10A NCAC 09 .0604 · Violation

Name of Operation: MAXTON HEAD START CENTER Facility ID: 78000471 Consultant: DEANNA ABRAHAM Operation Type: Center Case Number: Visit Date: 10/24/2024 Number Present: 49 Completed Date: 10/24/2024 Age: From 3 To 5 Total Minutes: 200 Time In: 09:40 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Johnnie Ward, center manager assisted me with the visit. Your program currently operates with a five star license, issued January 25, 2024, earning 7 points in education, 6 points in program (meeting enhanced space and ratios and an ERS score of 5.0 average with no room lower than a 4.0) and 1 quality point for offering a staff benefit package and infrastructure of parent involvement. Your program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled. Your last annual compliance visit was conducted May 2, 2024. The center's compliance history was reviewed with the operator. The program’s compliance history was eighty-nine percent (97%) as of today. The license was posted, and the restrictions were in compliance. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in their indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in group time, transitions, and personal care routines. The teachers were interacting and meeting the developmental needs for each of the children. Four new staff had been hired. Rated license requirements were reviewed to ensure compliance was maintained with current program and education components as well as the quality point. Four new staff files were monitored for compliance. The NC Secretary of State website was reviewed today, and Southeastern Community Action Partnership, Inc. is listed as current- active. Both the fire and sanitation inspections remain current. The last sanitation inspection is dated 9/3/24. The last fire inspection is dated 11/20/23. Lunch consisted of sliced beef patty, fruit cocktail, garden salad, WGR bun, and milk. Two violations of childcare requirements were documented and corrected during the visit: Violation Number Comment Rule 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In space #1, an outlet near the back door was uncovered. This was corrected by placing a plug cover in the outlet. 10A NCAC 09 .0604(c) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. One staff member's medical information was not kept separate from their individual personnel file. This was corrected by removing all medical information and creating another file. .0701(d) A compliance letter is not due at this time. Today your email was updated and changed to: maxtonhsc@scapnc.org I observed the following: Children were engaged in group time activities, playing outside, and hygiene routines. Technical assistance was given: Today we discussed the following: CBC Provider Portal Technical Assistance & Notification to the Division of New Hires or Residents As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. All providers, administrators, directors, teachers, and anyone else that may come into contact with the children will need to be added to the portal. Please feel free to contact me at Deanna Abraham, Child Care Consultant, 704-213-6714, deanna.abraham@dhhs.nc.gov or Janet Edwards, licensing Supervisor, 910-709-4160, janet.edwards@dhhs.nc.gov if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: MAXTON HEAD START CENTER Facility ID: 78000471 Consultant: DEANNA ABRAHAM Operation Type: Center Case Number: Visit Date: 10/24/2024 Number Present: 49 Completed Date: 10/24/2024 Age: From 3 To 5 Total Minutes: 200 Time In: 09:40 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Johnnie Ward, center manager assisted me with the visit. Your program currently operates with a five star license, issued January 25, 2024, earning 7 points in education, 6 points in program (meeting enhanced space and ratios and an ERS score of 5.0 average with no room lower than a 4.0) and 1 quality point for offering a staff benefit package and infrastructure of parent involvement. Your program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled. Your last annual compliance visit was conducted May 2, 2024. The center's compliance history was reviewed with the operator. The program’s compliance history was eighty-nine percent (97%) as of today. The license was posted, and the restrictions were in compliance. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in their indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in group time, transitions, and personal care routines. The teachers were interacting and meeting the developmental needs for each of the children. Four new staff had been hired. Rated license requirements were reviewed to ensure compliance was maintained with current program and education components as well as the quality point. Four new staff files were monitored for compliance. The NC Secretary of State website was reviewed today, and Southeastern Community Action Partnership, Inc. is listed as current- active. Both the fire and sanitation inspections remain current. The last sanitation inspection is dated 9/3/24. The last fire inspection is dated 11/20/23. Lunch consisted of sliced beef patty, fruit cocktail, garden salad, WGR bun, and milk. Two violations of childcare requirements were documented and corrected during the visit: Violation Number Comment Rule 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In space #1, an outlet near the back door was uncovered. This was corrected by placing a plug cover in the outlet. 