10A NCAC 09 .1725 · Violation

Name of Operation: C & R DAY CARE Facility ID: 91000043 Consultant: KESHIA HAYWARD Operation Type: Family CC Home Case Number: Visit Date: 3/22/2024 Number Present: 4 Completed Date: 3/22/2024 Age: From 0 To 3 Total Minutes: 230 Time In: 09:20 AM Time Out: 01:10 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor this program for compliance with applicable child care requirements during an annual compliance visit. W. Baskerville, Owner/Operator assisted with the visit. This center currently operates with a four-star license, earning two points in the education component, seven points in the program standard component and 1 quality point for serving no more than two infants under age one. The last annual compliance visit was completed on April 11, 2023. Four children were observed in care ranging from ages six (6) months to three (3) years old. Children were engaged in free choice play with developmentally age-appropriate materials/toys in the space designated for child care, completing toileting/diapering routines, eating breakfast, and interacting with the caregiver. Breakfast consisted of cereal, banana, cheese toast and milk. The following violations were documented today. Violation Number Comment Rule 716 Electrical outlets not in use were not covered. Electrical outlets not in use in the surge protector on the floor in space used by children were not covered with safety plugs. 10A NCAC .1719(a)(27) 801 Bacteriological analysis indicating the water is free of bacteria had not been performed on a sample of water from each well used for the children's water supply every two years. Results were not kept on file in the home. A well water analysis was not completed every two years as required. The last well water analysis was completed on 11/3/2021. 10A NCAC 09 .1725(a)(1) 921 Operator did not maintain accurate daily attendance records including documentation of arrival and departure for all children in care, including the operator's own preschool children. Documentation of arrival and departure logs were not available for review for children enrolled including the operator’s preschool grandchildren. .1721(e)(6) 1741 Prior to enrollment of children in a Family Child Care Home, and before animals come into the Family Child Care Home, the operator did not obtain each parent's signature on a form acknowledging the type of animal located on the premises and where the animal will be kept during child care operating hours and /or the signed form was not maintained in the child's file. Documentation signed by parents was not on file verifying the type of animal located on the premises and where the animal will be kept during child care operating hours. 10 NCAC 09 .1719(b)(3) 1828 The Family Child Care Home operator did not discuss the operational policies with parents on or before the child's first day of attendance. Documentation was not file verifying the operator discussed the operational policies with parents on or before the child's first day of attendance for children enrolled. 10A NCAC 09. 1715(b) 1948 Sleeping infants, ages 12 months and younger were not visually checked every 15 minutes. Documentation verifying visual safe sleep checks were not available for review for two children enrolled both six (6) months old. .1724(a)(7) 1990 Infant feeding plans did not include the required information, including but not limited to the type and amount of milk, formula and food, and the frequency of feedings, and/or was not available for reference. An infant feeding plan was not on file for two infants enrolled aged six months. .1706(i) The violations documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Keshia Hayward, PO Box 1504 Greenville NC 27834, or email keshia.hayward@dhhs.nc.gov. The compliance verification letter must be received on or before April 5, 2024. The two-week time frame is established to allow you time for submitting your compliance verification letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. The center’s compliance history score was reviewed with the operator. The program’s compliance history was (91%) as of March 21, 2024. OWNERSHIP STATUS: Williemae Baskerville is listed as the current owner of this family child care home. Prior to making any changes to the ownership status (ex. forming a corporation), contact me to discuss change of ownership procedures. FACILITY PROFILE INFORMATION: You verified the phone number and mailing address listed on the facility profile are correct. You stated the email address has changed. I requested you submit written documentation to have the email address updated. You provided the written documentation during the visit and the email address was updated in the system. If changes in your facility’s information occur in the future, contact me at 252-214-2709 or email keshia.hayward@dhhs.nc.gov to discuss the changes and ensure accurate information is updated in our system. LICENSE CHANGES: You inquired about adding your daughter and daughter in law on the license. I informed you that would be a change of ownership which would require an new application, ,completion of the pre-licensing workshop and staffing requirements completed. I will send you a copy of the application packet and date of the pre-licensing workshop dates via email. ENROLLMENT: You stated no children are enrolled on second and third