G.S. 110-90 · Violation

Name of Operation: MANTEO ELEMENTARY PRE-K Facility ID: 28000234 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 4/22/2024 Number Present: 33 Completed Date: 4/22/2024 Age: From 4 To 5 Total Minutes: 240 Time In: 10:00 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. I monitored NC Pre-K requirements applicable to Rooms B114 and B111 during the Annual Compliance visit on 11//6/23. Rooms B116 and B109 are approved primary spaces but are not currently being used for Pre-K. Last Annual Compliance visit – 11/6/23 Last Sanitation Inspection – 11/9/23 with a Superior Rating Last Fire Inspection – 11/16/23 with Passed with Comments rating *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 10/21/22 – 4/20/24 = 96% C. Price, Administrator, was present, but T. Nicewonger, NCPre-K Coordinator and NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 5/10/2022, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: 75% of lead teachers have a BA/BS or higher in early childhood education or child development The program was also monitored for compliance with implementing an approved curriculum (Creative Curriculum 5th edition) as required for all four and five star facilities where four-year old children are enrolled. The next rated license assessment is due by 5/10/25, but DCDEE has developed a two-year cohort system to return all facilities back to rated license reassessments. Your center has been assigned to Cohort 3. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. You may complete your ECERS-R during the Preparation Year and choose to use your scores and complete the rated license reassessment if education is where you want it to be. If you would like to complete the ECERS-R again to improve your scores, you may do this during your Assessment Year from 7/1/2026 – 6/30/2027 at no cost to you which will also give you additional time to work on education, if needed. We will discuss more details at next year’s annual compliance visit. This facility is owned by Dare County Schools. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 1/1/2024 and Item Numbers Listing, effective 3/2024. I monitored one staff record and all program records. The facility meets DPI requirements for transportation. Center Observations: Classroom information was posted in the hallways outside the classroom doors. Both classrooms were studying insects this week. Artwork from the morning, stories at circle time and activity centers reflected the theme. Children participated in large group and free play activities with small group time offered during free play. Two outdoor times provided opportunities for active play. Children played on complex climber and with the portable gross motor equipment. Lunch was served in the classrooms. Lunch provided by the school was chicken strips with waffles, peas, and diced peaches with milk. Some children bring their lunch and have a nutrition opt-out form available. The children played more after lunch before resting on linen-covered cots. Both teachers reported that none of their students require medications at school this year. Interactions were warm and respectful. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A staff person hired on March 14, 2024 and working in the NCPre-K classroom had not fully completed the DHHS Criminal Background Check process. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A staff person hired on March 14, 2024 and working in the NCPre-K classroom did not have a qualification letter. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Documentation of a quarterly emergency drill was not available for October - December 2023. .0604(u);.0302(d)(8) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to T. Nicewonger, NCPre-K Coordinator. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 5/6/2024. The compliance verification letter needs to state the facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. If referring to staff or children in your compliance letter, refer to them by initials or position. Send compliance verification letter in an email from the center’s official email address, nicewongertr@daretolearn.org to my email address, Marjorie.White@dhhs.nc.gov. If sent from another email address, the center’s official address must be Cc’d in the compliance email. You may include the compliance verification as an attachment or in the body of the email. If sufficient information is not received by the due date, a follow-up visit may be conducted. *I will email a sample compliance verification letter to you. *Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. Technical Assistance With Documented Violations: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. Erin Reese was working today as a Long Term NCPre-K Teacher Assistant Substitute Room 114. She did not have a Qualifying Letter available for review and when I checked ABCMS, she had applied for a DHHS Criminal Background Check, but it was pending. I contacted T. Nicewonger, NCPre-K Coordinator. She stated that Dare County Schools are still working to get all substitutes and therapists qualified. Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Because Ms. Reese has not completed a DHHS Criminal Background Check and received a CBC Qualification Letter, she may not work in the licensed Pre-K classroom until she is qualified and has provided you with a Qualification Letter. For your compliance letter, describe how you will ensure that staff working with the children enrolled in the licensed NCPre-K program have current DHHS Criminal Background Checks and qualifying letters. *N. Colon was assisting in Room 114 but does not have a Criminal Background Check or Qualifying Letter. She may not count in staff/child ratio or be alone with children until her Qualifying Letter is received. Emergency Drills – Regular fire and emergency drills constitute an important safety practice. The routine practice of such drills fosters a calm, competent response to an emergency when it occurs. Documentation of a quarterly emergency drill was not available for October – December 2023. The teacher who maintains the pre-k Fire and Emergency Drill Log stated that they had completed a lock-down and a shelter-in-place on the two dates listed but had not completed a third drill between October and December. A quarterly emergency drill must be completed each quarter the NCPre-K operates (July – September, October – December, January – March, April – June). Even if the school does not practice emergency drills (shelter-in-place or lock-down) quarterly, the pre-k can plan their own drills to help their children practice what to do in an emergency. General Visit Information: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 1/1/24) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, healthy behaviors and classroom management, developmentally appropriate practice, activity plans, NC Foundations for Early Learning (developmental domains), etc. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu Consultation: Supporting Children as Early Writers – from ExchangeEveryDay – 10/13/2017 In her article that forms the basis of the "Out of the Box" Training Kit, Teaching Children to Become Writers, Evelyn Lieberman discusses the teacher’s important role in helping parents support children’s early writing efforts. She writes: "All parents send their children to school to learn to read and write, expecting to see correct penmanship and spelling. This is not what happens in preschool. Teachers need to help parents see and celebrate the early steps in writing development. When a child writes his or her name using the correct first letter and six, short, straight lines, a teacher shows the sample to a parent and says, 'Look at this! Your child knows there are seven marks in his name...Eventually, these marks will become letters. He knows a lot about writing his name.' "A teacher can approach a child’s father and say, 'Look what your daughter knows about writing her name! She knows writing goes from left to right, it goes up and down, and is a horizontal zig-zag line'...The father will likely take the writing home, share it with family, and post it on the refrigerator. [His daughter's] self-esteem will go up. She knows she is becoming a writer." Reminders: Staff Worksheets – We reviewed your staff worksheet. I highlighted items that were delinquent and items that are coming due in the next year. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for staff members needing initial H&S Training or five-year renewal. New staff are required to complete Health & Safety Training (H&S Training) within one year of hire (CPR/First Aid and Recognizing and Responding to Suspicions of Child Maltreatment within 3 months of hire) and then complete training in all topic areas every five years. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 11/6/24 (anniversary of last Annual Compliance visit). New Rules on Teacher Assistant Education - All teacher assistants shall have a high school diploma or its equivalent and a CDA or AAS-ECE. All teacher assistants shall complete a minimum of 15 hours of annual in-service professional development. A combination of college coursework, Continuing Education Units (CEUs), or clock hours may be used to complete the requirements of this Rule. *A. White and A. Parrish need to complete the CDA or enroll in an AAS-ECE and complete six hours annually. Additional Comments: Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025, but enrollment is required by 5/1/2024. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. (Lead paint was not used in homes built after 1978. Asbestos was not used in homes after 1988.) Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. I shared information on the following topics and emailed the information to you after the visit: 1. Clean Classrooms for Carolina Kids – required testing for lead in water, lead paint, asbestos – Enrollment due 5/1/24 2. Moodle Back Up and Running! 3. Rules Changes, effective 1/1/2024 – Review on Moodle! 4. Free On-line Teacher Professional Development Memberships 5. Resources from Health and Safety Resource Center! 6. Environmental Health Rules Update 7. NC Rated License Assessment Project (NCRLAP) Resources 8. NCID – Keep it active! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: MANTEO ELEMENTARY PRE-K Facility ID: 28000234 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 4/22/2024 Number Present: 33 Completed Date: 4/22/2024 Age: From 4 To 5 Total Minutes: 240 Time In: 10:00 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. I monitored NC Pre-K requirements applicable to Rooms B114 and B111 during the Annual Compliance visit on 11//6/23. Rooms B116 and B109 are approved primary spaces but are not currently being used for Pre-K. Last Annual Compliance visit – 11/6/23 Last Sanitation Inspection – 11/9/23 with a Superior Rating Last Fire Inspection – 11/16/23 with Passed with Comments rating *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 10/21/22 – 4/20/24 = 96% C. Price, Administrator, was present, but T. Nicewonger, NCPre-K Coordinator and NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 5/10/2022, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: 75% of lead teachers have a BA/BS or higher in early childhood education or child development The program was also monitored for compliance with implementing an approved curriculum (Creative Curriculum 5th edition) as required for all four and five star facilities where four-year old children are enrolled. The next rated license assessment is due by 5/10/25, but DCDEE has developed a two-year cohort system to return all facilities back to rated license reassessments. Your center has been assigned to Cohort 3. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. You may complete your ECERS-R during the Preparation Year and choose to use your scores and complete the rated license reassessment if education is where you want it to be. If you would like to complete the ECERS-R again to improve your scores, you may do this during your Assessment Year from 7/1/2026 – 6/30/2027 at no cost to you which will also give you additional time to work on education, if needed. We will discuss more details at next year’s annual compliance visit. This facility is owned by Dare County Schools. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 1/1/2024 and Item Numbers Listing, effective 3/2024. I monitored one staff record and all program records. The facility meets DPI requirements for transportation. Center Observations: Classroom information was posted in the hallways outside the classroom doors. Both classrooms were studying insects this week. Artwork from the morning, stories at circle time and activity centers reflected the theme. Children participated in large group and free play activities with small group time offered during free play. Two outdoor times provided opportunities for active play. Children played on complex climber and with the portable gross motor equipment. Lunch was served in the classrooms. Lunch provided by the school was chicken strips with waffles, peas, and diced peaches with milk. Some children bring their lunch and have a nutrition opt-out form available. The children played more after lunch before resting on linen-covered cots. Both teachers reported that none of their students require medications at school this year. Interactions were warm and respectful. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A staff person hired on March 14, 2024 and working in the NCPre-K classroom had not fully completed the DHHS Criminal Background Check process. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A staff person hired on March 14, 2024 and working in the NCPre-K classroom did not have a qualification letter. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Documentation of a quarterly emergency drill was not available for October - December 2023. .0604(u);.0302(d)(8) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to T. Nicewonger, NCPre-K Coordinator. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 5/6/2024. The compliance verification letter needs to state the facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. If referring to staff or children in your compliance letter, refer to them by initials or position. Send compliance verification letter in an email from the center’s official email address, nicewongertr@daretolearn.org to my email address, Marjorie.White@dhhs.nc.gov. If sent from another email address, the center’s official address must be Cc’d in the compliance email. You may include the compliance verification as an attachment or in the body of the email. If sufficient information is not received by the due date, a follow-up visit may be conducted. *I will email a sample compliance verification letter to you. *Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. Technical Assistance With Documented Violations: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. Erin Reese was working today as a Long Term NCPre-K Teacher Assistant Substitute Room 114. She did not have a Qualifying Letter available for review and when I checked ABCMS, she had applied for a DHHS Criminal Background Check, but it was pending. I contacted T. Nicewonger, NCPre-K Coordinator. She stated that Dare County Schools are still working to get all substitutes and therapists qualified. Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Because Ms. Reese has not completed a DHHS Criminal Background Check and received a CBC Qualification Letter, she may not work in the licensed Pre-K classroom until she is qualified and has provided you with a Qualification Letter. For your compliance letter, describe how you will ensure that staff working with the children enrolled in the licensed NCPre-K program have current DHHS Criminal Background Checks and qualifying letters. *N. Colon was assisting in Room 114 but does not have a Criminal Background Check or Qualifying Letter. She may not count in staff/child ratio or be alone with children until her Qualifying Letter is received. Emergency Drills – Regular fire and emergency drills constitute an important safety practice. The routine practice of such drills fosters a calm, competent response to an emergency when it occurs. Documentation of a quarterly emergency drill was not available for October – December 2023. The teacher who maintains the pre-k Fire and Emergency Drill Log stated that they had completed a lock-down and a shelter-in-place on the two dates listed but had not completed a third drill between October and December. A quarterly emergency drill must be completed each quarter the NCPre-K operates (July – September, October – December, January – March, April – June). Even if the school does not practice emergency drills (shelter-in-place or lock-down) quarterly, the pre-k can plan their own drills to help their children practice what to do in an emergency. General Visit Information: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 1/1/24) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, healthy behaviors and classroom management, developmentally appropriate practice, activity plans, NC Foundations for Early Learning (developmental domains), etc. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu Consultation: Supporting Children as Early Writers – from ExchangeEveryDay – 10/13/2017 In her article that forms the basis of the "Out of the Box" Training Kit, Teaching Children to Become Writers, Evelyn Lieberman discusses the teacher’s important role in helping parents support children’s early writing efforts. She writes: "All parents send their children to school to learn to read and write, expecting to see correct penmanship and spelling. This is not what happens in preschool. Teachers need to help parents see and celebrate the early steps in writing development. When a child writes his or her name using the correct first letter and six, short, straight lines, a teacher shows the sample to a parent and says, 'Look at this! Your child knows there are seven marks in his name...Eventually, these marks will become letters. He knows a lot about writing his name.' "A teacher can approach a child’s father and say, 'Look what your daughter knows about writing her name! She knows writing goes from left to right, it goes up and down, and is a horizontal zig-zag line'...The father will likely take the writing home, share it with family, and post it on the refrigerator. [His daughter's] self-esteem will go up. She knows she is becoming a writer." Reminders: Staff Worksheets – We reviewed your staff worksheet. I highlighted items that were delinquent and items that are coming due in the next year. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for staff members needing initial H&S Training or five-year renewal. New staff are required to complete Health & Safety Training (H&S Training) within one year of hire (CPR/First Aid and Recognizing and Responding to Suspicions of Child Maltreatment within 3 months of hire) and then complete training in all topic areas every five years. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 11/6/24 (anniversary of last Annual Compliance visit). New Rules on Teacher Assistant Education - All teacher assistants shall have a high school diploma or its equivalent and a CDA or AAS-ECE. All teacher assistants shall complete a minimum of 15 hours of annual in-service professional development. A combination of college coursework, Continuing Education Units (CEUs), or clock hours may be used to complete the requirements of this Rule. *A. White and A. Parrish need to complete the CDA or enroll in an AAS-ECE and complete six hours annually. Additional Comments: Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025, but enrollment is required by 5/1/2024. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. (Lead paint was not used in homes built after 1978. Asbestos was not used in homes after 1988.) Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. I shared information on the following topics and emailed the information to you after the visit: 1. Clean Classrooms for Carolina Kids – required testing for lead in water, lead paint, asbestos – Enrollment due 5/1/24 2. Moodle Back Up and Running! 3. Rules Changes, effective 1/1/2024 – Review on Moodle! 4. Free On-line Teacher Professional Development Memberships 5. Resources from Health and Safety Resource Center! 6. Environmental Health Rules Update 7. NC Rated License Assessment Project (NCRLAP) Resources 8. NCID – Keep it active! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3909 · Violation

Name of Operation: MANTEO ELEMENTARY PRE-K Facility ID: 28000234 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 11/6/2023 Number Present: 30 Completed Date: 11/6/2023 Age: From 4 To 5 Total Minutes: 270 Time In: 09:30 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable child care requirements. Monitoring included NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms B116 and B109 are approved primary spaces but is not currently being used for Pre-K. Last Annual Compliance visit – 1/4/23 Last Sanitation Inspection – 5/24/23 with a Superior Rating; expires 5/24/24 Last Fire Inspection – 4/11/23 with a Passed with Comments rating; expires 4/11/24 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 5/4/22 – 11/3/23 = 93% C. Price, Administrator, was present, but the NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 5/10/2022, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: 75% of lead teachers have a BA/BS or higher in early childhood education or child development The next rated license assessment is due by 5/10/2025. See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Dare County Schools. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2023 and Item Number Listing, effective 8/2023. I monitored four children’s records, two staff records and all program records. The facility meets DPI requirements for transportation. The NCPre-K requirements in Section .3000 of the child care rules were monitored for compliance in Rooms B114 and B111. The NC Pre-K Site Monitoring Tool was completed and available for review. Staff-child ratios were 1:9 or 2:18 or better, as required in Child Care Rule 10A NCAC 09 .3909. The current NCPre-K staff are NCPK Teachers: K. Flaugher and B. Davis and NCPK Teacher Assistant: A. White and A. Parrish. I monitored two children’s files for completed health assessments (dental, hearing, and vision), developmental screenings, and on-going instructional assessments. The facility uses the Dial-4 developmental screening which were completed for children in June 2023 or as they entered the program throughout the year. The NCPreK program uses