10A NCAC 09 .0604(c) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. One staff member's medical information was not kept separate from their individual personnel file. This was corrected by removing all medical information and creating another file. .0701(d) A compliance letter is not due at this time. Today your email was updated and changed to: maxtonhsc@scapnc.org I observed the following: Children were engaged in group time activities, playing outside, and hygiene routines. Technical assistance was given: Today we discussed the following: CBC Provider Portal Technical Assistance & Notification to the Division of New Hires or Residents As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. All providers, administrators, directors, teachers, and anyone else that may come into contact with the children will need to be added to the portal. Please feel free to contact me at Deanna Abraham, Child Care Consultant, 704-213-6714, deanna.abraham@dhhs.nc.gov or Janet Edwards, licensing Supervisor, 910-709-4160, janet.edwards@dhhs.nc.gov if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: MAXTON HEAD START CENTER Facility ID: 78000471 Consultant: DEANNA ABRAHAM Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 35 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 259 Time In: 09:11 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Johnnie Ward, center manager assisted me with the visit. Your program currently operates with a five star license, issued January 25, 2024, earning 7 points in education, 6 points in program (meeting enhanced space and ratios and an ERS score of 5.0 average with no room lower than a 4.0) and 1 quality point for offering a staff benefit package and infrastructure of parent involvement. Your program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled. Your temporary license was effective July 24, 2023. The last sanitation inspection was completed June 19, 2023, with a “Superior” classification. The last fire inspection was conducted November 20, 2023, and your facility was approved for daytime care only. The center's compliance history was reviewed with the operator. The program’s compliance history was 97 % as of today. The NC Secretary of State website was reviewed today, and Southeastern Community Action Partnership, Inc. is listed as current- active. I visited each indoor and outdoor space. Children were cared for in a nurturing and caring manner. The license restrictions were maintained and found in compliance. The children were observed eating breakfast. Breakfast consisted of sausage breakfast bites, orange juice and milk. The following violation was documented: Violation Number Comment Rule 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The last shelter in place or lockdown drill was conducted 1/23/24. .0604(u);.0302(d)(8) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before 5/16/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email or mail the information to: deanna.abraham@dhhs.nc.gov or Deanna Abraham, Child Care Consultant PO Box 265 Raeford, NC 28376 If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AA Child Care ID # 12345678 FIY Staff and children’s files are very organized and easily assessable. Keep up the great work! For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ Contact me at Deanna Abraham, Child Care Consultant, 704-213-6714, deanna.abraham@dhhs.nc.gov or Janet Edwards, licensing Supervisor, 910-709-4160, janet.edwards@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0601 · Violation

Name of Operation: MAXTON HEAD START CENTER Facility ID: 78000471 Consultant: LEISA A. BENSON Operation Type: Center Case Number: Visit Date: 10/25/2023 Number Present: 27 Completed Date: 10/25/2023 Age: From 3 To 5 Total Minutes: 195 Time In: 09:15 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to the second Temporary Time Period Visit. This program currently operates with a temporary license effective July 24, 2023 to January 24, 2024. Applicable childcare requirements were discussed with Mrs. Johnnie Ward, Administrator. Mrs. Ward accompanied me as I walked through the facility to monitor all indoor and outdoor spaces used for child care. The children observed today were interacting with assigned staff, playing in free choice areas such as fine motor materials, books, blocks, and dramatic play materials. Children were observed washing their hands as needed. Two (2) out of the four (4) classrooms were not being used due to staff shortage. The children were served apple sauce, English muffin, scrambled eggs, and milk for breakfast. This was served family style. I randomly selected and reviewed four (4) children’s files. I reviewed six (6) staff files. Three (3) of those were new staff files. All center program records were also monitored. It is the center’s responsibility to review all files for completeness. Overall attendance and enrollment were collected today. The attached space, capacity and enrollment worksheet reflects the enrollment and attendance information along with the staff that were present and caring for children today. At the completion of the visit, the Visit Summary was reviewed with Mrs. Ward. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The door to the laundry room was not locked. It was corrected by locking the door. 10A NCAC 09 .0601(a) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. The enrollment date was not included on the discipline policy. This was corrected by completing the enrollment date. .1804(b) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. This was not dated for one child enrolled. .0801(b) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Medical information was not maintained separately for one staff. It was corrected by filing medical information separately from personnel information. .0701(d) The violation/s, documented above, that were not corrected during the visit should be corrected immediately. A signed and dated letter of compliance must be sent to me by November 8, 2023, stating that all violations have been corrected. The letter can be emailed to me at leisa.benson@dhhs.nc.gov. or, mailed to: Attention: Leisa Benson 2201 Mail Service Center Raleigh, NC 27699-2201 If you state in the compliance letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by November 8, 2023, you must contact me with a purposed timeline of the corrections. In some cases, this timeline may be extended. You are required to always maintain compliance with all applicable child care rules and regulations. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past eighteen (18) months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Violations cited during today’s visit, may negatively affect your compliance score. As of today’s, visit your compliance history is 96%. Rated License Assessment: In order to maintain subsidy payments at the end of the temporary time period, the facility must transition to a three to five star rated license. Education Standards: The education of the Administrator, Lead Teachers, Teachers, and Group Leaders will be assessed for points for the star rated license. Be sure to submit official transcripts and any certificates directly to DCDEE and have employees submit all other information using “WORKS” (Workforce online reporting and knowledge system). All staff education should be current before the fifth month of the temporary time-period as a rated license will need to be processed before the end date of the temporary license. It was discussed with Mrs. Ward that because she is in the process of hiring new staff it is imperative that their education information be updated or added to WORKS immediately. The Temporary License cannot be extended so, I will use the education information that is in WORKS at the time to determine their points in education. Program Standards: The center may receive two (2) points in program standards by meeting minimum requirements, by providing the required activity centers and supplemental centers and meeting enhanced staff child ratios or enhanced space. They requested to have the ERS assessment conducted. I received their Rated License Assessment Request Review Form on October 10, 2023. Their ERS assessment scheduling window is October 30, 2023, to November 24, 2023. I recommend that they contact the Robeson County Partnership for Children to help them prepare for the assessment at: https://www.robesonpartnership.org/ . They can also visit the website for NCRLAP at: https://www.ncrlap.org/ for resources and information to also help them prepare for the assessment. Quality Bonus Point: During today’s visit I reviewed the list of quality bonus points with Mrs. Ward. Although the facility may meet more than one possible quality bonus point, the facility can only earn a maximum of one (1) point. Total points and Star Rated License Information: The total points received in both education and program standards and the quality bonus point will determine the star license issued to your center. To receive a three star license the facility must earn at least seven points. To receive a four star license the facility must earn at least ten points. To receive a five star license the facility must earn at least thirteen points. Technical Assistance: Required In-service training hours for staff were discussed with Mrs. Ward along with how to calculate in-service training hours. All in-service training hours should be logged on the On-Going Training Documentation Form and copies of certificates should be kept in each staff’s file and available for review by a representative of DCDEE. Emergency Preparedness and Emergency Medical Care Plan should be reviewed with staff annually. Documentation of this should be on file for all staff. I recommend that you review them at the same time. Health and Safety training topics must be completed within the first year of employment and then within every five (5) years after. Documentation of training must be kept on file for review. Complete the health and safety training record as found on the DCDEE website. Health and Safety trainings may be found on the DCDEE website using the Moodle platform. All medical records should be kept separate from personnel records. The Americans with Disabilities Act (ADA) requires that employee medical records be maintained confidentially and separate from an employee's general personnel file. I recommend that you color code your files—one for personnel records and one for medical records. This could help you to remember and differentiate that personnel and medical records are to be filed separately. Reminders: You can visit the DCDEE website (www.ncchildcare.nc.gov) for updated requirements, forms, and other pertinent information. You can contact me at leisa.benson@dhhs.nc.gov , or 919-819-9348 if you have any questions or concerns If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: MAXTON HEAD