shift. TRAMPOLINE: I observed a trampoline in your back yard today. I informed you children enrolled in your child care program cannot utilize the trampoline. I further shared a new license would be issued including a restriction regarding trampoline. I confirmed on the weekends when the program is not operating, your grandchildren can utilize the trampoline. We also discussed your grandchildren’s usage of the trampoline while in the care of their parents; however, I reiterated the trampoline cannot be used by children enrolled in the child care program during operation hours. ELECTRICAL OUTLETS: Electrical outlets in a surge protector on the floor in space used by children were not covered with safety caps. During the visit you covered the electrical outlets. I explained all outlets not in use must always be covered. It was further shared you are responsible for providing a safe environment for children in care. CHILDREN’S RECORDS: A record was not on file for your six-month-old granddaughter. We discussed the enrollment status of your grandchildren. You stated they were not enrolled in your program and that the children remain in the bedroom with their parents; however, during the visit, your grandchildren were observed in the spaces designated for child care interacting with children in child care. I informed you because your grandchildren are included with the children enrolled in child care a record must be completed and on file for them and they are counted in your enrollment for child care. SAFE SLEEP CHECKS: Documentation of safe sleep checks for two infants under twelve months was not available for review. I explained visual safe sleep check must be completed and kept on file for review. You printed off copies of the safe sleep check forms and completed the top portion for both children. I recommended you post the safe sleep check forms in the area where children sleep as a visual reminder to complete the checks. ATTENDANCE RECORDS: Attendance records were not on file and available for review. You stated they must have been thrown away by a household member. I suggested you place the arrival and departure logs on a clipboard and in a location where they can be found. I also suggested talking to household members about record requirements for your child care program and the importance of checking with you prior to removing them. I shared the importance of maintaining accurate records and how it could impact your program. PET ACKNOWLEDGMENT: Documentation was not on file verifying the operator notified parents of pets on the premises and their location. You were advised to print off the forms during the visit and have parents complete when children are picked up today. It was recommended you give parents a copy after signing and placing the original in children files. INFANT FEEDING PLAN: We discussed infant feeding plans for infants fifteen months old and younger. You stated infants feeding plans were not completed and reviewed with parents. I recommended you complete packets with all required documentation based on ages to ensure the required documentation is given to parent for completion. You should also use the children’s file checklist when creating children files. This will provide information regarding what documents are required and due dates based on age. CLEAN CLASSROOMS FOR CAROLINA KIDS: rule requirements and information concerning Lead in Water/Paint and Asbestos. The Clean Water for Carolina Kids program is expanding to the Clean Classrooms for Carolina Kids program. This is a legislatively mandated effort to address lead and asbestos hazards in North Carolina public schools, licensed child care centers, and licensed family child care homes. Participation allows facilities to meet all rule requirements for identified lead and asbestos hazards, as required by law. Rules 10A NCAC 41C .1001 through .1007 require all programs to be free of lead and asbestos hazards. RTI is coordinating all the lead in water, paint and asbestos testing and remediation. There are webinars that child care providers can watch to get instructions. Go to https://www.cleanwaterforuskids.org/en/carolina/ for more information. Please log into https://www.cleanwaterforuskids.org/en/carolina/ to ensure you are meeting the requirements for Lead in Water / Paint/Asbestos testing. PROVIDER ACCESS to the BACKGROUND CHECK MANAGEMENT SYSTEM: DCDEE launched the Provider Portal for ABCMS on February 1, 2024. This access will allow providers to: •See applicants that associate themselves with their facility and allow them to “hire” the applicant to their roster •See the real-time background check status of staff members •Run a printable report of the staff roster to assist with compliance visits To gain access to the Provider Portal complete the ABCMS Child Care Provider Portal Training on DCDEE's Moodle. The training consists of watching a short video then taking a test about the video. A certificate will be issued upon successful completion of the test. Email the certificate along with your full name, position, and Facility ID to DCDEE_ABCMS_Provider@dhhs.nc.gov to get access to the portal. We will grant your access within 2 business days. Please do not use this email account to ask background check questions. If you have general questions, please continue to use DHHS.CBC.Unit@dhhs.nc.gov. CHILD CARE RULE CHANGE