OAK Hill Elementary Ymca Childcare

10A NCAC 09 .0304 · Violation

Name of Operation: OAK HILL ELEMENTARY YMCA CHILDCARE Facility ID: 12000451 Consultant: GAIL DULA Operation Type: Center Case Number: Visit Date: 6/13/2024 Number Present: 24 Completed Date: 6/13/2024 Age: From 6 To 12 Total Minutes: 140 Time In: 12:50 PM Time Out: 03:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements during a routine unannounced visit. Upon arrival, the purpose of today’s visit was reviewed with you, Ruth Judd, on site program coordinator. Jennifer Hawkins, Regional YMCA directors arrived during the visit. Your program currently operates with a five star license effective February 17, 2022August 19, 2022. The permit restrictions were in compliance. I observed the school age children care during transition from lunch, head count procedures, bathroom/hand washing routines and during free play and group games in the gym. Supervision and staff/child ratios were in compliance. Files for four new staff were reviewed with no violations. The most recent sanitation inspection for your facility was conducted on May10, 2023. A superior sanitation classification was issued with 9 demerits. The most recent fire inspection for your facility was conducted on June 7, 2024. The facility was approved for day time care. A copy of the inspection was emailed to me. Medication was in compliance. One violation was documented today and discussed with you regarding the sanitation inspection. Violation Number Comment Rule 104 Center has not passed required sanitation inspection and received an approved or superior rating. rating.0304(b). A yearly sanitation inspection had not been conducted. The last inspection conducted by environmental health was completed on May 10, 2023. 10A NCAC 09 .0304(b) The violation documented must be corrected immediately. On or before June 27, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented today or during future visits may impact the compliance history score. Your compliance score before today’s visit was 95%. Technical Assistance: # 104 Center has not passed required sanitation inspection and received an approved or superior rating.0304(b). A yearly sanitation inspection had not been conducted. The last inspection conducted by environmental health was completed on May 10, 2023. I recommended you call the Burke County Environmental Health office and request an inspection. Consultation or other topics discussed today (the following items reviewed were in compliance today): -we discussed bus number #8041. The bus was on site and was monitored. Before bus #8041 can be approved for use, cover the fan with a net, repair 3 small tears in the seats, and replace or refill the fire extinguisher, I received inspection information from Erica Simmons. Let me know when these requirements have been met. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, the visit summary was reviewed with you and a copy provided. Thank you for your time and assistance during today’s visit. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, tammymcgalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 828-782-0858 or at Gail Dula P O Box 1598 Morganton NC 28655 Gail.dula@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: OAK HILL ELEMENTARY YMCA CHILDCARE Facility ID: 12000451 Consultant: GAIL DULA Operation Type: Center Case Number: Visit Date: 6/13/2024 Number Present: 24 Completed Date: 6/13/2024 Age: From 6 To 12 Total Minutes: 140 Time In: 12:50 PM Time Out: 03:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements during a routine unannounced visit. Upon arrival, the purpose of today’s visit was reviewed with you, Ruth Judd, on site program coordinator. Jennifer Hawkins, Regional YMCA directors arrived during the visit. Your program currently operates with a five star license effective February 17, 2022August 19, 2022. The permit restrictions were in compliance. I observed the school age children care during transition from lunch, head count procedures, bathroom/hand washing routines and during free play and group games in the gym. Supervision and staff/child ratios were in compliance. Files for four new staff were reviewed with no violations. The most recent sanitation inspection for your facility was conducted on May10, 2023. A superior sanitation classification was issued with 9 demerits. The most recent fire inspection for your facility was conducted on June 7, 2024. The facility was approved for day time care. A copy of the inspection was emailed to me. Medication was in compliance. One violation was documented today and discussed with you regarding the sanitation inspection. Violation Number Comment Rule 104 Center has not passed required sanitation inspection and received an approved or superior rating. rating.0304(b). A yearly sanitation inspection had not been conducted. The last inspection conducted by environmental health was completed on May 10, 2023. 10A NCAC 09 .0304(b) The violation documented must be corrected immediately. On or before June 27, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented today or during future visits may impact the compliance history score. Your compliance score before today’s visit was 95%. Technical Assistance: # 104 Center has not passed required sanitation inspection and received an approved or superior rating.0304(b). A yearly sanitation inspection had not been conducted. The last inspection conducted by environmental health was completed on May 10, 2023. I recommended you call the Burke County Environmental Health office and request an inspection. Consultation or other topics discussed today (the following items reviewed were in compliance today): -we discussed bus number #8041. The bus was on site and was monitored. Before bus #8041 can be approved for use, cover the fan with a net, repair 3 small tears in the seats, and replace or refill the fire extinguisher, I received inspection information from Erica Simmons. Let me know when these requirements have been met. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, the visit summary was reviewed with you and a copy provided. Thank you for your time and assistance during today’s visit. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, tammymcgalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 828-782-0858 or at Gail Dula P O Box 1598 Morganton NC 28655 Gail.dula@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2508 · Violation