START CENTER Facility ID: 78000471 Consultant: LEISA A. BENSON Operation Type: Center Case Number: Visit Date: 10/25/2023 Number Present: 27 Completed Date: 10/25/2023 Age: From 3 To 5 Total Minutes: 195 Time In: 09:15 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to the second Temporary Time Period Visit. This program currently operates with a temporary license effective July 24, 2023 to January 24, 2024. Applicable childcare requirements were discussed with Mrs. Johnnie Ward, Administrator. Mrs. Ward accompanied me as I walked through the facility to monitor all indoor and outdoor spaces used for child care. The children observed today were interacting with assigned staff, playing in free choice areas such as fine motor materials, books, blocks, and dramatic play materials. Children were observed washing their hands as needed. Two (2) out of the four (4) classrooms were not being used due to staff shortage. The children were served apple sauce, English muffin, scrambled eggs, and milk for breakfast. This was served family style. I randomly selected and reviewed four (4) children’s files. I reviewed six (6) staff files. Three (3) of those were new staff files. All center program records were also monitored. It is the center’s responsibility to review all files for completeness. Overall attendance and enrollment were collected today. The attached space, capacity and enrollment worksheet reflects the enrollment and attendance information along with the staff that were present and caring for children today. At the completion of the visit, the Visit Summary was reviewed with Mrs. Ward. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The door to the laundry room was not locked. It was corrected by locking the door. 10A NCAC 09 .0601(a) 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. The enrollment date was not included on the discipline policy. This was corrected by completing the enrollment date. .1804(b) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. This was not dated for one child enrolled. .0801(b) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Medical information was not maintained separately for one staff. It was corrected by filing medical information separately from personnel information. .0701(d) The violation/s, documented above, that were not corrected during the visit should be corrected immediately. A signed and dated letter of compliance must be sent to me by November 8, 2023, stating that all violations have been corrected. The letter can be emailed to me at leisa.benson@dhhs.nc.gov. or, mailed to: Attention: Leisa Benson 2201 Mail Service Center Raleigh, NC 27699-2201 If you state in the compliance letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by November 8, 2023, you must contact me with a purposed timeline of the corrections. In some cases, this timeline may be extended. You are required to always maintain compliance with all applicable child care rules and regulations. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past eighteen (18) months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Violations cited during today’s visit, may negatively affect your compliance score. As of today’s, visit your compliance history is 96%. Rated License Assessment: In order to maintain subsidy payments at the end of the temporary time period, the facility must transition to a three to five star rated license. Education Standards: The education of the Administrator, Lead Teachers, Teachers, and Group Leaders will be assessed for points for the star rated license. Be sure to submit official transcripts and any certificates directly to DCDEE and have employees submit all other information using “WORKS” (Workforce online reporting and knowledge system). All staff education should be current before the fifth month of the temporary time-period as a rated license will need to be processed before the end date of the temporary license. It was discussed with Mrs. Ward that because she is in the process of hiring new staff it is imperative that their education information be updated or added to WORKS immediately. The Temporary License cannot be extended so, I will use the education information that is in WORKS at the time to determine their points in education. Program Standards: The center may receive two (2) points in program standards by meeting minimum requirements, by providing the required activity centers and supplemental centers and meeting enhanced staff child ratios or enhanced space. They requested to have the ERS assessment conducted. I received their Rated License Assessment Request Review Form on October 10, 2023. Their ERS assessment scheduling window is October 30, 2023, to November 24, 2023. I recommend that they contact the Robeson County Partnership for Children to help them prepare for the assessment at: https://www.robesonpartnership.org/ . They can also visit the website for NCRLAP at: https://www.ncrlap.org/ for resources and information to also help them prepare for the assessment. Quality Bonus Point: During today’s visit I reviewed the list of quality bonus points with Mrs. Ward. Although the facility may meet more than one possible quality bonus point, the facility can only earn a maximum of one (1) point. Total points and Star Rated License Information: The total points received in both education and program standards and the quality bonus point will determine the star license issued to your center. To receive a three