminder any substitutes employed through ESS are not considered DPI staff and can not be listed on the DPI Staff Records Verification form and items cannot be filed at Central Office or off-site. They can be kept with the individual and brought in every time they sub at this location or a copy of the required information can be left at the facility. Item #1811 an emergency must be conducted every three months. I realize that this program is closed during the summer months and doesn't return until August. To stay in compliance an emergency drill will need to be conduct once children return in August. Item # 1874 anyone that is going to be caring for children and counted in staff/child ratio must sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy prior to caring for children. Items #1041 and #1757 **The DCDEE CBC application process must be completed prior to employment and prior to expiration. C. Garland must have a qualification letter. I can see that Ms. Garland has started the process of receiving her qualification letter. Ms. Garland may not care for children in the Pre-K classroom until she has received her qualification letter and a copy is on file at the facility. **New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Achieving Compliance: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by September 23, 2025 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action Consultation is provided as follows: Health & Safety Trainings can be found at the following link: https://dcdee.moodle.nc.gov The Health & Safety Training Checklist can be found on the DCDEE website at the following link: Provider Documents and Forms You will use your NCID to login and will be able to self-enroll in the 2025 CCDF Trainings (Health and Safety Trainings) and the Medication Training (3 Modules) You can find the Recognizing & Reporting Child Maltreatment at the following link: Recognizing & Reporting Child Maltreatment | Positive Childhood Alliance NC Playground Safety Training can be found at the following link: Southwestern Child Development Commission, Inc (the next available training is 11/17/2025 via zoom from 6:00pm-9:00PM If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 9/9/2025 Number Present: 12 Completed Date: 9/9/2025 Age: From 4 To 4 Total Minutes: 195 Time In: 10:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed b, Janet Drew, Teacher, during the visit. Bridget Owen, Child Care Consultant, accompanied, me during today visit. A signed copy of the visit summary was left on-site. Today, Ms. Drew, assisted us with information we needed. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. This facility is owned and operated by Cherokee County Public Schools. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three (93) percentage as of 9/09/25. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 09/18/24. The last fire drill was practiced on 9/02/25. The last shelter-in-place drill was practiced on 03/31/25. The last playground inspection was documented on 8/26/25. The last fire inspection was approved on 10/12/23 The last sanitation inspection was conducted on 04/01/25 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 04/23/25 without hazards. Lead paint and asbestos testing are waiting for on-site test results. Upon arrival we introduced ourselves to the teacher and explained the reason for our visit. We observed the group of four-year-old children engaged in circle time. The teacher observed reading a book and engaging children in comprehensive questions. Children were called to wash hands and then ate lunch, which consisted of pizza, beans, lettuce/tomato, mandarin oranges, and milk. Children then played outside and then prepared for nap. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ It was reported that at this time there are no children riding the school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. This facility uses the Brigance III screening tool. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection available for review was dated 10/12/23. 10A NCAC 09 .0304(a) 1041 Prior to employment a Criminal Background Check was not completed. C. Garland, Principal, did not complete the Criminal Background Check prior to employment. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Today a substitute provider (AB) hired through ESS did not have all the required items available for review. G.S. 110-91( 9) 1757 A valid qualification letter was not on file and available to review at the facility. C. Garland, Principal, did not have a valid qualification letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The last emergency drill was conducted on 3/31/25. .0604(u);.0302(d)(8) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The substitute provider did not have a signed acknowledgement that the facility's Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy had been reviewed with them. .0608(d)(1-4) Technical Assistance: Item #106 Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Item # 1043 Anyone substituting through the ESS must have all the required information for substitutes on site and available for review. Please refer to the checklist left with you today to bring this item into compliance. As a reminder any substitutes employed through ESS are not considered DPI staff and can not be listed on the DPI Staff Records Verification form and items cannot be filed at Central Office or off-site. They can be kept with the individual and brought in every time they sub at this location or a copy of the required information can be left at the facility. Item #1811 an emergency must be conducted every three months. I realize that this program is closed during the summer months and doesn't return until August. To stay in compliance an emergency drill will need to be conduct once children return in August. Item # 1874 anyone that is going to be caring for children and counted in staff/child ratio must sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy prior to caring for children. Items #1041 and #1757 **The DCDEE CBC application process must be completed prior to employment and prior to expiration. C. Garland must have a qualification letter. I can see that Ms. Garland has started the process of receiving her qualification letter. Ms. Garland may not care for children in the Pre-K classroom until she has received her qualification letter and a copy is on file at the facility. **New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Achieving Compliance: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by September 23, 2025 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action Consultation is provided as follows: Health & Safety Trainings can be found at the following link: https://dcdee.moodle.nc.gov The Health & Safety Training Checklist can be found on the DCDEE website at the following link: Provider Documents and Forms You will use your NCID to login and will be able to self-enroll in the 2025 CCDF Trainings (Health and Safety Trainings) and the Medication Training (3 Modules) You can find the Recognizing & Reporting Child Maltreatment at the following link: Recognizing & Reporting Child Maltreatment | Positive Childhood Alliance NC Playground Safety Training can be found at the following link: Southwestern Child Development Commission, Inc (the next available training is 11/17/2025 via zoom from 6:00pm-9:00PM If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 9/9/2025 Number Present: 12 Completed Date: 9/9/2025 Age: From 4 To 4 Total Minutes: 195 Time In: 10:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed b, Janet Drew, Teacher, during the visit. Bridget Owen, Child Care Consultant, accompanied, me during today visit. A signed copy of the visit summary was left on-site. Today, Ms. Drew, assisted us with information we needed. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. This facility is owned and operated by Cherokee County Public Schools. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three (93) percentage as of 9/09/25. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 09/18/24. The last fire drill was practiced on 9/02/25. The last shelter-in-place drill was practiced on 03/31/25. The last playground inspection was documented on 8/26/25. The last fire inspection was approved on 10/12/23 The last sanitation inspection was conducted on 04/01/25 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 04/23/25 without hazards. Lead paint and asbestos testing are waiting for on-site test results. Upon arrival we introduced ourselves to the teacher and explained the reason for our visit. We observed the group of four-year-old children engaged in circle time. The teacher observed reading a book and engaging children in comprehensive questions. Children were called to wash hands and then ate lunch, which consisted of pizza, beans, lettuce/tomato, mandarin oranges, and milk. Children then played outside and then prepared for nap. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ It was reported that at this time there are no children riding the school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. This facility uses the Brigance III screening tool. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection available for review was dated 10/12/23. 10A NCAC 09 .0304(a) 1041 Prior to employment a Criminal Background Check was not completed. C. Garland, Principal, did not complete the Criminal Background Check prior to employment. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Today a substitute provider (AB) hired through ESS did not have all the required items available for review. G.S. 110-91( 9) 1757 A valid qualification letter was not on file and available to review at the facility. C. Garland, Principal, did not have a valid qualification letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The last emergency drill was conducted on 3/31/25. .0604(u);.0302(d)(8) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The substitute provider did not have a signed acknowledgement that the facility's Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy had been reviewed with them. .0608(d)(1-4) Technical Assistance: Item #106 Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Item # 1043 Anyone substituting through the ESS must have all the required information for substitutes on site and available for review. Please refer to the checklist left with you today to bring this item into compliance. As a reminder any substitutes employed through ESS are not considered DPI staff and can not be listed on the DPI Staff Records Verification form and items cannot be filed at Central Office or off-site. They can be kept with the individual and brought in every time they sub at this location or a copy of the required information can be left at the facility. Item #1811 an emergency must be conducted every three months. I realize that this program is closed during the summer months and doesn't return until August. To stay in compliance an emergency drill will need to be conduct once children return in August. Item # 1874 anyone that is going to be caring for children and counted in staff/child ratio must sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy prior to caring for children. Items #1041 and #1757 **The DCDEE CBC application process must be completed prior to employment and prior to expiration. C. Garland must have a qualification letter. I can see that Ms. Garland has started the process of receiving her qualification letter. Ms. Garland may not care for children in the Pre-K classroom until she has received her qualification letter and a copy is on file at the facility. **New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Achieving Compliance: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by September 23, 2025 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action Consultation is provided as follows: Health & Safety Trainings can be found at the following link: https://dcdee.moodle.nc.gov The Health & Safety Training Checklist can be found on the DCDEE website at the following link: Provider Documents and Forms You will use your NCID to login and will be able to self-enroll in the 2025 CCDF Trainings (Health and Safety Trainings) and the Medication Training (3 Modules) You can find the Recognizing & Reporting Child Maltreatment at the following link: Recognizing & Reporting Child Maltreatment | Positive Childhood Alliance NC Playground Safety Training can be found at the following link: Southwestern Child Development Commission, Inc (the next available training is 11/17/2025 via zoom from 6:00pm-9:00PM If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-91 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 9/9/2025 Number Present: 12 Completed Date: 9/9/2025 Age: From 4 To 4 Total Minutes: 195 Time In: 10:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed b, Janet Drew, Teacher, during the visit. Bridget Owen, Child Care Consultant, accompanied, me during today visit. A signed copy of the visit summary was left on-site. Today, Ms. Drew, assisted us with information we needed. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. This facility is owned and operated by Cherokee County Public Schools. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-three (93) percentage as of 9/09/25. