Shiloh Valley Elementary After School

NC GS 110-90 · Violation

Name of Operation: SHILOH VALLEY ELEMENTARY AFTER SCHOOL Facility ID: 90000023 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 3/13/2026 Number Present: 18 Completed Date: 3/13/2026 Age: From 5 To 11 Total Minutes: 120 Time In: 01:15 PM Time Out: 03:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by the front office personal, and I asked for Ms. Weathers I arrived at the Out of School Time Program and I shared the reason for the visit. Ms. Weathers accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five (5) Star License The license was posted, with restrictions to: first (1st) shift care, meets enhanced ratios, meets enhanced space, school age children only, only second (2nd) grade and above on second (2nd) floor, no children in kitchen for any purpose and meets reduced ratios. Ownership: The facility is owned by Union County Public County Schools. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. I used the Child Care Center Item Number Listing as a basic monitoring tool to assess compliance with all applicable childcare requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. The learning trailer, cafeteria, gym and auxiliary spaces were observed. The outdoor learning area was reported safe with no concerns. Program Records: We reviewed all the required records and were in compliance. The following Department of Public Instruction (DPI) verification forms were monitored and found to be complete and up to-date: 1. Staff Records Verification Form 2. Staff Criminal Records Verification Form -this was verified ahead of the visit. 3. Children’s Records Verification Form All current staff health and safety training were in compliance. One staff members' Recognizing and Responding training form was not available for review. Inspections: All inspections were monitored, and inspection dates are listed below. •Fire drill was conducted on 2/20/26 •Emergency drill was conducted on 3/2/36 •I did review the School Safety Plan, Playground inspections, and Incident reports-all were in compliance and up to date. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. The children were observed to be arriving from their school time, participating in check-in activities, hand-washing and transitioning to snack time. Not all children had arrived yet and were participating in clubs but had checked in with the Out of School Time Program. Outdoor Learning Environment: The outdoor learning environment was monitored for safety. Staff Records: The staff-training worksheet was completed prior to the visit. There were new staff files to review today, and existing staff file. Please refer to the staff/training worksheet to review which files were monitored. All documents kept on site were reviewed and documents kept off site were verified with the Off-Site Verification forms. Children’s Records: There are thirty-seven (37) children enrolled in this center and there were eighteen (18) in attendance today. Four (4) children’s files utilizing the off-site verification forms were reviewed today, please refer to the children’s worksheet to review which files was monitored. Medication: All emergency and other medications were reported to be in compliance. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. The menu and allergy listing was posted and for snack children were having a choice of fresh apples or oranges and milk. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: The facility reported they do not provide transportation. One (1) violations were observed today. The violations are as follows: Violation Number Comment Rule 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Staff member A.M. did not have a certificate stating that Recognizing and Responding to Suspicions of Child Maltreatment training was completed on file for review. .1102(g) On or before 3/26/26, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 1293 Matthews, NC 28106 OR Traci.Meyer@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-nine (99%) percent prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Technical Assistance: •Updated Child Care Rules are located in Section .3200 pertaining to QRIS system, otherwise known as Pathways to Stars are available for review. •Today, I reviewed all WORKS information with Ms. Weathers, I explained I would review the WORKS letters as the ERS assessment time occurs and we will determine the level of star education. •Ms. Weathers and I reviewed the CQI forms for caregivers, and the facility. We also reviewed the Family and Community Engagement form and how many options would need to be followed for the five (5) star level. We discussed two (2) components the facility is already doing and how to add in other components to meet the level. We also discussed ways to track and monitor completion. •Ms. Weathers shared with me that NCRLAP has contacted her and they have set up an assessment window for the SACERS-U. •Once the ERS assessment has been completed and results are submitted, I will be back to review the results and process the new permit. •We looked at all the learning stations in the rooms, and a few suggestions were to add more art activities in the auxiliary space to ensure all children have multiple opportunities to create. Make sure there are enough opportunities for children in the learning stations to play interactively with other children and supplies. •Please let me know by end of business today if the staff member has completed the Recognizing and Responding training. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov, my Supervisor, Ebony Duncan can be reached at ebony.duncn@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times