star license the facility must earn at least seven points. To receive a four star license the facility must earn at least ten points. To receive a five star license the facility must earn at least thirteen points. Technical Assistance: Required In-service training hours for staff were discussed with Mrs. Ward along with how to calculate in-service training hours. All in-service training hours should be logged on the On-Going Training Documentation Form and copies of certificates should be kept in each staff’s file and available for review by a representative of DCDEE. Emergency Preparedness and Emergency Medical Care Plan should be reviewed with staff annually. Documentation of this should be on file for all staff. I recommend that you review them at the same time. Health and Safety training topics must be completed within the first year of employment and then within every five (5) years after. Documentation of training must be kept on file for review. Complete the health and safety training record as found on the DCDEE website. Health and Safety trainings may be found on the DCDEE website using the Moodle platform. All medical records should be kept separate from personnel records. The Americans with Disabilities Act (ADA) requires that employee medical records be maintained confidentially and separate from an employee's general personnel file. I recommend that you color code your files—one for personnel records and one for medical records. This could help you to remember and differentiate that personnel and medical records are to be filed separately. Reminders: You can visit the DCDEE website (www.ncchildcare.nc.gov) for updated requirements, forms, and other pertinent information. You can contact me at leisa.benson@dhhs.nc.gov , or 919-819-9348 if you have any questions or concerns If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1003 · Violation

Name of Operation: MAXTON HEAD START CENTER Facility ID: 78000471 Consultant: LEISA A. BENSON Operation Type: Center Case Number: Visit Date: 8/30/2023 Number Present: 8 Completed Date: 8/30/2023 Age: From 3 To 4 Total Minutes: 195 Time In: 09:30 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to the first Temporary Time Period Visit. This program currently operates with a temporary license effective July 24, 2023 to January 24, 2024, because of a change of location. Applicable childcare requirements were discussed with Ms. Johnnie Ward, Administrator. The only classroom open during today’s visit was classroom #1. The other classrooms were not open because of low enrollment. I monitored all indoor spaces approved for child care except for the classrooms that were not open. I monitored the outdoor play space. I monitored one (1) school bus. The children observed today, were interacting with assigned staff, playing in free choice areas such as fine motor materials, books, blocks, and dramatic play materials, and whole group art activity. A group of children were observed eating morning snack, which consisted of blue berry pancakes, strawberries, and milk. Children were observed washing their hands after eating morning snack. Five (5) staff files, including the administrator’s, were reviewed during today’s visit. Three (3) children’s files were monitored during todays’ visit. In addition, required center program records were also monitored. It is your responsibility to review all files to ensure they are complete and accurate. The following were also observed during today’s visit: staff/child ratios; CPR/FA; storage of hazardous products; adequate/approved space; posted license and permit restrictions. Overall attendance and enrollment were collected today. The attached space, capacity and enrollment worksheet reflects the enrollment and attendance information along with the staff that were present and caring for children today. At the completion of the visit, I reviewed the Visit Summary with Ms. Ward. Violation Number Comment Rule 1124 Emergency and identifying information, including the child's name, photograph, emergency contact information and/or a copy of the emergency medical care information form was not in the vehicle for each child being transported. Emergency and identifying information did not include a child's photograph. 10A NCAC 09 .1003(d) The violation/s documented above must be corrected immediately. A signed and dated letter of compliance must be mailed to me by September 13, 2023, stating that all violation/s have been corrected. The letter can be emailed to me at leisa.benson@dhhs.nc.gov. If you state in the compliance letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by September 13, 2023, you must contact me with a purposed timeline of the corrections. In some cases, this timeline may be extended. You are required to always maintain compliance with all applicable child care rules and regulations. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past eighteen (18) months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Violations cited during today’s visit, may negatively affect your compliance score. As of today’s, visit your compliance history is 99%. During today’s visit they informed me that they have a new administrator. I received the Pre-Service Requirements for Administrator of a Child Care Center for the new administrator during today’s visit. This was updated in Regulatory. Rated License Assessment: In order to maintain subsidy payments at the end of the temporary time period, the facility must transition to a three to five star rated license. Education Standards: The education of the Administrator, Lead Teachers, Teachers, and Group Leaders will be assessed for points for the star rated license. It is imperative to submit official transcripts directly to DCDEE and have employees submit all other information using “WORKS” (Workforce online reporting and knowledge system) no later than December 1, 2023. All staff education should be current before the fifth month of the temporary time period as a rated license will need to be processed before the end date of the temporary license. Program Standards: The center may receive 2 points in program standards by meeting enhanced staff child ratios or enhanced space and by providing the required activity centers and supplemental centers. To receive more than 2 points in program standards, the facility will need to have an Environment Rating Scale (ERS) assessment and score at least a 4.0 on each of the scales. Be sure to visit www.ncrlap.org to familiarize you and your staff with the different assessments. Also, if you meet the requirements for a 4-5 star rated license and plan to provide care to 4 year old’s you will be required to have a curriculum that has been approved by DCDEE. You can review the approved curriculum by visit: https://ncchildcare.ncdhhs.gov/Read/nc-child-care-commission-approved-early-childhood-four-year-old-curricula-2018 Quality Bonus Point: While the facility may meet more than one possible quality point, the facility can only earn a maximum of one quality bonus point. Total points and Star Rated License Information: The total points received in both education and program standards and the quality bonus point will determine the star license issued to your center. To receive a three star license the facility must earn at least seven points. To receive a four star license the facility must earn at least ten points. To receive a five star license the facility must earn at least thirteen points. Technical Assistance: Quality Child Care: Providing quality child care is essential for children. There is ample research demonstrating that high quality child care experiences have many benefits to children and society and that quality child care is linked to children’s improved school performance. Classrooms with a planned curriculum have a more positive impact on child outcomes than one with no set curriculum. A comprehensive curriculum will address all areas of a child’s development including social and emotional, physical and health, cognition and general knowledge, and language and communication. For example, activities promoting literacy, math and science concepts, music and art are typically included. Child care licensing requirements are established to ensure a safe and healthy child care environment. It is your responsibility to maintain compliance with all applicable laws and rules at all times. Periodically review the child care law and rules. Visit the DCDEE website and click on the “What’s New” tab to stay abreast of all updates. Training: Health and Safety training topics must be completed within the first year of employment and then within every five (5) years after. Documentation of training must be kept on file for review. Complete the health and safety training record as found on the DCDEE website. Health and Safety trainings may be found on the DCDEE website using the Moodle platform. REMINDERS: You can visit the DCDEE website at www.ncchildcare.nc.gov for updated information, resources, and provider forms. Please contact me at 919-819-9348 or, email leisa.benson@dhhs.nc.gov if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: MAXTON HEAD START CENTER Facility ID: 78000471 Consultant: LEISA A. BENSON Operation Type: Center Case Number: Visit Date: 8/30/2023 Number Present: 8 Completed Date: 8/30/2023 Age: From 3 To 4 Total Minutes: 195 Time In: 09:30 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to the first Temporary Time Period Visit. This program currently operates with a temporary license effective July 24, 2023 to January 24, 2024, because of a change of location. Applicable childcare requirements were discussed with Ms. Johnnie Ward, Administrator. The only classroom open during today’s visit was classroom #1. The other classrooms were not open because of low enrollment. I monitored all indoor spaces approved for child care except for the classrooms that were not open. I monitored the outdoor play space. I monitored one (1) school bus. The children observed today, were interacting with assigned staff, playing in free choice areas such as fine motor materials, books, blocks, and dramatic play materials, and whole group art activity. A group of children were observed eating morning snack, which consisted of blue berry pancakes, strawberries, and milk. Children were observed washing their hands after eating morning snack. Five (5) staff files, including the administrator’s, were reviewed during today’s visit. Three (3) children’s files were monitored during todays’ visit. In addition, required center program records were also monitored. It is your responsibility to review all files to ensure they are complete and accurate. The following were also observed during today’s visit: staff/child ratios; CPR/FA; storage of hazardous products; adequate/approved space; posted license and permit restrictions. Overall attendance and enrollment were collected today. The attached space, capacity and enrollment worksheet reflects the enrollment and attendance information along with the staff that were present and caring for children today. At the completion of the visit, I reviewed the Visit Summary with Ms. Ward. Violation Number Comment Rule 1124 Emergency and identifying information, including the child's name, photograph, emergency contact information and/or a copy of the emergency medical care information form was not in the vehicle for each child being transported. Emergency and identifying information did not include a child's photograph. 