GS 110-91 · Violation

Name of Operation: COD EDUCATION ENRICHMENT ACADEMY, LLC Facility ID: 96000590 Consultant: TINA JONES Operation Type: Center Case Number: Visit Date: 8/26/2024 Number Present: 29 Completed Date: 8/26/2024 Age: From 0 To 5 Total Minutes: 160 Time In: 09:00 AM Time Out: 11:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an Annual Compliance visit. A checklist was used to note the requirements I monitored today. Staff and Training Worksheets and the Children's Record Worksheet were received during the visit. Currently this center operates with a Three-Star Rated License, issued March 3, 2022, earning 5 points in the Education Component, 2 points in the Program Component and no Quality point. You, A. Jordan, Administrator, and S. Merritt, owner, were present when I arrived, and you were available for consultation. Twenty-nine (29) children were present today. Children were observed participating in group activities, free play in centers, outdoor play, transitions, and completing routines such as handwashing and toileting. Infants were observed interacting with caregivers and having routine care needs met. Proper hand washing techniques were observed throughout the facility. The teachers supervised and interacted with the children in a positive manner. The last Annual Compliance visit was completed on August 30, 2023. The last sanitation inspection was completed September 22, 2023, with an “Superior” classification. The last fire inspection was completed August 29, 2023, and the program was approved for day time and night care. Prior to today’s visit, the program’s compliance history was 94% over the current 18- month period. A copy of your compliance history report was left with you. Violations documented today could affect your compliance score. Ms. Merritt is listed as the sole owner of the facility. You confirmed that the phone number and the mailing address have not changed. I used the Annual Compliance Monitoring Checklist for Child Care and the Child Care Center Item Number Listing (DCD 0357) as a basic monitoring tool to assess compliance with all applicable child care requirements. Violations documented were reviewed with you at the conclusion of the visit and a copy of the visit summary was left with you. The following violations were documented: Violation Number Comment Rule 428 A current activity plan was not posted for each group of children for reference. A current activity plan was not available for the classroom for two and three year old children, space 2. GS 110-91(12); .0508(a) 887 Caregivers did not document compliance with visually checking on sleeping infants aged 12 months or younger and/or the documents were not maintained for a minimum of one month. Caregivers for sleeping infants did not document that visual sleep checks were completed for one child on 8/22/2024 and 8/23/2024. .0606(g) CONSULTATION AND TECHNICAL ASSISTANCE: Violations documented above must be corrected immediately. A signed and dated letter of compliance must be mailed or emailed to me by September 9, 2024, describing how and when the violations were corrected and how compliance will be maintained in the future. This two-week time frame is established to allow you time for submitting your compliance letter and is not intended to be used as a guide for correcting violations, as they should be corrected immediately. The letter of compliance should be mailed or emailed to me, Tina Jones, PO Box 10194, Goldsboro, NC 27532. The compliance letter must be submitted from the email address on file for your program. If you have any questions related to this visit or if I can be of additional assistance, I can be reached at 252-361-3434 or tina.jones@dhhs.nc.gov. You may also contact Susan Fuller, Licensing Supervisor at 252-373-9809. Please be aware that any written information submitted by your regarding correction of violations documented is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with the applicable laws and rules; always whether they have been monitored or specifically discussed with you in the past. The best way for you to ensure that you are meeting all requirements is to periodically review the child care laws and rules on the Division of Child Development and Early Education’s website. ADDED SPACE: You requested to add two additional outdoor play areas to your permit. You stated that you purchased this land for additional space for the outdoor play area. I measured the space; however, the documentation from the zoning office was not available. I requested that you contact zoning to ensure the requirements are met for this outdoor area. Once this documentation is available, we will proceed with adding this space to the permit. RESOURCES: CHALLENGING BEHAVIORS HELPLINE: The Challenging Behaviors Helpline is a free service offered by Child Care Resources Inc. for early childhood educators, in both child care centers and family child care homes in North Carolina to connect with experts in preventing and addressing challenging behaviors in the classroom. We offer three easy ways to connect! 1. A toll-free helpline staffed by Behavior Support Advisors Monday through Friday 9am-6pm at 1-888-600-1685 select Option 1. 2. Submit your questions online any time and choose to receive a call or email in response. Join our free online network on Social Emotional Connections where you can post a message to be answered by a Behavior Support Advisor in the Talk to the Expert group, participate in Q&A sessions, and learn about upcoming webinars. CHILD DEVELOPMENT ASSOCIATE (CDA): Child Development Associate® (CDA) coursework now available at NO COST to North Carolina early education professionals! NC early care and learning professionals currently employed by a licensed NC child care facility are eligible for a free Professional Development Teacher Membership from Teaching Strategies. Unlimited Quorum courses included with every membership: • Complete your CDA coursework with Teaching Strategies • Over 400 hours of online coursework included • Courses in English and Spanish • Bilingual Help Desk available through Quorum Help Sponsored by the Division of Child Development and Early Education Preschool Development Grant. CDA Assessment Scholarship available through the T.E.A.C.H. Early Childhood® North Carolina Scholarship Program to cover 100% of the CDA book and assessment fee for authorized scholarship recipients. Sign up now to get started on your professional development journey! PROVIDER DOCUMENTS/FORMS: You should visit the website often to ensure you’re using all updated forms. All requirements must be included if you choose to use your own forms electronically or hard copy. Child care rules updated effective January 2024. The most current provider documents/ forms, checklists, resources related to child care, MOODLE trainings, and new child care requirements can be found on the Division of Child Development and Early Education website. https://ncchildcare.ncdhhs.gov/. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0701 · Violation