UPDATES AND TRAINING MODULES AVAILABLE in DCDEE MOODLE: The Child Care Commission adopted child care rule changes in January 2024. Changes relate to definitions; lead and asbestos for centers and family child care homes; building requirements for family child care homes; multi-unit child care centers; and criminal background checks. Consultants will assist as you begin to review and implement the changes, but please note, some of the rule changes may or may not impact your facility. An example is the rules in section .2600 for multi-unit child care center. These rules are specific to child care centers with multiple licensed centers within one building. Please ensure you are using the updated January 2024 rule book, and view information in the DCDEE Moodle (enroll if necessary). You will need to have an NCID - the same NCID that you use for the health & safety training, WORKS login, and/or the CBC Portal - to participate in Moodle training. If you do not have an NCID, use this link to get one: https://ncid.nc.gov. Rule training modules can be found in the same course as the October 2017 Child Care Rule Rollout. If you are unfamiliar with the Child Care Rule Rollout within Moodle and how to navigate, please visit: https://ncchildcare.ncdhhs.gov/Learning-Resources/How-to-Navigate-Moodle. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-9326. EQUIVALENCY EXAM OFFLINE for MAINTENANCE: The NC Early Childhood Equivalency exam located in Moodle will be unavailable until further notice for updates. In the meantime, earn the Early Childhood Education Certificate by enrolling in EDU 119 at a local community college. Better yet, take advantage of DCDEE’s offer of a No-Cost Professional Development Teacher Membership and earn your CDA! The NC Early Childhood Equivalency exam located in Moodle will be unavailable until further notice for updates. In the meantime, earn the Early Childhood Education Certificate by enrolling in EDU 119 at a local community college. At the conclusion of today’s visit, the visit summary report was completed, reviewed, and left with you. DCDEE RESOURCES: I recommended you periodically visit the DCDEE website at https://ncchildcare.ncdhhs.gov/ under the "What's New" tab to stay abreast of updated information provided. Be reminded you are responsible for maintaining compliance with all applicable child care requirements whether they have been discussed or reviewed with you in the past. CONTACT INFORMATION: If you have questions regarding today’s visit, my contact information is listed above. You may also contact Licensing Supervisor, Susan Fuller at 252-373-9809 or email susan.fuller@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09. 1715 · Violation

Name of Operation: C & R DAY CARE Facility ID: 91000043 Consultant: KESHIA HAYWARD Operation Type: Family CC Home Case Number: Visit Date: 3/22/2024 Number Present: 4 Completed Date: 3/22/2024 Age: From 0 To 3 Total Minutes: 230 Time In: 09:20 AM Time Out: 01:10 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor this program for compliance with applicable child care requirements during an annual compliance visit. W. Baskerville, Owner/Operator assisted with the visit. This center currently operates with a four-star license, earning two points in the education component, seven points in the program standard component and 1 quality point for serving no more than two infants under age one. The last annual compliance visit was completed on April 11, 2023. Four children were observed in care ranging from ages six (6) months to three (3) years old. Children were engaged in free choice play with developmentally age-appropriate materials/toys in the space designated for child care, completing toileting/diapering routines, eating breakfast, and interacting with the caregiver. Breakfast consisted of cereal, banana, cheese toast and milk. The following violations were documented today. Violation Number Comment Rule 716 Electrical outlets not in use were not covered. Electrical outlets not in use in the surge protector on the floor in space used by children were not covered with safety plugs. 10A NCAC .1719(a)(27) 801 Bacteriological analysis indicating the water is free of bacteria had not been performed on a sample of water from each well used for the children's water supply every two years. Results were not kept on file in the home. A well water analysis was not completed every two years as required. The last well water analysis was completed on 11/3/2021. 10A NCAC 09 .1725(a)(1) 921 Operator did not maintain accurate daily attendance records including documentation of arrival and departure for all children in care, including the operator's own preschool children. Documentation of arrival and departure logs were not available for review for children enrolled including the operator’s preschool grandchildren. .1721(e)(6) 1741 Prior to enrollment of children in a Family Child Care Home, and before animals come into the Family Child Care Home, the operator did not obtain each parent's signature on a form acknowledging the type of animal located on the premises and where the animal will be kept during child care operating hours and /or the signed form was not maintained in the child's file. Documentation signed by parents was not on file verifying the type of animal located on the premises and where the animal will be kept during child care operating hours. 