Matthews A.S.E.P.

G.S. 110-90 · Violation

Name of Operation: MATTHEWS A.S.E.P. Facility ID: 6055635 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 4/7/2025 Number Present: 23 Completed Date: 4/8/2025 Age: From 5 To 11 Total Minutes: 103 Time In: 02:17 PM Time Out: 04:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. The facility currently operates with a five-star license, issued June 7, 2019 earning 7 points in the education component, 5 points in the program standards component and 1 quality point by offering a staff benefits package, infrastructure of parent involvement and having approved enhanced policies. The last annual compliance visit was conducted on May 1, 2024. Segreta Mason, Program Coordinator, assisted me with the visit. I arrived prior to the children’s arrival and was provided notebooks with all the paperwork I needed to review during the annual compliance visit. Program records were monitored. The emergency drill log was reviewed and found meeting compliance. The last fire drill was conducted March 17, 2025. A lockdown and shelter-in-place drill was conducted January 14, 2025, however was not conducted at least every three months. The previous shelter in place drill was conducted September 16, 2024. The playground inspections were reviewed and found in compliance. The incident log was reviewed and found in compliance. The last sanitation inspection was completed February 6, 2025, with a Superior classification. The last fire inspection was conducted on November 19, 2024. Public School Off-Site Records Verification forms for staff, children and transportation for the 2024-2025 school year were reviewed today. The Staff and Training Worksheet was used to verify required documents were present in each file. Each group leader is current with First Aid and CPR , and on-going training. One staff member needs to complete Administration of Medication Health and Safety Training, All staff at this site have their CBC qualification letter and BSAC. I reviewed the current ASEP bulletin board outside the cafeteria and observed all information required to be posted. Current activity plans were reviewed, and interest centers were set up. The teacher directed activity plans were observed posted on a bulletin board in the cafeteria. The menu was posted and current. It was reported that no children currently have emergency medication. The children use the cafeteria as their primary space. As children arrived, they placed their belongings down and attendance was taken. I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. Activity areas such as reading, writing, manipulatives, math, science, and social studies and board games are set up in the cafeteria. Children were observed participating in arrival procedures, personal care routines, free choice of activity centers and snack. Snack consisted of fruit cups and milk. Staff were observed interacting with children in a nurturing and caring manner. Cleaning supplies were observed properly stored. General safety requirements were monitored, and outlets were observed uncovered. I was unable to monitor the outdoor play area due to inclement weather. The following violations were cited: Violation Number Comment Rule 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The last shelter in place drill was conducted January 14, 2025.The previous shelter in place drill was conducted September 16, 2024. .0604(u);.0302(d)(8) 1898 Staff did not complete the health and safety training within one year of employment. One (1) staff member did not complete Administration of Medication health and safety training. .1102(a) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before April 21,2025 I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov Technical Assistance: We discussed accessing Moodle for Administration of Medication health and safety training. For more information and instructions to access trainings please visit : https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings/Health-and-Safety-Training-FAQs Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, a handwritten visit summary was reviewed, and a copy was left with you. This visit summary was emailed to you April 8, 2025. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.EddinsSmith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: MATTHEWS A.S.E.P. Facility ID: 6055635 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 4/7/2025 Number Present: 23 Completed Date: 4/8/2025 Age: From 5 To 11 Total Minutes: 103 Time In: 02:17 PM Time Out: 04:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. The facility currently operates with a five-star license, issued June 7, 2019 earning 7 points in the education component, 5 points in the program standards component and 1 quality point by offering a staff benefits package, infrastructure of parent involvement and having approved enhanced policies. The last annual compliance visit was conducted on May 1, 2024. Segreta Mason, Program Coordinator, assisted me with the visit. I arrived prior to the children’s arrival and was provided notebooks with all the paperwork I needed to review during the annual compliance visit. Program records were monitored. The emergency drill log was reviewed and found meeting compliance. The last fire drill was conducted March 17, 2025. A lockdown and shelter-in-place drill was conducted January 14, 2025, however was not conducted at least every three months. The previous shelter in place drill was conducted September 16, 2024. The playground inspections were reviewed and found in compliance. The incident log was reviewed and found in compliance. The last sanitation inspection was completed February 6, 2025, with a Superior classification. The last fire inspection was conducted on November 19, 2024. Public School Off-Site Records Verification forms for staff, children and transportation for the 2024-2025 school year were reviewed today. The Staff and Training Worksheet was used to verify required documents were present in each file. Each group leader is current with First Aid and CPR , and on-going training. One staff member needs to complete Administration of Medication Health and Safety Training, All staff at this site have their CBC qualification letter and BSAC. I reviewed the current ASEP bulletin board outside the cafeteria and observed all information required to be posted. Current activity plans were reviewed, and interest centers were set up. The teacher directed activity plans were observed posted on a bulletin board in the cafeteria. The menu was posted and current. It was reported that no children currently have emergency medication. The children use the cafeteria as their primary space. As children arrived, they placed their belongings down and attendance was taken. I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. Activity areas such as reading, writing, manipulatives, math, science, and social studies and board games are set up in the cafeteria. Children were observed participating in arrival procedures, personal care routines, free choice of activity centers and snack. Snack consisted of fruit cups and milk. Staff were observed interacting with children in a nurturing and caring manner. Cleaning supplies were observed properly stored. General safety requirements were monitored, and outlets were observed uncovered. I was unable to monitor the outdoor play area due to inclement weather. The following violations were cited: Violation Number Comment Rule 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The last shelter in place drill was conducted January 14, 2025.The previous shelter in place drill was conducted September 16, 2024. .0604(u);.0302(d)(8) 1898 Staff did not complete the health and safety training within one year of employment. One (1) staff member did not complete Administration of Medication health and safety training. .1102(a) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before April 21,2025 I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov Technical Assistance: We discussed accessing Moodle for Administration of Medication health and safety training. For more information and instructions to access trainings please visit : https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings/Health-and-Safety-Training-FAQs Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, a handwritten visit summary was reviewed, and a copy was left with you. This visit summary was emailed to you April 8, 2025. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.EddinsSmith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: MATTHEWS A.S.E.P. Facility ID: 6055635 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 5/1/2024 Number Present: 28 Completed Date: 5/1/2024 Age: From 5 To 10 Total Minutes: 120 Time In: 01:30 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Program Coordinator, S. Mason assisted me with the visit. The facility currently operates with a five-star license, issued June 7, 2019 earning 7 points in the education component, 5 points in the program standards component and 1 quality point by offering a staff benefits package, infrastructure of parent involvement and having approved enhanced policies. The last annual compliance visit was conducted on May 10, 2023. A sanitation inspection was completed February 8, 2024 with a “Superior” classification. The last fire inspection and fire drill was conducted April 3, 2023. The last fire drill was conducted on April 30, 2024. A Lockdown and shelter-in-place drills were conducted March 29, 2024. The playground safety checklists were reviewed and occurring monthly as required. I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. The children use the cafeteria as their primary space. Activity areas such as reading, writing, manipulatives, math, science, and social studies and board games are set up in the cafeteria. Children were observed participating in arrival procedures, personal care routines, free choice of activity centers and snack. Snack consisted of whole grain strawberry graham crackers and 100% apple juice. Staff were observed interacting with children in a nurturing and caring manner. Public School Off-Site Records Verification forms for staff and children for the 2023-2024 school year was reviewed today. The Staff and Training Worksheet was received today. The worksheet was used to verify required documents were present in each file. The was one violation cited today. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection conducted was April 3, 2023. 10A NCAC 09 .0304(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violation documented must be corrected immediately. On or before May 15, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov Technical Assistance/General Information: A conversation was held with the Program Coordinator regarding the facility’s fire inspection. The Program Coordinator stated that the last fire inspection received was from April 3, 2023. During the visit, the Program Coordinator phoned the Fire Marshal to confirm if an inspection had been completed since Aprill 2023. The Fire Marshall confirmed that a fire inspection has not been conducted since that time. The Program Coordinator requested that an inspection be completed as soon as possible. The hold harmless legislation was extended and signed into law on Monday June 12th, 2023. This legislation allows facilities to remain at their current star level without a reassessment until June 30, 2024, and when reassessed it reduces the education evaluation requirements for lead teachers from 75% to 50% until June of 2026. To prepare for the reassessment process, DCDEE has developed a cohort system. There are three cohorts, and each includes a preparation year and a reassessment year. The facility is in cohort #2 which means their preparation year will begin July 1, 2024, to June 30, 2025, with a reassessment year of July 1, 2025 to June 30, 2026. Thank you for your time today. If you have any questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: MATTHEWS A.S.E.P. Facility ID: 6055635 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 5/1/2024 Number Present: 28 Completed Date: 5/1/2024 Age: From 5 To 10 Total Minutes: 120 Time In: 01:30 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Program Coordinator, S. Mason assisted me with the visit. The facility currently operates with a five-star license, issued June 7, 2019 earning 7 points in the education component, 5 points in the program standards component and 1 quality point by offering a staff benefits package, infrastructure of parent involvement and having approved enhanced policies. The last annual compliance visit was conducted on May 10, 2023. A sanitation inspection was completed February 8, 2024 with a “Superior” classification. The last fire inspection and fire drill was conducted April 3, 2023. The last fire drill was conducted on April 30, 2024. A Lockdown and shelter-in-place drills were conducted March 29, 2024. The playground safety checklists were reviewed and occurring monthly as required. I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. The children use the cafeteria as their primary space. Activity areas such as reading, writing, manipulatives, math, science, and social studies and board games are set up in the cafeteria. Children were observed participating in arrival procedures, personal care routines, free choice of activity centers and snack. Snack consisted of whole grain strawberry graham crackers and 100% apple juice. Staff were observed interacting with children in a nurturing and caring manner. Public School Off-Site Records Verification forms for staff and children for the 2023-2024 school year was reviewed today. The Staff and Training Worksheet was received today. The worksheet was used to verify required documents were present in each file. The was one violation cited today. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection conducted was April 3, 2023. 10A NCAC 09 .0304(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violation documented must be corrected immediately. On or before May 15, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov Technical Assistance/General Information: A conversation was held with the Program Coordinator regarding the facility’s fire inspection. The Program Coordinator stated that the last fire inspection received was from April 3, 2023. During the visit, the Program Coordinator phoned the Fire Marshal to confirm if an inspection had been completed since Aprill 2023. The Fire Marshall confirmed that a fire inspection has not been conducted since that time. The Program Coordinator requested that an inspection be completed as soon as possible. The hold harmless legislation was extended and signed into law on Monday June 12th, 2023. This legislation allows facilities to remain at their current star level without a reassessment until June 30, 2024, and when reassessed it reduces the education evaluation requirements for lead teachers from 75% to 50% until June of 2026. To prepare for the reassessment process, DCDEE has developed a cohort system. There are three cohorts, and each includes a preparation year and a reassessment year. The facility is in cohort #2 which means their preparation year will begin July 1, 2024, to June 30, 2025, with a reassessment year of July 1, 2025 to June 30, 2026. Thank you for your time today. If you have any questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times