Name of Operation: COD EDUCATION ENRICHMENT ACADEMY, LLC Facility ID: 96000590 Consultant: TINA JONES Operation Type: Center Case Number: Visit Date: 8/30/2023 Number Present: 30 Completed Date: 8/30/2023 Age: From 0 To 5 Total Minutes: 210 Time In: 09:00 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an Annual Compliance visit. A checklist was used to note the requirements I monitored today. The staff and training worksheet was provided to me during the visit. Currently this center operates with a Three-Star Rated License, issued March 3, 2022, earning 5 points in the Education Component, 2 points in the Program Component and no Quality point. You, A. Jordan, Administrator, and S. Merritt, owner, were present when I arrived, and you were available for consultation. Thirty (30) children were present today. Children were observed participating in group activities, free play in centers, outdoor free play, completing transitions, and completing routines such as handwashing and toileting. Proper hand washing techniques were observed throughout the facility. The teachers supervised and interacted with the children in a positive manner. The last Annual Compliance visit was completed on September 14, 2022. The last sanitation inspection was completed September 22, 2022, with a “Superior” classification. The last fire inspection was completed September 13, 2022. Prior to today’s visit, the program’s compliance history was 94% over the current 18- month period. A copy of your compliance history report was left with you. Ms. Merritt is listed as the sole owner of the facility. You confirmed that the phone number and the mailing address have not changed. I used the Annual Compliance Monitoring Checklist for Child Care and the Child Care Center Item Number Listing (DCD 0357) as a basic monitoring tool to assess compliance with all applicable child care requirements. Violations documented were reviewed with you at the conclusion of the visit and a copy of this computer- generated Visit Summary was left with you. The following violations of child care requirements were documented: Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. One staff member did not have a current medical report on file prior to employment. 10A NCAC 09 .0701(a) 1898 Staff did not complete the health and safety training within one year of employment. One staff member hired on 4/4/2022, did not complete the health and safety trainings within one year of employment. The required trainings were completed on 5/19/2023. .1102(a) CONSULTATION AND RULES REVIEW: Violations documented above must be corrected immediately. A signed and dated letter of compliance must be mailed to me by September 13, 2023, describing how and when the violations were corrected and how compliance will be maintained in the future. This two-week time frame is established to allow you time for submitting your compliance letter and is not intended to be used as a guide for correcting violations, as they should be corrected immediately. The letter of compliance should be mailed or emailed to me, Tina Jones, PO Box 10194, Goldsboro, NC 27532. The compliance letter must be submitted from the email address on file for your program. If you have any questions related to this visit or if I can be of additional assistance, I can be reached at 252-361-3434 or tina.jones@dhhs.nc.gov. You may also contact Susan Fuller, Licensing Supervisor at 252-373-9809. Please be aware that any written information submitted by your regarding correction of violations documented is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license could be issued. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with the applicable laws and rules; always whether they have been monitored or specifically discussed with you in the past. The best way for you to ensure that you are meeting all requirements is to periodically review the child care laws and rules on the Division of Child Development and Early Education’s website. RULES REVIEW: STAFF FILES: While monitoring staff files the following requirements were not in compliance: -One staff member did not receive a medical prior to employment. -One staff member did not complete the required Health and Safety trainings within one year of employment. The staff member was hired on 4/4/2022 and completion date of the Health and Safety trainings was 5/19/2023. I encourage you to utilize the staff checklist that is located on the Division’s website to ensure all requirements are met. BREASTFEEDNC.COM BreastfeedNC.com offers a wealth of educational content, covering topics such as breastfeeding benefits, techniques, common challenges, and overcoming barriers. With reliable and up-to-date information at your fingertips, moms, dads and families can navigate your breastfeeding journey with confidence and knowledge. GETTING HELP WITH CHALLENGING BEHAVIORS: Assistance can be requested for help with handling challenging behaviors. The Healthy Social Behaviors in Child Care Centers Project (HSB) provides ideas to create a learning environment that can assist in preventing challenging behaviors. They provide free technical assistance, professional development, and they offer a variety of additional resources. For additional information on the Healthy Social Behaviors Project or to view a current listing of scheduled trainings, browse the NC Child Care Resource & Referral Council website. For information about Pyramid Model CEU-level trainings, contact the HSB Education Specialist, Liz Tuttle at etuttle@childcareresourcesinc.org. To obtain a Request for TA Services, contact your local Behavior Specialist or email the Statewide Project Manager, Smokie Brawley, at sbrawley@childcareresourcesinc.org. You and staff can also contact the challenging behavior helpline at 1-888- 600-1685 option 2. You can speak to a Behavior Support Advisor or submit questions about specific behaviors in your program. You will also be able to post questions in the “Talk to the Expert” group in the online network. SUMMER HEAT SAFETY: Since 1998, more than 900 children have died from vehicular heatstroke - an average of 38 per year - and 53% of incidents involve a parent or caregiver forgetting the child was in the vehicle. Parents and caregivers can act immediately to end these preventable deaths. Additional information regarding summer heat safety is provided on the link below. Please share information with staff. https://www.nsc.org/road/safety-topics/child-passenger-safety/kids-in-hot-cars DCDEE RESOURCES: I recommended you periodically visit the DCDEE website at https://ncchildcare.ncdhhs.gov/ under the "What's New" tab to stay abreast of updated information provided. You can also complete training modules located in MOODLE platform, access provider's documents, and the child care rules and laws. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.