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 09/18/24. The last fire drill was practiced on 9/02/25. The last shelter-in-place drill was practiced on 03/31/25. The last playground inspection was documented on 8/26/25. The last fire inspection was approved on 10/12/23 The last sanitation inspection was conducted on 04/01/25 with six (6) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 04/23/25 without hazards. Lead paint and asbestos testing are waiting for on-site test results. Upon arrival we introduced ourselves to the teacher and explained the reason for our visit. We observed the group of four-year-old children engaged in circle time. The teacher observed reading a book and engaging children in comprehensive questions. Children were called to wash hands and then ate lunch, which consisted of pizza, beans, lettuce/tomato, mandarin oranges, and milk. Children then played outside and then prepared for nap. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ It was reported that at this time there are no children riding the school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. This facility uses the Brigance III screening tool. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection available for review was dated 10/12/23. 10A NCAC 09 .0304(a) 1041 Prior to employment a Criminal Background Check was not completed. C. Garland, Principal, did not complete the Criminal Background Check prior to employment. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Today a substitute provider (AB) hired through ESS did not have all the required items available for review. G.S. 110-91( 9) 1757 A valid qualification letter was not on file and available to review at the facility. C. Garland, Principal, did not have a valid qualification letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The last emergency drill was conducted on 3/31/25. .0604(u);.0302(d)(8) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The substitute provider did not have a signed acknowledgement that the facility's Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy had been reviewed with them. .0608(d)(1-4) Technical Assistance: Item #106 Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” Item # 1043 Anyone substituting through the ESS must have all the required information for substitutes on site and available for review. Please refer to the checklist left with you today to bring this item into compliance. As a reminder any substitutes employed through ESS are not considered DPI staff and can not be listed on the DPI Staff Records Verification form and items cannot be filed at Central Office or off-site. They can be kept with the individual and brought in every time they sub at this location or a copy of the required information can be left at the facility. Item #1811 an emergency must be conducted every three months. I realize that this program is closed during the summer months and doesn't return until August. To stay in compliance an emergency drill will need to be conduct once children return in August. Item # 1874 anyone that is going to be caring for children and counted in staff/child ratio must sign the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy prior to caring for children. Items #1041 and #1757 **The DCDEE CBC application process must be completed prior to employment and prior to expiration. C. Garland must have a qualification letter. I can see that Ms. Garland has started the process of receiving her qualification letter. Ms. Garland may not care for children in the Pre-K classroom until she has received her qualification letter and a copy is on file at the facility. **New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Achieving Compliance: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by September 23, 2025 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action Consultation is provided as follows: Health & Safety Trainings can be found at the following link: https://dcdee.moodle.nc.gov The Health & Safety Training Checklist can be found on the DCDEE website at the following link: Provider Documents and Forms You will use your NCID to login and will be able to self-enroll in the 2025 CCDF Trainings (Health and Safety Trainings) and the Medication Training (3 Modules) You can find the Recognizing & Reporting Child Maltreatment at the following link: Recognizing & Reporting Child Maltreatment | Positive Childhood Alliance NC Playground Safety Training can be found at the following link: Southwestern Child Development Commission, Inc (the next available training is 11/17/2025 via zoom from 6:00pm-9:00PM If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 9/18/2024 Number Present: 14 Completed Date: 9/18/2024 Age: From 4 To 4 Total Minutes: 180 Time In: 10:30 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Katrina Romaella, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site for you today. Today, the Katrina Romaella , Lead Teacher, accompanied me. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was Eighty-Seven (87) percentage as of 9/18/24. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 11/1/23. The last fire drill was practiced on 8/9/24. The last shelter-in-place drill was practiced on 9/6/24. The last playground inspection was documented on 8/20/24. The last fire inspection was approved on 10/1/23. The last sanitation inspection was conducted on 3/19/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival I introduced my presence to the Lead Teacher. I observed the group of four-year-old children engaged in circle time. They reviewed shapes with their teacher using shaped the use of objects. Teacher was observed reading a book from Creative Curriculum and then engaging children in comprehensive questions. Children were called to wash hands and then enjoyed a healthy lunch. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program uses public school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool were reviewed today. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 303 Children were not adequately supervised at all times. A child was left in the bathroom for one (1) minute while the children were lead to the playground by the lead teacher. The Assistant teacher walked out right after the teacher had closed the door with the 13 children. There was no head count done. The child walked out of the bathroom a minute later and questioned where everyone was. I walked him to the playground and notified the teachers he had been left inside. .1801(a)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Supervision: #303 transition to/from playground Children must be adequately supervised at all times to keep children safe. Supervision is basic to the safety and the prevention of injury and maintaining quality child care. Parents have a contract with the facility and its staff to supervise their children. The importance of supervision is not only to protect children from physical injury, but from harm that can occur from teasing/bullying/inappropriate topics discussed or inappropriate behavior. It is the responsibility of staff to regularly count children (name to face recognition) on a routine basis, at every transition, and whenever leaving one area and arriving at another. -Active and positive supervision involves knowing each child’s abilities, establishing clear and simple safety rules, being aware of potential hazards, standing in strategic positions, and scanning play areas and circulating around the space. Item 807-A safe indoor and outdoor environment was not provided for the children. The children in your care need a safe indoor and outdoor environment. The outdoor play space is used for large gross motor play and should be free of tripping hazards so children can run freely. Children should have an area where they can explore free of hazards without major injuries. This is an important part of their daily schedule and why a morning playground check and your monthly playground inspections are necessary. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sidney McCrory 172 Streamwood Circle Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed the decision made by the Fire Marshall stating that your gate may not be locked with a keyed locked as per requested by the School Resource Officer. We discussed the same bus driver is the same as last year and all his paper work was current and on staff and training sheet. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0304 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 9/18/2024 Number Present: 14 Completed Date: 9/18/2024 Age: From 4 To 4 Total Minutes: 180 Time In: 10:30 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Katrina Romaella, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site for you today. Today, the Katrina Romaella , Lead Teacher, accompanied me. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was Eighty-Seven (87) percentage as of 9/18/24. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 11/1/23. The last fire drill was practiced on 8/9/24. The last shelter-in-place drill was practiced on 9/6/24. The last playground inspection was documented on 8/20/24. The last fire inspection was approved on 10/1/23. The last sanitation inspection was conducted on 3/19/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival I introduced my presence to the Lead Teacher. I observed the group of four-year-old children engaged in circle time. They reviewed shapes with their teacher using shaped the use of objects. Teacher was observed reading a book from Creative Curriculum and then engaging children in comprehensive questions. Children were called to wash hands and then enjoyed a healthy lunch. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program uses public school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool were reviewed today. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 303 Children were not adequately supervised at all times. A child was left in the bathroom for one (1) minute while the children were lead to the playground by the lead teacher. The Assistant teacher walked out right after the teacher had closed the door with the 13 children. There was no head count done. The child walked out of the bathroom a minute later and questioned where everyone was. I walked him to the playground and notified the teachers he had been left inside. .1801(a)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Supervision: #303 transition to/from playground Children must be adequately supervised at all times to keep children safe. Supervision is basic to the safety and the prevention of injury and maintaining quality child care. Parents have a contract with the facility and its staff to supervise their children. The importance of supervision is not only to protect children from physical injury, but from harm that can occur from teasing/bullying/inappropriate topics discussed or inappropriate behavior. It is the responsibility of staff to regularly count children (name to face recognition) on a routine basis, at every transition, and whenever leaving one area and arriving at another. -Active and positive supervision involves knowing each child’s abilities, establishing clear and simple safety rules, being aware of potential hazards, standing in strategic positions, and scanning play areas and circulating around the space. Item 807-A safe indoor and outdoor environment was not provided for the children. The children in your care need a safe indoor and outdoor environment. The outdoor play space is used for large gross motor play and should be free of tripping hazards so children can run freely. Children should have an area where they can explore free of hazards without major injuries. This is an important part of their daily schedule and why a morning playground check and your monthly playground inspections are necessary. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sidney McCrory 172 Streamwood Circle Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed the decision made by the Fire Marshall stating that your gate may not be locked with a keyed locked as per requested by the School Resource Officer. We discussed the same bus driver is the same as last year and all his paper work was current and on staff and training sheet. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 9/18/2024 Number Present: 14 Completed Date: 9/18/2024 Age: From 4 To 4 Total Minutes: 180 Time In: 10:30 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Katrina Romaella, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site for you today. Today, the Katrina Romaella , Lead Teacher, accompanied me. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was Eighty-Seven (87) percentage as of 9/18/24. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 11/1/23. The last fire drill was practiced on 8/9/24. The last shelter-in-place drill was practiced on 9/6/24. The last playground inspection was documented on 8/20/24. The last fire inspection was approved on 10/1/23. The last sanitation inspection was conducted on 3/19/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival I introduced my presence to the Lead Teacher. I observed the group of four-year-old children engaged in circle time. They reviewed shapes with their teacher using shaped the use of objects. Teacher was observed reading a book from Creative Curriculum and then engaging children in comprehensive questions. Children were called to wash hands and then enjoyed a healthy lunch. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program uses public school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool were reviewed today. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 303 Children were not adequately supervised at all times. A child was left in the bathroom for one (1) minute while the children were lead to the playground by the lead teacher. The Assistant teacher walked out right after the teacher had closed the door with the 13 children. There was no head count done. The child walked out of the bathroom a minute later and questioned where everyone was. I walked him to the playground and notified the teachers he had been left inside. .1801(a)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Supervision: #303 transition to/from playground Children must be adequately supervised at all times to keep children safe. Supervision is basic to the safety and the prevention of injury and maintaining quality child care. Parents have a contract with the facility and its staff to supervise their children. The importance of supervision is not only to protect children from physical injury, but from harm that can occur from teasing/bullying/inappropriate topics discussed or inappropriate behavior. It is the responsibility of staff to regularly count children (name to face recognition) on a routine basis, at every transition, and whenever leaving one area and arriving at another. -Active and positive supervision involves knowing each child’s abilities, establishing clear and simple safety rules, being aware of potential hazards, standing in strategic positions, and scanning play areas and circulating around the space. Item 807-A safe indoor and outdoor environment was not provided for the children. The children in your care need a safe indoor and outdoor environment. The outdoor play space is used for large gross motor play and should be free of tripping hazards so children can run freely. Children should have an area where they can explore free of hazards without major injuries. This is an important part of their daily schedule and why a morning playground check and your monthly playground inspections are necessary. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sidney McCrory 172 Streamwood Circle Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed the decision made by the Fire Marshall stating that your gate may not be locked with a keyed locked as per requested by the School Resource Officer. We discussed the same bus driver is the same as last year and all his paper work was current and on staff and training sheet. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 9/18/2024 Number Present: 14 Completed Date: 9/18/2024 Age: From 4 To 4 Total Minutes: 180 Time In: 10:30 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Katrina Romaella, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site for you today. Today, the Katrina Romaella , Lead Teacher, accompanied me. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was Eighty-Seven (87) percentage as of 9/18/24. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 11/1/23. The last fire drill was practiced on 8/9/24. The last shelter-in-place drill was practiced on 9/6/24. The last playground inspection was documented on 8/20/24. The last fire inspection was approved on 10/1/23. The last sanitation inspection was conducted on 3/19/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival I introduced my presence to the Lead Teacher. I observed the group of four-year-old children engaged in circle time. They reviewed shapes with their teacher using shaped the use of objects. Teacher was observed reading a book from Creative Curriculum and then engaging children in comprehensive questions. Children were called to wash hands and then enjoyed a healthy lunch. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program uses public school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool were reviewed today. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 303 Children were not adequately supervised at all times. A child was left in the bathroom for one (1) minute while the children were lead to the playground by the lead teacher. The Assistant teacher walked out right after the teacher had closed the door with the 13 children. There was no head count done. The child walked out of the bathroom a minute later and questioned where everyone was. I walked him to the playground and notified the teachers he had been left inside. .1801(a)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Supervision: #303 transition to/from playground Children must be adequately supervised at all times to keep children safe. Supervision is basic to the safety and the prevention of injury and maintaining quality child care. Parents have a contract with the facility and its staff to supervise their children. The importance of supervision is not only to protect children from physical injury, but from harm that can occur from teasing/bullying/inappropriate topics discussed or inappropriate behavior. It is the responsibility of staff to regularly count children (name to face recognition) on a routine basis, at every transition, and whenever leaving one area and arriving at another. -Active and positive supervision involves knowing each child’s abilities, establishing clear and simple safety rules, being aware of potential hazards, standing in strategic positions, and scanning play areas and circulating around the space. Item 807-A safe indoor and outdoor environment was not provided for the children. The children in your care need a safe indoor and outdoor environment. The outdoor play space is used for large gross motor play and should be free of tripping hazards so children can run freely. Children should have an area where they can explore free of hazards without major injuries. This is an important part of their daily schedule and why a morning playground check and your monthly playground inspections are necessary. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sidney McCrory 172 Streamwood Circle Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed the decision made by the Fire Marshall stating that your gate may not be locked with a keyed locked as per requested by the School Resource Officer. We discussed the same bus driver is the same as last year and all his paper work was current and on staff and training sheet. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 9/18/2024 Number Present: 14 Completed Date: 9/18/2024 Age: From 4 To 4 Total Minutes: 180 Time In: 10:30 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Katrina Romaella, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site for you today. Today, the Katrina Romaella , Lead Teacher, accompanied me. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was Eighty-Seven (87) percentage as of 9/18/24. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 11/1/23. The last fire drill was practiced on 8/9/24. The last shelter-in-place drill was practiced on 9/6/24. The last playground inspection was documented on 8/20/24. The last fire inspection was approved on 10/1/23. The last sanitation inspection was conducted on 3/19/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival I introduced my presence to the Lead Teacher. I observed the group of four-year-old children engaged in circle time. They reviewed shapes with their teacher using shaped the use of objects. Teacher was observed reading a book from Creative Curriculum and then engaging children in comprehensive questions. Children were called to wash hands and then enjoyed a healthy lunch. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program uses public school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool were reviewed today. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 303 Children were not adequately supervised at all times. A child was left in the bathroom for one (1) minute while the children were lead to the playground by the lead teacher. The Assistant teacher walked out right after the teacher had closed the door with the 13 children. There was no head count done. The child walked out of the bathroom a minute later and questioned where everyone was. I walked him to the playground and notified the teachers he had been left inside. .1801(a)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Supervision: #303 transition to/from playground Children must be adequately supervised at all times to keep children safe. Supervision is basic to the safety and the prevention of injury and maintaining quality child care. Parents have a contract with the facility and its staff to supervise their children. The importance of supervision is not only to protect children from physical injury, but from harm that can occur from teasing/bullying/inappropriate topics discussed or inappropriate behavior. It is the responsibility of staff to regularly count children (name to face recognition) on a routine basis, at every transition, and whenever leaving one area and arriving at another. -Active and positive supervision involves knowing each child’s abilities, establishing clear and simple safety rules, being aware of potential hazards, standing in strategic positions, and scanning play areas and circulating around the space. Item 807-A safe indoor and outdoor environment was not provided for the children. The children in your care need a safe indoor and outdoor environment. The outdoor play space is used for large gross motor play and should be free of tripping hazards so children can run freely. Children should have an area where they can explore free of hazards without major injuries. This is an important part of their daily schedule and why a morning playground check and your monthly playground inspections are necessary. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sidney McCrory 172 Streamwood Circle Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed the decision made by the Fire Marshall stating that your gate may not be locked with a keyed locked as per requested by the School Resource Officer. We discussed the same bus driver is the same as last year and all his paper work was current and on staff and training sheet. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 9/18/2024 Number Present: 14 Completed Date: 9/18/2024 Age: From 4 To 4 Total Minutes: 180 Time In: 10:30 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Katrina Romaella, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site for you today. Today, the Katrina Romaella , Lead Teacher, accompanied me. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was Eighty-Seven (87) percentage as of 9/18/24. Permit type – Five Star Child Care License Special Services/Restrictions –NCPK; Transportation; Meets reduced ratios; meets enhanced space. The last annual compliance visit was conducted on 11/1/23. The last fire drill was practiced on 8/9/24. The last shelter-in-place drill was practiced on 9/6/24. The last playground inspection was documented on 8/20/24. The last fire inspection was approved on 10/1/23. The last sanitation inspection was conducted on 3/19/24 with four (4) demerits for a Superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival I introduced my presence to the Lead Teacher. I observed the group of four-year-old children engaged in circle time. They reviewed shapes with their teacher using shaped the use of objects. Teacher was observed reading a book from Creative Curriculum and then engaging children in comprehensive questions. Children were called to wash hands and then enjoyed a healthy lunch. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program uses public school buses. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool were reviewed today. Two (2) children files were monitored today. The classroom operates from 7:30 a.m. to 3:00 p.m. The following violations were documented during today’s visit. Violation Number Comment Rule 303 Children were not adequately supervised at all times. A child was left in the bathroom for one (1) minute while the children were lead to the playground by the lead teacher. The Assistant teacher walked out right after the teacher had closed the door with the 13 children. There was no head count done. The child walked out of the bathroom a minute later and questioned where everyone was. I walked him to the playground and notified the teachers he had been left inside. .1801(a)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Supervision: #303 transition to/from playground Children must be adequately supervised at all times to keep children safe. Supervision is basic to the safety and the prevention of injury and maintaining quality child care. Parents have a contract with the facility and its staff to supervise their children. The importance of supervision is not only to protect children from physical injury, but from harm that can occur from teasing/bullying/inappropriate topics discussed or inappropriate behavior. It is the responsibility of staff to regularly count children (name to face recognition) on a routine basis, at every transition, and whenever leaving one area and arriving at another. -Active and positive supervision involves knowing each child’s abilities, establishing clear and simple safety rules, being aware of potential hazards, standing in strategic positions, and scanning play areas and circulating around the space. Item 807-A safe indoor and outdoor environment was not provided for the children. The children in your care need a safe indoor and outdoor environment. The outdoor play space is used for large gross motor play and should be free of tripping hazards so children can run freely. Children should have an area where they can explore free of hazards without major injuries. This is an important part of their daily schedule and why a morning playground check and your monthly playground inspections are necessary. Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sidney McCrory 172 Streamwood Circle Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: We discussed the decision made by the Fire Marshall stating that your gate may not be locked with a keyed locked as per requested by the School Resource Officer. We discussed the same bus driver is the same as last year and all his paper work was current and on staff and training sheet. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0304 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0510 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0604 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0605 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2809 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2818 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 16 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 110 Time In: 10:10 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of the third temporary time period visit conducted at this program was to monitor limited child care requirements and review the Environmental Rating Scales (ERS) assessment scores. Katrina Romella, Lead Teacher/NC Pre-K Teacher, was on-site and available to answer questions. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Katrina Romaella, during the visit. A signed copy of the visit summary was printed, signed, and provided to Katrina Romella. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 1/22/24. The last lockdown drill was practiced on 1/22/24. The last monthly playground inspection was documented on 1/22/24. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/23. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. An incident log was available for use. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed during free play and routine care. There were no new staff. All ERS items scoring below five (5) points were discussed using the ERS Assessment Facility Summary Report. Consultation was provided for all ERS items scoring below three (3) points. Programs with less than a three-star license will not be able to receive subsidy funding. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations of child care requirements observed: Violation Number Comment Rule 475 Sand and water play activities were not available weekly to each group. Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. .0510(c)(3) 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. 10A NCAC 09 .0601(a) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. .0605(k)(1-4) Technical assistance for correction plan: Item #1867 – The pea gravel measured between two (2) and four (4) inches, rather than six (6) inches within the fall zone of the climbing structure and swings. Pea gravel must be replenished to allow for a minimum of six inches of surfacing in all fall zone areas around the climbing structure and swings. We discussed that maintenance may be able to take pea gravel from areas outside the fall zones to replenish or pea gravel may need to be ordered to achieve a minimum of six inches in all fall zone areas. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (k) The depth of the loose surfacing material shall be based on the critical height of the equipment, which is defined as the maximum height that a child may sit, or stand, as follows: (1) equipment with a critical height of 5 feet or less shall have 6 inches of loose surface materials; (l) Protective surfacing shall cover the area under and around equipment where a child may fall, referred to as the fall zone. The area for fall zones is as follows: (2) for stationary outdoor equipment used by children two years of age or older, the protective surfacing shall extend beyond the external limits of the equipment for six feet; (m) Exceptions to Paragraph (l) of this Rule are as follows: (2) Swings shall have protective surfacing that extends two times the length of the pivot point to the surface below. The surfacing shall be to the front and rear of the swing. Item #807 – The “S” hooks on the swings were more than 0.04 inches, more than the thickness of a dime. The “S” hook on the swing must be closed to 0.04 inches or less, approximately the size of a dime. We discussed a request will be placed with maintenance to close the “S” hook on the swing. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) All child care centers shall provide a safe indoor and outdoor environment for the children in care. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, that include instructions from the manufacturer, those manufacturer's instructions shall be kept on file at the center, unless they are available electronically for review. Item #475 – Per staff reports, water play is only offered outdoors during warmer weather and not weekly as required. Water play must be offered at least weekly. We discussed to have a water table indoors to allow at least weekly opportunities for children to have water play. 10A NCAC 09 .0510 ACTIVITY AREAS (c) Each center shall provide materials and opportunities for each group of children at least weekly, indoors or outdoors, for the following: (1) music and rhythm; (2) science and nature; and (3) sand and water play. Corrected During Visit Item #524 – Per staff reports, a child was offered screen time to stimulate a developmental goal as a choice during large group activity on 2/6/24. The screen time on the television screen was documented on 2/6/24 for a whole group activity for six (6) minutes. Screen time was not documented for a child that used a tablet for fifteen (15) minutes. Screen time must be offered to stimulate a developmental domain. We discussed to have a other quiet activity options for the child if they prefer not to join the group. The screen time for 2/6/24 was documented on the screen time log during the visit. 10A NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall be: (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/29/24 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history for the facility prior to the visit today was 87%. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Staff education and experience is under review. Program Standards: Program Standards: The ECERS-R ERS assessment was conducted on 2/6/24 with a score of 6.05 points. The lowest classroom score is at least 5.0. The overall average score (based one 1 assessment) is 6.05 points. The next ERS assessment will be due in February 2027. The program meets enhanced space and highest voluntary enhanced ratios (reduced ratios). Program standards = 7 points 10A NCAC 09 .2809 ENHANCED SPACE REQUIREMENTS (a) There shall be at least 30 square feet inside space per child per the total licensed capacity and 100 square feet outside space for each child using the outdoor learning environment at any one time. (b) There shall be an area that can be arranged for administrative and private conference activities. 10A NCAC 09 .2818 ENHANCED STAFF/CHILD RATIOS FOR A RATED LICENSE FOR CHILD CARE CENTERS (a) This Rule shall apply to evaluating the staff/child ratios and maximum group sizes for a rated license for child care centers. (c) To earn seven points for program standards, the center shall comply with the following staff/child ratios and maximum group sizes. Age Ratio Staff/Children Maximum Group Size 0 to 12 Months 1/4 8 1 to 2 Years 1/5 10 2 to 3 Years 1/8 16 3 to 4 Years 1/9 18 4 to 5 Years 1/12 24 5 to 6 Years 1/14 25 Quality Point: A quality point has been met by 75% of lead teachers having a BA/BS or higher in early childhood education or child development. Katrina Romaella, lead teacher, has a 4 year degree in child development, birth through kindergarten. Quality Point = 1 point Curriculum: The Creative Curriculum After final review, points under each component may change. Rated License Consultation and Review of Environment Rating Scale assessment report: Item #7 scored two (2) points. Indicator 3.2 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “The pea gravel under and around the exit of the slides, arch stairs, and swings measured 2 inches deep, rather than 6 inches. Refer to the document, NCRLAP's Requirements for Gross Motor Space and Equipment, for more information.” The pea gravel was measured today and was determined to meet at least six inches in the fall zone areas of the climbing structure and swings. The pea gravel was measured today and determined to not meet at least six inches as required; refer to violation item #1867. Item #14 scored two (2) points. Indicator 3.1 was not met. Observation notes from the North Carolina Rated License Assessment Project (NCRLAP): “As the observation began there was an uncovered electrical outlet on the wall beside the light table. Outdoors, the safety concerns mentioned in item 7 apply here as well. Also, there was an open "S" hook on one of the swings. Please see NCRLAP's Requirements for Gross Motor Space and Equipment for more information.” *All outlets not in use were covered today during the visit. The open “S” hooks on the swings were reviewed today. A hook is considered closed if there is no gap or space greater than 0.04 inches, about the thickness of a dime. The “S” hooks are open the width more than the size of a dime; refer to violation item #807. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c) When not in use, electrical outlets and power strips located in space used by children shall have safety outlets or be covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. **While this is not a child care licensing requirement, it is best practice to share some child-related information between parents and provider during greetings. The centers rated license assessment is due once every three years based on the date of the completed Environment Rating Scale scores, if applicable. During the three-year reassessment, the center’s program standards, staff education and a quality point option are determined to award the center’s star level. It is the center operator’s responsibility to maintain the same point level under each component at all times. If changes occur that may affect your rated license, please notify your licensing consultant to inform her of the changes and discuss a plan of action to maintain the center’s star rating. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a) A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Consultation: We discussed the annual fire inspection is due in April 2024. You will need to contact the local Fire Marshal for the annual inspection. The original approved inspection must be mailed to the child care consultant within one week. Reminder that the Fire Marshal must also monitor any auxiliary spaces, such as the gym or cafeteria. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. Sidney McCrory will be assigned as your child care consultant once the facility is issued a rated license. You may reach Ms. Upton at sidney.mccrory@dhhs.nc.gov or 828.550-7655. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 1/17/2024 Number Present: 9 Completed Date: 1/17/2024 Age: From 4 To 5 Total Minutes: 210 Time In: 12:00 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the second temporary time period visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Janet Drew, Teacher. Katrina Romaella, Lead teacher was not present during today’s visit but had a substituted in her place.. An electronic signed copy of the visit summary was electronically emailed to Katrina Romella, Lead Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, Asisstant Teacher, was on-site and available to answer questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 12/19/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 11/7/23. The last monthly playground inspection was documented on 11/28/23. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/2024. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care EMC plan was posted and is current. An incident log was in use and maintained. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed in circle time engaged in brain breaks and movement due to the nineteen (19) degree weather outside. Children were observed preparing for nap and then having rest time. When children finished rest time they washed hands and got books to read while teacher prepared a Healthy snack. Three (3) NC Pre-K children files were monitored. One new staff member’s file was reviewed. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were received via email from Ms. Romaella. Continue visiting the North Carolina Rated License Assessment Project (NCRLAP) website, ncrlap.org, to learn more about the assessment process and the many resources to prepare for the Environment Rating Scale (ERS) assessment. Also continue working with the Southwestern Child Development Commission to prepare for the ERS assessment. Ms. Romaella has elected to have ERS assessment for the opportunity to transition to a rated license. Programs with less than a three-star license will not be able to receive subsidy funding. The facility is currently serving children on subsidy vouchers. To meet facility requirements for the NC Pre-K program, the facility must have the Environment Rating Scale (ERS) assessment, score a 5.0 on the ECERS-R assessment, and achieve a four-or-five star rated license. The temporary license is effective through 3/27/24. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. The following violations of child care requirements were observed: Violation Number Comment Rule 539 When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Upon arrival Children were watching a read a long book and no screen time log available. .2508(e)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. .2820(b) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. .0605(q) Technical assistance for correction plan: Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. This was corrected during the visit. The Lead Teacher had not done the April 2022 monthly playground inspection. This was completed on site. The playground had some updates in April before spring break so this was documented. Note: Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. According to 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Safe Indoor/Outdoor Environment Item 807-A safe indoor and outdoor environment was not provided for the children. Note: The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. According to 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, the manufacturer’s instructions shall be kept on file or electronically accessible, if available. (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. (d) All broken equipment or furnishings referenced in Paragraph (c) of this Rule shall be removed from the premises immediately or made inaccessible to the children. (e) Each child care center shall provide equipment and furnishings that are child-size or that can be adapted use by children. Chairs and tables shall be of appropriate height for the children who will be using them. Hazardous Item 840- All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Note: Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. There were no others available. Note: Playground inspections must be done monthly. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item 539 - When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review According to 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. (f) Cots, beds, or mats with linens shall not be required for school-age children Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 1/31/24. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Sidney McCrory 172 Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history score for the facility was 88% prior to today’s visit. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. After review of WORKS, the following is needed: Katrina Ross-Romaella must upload her current B-K licensure to meet NC Pre-K requirements. Janet Drew must upload her Public School Preschool Staff Education Form into her DCDEE WORKS account and electronically apply for position (DPI Teacher Assistant) per the return letter from WORKS dated 12/17/21. Failure to complete these steps may result in one point in education for the program. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form have been submitted and the ERS assessment was ordered and the window for the assessment starts on 1/22/24. Quality Point: A quality point has not been determined. Curriculum: The Creative Curriculum Consultation: We discussed the screen time log and how to use it. We discussed doing playground inspections and setting a specific time on your calendar every month for a reminder to not be delinquent. We discussed keeping all Hazardous items in locked closet until the lock on cabinet is fixed. We discussed that Health and Safety Training is the only training you need during the first year of training. Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest COVID-19 information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0601 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 1/17/2024 Number Present: 9 Completed Date: 1/17/2024 Age: From 4 To 5 Total Minutes: 210 Time In: 12:00 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the second temporary time period visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Janet Drew, Teacher. Katrina Romaella, Lead teacher was not present during today’s visit but had a substituted in her place.. An electronic signed copy of the visit summary was electronically emailed to Katrina Romella, Lead Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, Asisstant Teacher, was on-site and available to answer questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 12/19/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 11/7/23. The last monthly playground inspection was documented on 11/28/23. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/2024. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care EMC plan was posted and is current. An incident log was in use and maintained. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed in circle time engaged in brain breaks and movement due to the nineteen (19) degree weather outside. Children were observed preparing for nap and then having rest time. When children finished rest time they washed hands and got books to read while teacher prepared a Healthy snack. Three (3) NC Pre-K children files were monitored. One new staff member’s file was reviewed. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were received via email from Ms. Romaella. Continue visiting the North Carolina Rated License Assessment Project (NCRLAP) website, ncrlap.org, to learn more about the assessment process and the many resources to prepare for the Environment Rating Scale (ERS) assessment. Also continue working with the Southwestern Child Development Commission to prepare for the ERS assessment. Ms. Romaella has elected to have ERS assessment for the opportunity to transition to a rated license. Programs with less than a three-star license will not be able to receive subsidy funding. The facility is currently serving children on subsidy vouchers. To meet facility requirements for the NC Pre-K program, the facility must have the Environment Rating Scale (ERS) assessment, score a 5.0 on the ECERS-R assessment, and achieve a four-or-five star rated license. The temporary license is effective through 3/27/24. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. The following violations of child care requirements were observed: Violation Number Comment Rule 539 When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Upon arrival Children were watching a read a long book and no screen time log available. .2508(e)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. .2820(b) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. .0605(q) Technical assistance for correction plan: Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. This was corrected during the visit. The Lead Teacher had not done the April 2022 monthly playground inspection. This was completed on site. The playground had some updates in April before spring break so this was documented. Note: Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. According to 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Safe Indoor/Outdoor Environment Item 807-A safe indoor and outdoor environment was not provided for the children. Note: The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. According to 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, the manufacturer’s instructions shall be kept on file or electronically accessible, if available. (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. (d) All broken equipment or furnishings referenced in Paragraph (c) of this Rule shall be removed from the premises immediately or made inaccessible to the children. (e) Each child care center shall provide equipment and furnishings that are child-size or that can be adapted use by children. Chairs and tables shall be of appropriate height for the children who will be using them. Hazardous Item 840- All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Note: Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. There were no others available. Note: Playground inspections must be done monthly. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item 539 - When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review According to 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. (f) Cots, beds, or mats with linens shall not be required for school-age children Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 1/31/24. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Sidney McCrory 172 Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history score for the facility was 88% prior to today’s visit. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. After review of WORKS, the following is needed: Katrina Ross-Romaella must upload her current B-K licensure to meet NC Pre-K requirements. Janet Drew must upload her Public School Preschool Staff Education Form into her DCDEE WORKS account and electronically apply for position (DPI Teacher Assistant) per the return letter from WORKS dated 12/17/21. Failure to complete these steps may result in one point in education for the program. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form have been submitted and the ERS assessment was ordered and the window for the assessment starts on 1/22/24. Quality Point: A quality point has not been determined. Curriculum: The Creative Curriculum Consultation: We discussed the screen time log and how to use it. We discussed doing playground inspections and setting a specific time on your calendar every month for a reminder to not be delinquent. We discussed keeping all Hazardous items in locked closet until the lock on cabinet is fixed. We discussed that Health and Safety Training is the only training you need during the first year of training. Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest COVID-19 information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0605 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 1/17/2024 Number Present: 9 Completed Date: 1/17/2024 Age: From 4 To 5 Total Minutes: 210 Time In: 12:00 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the second temporary time period visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Janet Drew, Teacher. Katrina Romaella, Lead teacher was not present during today’s visit but had a substituted in her place.. An electronic signed copy of the visit summary was electronically emailed to Katrina Romella, Lead Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, Asisstant Teacher, was on-site and available to answer questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 12/19/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 11/7/23. The last monthly playground inspection was documented on 11/28/23. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/2024. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care EMC plan was posted and is current. An incident log was in use and maintained. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed in circle time engaged in brain breaks and movement due to the nineteen (19) degree weather outside. Children were observed preparing for nap and then having rest time. When children finished rest time they washed hands and got books to read while teacher prepared a Healthy snack. Three (3) NC Pre-K children files were monitored. One new staff member’s file was reviewed. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were received via email from Ms. Romaella. Continue visiting the North Carolina Rated License Assessment Project (NCRLAP) website, ncrlap.org, to learn more about the assessment process and the many resources to prepare for the Environment Rating Scale (ERS) assessment. Also continue working with the Southwestern Child Development Commission to prepare for the ERS assessment. Ms. Romaella has elected to have ERS assessment for the opportunity to transition to a rated license. Programs with less than a three-star license will not be able to receive subsidy funding. The facility is currently serving children on subsidy vouchers. To meet facility requirements for the NC Pre-K program, the facility must have the Environment Rating Scale (ERS) assessment, score a 5.0 on the ECERS-R assessment, and achieve a four-or-five star rated license. The temporary license is effective through 3/27/24. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. The following violations of child care requirements were observed: Violation Number Comment Rule 539 When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Upon arrival Children were watching a read a long book and no screen time log available. .2508(e)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. .2820(b) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. .0605(q) Technical assistance for correction plan: Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. This was corrected during the visit. The Lead Teacher had not done the April 2022 monthly playground inspection. This was completed on site. The playground had some updates in April before spring break so this was documented. Note: Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. According to 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Safe Indoor/Outdoor Environment Item 807-A safe indoor and outdoor environment was not provided for the children. Note: The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. According to 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, the manufacturer’s instructions shall be kept on file or electronically accessible, if available. (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. (d) All broken equipment or furnishings referenced in Paragraph (c) of this Rule shall be removed from the premises immediately or made inaccessible to the children. (e) Each child care center shall provide equipment and furnishings that are child-size or that can be adapted use by children. Chairs and tables shall be of appropriate height for the children who will be using them. Hazardous Item 840- All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Note: Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. There were no others available. Note: Playground inspections must be done monthly. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item 539 - When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review According to 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. (f) Cots, beds, or mats with linens shall not be required for school-age children Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 1/31/24. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Sidney McCrory 172 Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history score for the facility was 88% prior to today’s visit. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. After review of WORKS, the following is needed: Katrina Ross-Romaella must upload her current B-K licensure to meet NC Pre-K requirements. Janet Drew must upload her Public School Preschool Staff Education Form into her DCDEE WORKS account and electronically apply for position (DPI Teacher Assistant) per the return letter from WORKS dated 12/17/21. Failure to complete these steps may result in one point in education for the program. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form have been submitted and the ERS assessment was ordered and the window for the assessment starts on 1/22/24. Quality Point: A quality point has not been determined. Curriculum: The Creative Curriculum Consultation: We discussed the screen time log and how to use it. We discussed doing playground inspections and setting a specific time on your calendar every month for a reminder to not be delinquent. We discussed keeping all Hazardous items in locked closet until the lock on cabinet is fixed. We discussed that Health and Safety Training is the only training you need during the first year of training. Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest COVID-19 information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2508 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 1/17/2024 Number Present: 9 Completed Date: 1/17/2024 Age: From 4 To 5 Total Minutes: 210 Time In: 12:00 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the second temporary time period visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Janet Drew, Teacher. Katrina Romaella, Lead teacher was not present during today’s visit but had a substituted in her place.. An electronic signed copy of the visit summary was electronically emailed to Katrina Romella, Lead Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, Asisstant Teacher, was on-site and available to answer questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 12/19/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 11/7/23. The last monthly playground inspection was documented on 11/28/23. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/2024. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care EMC plan was posted and is current. An incident log was in use and maintained. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed in circle time engaged in brain breaks and movement due to the nineteen (19) degree weather outside. Children were observed preparing for nap and then having rest time. When children finished rest time they washed hands and got books to read while teacher prepared a Healthy snack. Three (3) NC Pre-K children files were monitored. One new staff member’s file was reviewed. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were received via email from Ms. Romaella. Continue visiting the North Carolina Rated License Assessment Project (NCRLAP) website, ncrlap.org, to learn more about the assessment process and the many resources to prepare for the Environment Rating Scale (ERS) assessment. Also continue working with the Southwestern Child Development Commission to prepare for the ERS assessment. Ms. Romaella has elected to have ERS assessment for the opportunity to transition to a rated license. Programs with less than a three-star license will not be able to receive subsidy funding. The facility is currently serving children on subsidy vouchers. To meet facility requirements for the NC Pre-K program, the facility must have the Environment Rating Scale (ERS) assessment, score a 5.0 on the ECERS-R assessment, and achieve a four-or-five star rated license. The temporary license is effective through 3/27/24. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. The following violations of child care requirements were observed: Violation Number Comment Rule 539 When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Upon arrival Children were watching a read a long book and no screen time log available. .2508(e)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. .2820(b) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. .0605(q) Technical assistance for correction plan: Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. This was corrected during the visit. The Lead Teacher had not done the April 2022 monthly playground inspection. This was completed on site. The playground had some updates in April before spring break so this was documented. Note: Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. According to 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Safe Indoor/Outdoor Environment Item 807-A safe indoor and outdoor environment was not provided for the children. Note: The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. According to 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, the manufacturer’s instructions shall be kept on file or electronically accessible, if available. (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. (d) All broken equipment or furnishings referenced in Paragraph (c) of this Rule shall be removed from the premises immediately or made inaccessible to the children. (e) Each child care center shall provide equipment and furnishings that are child-size or that can be adapted use by children. Chairs and tables shall be of appropriate height for the children who will be using them. Hazardous Item 840- All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Note: Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. There were no others available. Note: Playground inspections must be done monthly. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item 539 - When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review According to 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. (f) Cots, beds, or mats with linens shall not be required for school-age children Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 1/31/24. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Sidney McCrory 172 Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history score for the facility was 88% prior to today’s visit. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. After review of WORKS, the following is needed: Katrina Ross-Romaella must upload her current B-K licensure to meet NC Pre-K requirements. Janet Drew must upload her Public School Preschool Staff Education Form into her DCDEE WORKS account and electronically apply for position (DPI Teacher Assistant) per the return letter from WORKS dated 12/17/21. Failure to complete these steps may result in one point in education for the program. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form have been submitted and the ERS assessment was ordered and the window for the assessment starts on 1/22/24. Quality Point: A quality point has not been determined. Curriculum: The Creative Curriculum Consultation: We discussed the screen time log and how to use it. We discussed doing playground inspections and setting a specific time on your calendar every month for a reminder to not be delinquent. We discussed keeping all Hazardous items in locked closet until the lock on cabinet is fixed. We discussed that Health and Safety Training is the only training you need during the first year of training. Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest COVID-19 information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: SIDNEY MCCRORY Operation Type: Center Case Number: Visit Date: 1/17/2024 Number Present: 9 Completed Date: 1/17/2024 Age: From 4 To 5 Total Minutes: 210 Time In: 12:00 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the second temporary time period visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Sidney McCrory, Child Care Consultant and also signed by Janet Drew, Teacher. Katrina Romaella, Lead teacher was not present during today’s visit but had a substituted in her place.. An electronic signed copy of the visit summary was electronically emailed to Katrina Romella, Lead Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, Asisstant Teacher, was on-site and available to answer questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The last monthly fire drill was practiced on 12/19/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 11/7/23. The last monthly playground inspection was documented on 11/28/23. The last sanitation inspection was conducted 9/26/23 with zero (0) demerits for a Superior classification. An approved fire inspection was completed on 4/19/2024. This Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care EMC plan was posted and is current. An incident log was in use and maintained. This facility has been approved as an NC Pre-K program. NC Pre-K Requirements must be met. Curriculum: The Creative Curriculum for Preschool, 6th Edition, Teaching Strategies, 2016 Ongoing Instructional Assessment Tool: Gold, Teaching Strategies, 2010-2011 Developmental Screening Tool: Brigance Early Childhood Screens III The children were observed in circle time engaged in brain breaks and movement due to the nineteen (19) degree weather outside. Children were observed preparing for nap and then having rest time. When children finished rest time they washed hands and got books to read while teacher prepared a Healthy snack. Three (3) NC Pre-K children files were monitored. One new staff member’s file was reviewed. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were received via email from Ms. Romaella. Continue visiting the North Carolina Rated License Assessment Project (NCRLAP) website, ncrlap.org, to learn more about the assessment process and the many resources to prepare for the Environment Rating Scale (ERS) assessment. Also continue working with the Southwestern Child Development Commission to prepare for the ERS assessment. Ms. Romaella has elected to have ERS assessment for the opportunity to transition to a rated license. Programs with less than a three-star license will not be able to receive subsidy funding. The facility is currently serving children on subsidy vouchers. To meet facility requirements for the NC Pre-K program, the facility must have the Environment Rating Scale (ERS) assessment, score a 5.0 on the ECERS-R assessment, and achieve a four-or-five star rated license. The temporary license is effective through 3/27/24. The Child Care Center Item Number Listing (DCDEE-0357) was used as a basic monitoring tool to assess compliance with applicable child care requirements pertinent to this facility. The following violations of child care requirements were observed: Violation Number Comment Rule 539 When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Upon arrival Children were watching a read a long book and no screen time log available. .2508(e)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. .2820(b) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. .0605(q) Technical assistance for correction plan: Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. This was corrected during the visit. The Lead Teacher had not done the April 2022 monthly playground inspection. This was completed on site. The playground had some updates in April before spring break so this was documented. Note: Playground inspection was last done on 11/28/23. There was no December 2023 playground inspection. According to 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Safe Indoor/Outdoor Environment Item 807-A safe indoor and outdoor environment was not provided for the children. Note: The bricks that line the porch area leading to the Pre-K playground have missing bricks. There were seven half bricks that need to be replaced due to tripping hazard. According to 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. (b) All equipment and furnishings shall be in good repair. All commercially manufactured equipment and furnishings shall be assembled and installed according to procedures specified by the manufacturer. For equipment and furnishings purchased after September 1, 2017, the manufacturer’s instructions shall be kept on file or electronically accessible, if available. (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. (d) All broken equipment or furnishings referenced in Paragraph (c) of this Rule shall be removed from the premises immediately or made inaccessible to the children. (e) Each child care center shall provide equipment and furnishings that are child-size or that can be adapted use by children. Chairs and tables shall be of appropriate height for the children who will be using them. Hazardous Item 840- All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Note: Under the sink in the classroom there were multiple hazardous items in an unlocked cabinet under 5 ft.. The items were two (2) aerosol air freshener, three (3) gallon Bleaches, one(1) Pine Glo Disinfectant, one (1) Fire Guard, one (1) Goo Gone, one (1) Heavy Starch Aersol. 