Creative Curriculum and Teaching Strategies Gold as the on-going instructional assessment tool to document evidence of each child’s progress three times throughout the school year: Fall, Mid-Winter, Spring and had completed Checkpoint 1. The NCPre-K operates daily from 9/5/23 – 5/24/24 from 7:55am – 2:35pm. Parent conferences are held twice a year. Parents are registered for Ready Rosie, but you also use Class DoJo app to communicate with families, along with daily notes that goes back and forth with reminders, and information for families and from families. The NCPreK program completed a modified Early Childhood Environment Rating Scale – Revised (ECERS-R) on 4/28/22 and scored 6.26. Center Observations: Parent information was posted on the bulletin boards outside each classroom. The children in Room B114 were learning about scarecrows, the number 9 and the letter “Cc”. After reading a story about a scarecrow that wasn’t too scary, the teacher reviewed the number and letter of the week. The circle time was very interactive and positive, with children dancing and singing, answering questions and counting together. One child was allowed to play quietly off to the side where he could still hear and participate but had some playdough and tools to keep his hands busy. The children in Room 111 were studying the five senses as observed on the posed activity plan and reflected in the classroom materials. They were on the playground climbing on the stationary climber and using other gross motor materials and indoor center materials. Teachers supervised the climber closely and reminded a group of children to go down the slide feet first instead of head first. `Lunch was hot dog on bun, French fries, fruit cup, and milk. Some children brought lunches from home. They were refrigerated before lunch. The children had Nutrition Opt-out forms in the files. After lunch, each group had more free play and outdoor time before resting on linen-covered cots. Teachers used appropriate guidance techniques to manage challenging behaviors. All children were treated with kindness and respect. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 1898 Staff did not complete the health and safety training within one year of employment. A staff person hired on September 6, 2022 did not complete the required Health and Safety Training modules by September 6, 2023. .1102(a) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to T. Nicewonger, NCPre-K Coordinator. We reviewed the visit summary and violation documented during today’s visit. Correct this immediately. Send evidence of correction to me so that I receive it no later than 11/20/2023. The compliance verification letter needs to state the facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Do not use names of staff in the compliance letter. Use initials or position. Also include the following documents/pictures to verify compliance: completed H&S Training Log and copy of each required certificate. Send compliance verification letter in an email from the center’s official email address, nicewongertr@daretolearn.org to my email address, Marjorie.White@dhhs.nc.gov. If sent from another email address, the center’s official address must be Cc’d in the compliance email. You may include the compliance verification as an attachment or in the body of the email. If sufficient information is not received by the due date, a follow-up visit may be conducted. *I will email a sample compliance verification letter to you. *Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. Technical Assistance With Documented Violations: #1898: Health & Safety Training – Health & Safety (H&S) Training includes training in 9 topic areas plus Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid. These topic areas provide a foundation for maintaining a safe and healthy environment for children and staff. AW, a NCPre-K Teacher Assistant in Room B114, was hired on 9/6/2022 and was required to complete H&S Training by 9/6/2023. She has completed Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid but has not completed the required modules on Moodle. You stated that she had trouble logging into Moodle. AW needs to contact Moodle Support at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326 for assistance with logging in. Then she needs to complete the required modules by 11/20/23 and complete the H&S Training Log. Scan and email the log and certificates with the compliance letter. General Visit Information: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 7/1/23) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, healthy behaviors and classroom management, developmentally appropriate practice, activity plans, NC Foundations for Early Learning (developmental domains), etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. Reminders: Staff Worksheets – Your Staff Worksheets are a great tool to help you track when items such as Criminal Background Checks, required trainings and staff forms expire and need to be updated. I encourage you to update information on the staff worksheets throughout the year as items are updated and/or staff change. *Make it easier on yourself and schedule updates for annual health questionnaires and staff emergency information forms during the beginning of the year work days. Criminal Background Checks (CBC) – Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 11/6/24 (anniversary of today’s Annual Compliance visit). New staff will complete Health & Safety in their first year and then will complete on-going training annually based upon their level of education posted in DCDEE Works. New Rules on Teacher Assistant Education - All teacher assistants shall have a high