10 NCAC 09 .1719(b)(3) 1828 The Family Child Care Home operator did not discuss the operational policies with parents on or before the child's first day of attendance. Documentation was not file verifying the operator discussed the operational policies with parents on or before the child's first day of attendance for children enrolled. 10A NCAC 09. 1715(b) 1948 Sleeping infants, ages 12 months and younger were not visually checked every 15 minutes. Documentation verifying visual safe sleep checks were not available for review for two children enrolled both six (6) months old. .1724(a)(7) 1990 Infant feeding plans did not include the required information, including but not limited to the type and amount of milk, formula and food, and the frequency of feedings, and/or was not available for reference. An infant feeding plan was not on file for two infants enrolled aged six months. .1706(i) The violations documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Keshia Hayward, PO Box 1504 Greenville NC 27834, or email keshia.hayward@dhhs.nc.gov. The compliance verification letter must be received on or before April 5, 2024. The two-week time frame is established to allow you time for submitting your compliance verification letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. The center’s compliance history score was reviewed with the operator. The program’s compliance history was (91%) as of March 21, 2024. OWNERSHIP STATUS: Williemae Baskerville is listed as the current owner of this family child care home. Prior to making any changes to the ownership status (ex. forming a corporation), contact me to discuss change of ownership procedures. FACILITY PROFILE INFORMATION: You verified the phone number and mailing address listed on the facility profile are correct. You stated the email address has changed. I requested you submit written documentation to have the email address updated. You provided the written documentation during the visit and the email address was updated in the system. If changes in your facility’s information occur in the future, contact me at 252-214-2709 or email keshia.hayward@dhhs.nc.gov to discuss the changes and ensure accurate information is updated in our system. LICENSE CHANGES: You inquired about adding your daughter and daughter in law on the license. I informed you that would be a change of ownership which would require an new application, ,completion of the pre-licensing workshop and staffing requirements completed. I will send you a copy of the application packet and date of the pre-licensing workshop dates via email. ENROLLMENT: You stated no children are enrolled on second and third shift. TRAMPOLINE: I observed a trampoline in your back yard today. I informed you children enrolled in your child care program cannot utilize the trampoline. I further shared a new license would be issued including a restriction regarding trampoline. I confirmed on the weekends when the program is not operating, your grandchildren can utilize the trampoline. We also discussed your grandchildren’s usage of the trampoline while in the care of their parents; however, I reiterated the trampoline cannot be used by children enrolled in the child care program during operation hours. ELECTRICAL OUTLETS: Electrical outlets in a surge protector on the floor in space used by children were not covered with safety caps. During the visit you covered the electrical outlets. I explained all outlets not in use must always be covered. It was further shared you are responsible for providing a safe environment for children in care. CHILDREN’S RECORDS: A record was not on file for your six-month-old granddaughter. We discussed the enrollment status of your grandchildren. You stated they were not enrolled in your program and that the children remain in the bedroom with their parents; however, during the visit, your grandchildren were observed in the spaces designated for child care interacting with children in child care. I informed you because your grandchildren are included with the children enrolled in child care a record must be completed and on file for them and they are counted in your enrollment for child care. SAFE SLEEP CHECKS: Documentation of safe sleep checks for two infants under twelve months was not available for review. I explained visual safe sleep check must be completed and kept on file for review. You printed off copies of the safe sleep check forms and completed the top portion for both children. I recommended you post the safe sleep check forms in the area where children sleep as a visual reminder to complete the checks. ATTENDANCE RECORDS: Attendance records were not on file and available for review. You stated they must have been thrown away by a household member. I suggested you place the arrival and departure logs on a clipboard and in a location where they can be found. I also suggested talking to household members about record requirements for your child care program and the importance of checking with you prior to removing them. I shared the importance of maintaining accurate records and how it could impact your program. PET ACKNOWLEDGMENT: Documentation was not on file verifying the operator notified parents of pets on the premises and their location. You were advised to print off the forms during the visit and have parents complete when children are