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. Monthly Playground Inspections Item 0859-The monthly playground inspections must be maintained in the center files immediately. There were no others available. Note: Playground inspections must be done monthly. 10A NCAC 09 .0605 OUTDOOR LEARNING ENVIRONMENT IN CHILD CARE CENTERS (q) Following completion of playground safety training as required by Rule .1102(e) of this Chapter, a monthly playground inspection shall be conducted by an individual trained in playground safety requirements. A trained administrator or staff person shall make a record of each inspection using a playground inspection checklist provided by the Division. The checklist shall be signed by the person who conducts the inspection and shall be maintained for 12 months in the center's files for review by a representative of the Division. The playground inspection checklist may be found online at https://ncchildcare.ncdhhs.gov/providers/credent.asp. The playground inspection includes a checklist of items related to safety, surfacing, and equipment quality. Item 539 - When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review According to 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. (f) Cots, beds, or mats with linens shall not be required for school-age children Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 1/31/24. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, to: Sidney.mccrory@dhhs.nc.gov or you can mail to: Sidney McCrory 172 Streamwood Circle Waynesville NC 28786 Please call me at 828-550-7655, or email Sidney.mccrory@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. The compliance history score for the facility was 88% prior to today’s visit. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. After review of WORKS, the following is needed: Katrina Ross-Romaella must upload her current B-K licensure to meet NC Pre-K requirements. Janet Drew must upload her Public School Preschool Staff Education Form into her DCDEE WORKS account and electronically apply for position (DPI Teacher Assistant) per the return letter from WORKS dated 12/17/21. Failure to complete these steps may result in one point in education for the program. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form have been submitted and the ERS assessment was ordered and the window for the assessment starts on 1/22/24. Quality Point: A quality point has not been determined. Curriculum: The Creative Curriculum Consultation: We discussed the screen time log and how to use it. We discussed doing playground inspections and setting a specific time on your calendar every month for a reminder to not be delinquent. We discussed keeping all Hazardous items in locked closet until the lock on cabinet is fixed. We discussed that Health and Safety Training is the only training you need during the first year of training. Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest COVID-19 information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at Sidney.mccrory@dhhs.nc.gov or 828.550.7655, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0102 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0302 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0604 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0607 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0608 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0701 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1101 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1804 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2215 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2703 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2802 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3002 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3005 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-86 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: PEACHTREE ELEMENTARY PRE-KINDERGARTEN Facility ID: 20000107 Consultant: MONICA HOUCK Operation Type: Center Case Number: Visit Date: 11/1/2023 Number Present: 12 Completed Date: 11/1/2023 Age: From 4 To 5 Total Minutes: 275 Time In: 09:55 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with all applicable child care requirements during the first temporary time period visit. The child care facility has been approved as a North Carolina Pre-Kindergarten (NC Pre-K) site. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Monica Houck, Lead Child Care Consultant and also signed by Patricia Mathews, during the visit. An electronic signed copy of the visit summary was electronically emailed to Patricia Mathews, Principal/Administrator, Katrina Romella, NC Pre-K Teacher, and Jennifer Lugiewicz, Pre-K Coordinator for Cherokee County Schools. Janet Drew, NC Pre-K Assistant Teacher, was on-site and available to answer and ask questions. Patricia Mathews, Principal/Administrator, arrived at approximately 12:00pm and was available to answer and ask questions. Currently this center operates with a Temporary License, issued for 9/27/23 and is effective through 3/27/24. The restrictions include daytime care only. Maximum capacity 18 children. If any changes to the program need to be made or you decide to sell the child care business, then you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. During this first Temporary Time Period visit, the one (1) classroom was monitored as well as the playground, materials, equipment and required posted items for meeting all minimum licensing requirements. The last monthly fire drill was practiced on 10/31/23. A shelter-in-place drill or lockdown drill has not been practiced and is due on or before 12/27/23. The last monthly playground inspection was documented on 10/3/23. The last sanitation inspection was 9/26/23 with zero (0) demerits for a Superior classification. The sanitation report could not be located. A copy of the sanitation report can be emailed to monica.houck@dhhs.nc.gov. An approved fire inspection was completed on 4/19/23. The Department of Public Instruction (DPI) program follows the Risk Management Plan of Peachtree Elementary School. The emergency medical care (EMC) plan was posted and current. The children were observed in free choice play, routine care, a large group story time activity, and lunch. The lunch today was country fried steak, green beans, sweet potato, a roll, and milk as listed on the menu. There are eighteen (18) NC Pre-K children enrolled. Three (3) child files were reviewed. There are five (5) staff. Five (5) staff files were reviewed. Per Ms. Mathews, the program began operation with children on 8/28/23. The Initial Application for Assessment for a Two Component Star Rated License and the Rated License Request for Review Form were provided via email to Ms. Romella, Ms. Lugiewicz, and Ms. Mathews during the visit today. Plan to visit the ncrlap.org website to learn more about the assessment process. You may choose to have the Environment Rating Scale (ERS) assessment for the opportunity to transition to a rated license. The temporary license is effective through 3/27/24. The following violations of child care requirements were observed today: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. There was rust on the swing chains where children place their hands to hold on to the swing and higher on the swing chain. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The fire drill dated 10/31/23 was not documented on the emergency drill log. The last fire drill documented on the emergency drill log was 9/29/23. .0604(t); .0302(d)(5) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The substitute working today did not have a TB Test or TB screening on file for review. Refer to the staff and training worksheets. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff that was hired on 8/9/21 had a staff health questionnaire on file dated 8/23/22. The substitute working today did not have a health questionnaire on file. Refer to the staff and training worksheets. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The substitute working today did not have an emergency information form on file. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Justin Swaggers substituted today for the first time at this licensed facility, per the substitute log, and has not completed a DCDEE Criminal Background Check. G.S. 110-90.2(b) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. One (1) staff hired on 7/1/23 had 4.5 hours of training in the required topic areas. .1101(a)(b) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. One (1) child with an enrollment date of 8/28/23 did not have immunizations on file. Refer to the child record worksheet. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. One (1) child file had a discipline policy that was not signed by the parent. Refer to the child record worksheet. .1804(c) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. Three (3) child files did not include the date of enrollment. Refer to the child record worksheet. .1804(b) 1757 A valid qualification letter was not on file and available to review at the facility. Justin Swaggers, substitute, does not have a valid qualification letter on file and available to review at the facility. G.S. 110-90.2(b) & (d) & .2703(e) 1766 The health assessment did not include updated immunizations. One (1) child file did not include immunizations. .3005 (a)(2) 1826 Substitutes counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. There was no documentation on file that the EPR plan was reviewed with the substitute working today. .0607(g) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. The bus driver that began transporting children once the facility was licensed on 9/27/23 and is counted in staff child ratio did not have the review and acknowledgement on file until 10/25/23. The substitute caring for staff today did not have the acknowledgement on file during the visit. .0608(d)(1-4) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. On site staff files are in a binder. The staff member's individual personnel files contain the medical report, staff health questionnaire, and proof of tuberculosis test or screening. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. One (1) staff hired on 8/9/21 does not have a certificate of completion on file for the training. Refer to the staff and training worksheets. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. Two (2) child files did not have the date of enrollment on the acknowledgement form. Refer to the child record worksheet. .0608(b)(1-6) Technical assistance for correction plan: **Criminal Background Checks The substitute, Justin Swaggers, must complete the DCDEE Criminal Background Check process and have a qualification letter on file. We discussed that there was no one else to count in staff/child ratio today and that Mr. Swaggers must leave the child care facility by the close of the program today and cannot return until a DCDEE qualification letter is on file. § 110-90.2. Mandatory child care providers' criminal history checks. (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 10A NCAC 09 .2703 CRIMINAL HISTORY RECORD CHECK REQUIREMENTS FOR CHILD CARE PROVIDERS (e) Child care providers shall have a valid qualification letter prior to employment or living in the family child care home, and the qualification letter shall be kept on file at the facility for review by representatives of the Division. 10A NCAC 09 .0102 DEFINITIONS The terms and phrases used in this Chapter are defined as follows except when the context of the rule requires a different meaning. The definitions prescribed in G.S. 110-86 also apply to these Rules. (8) "Child care provider" as defined by G.S. 110-90.2(a)(2) includes the following employees who have contact with the children in a child care program: (a) facility directors; (b) child care administrative staff; (c) teachers; (d) teachers' aides; (e) substitute providers; (f) uncompensated providers; (g) cooks; (h) maintenance personnel; and (i) drivers. *Fire Drills - Corrected During the Visit Fire drills must be documented directly after they occur. Ms. Drew documented the fire drill from 10/31/23 on the log during the visit. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (5) records of monthly fire drills documenting the date and time of each drill, the length of time taken to evacuate the building, and the signature of the person who conducted the drill as required by NC Fire Code 405.5; A copy of the form may be found on the Division's website. **Child Immunizations Immunizations must be on file for the one child. NC Pre-K requires updated immunizations within 30 days after a child enters the NC Pre-K program. Plan to audit all child files to be sure immunizations are on file within 30 days of enrollment. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (2) children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 10A NCAC 09 .3005 CHILD HEALTH ASSESSMENTS (a) A health assessment shall be on file at the NC Pre-K site within 30 days after a child enters the NC Pre-K program and the assessment may be no more than 12 months old at the time of program entry. The health assessment shall include the following: (1) physical examination; (2) updated immunizations; **Discipline Policy The parent must sign the discipline policy. The enrollment date must be documented on the discipline policies. Plan to audit all child files to be sure all requirements are met. 10A NCAC 09 .1804 DISCIPLINE POLICY FOR CHILD CARE CENTERS (b) The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policies was given to and discussed with him or her. That statement shall include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. **Prevention of Shaken Baby and Abusive Head Trauma Policy The two child files must include the enrollment date on the acknowledgement form. The substitute staff must have the prevention of shaken baby and abusive head trauma policy reviewed and sign the acknowledgement then have on file. A plan is needed to state how staff acknowledgement forms will be on file prior to staff caring for children. 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (b) Within 30 days of adopting the policy, the child care center shall review the policy with parents of currently enrolled children up to five years of age. A copy of the policy shall be given and explained to the parents of newly enrolled children up to five years of age on or before the first day the child receives care at the center. The center shall obtain the parent’s signature on the statement acknowledging the receipt and explanation of the policy. The acknowledgement shall contain the following and be maintained in the child’s file for review by the Division: (1) The child’s name; (2) The date the child first attended the center; (3) The date the operator’s policy was given and explained to the parent; (4) The parent’s name; (5) The parent’s signature; and (6) The date the parent signed the acknowledgment. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. *Safe Outdoor Environment The rust on the swing chains must be repaired or the chains may be replaced. Plan to use the monthly playground inspection as a guide for any equipment with rust. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. *Staff Medical File A staff medical file is required to be stored separately from the staff member's individual personnel file. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. *Staff TB Test or TB Screening The TB test or TB screening must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director and individuals who volunteer more than once per week. Item Requirements: Tuberculin (TB) Test or Screening - The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. *Staff Health Questionnaires The staff health questionnaire must be updated for J. Drew. The staff health questionnaire must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: All staff, including the director. Item Requirements: Health Questionnaire A statement signed by the staff member that indicates that the person is emotionally and physically fit to care for children. Due Date: Annually following the initial medical statement. *Emergency Information Form The emergency information form must be completed for the substitute, J. Swaggers. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (a) Health and emergency information shall be obtained for staff members as specified in the chart below: Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. Item Requirements: Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. *Review of the School Risk Management Plan with Substitutes The School Risk Management plan must be reviewed with the staff and documentation must be on file. 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (g) All substitutes counted in ratio shall be informed of the child care center's Emergency Preparedness and Response Plan and its location. Documentation of this notice shall be maintained in the individual personnel files or in a file designated for emergency preparedness and response plan documents. (h) Centers operated by a Local Education Agency that have completed critical incident training and a School Risk Management Plan as set forth by the Department of Public Instruction shall be exempt from Paragraphs (a) through (e) of this Rule. When a School Risk Management Plan has been completed, the requirements of Paragraphs (f) and (g) of this Rule shall be applicable. The School Risk Management Plan shall be available for review by the Division. More information regarding the School Risk Management Plan is located online at https://sera.nc.gov/srmp/. *Recognizing and Responding to Suspicions of Child Maltreatment Training J. Drew must have documentation on file of completing the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center. *New Staff Orientation Ms. Roamella needs 1.5 hours of additional new staff orientation for the first two weeks of employment. 10A NCAC 09 .1101 NEW STAFF ORIENTATION REQUIREMENTS (a) Each center shall ensure that each new employee who is expected to have contact with children receives 16 hours of on-site orientation within the first six weeks of employment. As part of this orientation, each new employee shall complete six hours of orientation within the first two weeks of employment. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 11/15/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: monica.houck@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Monica Houck PO Box 880, Fletcher, NC 28732 Please call me at 828-243-2154, or email monica.houck@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Rated License Assessment: Compliance History: The program must maintain a 75% or higher compliance history score to be eligible for a 2-5 star rated license. Staff Education: It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submitted an official transcript (if applicable) and applied for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. All staff must have education evaluated by WORKS on or before 2/9/24. Program Standards: The Initial Application for a Two Component Star Rated License and the Rated License Request for Review form were provided via email today to Ms. Romella and Ms. Lugiewicz. Plan to review the forms and return on or before 11/10/23. Quality Point: A quality point has not been determined. Curriculum: 10A NCAC 09 .2802 APPLICATION FOR A TWO THROUGH FIVE STAR RATED LICENSE (d) Facilities with a four or five-star rated license that are licensed to serve four-year-old children shall implement a curriculum as defined in 10A NCAC 09 .0102(10) with their four year olds. Rated License Consultation: ECERS-R A variety of different types of blocks such as wooden unit blocks, soft unit blocks, cardboard blocks, and homemade blocks with enough blocks in each set for at least three children to build a structure should be provided. The block center should be large enough for three children to build a substantial structure without interfering with one each other’s play. Art projects should allow individual expression by children. Copied, cookie cutter type art projects do not offer children an opportunity for individual expression. Allow children to choose the art media of their choice and provide a variety of materials. The following are suggestions for art materials: markers, chalk, colored pencils, paper, crayons, dry erase markers, finger paint, tape, glue, stickers, small pieces of paper, play dough, clay, hole punchers, stencils, stamps, and scissors. Display in the classroom should be primarily children’s work and not teacher or store-bought display. Children’s art should be posted on their eye level. Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the ERS assessment score. Items such as puzzles and games that are missing pieces should be removed from the classroom and replaced. The classroom should have at least two books per child that are age appropriate for the children in the group. A variety of books that portray real animal pictures, families, disabilities, and different cultures should be added to each classroom. Remove any books that are worn, torn or missing pages. Add pictures, books, puzzles, block play people, baby dolls, music, play food and dress-up clothes that represent different cultures. Add pictures, puzzles and block play people that represent people of all ages and disabilities. Water must be available to children throughout the day. Have a pitcher of water and cups for children available at all times. Tables must be cleaned with soapy water then wiped dry. Then spray table with the sanitizing solution and let it sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying the sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Children must wash their hands upon arrival, before and after eating, before and after sand and water play, after toileting, after outdoor play, after handling messy art materials such as paint, glue, and playdough and after touching nose, mouth, floor, trashcan and anything else that re-contaminates the hands. Staff should follow proper handwashing procedures and wash hands as required. You must interact with children in relation to their play with materials. At least two instances must be observed. Math/number - One instance must be observed during routine care as well as during free play of using math/number. Since you want to have the Environment Rating Scale completed, it is recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the Early Childhood Environment Rating Scale Revised Edition can be obtained on this website. NCRLAP also offers Webinar trainings for staff. It is also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Child Care Resource and Referral (CCR&R) Agency – Southwestern Child Development Commission, Inc. - Gail Mattingly, 828-354-0361, Mattingly.Gail@swcdcinc.org Consultation: Due to the number of violations and the violation regarding the DCDEE Criminal Background Check, a follow-up visit may be conducted. We discussed that substitutes are required to meet all pre-employment requirements, even when contracted through outside agencies. The substitute file checklist was emailed to Ms. Mathews, Ms. Lugiewicz, and Ms. Romaella today. We also discussed there is another North Carolina County Public School that uses the same contracted agency for substitutes. A reminder that it is important to maintain compliance with all applicable child care requirements. 10A NCAC 09 .2215 DENIAL OF A LICENSE (a) The Secretary may deny an application for a child care facility license or the issuance of any permit to operate a child care facility under the following circumstances: (8) based on the operator’s non-compliance with the requirements of G.S. 110, Article 7, 10A NCAC 10, or this Chapter, during a temporary licensure period; Because the child care facility has been approved as a NC Pre-K site, a four or five star rated license must be achieved and the classroom must score a minimum of 5.0 on the ERS assessment. 10A NCAC 09 .3002 FACILITY REQUIREMENTS (a) Programs serving NC Pre-K children shall maintain a four-or five-star rated license in accordance with G.S. 110-90 (4) and Section .2800 of this Chapter. (b) All NC Pre-K licensed programs shall have an assessment completed every three years using the Early Childhood Environment Rating Scale-Revised Edition assessment tool as a part of the rated license reassessment process as defined in 10A NCAC 09 .0102(15), (25) and (40). Classrooms that score below 5.0, shall be reassessed the following year and a minimum score of 5.0 must be achieved in order to continue to be approved as a NC Pre-K site. At least one NC Pre-K classroom shall be selected for an assessment during the reassessment process. Continue to keep the staff and training worksheet updated as changes occur. Anytime staff changes occur, plan to update the Emergency Medical Care (EMC) plan to reflect the changes. The EMC plan must be updated at least annually. We discussed that school bus drivers are counted in staff/child ratio and are required to meet all applicable child care requirements, including but not limited to; the Division of Child Development and Early Education (DCDEE) Criminal Background Check (CBC) qualifying letter, staff medical report, TB Test/Screening, the prevention of shaken baby and abusive head trauma policy acknowledgement, CPR/First Aid training, Recognizing and Responding to Suspicions of Child Maltreatment training, and health and safety trainings (bus training can count towards health and safety trainings). Compliance History Score Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Health and Safety Training It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you as needed. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at monica.houck@dhhs.nc.gov or 828.243.2154, or my supervisor, Bonnie Mathis at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times