school diploma or its equivalent and a CDA or AAS-ECE. All teacher assistants shall complete a minimum of 15 hours of annual in-service professional development. A combination of college coursework, Continuing Education Units (CEUs), or clock hours may be used to complete the requirements of this Rule. School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). Additional Comments: Rated License Cohort Training – Tuesday, 11/7/23 – 9:30 – 11am – Join my colleague and me for a free virtual training to share information on the Rated License Cohort Model as DCDEE transitions back to rated license assessments after COVID. We will share information about available activities during the rated license preparation year and the timeline for the rated license assessment year. We will look at education opportunities available to help staff meet minimum and enhanced education requirements. We will also share information on DCDEE updates related to new rules. Contact me to register by Friday, 11/3/23. I shared information on the following topics and emailed the information to you after the visit: 1. Resources from Health and Safety Resource Center! 2. Environmental Health Rules Update 3. New Challenging Behaviors Helpline! 4. NCID – Keep it active! Transition Back To Rated License Assessments And Cohorts To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. (However, you are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your pre-k program is due for a three-year rated license reassessment by 5/10/25 and has been assigned to Cohort 3. I will share more information when your cohort year is closer. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. The Cohort 3 Rated License Assessment Year is from 7/1/2026 – 6/30/2027. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: MANTEO ELEMENTARY PRE-K Facility ID: 28000234 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 11/6/2023 Number Present: 30 Completed Date: 11/6/2023 Age: From 4 To 5 Total Minutes: 270 Time In: 09:30 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable child care requirements. Monitoring included NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms B116 and B109 are approved primary spaces but is not currently being used for Pre-K. Last Annual Compliance visit – 1/4/23 Last Sanitation Inspection – 5/24/23 with a Superior Rating; expires 5/24/24 Last Fire Inspection – 4/11/23 with a Passed with Comments rating; expires 4/11/24 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 5/4/22 – 11/3/23 = 93% C. Price, Administrator, was present, but the NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 5/10/2022, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: 75% of lead teachers have a BA/BS or higher in early childhood education or child development The next rated license assessment is due by 5/10/2025. See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Dare County Schools. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2023 and Item Number Listing, effective 8/2023. I monitored four children’s records, two staff records and all program records. The facility meets DPI requirements for transportation. The NCPre-K requirements in Section .3000 of the child care rules were monitored for compliance in Rooms B114 and B111. The NC Pre-K Site Monitoring Tool was completed and available for review. Staff-child ratios were 1:9 or 2:18 or better, as required in Child Care Rule 10A NCAC 09 .3909. The current NCPre-K staff are NCPK Teachers: K. Flaugher and B. Davis and NCPK Teacher Assistant: A. White and A. Parrish. I monitored two children’s files for completed health assessments (dental, hearing, and vision), developmental screenings, and on-going instructional assessments. The facility uses the Dial-4 developmental screening which were completed for children in June 2023 or as they entered the program throughout the year. The NCPreK program uses Creative Curriculum and Teaching Strategies Gold as the on-going instructional assessment tool to document evidence of each child’s progress three times throughout the school year: Fall, Mid-Winter, Spring and had completed Checkpoint 1. The NCPre-K operates daily from 9/5/23 – 5/24/24 from 7:55am – 2:35pm. Parent conferences are held twice a year. Parents are registered for Ready Rosie, but you also use Class DoJo app to communicate with families, along with daily notes that goes back and forth with reminders, and information for families and from families. The NCPreK program completed a modified Early Childhood Environment Rating Scale – Revised (ECERS-R) on 4/28/22 and scored 6.26. Center Observations: Parent information was posted on the bulletin boards outside each classroom. The children in Room B114 were learning about scarecrows, the number 9 and the letter “Cc”. After reading a story about a scarecrow that wasn’t too scary, the teacher reviewed the number and letter of the week. The circle time was very interactive and positive, with children dancing and singing, answering questions and counting together. One child was allowed to play quietly off to the side where he could still hear and participate but had some playdough and tools to keep his hands busy. The children in Room 111 were studying the five senses as observed on the posed activity plan and reflected in the classroom materials. They were on the playground climbing on the stationary climber and using other gross motor materials and indoor center materials. Teachers supervised the climber closely and reminded a group of children to go down the slide feet first instead of head first. `Lunch was hot dog on bun, French fries, fruit cup, and milk. Some children brought lunches from home. They were refrigerated before lunch. The children had Nutrition Opt-out forms in the files. After lunch, each group had more free play and outdoor time before resting on linen-covered cots. Teachers used appropriate guidance techniques to manage challenging behaviors. All children were treated with kindness and respect. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 1898 Staff did not complete the health and safety training within one year of employment. A staff person hired on September 6, 2022 did not complete the required Health and Safety Training modules by September 6, 2023. .1102(a) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to T. Nicewonger, NCPre-K Coordinator. We reviewed the visit summary and violation documented during today’s visit. Correct this immediately. Send evidence of correction to me so that I receive it no later than 11/20/2023. The compliance verification letter needs to state the facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Do not use names of staff in the compliance letter. Use initials or position. Also include the following documents/pictures to verify compliance: completed H&S Training Log and copy of each required certificate. Send compliance verification letter in an email from the center’s official email address, nicewongertr@daretolearn.org to my email address, Marjorie.White@dhhs.nc.gov. If sent from another email address, the center’s official address must be Cc’d in the compliance email. You may include the compliance verification as an attachment or in the body of the email. If sufficient information is not received by the due date, a follow-up visit may be conducted. *I will email a sample compliance verification letter to you. *Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. Technical Assistance With Documented Violations: #1898: Health & Safety Training – Health & Safety (H&S) Training includes training in 9 topic areas plus Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid. These topic areas provide a foundation for maintaining a safe and healthy environment for children and staff. AW, a NCPre-K Teacher Assistant in Room B114, was hired on 9/6/2022 and was required to complete H&S Training by 9/6/2023. She has completed Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid but has not completed the required modules on Moodle. You stated that she had trouble logging into Moodle. AW needs to contact Moodle Support at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326 for assistance with logging in. Then she needs to complete the required modules by 11/20/23 and complete the H&S Training Log. Scan and email the log and certificates with the compliance letter. General Visit Information: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 7/1/23) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, healthy behaviors and classroom management, developmentally appropriate practice, activity plans, NC Foundations for Early Learning (developmental domains), etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. Reminders: Staff Worksheets – Your Staff Worksheets are a great tool to help you track when items such as Criminal Background Checks, required trainings and staff forms expire and need to be updated. I encourage you to update information on the staff worksheets throughout the year as items are updated and/or staff change. *Make it easier on yourself and schedule updates for annual health questionnaires and staff emergency information forms during the beginning of the year work days. Criminal Background Checks (CBC) – Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 11/6/24 (anniversary of today’s Annual Compliance visit). New staff will complete Health & Safety in their first year and then will complete on-going training annually based upon their level of education posted in DCDEE Works. New Rules on Teacher Assistant Education - All teacher assistants shall have a high school diploma or its equivalent and a CDA or AAS-ECE. All teacher assistants shall complete a minimum of 15 hours of annual in-service professional development. A combination of college coursework, Continuing Education Units (CEUs), or clock hours may be used to complete the requirements of this Rule. School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). Additional Comments: Rated License Cohort Training – Tuesday, 11/7/23 – 9:30 – 11am – Join my colleague and me for a free virtual training to share information on the Rated License Cohort Model as DCDEE transitions back to rated license assessments after COVID. We will share information about available activities during the rated license preparation year and the timeline for the rated license assessment year. We will look at education opportunities available to help staff meet minimum and enhanced education requirements. We will also share information on DCDEE updates related to new rules. Contact me to register by Friday, 11/3/23. I shared information on the following topics and emailed the information to you after the visit: 1. Resources from Health and Safety Resource Center! 2. Environmental Health Rules Update 3. New Challenging Behaviors Helpline! 4. NCID – Keep it active! Transition Back To Rated License Assessments And Cohorts To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. (However, you are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your pre-k program is due for a three-year rated license reassessment by 5/10/25 and has been assigned to Cohort 3. I will share more information when your cohort year is closer. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. The Cohort 3 Rated License Assessment Year is from 7/1/2026 – 6/30/2027. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times