10A NCAC 09 .1003(d) The violation/s documented above must be corrected immediately. A signed and dated letter of compliance must be mailed to me by September 13, 2023, stating that all violation/s have been corrected. The letter can be emailed to me at leisa.benson@dhhs.nc.gov. If you state in the compliance letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by September 13, 2023, you must contact me with a purposed timeline of the corrections. In some cases, this timeline may be extended. You are required to always maintain compliance with all applicable child care rules and regulations. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past eighteen (18) months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Violations cited during today’s visit, may negatively affect your compliance score. As of today’s, visit your compliance history is 99%. During today’s visit they informed me that they have a new administrator. I received the Pre-Service Requirements for Administrator of a Child Care Center for the new administrator during today’s visit. This was updated in Regulatory. Rated License Assessment: In order to maintain subsidy payments at the end of the temporary time period, the facility must transition to a three to five star rated license. Education Standards: The education of the Administrator, Lead Teachers, Teachers, and Group Leaders will be assessed for points for the star rated license. It is imperative to submit official transcripts directly to DCDEE and have employees submit all other information using “WORKS” (Workforce online reporting and knowledge system) no later than December 1, 2023. All staff education should be current before the fifth month of the temporary time period as a rated license will need to be processed before the end date of the temporary license. Program Standards: The center may receive 2 points in program standards by meeting enhanced staff child ratios or enhanced space and by providing the required activity centers and supplemental centers. To receive more than 2 points in program standards, the facility will need to have an Environment Rating Scale (ERS) assessment and score at least a 4.0 on each of the scales. Be sure to visit www.ncrlap.org to familiarize you and your staff with the different assessments. Also, if you meet the requirements for a 4-5 star rated license and plan to provide care to 4 year old’s you will be required to have a curriculum that has been approved by DCDEE. You can review the approved curriculum by visit: https://ncchildcare.ncdhhs.gov/Read/nc-child-care-commission-approved-early-childhood-four-year-old-curricula-2018 Quality Bonus Point: While the facility may meet more than one possible quality point, the facility can only earn a maximum of one quality bonus point. Total points and Star Rated License Information: The total points received in both education and program standards and the quality bonus point will determine the star license issued to your center. To receive a three star license the facility must earn at least seven points. To receive a four star license the facility must earn at least ten points. To receive a five star license the facility must earn at least thirteen points. Technical Assistance: Quality Child Care: Providing quality child care is essential for children. There is ample research demonstrating that high quality child care experiences have many benefits to children and society and that quality child care is linked to children’s improved school performance. Classrooms with a planned curriculum have a more positive impact on child outcomes than one with no set curriculum. A comprehensive curriculum will address all areas of a child’s development including social and emotional, physical and health, cognition and general knowledge, and language and communication. For example, activities promoting literacy, math and science concepts, music and art are typically included. Child care licensing requirements are established to ensure a safe and healthy child care environment. It is your responsibility to maintain compliance with all applicable laws and rules at all times. Periodically review the child care law and rules. Visit the DCDEE website and click on the “What’s New” tab to stay abreast of all updates. Training: Health and Safety training topics must be completed within the first year of employment and then within every five (5) years after. Documentation of training must be kept on file for review. Complete the health and safety training record as found on the DCDEE website. Health and Safety trainings may be found on the DCDEE website using the Moodle platform. REMINDERS: You can visit the DCDEE website at www.ncchildcare.nc.gov for updated information, resources, and provider forms. Please contact me at 919-819-9348 or, email leisa.benson@dhhs.nc.gov if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times