picked up today. It was recommended you give parents a copy after signing and placing the original in children files. INFANT FEEDING PLAN: We discussed infant feeding plans for infants fifteen months old and younger. You stated infants feeding plans were not completed and reviewed with parents. I recommended you complete packets with all required documentation based on ages to ensure the required documentation is given to parent for completion. You should also use the children’s file checklist when creating children files. This will provide information regarding what documents are required and due dates based on age. CLEAN CLASSROOMS FOR CAROLINA KIDS: rule requirements and information concerning Lead in Water/Paint and Asbestos. The Clean Water for Carolina Kids program is expanding to the Clean Classrooms for Carolina Kids program. This is a legislatively mandated effort to address lead and asbestos hazards in North Carolina public schools, licensed child care centers, and licensed family child care homes. Participation allows facilities to meet all rule requirements for identified lead and asbestos hazards, as required by law. Rules 10A NCAC 41C .1001 through .1007 require all programs to be free of lead and asbestos hazards. RTI is coordinating all the lead in water, paint and asbestos testing and remediation. There are webinars that child care providers can watch to get instructions. Go to https://www.cleanwaterforuskids.org/en/carolina/ for more information. Please log into https://www.cleanwaterforuskids.org/en/carolina/ to ensure you are meeting the requirements for Lead in Water / Paint/Asbestos testing. PROVIDER ACCESS to the BACKGROUND CHECK MANAGEMENT SYSTEM: DCDEE launched the Provider Portal for ABCMS on February 1, 2024. This access will allow providers to: •See applicants that associate themselves with their facility and allow them to “hire” the applicant to their roster •See the real-time background check status of staff members •Run a printable report of the staff roster to assist with compliance visits To gain access to the Provider Portal complete the ABCMS Child Care Provider Portal Training on DCDEE's Moodle. The training consists of watching a short video then taking a test about the video. A certificate will be issued upon successful completion of the test. Email the certificate along with your full name, position, and Facility ID to DCDEE_ABCMS_Provider@dhhs.nc.gov to get access to the portal. We will grant your access within 2 business days. Please do not use this email account to ask background check questions. If you have general questions, please continue to use DHHS.CBC.Unit@dhhs.nc.gov. CHILD CARE RULE CHANGE UPDATES AND TRAINING MODULES AVAILABLE in DCDEE MOODLE: The Child Care Commission adopted child care rule changes in January 2024. Changes relate to definitions; lead and asbestos for centers and family child care homes; building requirements for family child care homes; multi-unit child care centers; and criminal background checks. Consultants will assist as you begin to review and implement the changes, but please note, some of the rule changes may or may not impact your facility. An example is the rules in section .2600 for multi-unit child care center. These rules are specific to child care centers with multiple licensed centers within one building. Please ensure you are using the updated January 2024 rule book, and view information in the DCDEE Moodle (enroll if necessary). You will need to have an NCID - the same NCID that you use for the health & safety training, WORKS login, and/or the CBC Portal - to participate in Moodle training. If you do not have an NCID, use this link to get one: https://ncid.nc.gov. Rule training modules can be found in the same course as the October 2017 Child Care Rule Rollout. If you are unfamiliar with the Child Care Rule Rollout within Moodle and how to navigate, please visit: https://ncchildcare.ncdhhs.gov/Learning-Resources/How-to-Navigate-Moodle. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-9326. EQUIVALENCY EXAM OFFLINE for MAINTENANCE: The NC Early Childhood Equivalency exam located in Moodle will be unavailable until further notice for updates. In the meantime, earn the Early Childhood Education Certificate by enrolling in EDU 119 at a local community college. Better yet, take advantage of DCDEE’s offer of a No-Cost Professional Development Teacher Membership and earn your CDA! The NC Early Childhood Equivalency exam located in Moodle will be unavailable until further notice for updates. In the meantime, earn the Early Childhood Education Certificate by enrolling in EDU 119 at a local community college. At the conclusion of today’s visit, the visit summary report was completed, reviewed, and left with you. DCDEE RESOURCES: I recommended you periodically visit the DCDEE website at https://ncchildcare.ncdhhs.gov/ under the "What's New" tab to stay abreast of updated information provided. Be reminded you are responsible for maintaining compliance with all applicable child care requirements whether they have been discussed or reviewed with you in the past. CONTACT INFORMATION: If you have questions regarding today’s visit, my contact information is listed above. You may also contact Licensing Supervisor, Susan Fuller at 252-373-9809 or email susan.fuller@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times