Name of Operation: OAK HILL ELEMENTARY YMCA CHILDCARE Facility ID: 12000451 Consultant: GAIL DULA Operation Type: Center Case Number: Visit Date: 1/29/2024 Number Present: 22 Completed Date: 1/29/2024 Age: From 5 To 12 Total Minutes: 155 Time In: 02:45 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements, including Health & Safety training, during an annual compliance visit. Upon arrival, the purpose of today’s visit was reviewed with Vivian Vang, Group Leader. A substitute was also working. Cassidy Dale, Regional Director, arrived during the visit. Ms. Dale completed the Staff training Worksheet during the visit. Your program currently operates with a five star license effective August 19, 2022. The permit restrictions were in compliance. Children in care were observed during snack, transition to the restroom, transition to Space #1, a teacher directed activity, outdoor gross motor play and departure. A sanitation inspection was conducted by Environmental Health on May 10, 2023, with 9 demerits noted. The most recent fire inspection for your facility was conducted on June 20, 2023. The facility was approved for daytime care. The latest fire drill was conducted on January 8, 2024. Children’s records were reviewed with no violations. Staff files were reviewed with no violations. Medication was in compliance. Two violations were documented during today’s visit Violation Number Comment Rule 546 Opportunities were not provided for children to participate in the planning and implementation of activities. There was no documentation regarding opportunities for the children to participate in planning and implementing activities. 10A NCAC 09. 2508(b) 1424 School-aged children were not adequately supervised. During a transition, children were lined up on the sidewalk outside of the gym. One group leader called names of children to divide them into groups. One group was sent into space #1 while the other group prepared to go to the playground. Both group leaders were outside on the sidewalk while children in group #1 entered the space as their name was called. Both group leaders remained outside until all of the children were divided. .2506(d)(1-3) The above uncorrected violations must be brought into compliance immediately. You shall submit a written, signed and dated statement or email to me at the address below detailing specifically how the above violation was corrected. The violation must be corrected no later than February 12, 2024. The correction letter must include the facility name and ID#. Failure to correct the violations and send the written statement by the due date listed above, noncompliance, may lead to an administrative action. Technical Assistance: #1424 Children were lined up on the sidewalk outside of the gym. One group leader called names of children to divide them into groups. One group was sent into space #1 while the other group prepared to go to the playground. Both group leaders were outside on the sidewalk while children in group #1 entered the space as their name was called. Both group leaders remained outside until all of the children were divided. I reviewed the following: 0A NCAC 09 .2506 GENERAL SAFETY REQUIREMENT (d) All children shall be adequately supervised. Adequate supervision means staff shall be with the group of children and able to hear or see each child in his or her care, except: (1) Children who are developmentally able may be permitted to go to the restroom independently, provided that: (A) staff members' proximity to children assures immediate intervention to safeguard a child from harm; (B) individuals who are not staff members may not enter the restroom area while in use by any child; and (C) children up to nine years of age are supervised by staff members who are able to hear the child. Children nine years of age and older are not required to be directly supervised, Effective January 1, 2024 99 however, staff members shall know the whereabouts of children who have left their group to use the restroom; (2) Adequate supervision for children nine years of age and older means that staff are with the group of children and able to hear or see each child in his or her care. A staff member shall accompany any children who leave the group to go indoors or outdoors; #546 There was no documentation regarding opportunities for the children to participate in planning and implementing activities. Opportunities were not provided for children to participate in the planning and implementation of activities. I reviewed the following: 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (a) Child care facilities that provide care to school-age children shall provide a balance of teacher directed and free choice activities appropriate to the age, needs, and interests of the children. (b) Opportunities must be provided for children to participate in the planning and the implementation of activities. (c) Facilities that operate a school-age component for three or fewer hours per day shall make three of the following activities available daily; those that operate a school-age component for more than three hours per day shall make four As discussed, violations cited today and/or during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Your program must maintain a compliance score of at least 75%. Consultation or other topics discussed today (the following items reviewed were in compliance today): -we discussed ways to shorten transition times and allow additional free choice activity time. -we discussed updating the schedule to reflect changes. -We discussed Action Plans. Be sure these forms and the medication associated with them are up to date. -I reminded you to recheck the incident report to ensure that all required information has been completed. -New staff must complete Heath & Safety training within one year. -We discussed substitutes. Health & Safety training must be completed after the 10th day as substitute work. Shaken Baby policy must be signed on the first day and a copy of the Qualifying letter must be on file on day one. -Training is available on the Moodle website. -For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, a handwritten summary was signed. The computer-generated summary will be emailed to you. Stay up to date with the Division of Child Development by visiting This web www.ncchildcare.ncdhhs.gov site enables you to view the entire law and Child Care Requirements for North Carolina as well as download required forms. Professional Development opportunities and Moodle trainings are available on the website. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, tammymcgalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 828-782-0858 or at Gail Dula P O Box 1598 Morganton NC 28655 Gail.dula@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09. 2508 · Violation

Name of Operation: OAK HILL ELEMENTARY YMCA CHILDCARE Facility ID: 12000451 Consultant: GAIL DULA Operation Type: Center Case Number: Visit Date: 1/29/2024 Number Present: 22 Completed Date: 1/29/2024 Age: From 5 To 12 Total Minutes: 155 Time In: 02:45 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements, including Health & Safety training, during an annual compliance visit. Upon arrival, the purpose of today’s visit was reviewed with Vivian Vang, Group Leader. A substitute was also working. Cassidy Dale, Regional Director, arrived during the visit. Ms. Dale completed the Staff training Worksheet during the visit. Your program currently operates with a five star license effective August 19, 2022. The permit restrictions were in compliance. Children in care were observed during snack, transition to the restroom, transition to Space #1, a teacher directed activity, outdoor gross motor play and departure. A sanitation inspection was conducted by Environmental Health on May 10, 2023, with 9 demerits noted. The most recent fire inspection for your facility was conducted on June 20, 2023. The facility was approved for daytime care. The latest fire drill was conducted on January 8, 2024. Children’s records were reviewed with no violations. Staff files were reviewed with no violations. Medication was in compliance. Two violations were documented during today’s visit Violation Number Comment Rule 546 Opportunities were not provided for children to participate in the planning and implementation of activities. There was no documentation regarding opportunities for the children to participate in planning and implementing activities. 10A NCAC 09. 2508(b) 1424 School-aged children were not adequately supervised. During a transition, children were lined up on the sidewalk outside of the gym. One group leader called names of children to divide them into groups. One group was sent into space #1 while the other group prepared to go to the playground. Both group leaders were outside on the sidewalk while children in group #1 entered the space as their name was called. Both group leaders remained outside until all of the children were divided. .2506(d)(1-3) The above uncorrected violations must be brought into compliance immediately. You shall submit a written, signed and dated statement or email to me at the address below detailing specifically how the above violation was corrected. The violation must be corrected no later than February 12, 2024. The correction letter must include the facility name and ID#. Failure to correct the violations and send the written statement by the due date listed above, noncompliance, may lead to an administrative action. Technical Assistance: #1424 Children were lined up on the sidewalk outside of the gym. One group leader called names of children to divide them into groups. One group was sent into space #1 while the other group prepared to go to the playground. Both group leaders were outside on the sidewalk while children in group #1 entered the space as their name was called. Both group leaders remained outside until all of the children were divided. I reviewed the following: 0A NCAC 09 .2506 GENERAL SAFETY REQUIREMENT (d) All children shall be adequately supervised. Adequate supervision means staff shall be with the group of children and able to hear or see each child in his or her care, except: (1) Children who are developmentally able may be permitted to go to the restroom independently, provided that: (A) staff members' proximity to children assures immediate intervention to safeguard a child from harm; (B) individuals who are not staff members may not enter the restroom area while in use by any child; and (C) children up to nine years of age are supervised by staff members who are able to hear the child. Children nine years of age and older are not required to be directly supervised, Effective January 1, 2024 99 however, staff members shall know the whereabouts of children who have left their group to use the restroom; (2) Adequate supervision for children nine years of age and older means that staff are with the group of children and able to hear or see each child in his or her care. A staff member shall accompany any children who leave the group to go indoors or outdoors; #546 There was no documentation regarding opportunities for the children to participate in planning and implementing activities. Opportunities were not provided for children to participate in the planning and implementation of activities. I reviewed the following: 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (a) Child care facilities that provide care to school-age children shall provide a balance of teacher directed and free choice activities appropriate to the age, needs, and interests of the children. (b) Opportunities must be provided for children to participate in the planning and the implementation of activities. (c) Facilities that operate a school-age component for three or fewer hours per day shall make three of the following activities available daily; those that operate a school-age component for more than three hours per day shall make four As discussed, violations cited today and/or during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Your program must maintain a compliance score of at least 75%. Consultation or other topics discussed today (the following items reviewed were in compliance today): -we discussed ways to shorten transition times and allow additional free choice activity time. -we discussed updating the schedule to reflect changes. -We discussed Action Plans. Be sure these forms and the medication associated with them are up to date. -I reminded you to recheck the incident report to ensure that all required information has been completed. -New staff must complete Heath & Safety training within one year. -We discussed substitutes. Health & Safety training must be completed after the 10th day as substitute work. Shaken Baby policy must be signed on the first day and a copy of the Qualifying letter must be on file on day one. -Training is available on the Moodle website. -For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ . This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. At the completion of the visit, a handwritten summary was signed. The computer-generated summary will be emailed to you. Stay up to date with the Division of Child Development by visiting This web www.ncchildcare.ncdhhs.gov site enables you to view the entire law and Child Care Requirements for North Carolina as well as download required forms. Professional Development opportunities and Moodle trainings are available on the website. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, tammymcgalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 828-782-0858 or at Gail Dula P O Box 1598 Morganton NC 28655 Gail.dula@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times