GS 110-90 · Violation

Name of Operation: LITTLE CLOUDS OF JOY II Facility ID: 31000277 Consultant: CARLA HANCHEY-EDWARDS Operation Type: Center Case Number: Visit Date: 11/5/2024 Number Present: 11 Completed Date: 11/5/2024 Age: From 1 To 4 Total Minutes: 100 Time In: 09:00 AM Time Out: 10:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements during a routine unannounced visit. The group size, supervision, ratio, capacity, and approved space were in compliance. The restrictions, license and emergency care plan were posted. First Aid/CPR, storage of hazardous materials and the NC Child Care Summary of the Law was posted. I monitored the program requirements, furnishings and equipment, outdoor area, and medications. I completed a walk- through of the facility with the Administrator/Owner Ms. Smith. You stated your email address was correct and hasn’t not changed. Upon arrival the toddlers were observed playing in activity areas inside their classroom with two staff members. The preschool children were observed tracing letters of the alphabet. The theme in the lesson plans were on manners and talking about the color yellow and corn. The lunch menu consisted of noodles, ham, string beans, peaches, crackers, and milk. This program currently operates with a three- star license issued January 25, 2024. The hold harmless has been extended until further notice. Please use this prep time to make sure all your staff’s education has been submitted to WORKS for evaluation. Your last fire drill and playground inspection was completed 10/14/24. Your last EPR drill was a shelter-in-place dated 8/16/24. I reminded you that an EPR drill must be completed every three months. Please keep all documentation on file for review. Your last fire inspection was dated 5/7/24. Your last sanitation inspection was completed 9/3/24 with a superior rating. Please contact Environmental Health and your local fire inspector within 30 days of the due date to request an inspection to be completed. Once your inspections have been completed mail or email them to me. I recommend that you place your due dates on a calendar or spreadsheet to help you maintain compliance. One violation was documented and corrected during the visit. Violation Number Comment Rule 533 Human milk, formula and other bottled beverages including sippy cups, sent from child's home were not fully prepared, dated, and labeled for the appropriate child. One child's bottle and one sippy cup in the toddler room were not labeled and dated during today's observation. The bottle and sippy cup were labeled and dated during the time of today's visit. 15A NCAC 18A .2804(d) Childcare licensing requirements are established to ensure a safe and healthy childcare environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times. The best way for you to make sure that you are meeting all requirements is to periodically review the childcare law and rules. Technical assistance regarding the following items were reviewed with you today. All flexibilities expired, except for the flexibilities related to the star rated license. I reminded you the health and safety trainings have been relocated from Pro-Solutions to Moodle on the DCDEE website and they are free of charge. I discussed various other training resources, including those online and in-person. Remember continuing professional development training provides you and your staff with the knowledge and skills needed to provide a quality child care program. Please be reminded the health and safety training courses are required to be completed every five years. Today I reminded you if children come into facility any bottles or sippy cups they must be labeled and dated with the child’s name. You stated you understood and did not have any questions at this time. Please be reminded two staff members qualifying letters expire 12/10/24 and 12/12/24. You stated you were aware of this, and you would have the staff members to take care of it as soon as possible. Annual Licensing Fee: Pursuant to GS 110-90(1a) the Division establishes an annual fee for licensed child care facilities. The invoices for the fees are assessed based on your licensed capacity and mailed after the 1st of November every year. You will only receive one invoice, and payment is due in FULL within 30 days. Please closely monitor your mail and be on the lookout for your invoice. Please don’t delay making your payment and be aware that Payment Plans are NOT available. In addition, please be aware that failure to pay a license fee within 30 days of receipt will result in late charges. If payments are made late and late charges are applied, the fee as well as the late charge must be resolved. Please be reminded that failure to pay a license fee could also result in the facility's child care license being revoked. For the most up to date information, copies of sample forms, and copies of the child care requirements, you were encouraged to periodically visit the Division's website and click on the What’s New tab at www.ncchildcare.nc.gov Please contact me at 910-824-0500 or email at carla.hanchey-edwards@dhhs.nc.gov if I may be of assistance. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

GS 110-102 · Violation

Name of Operation: LITTLE CLOUDS OF JOY II Facility ID: 31000277 Consultant: CARLA HANCHEY-EDWARDS Operation Type: Center Case Number: Visit Date: 9/11/2023 Number Present: 4 Completed Date: 9/11/2023 Age: From 1 To 5 Total Minutes: 160 Time In: 09:00 AM Time Out: 11:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of my unannounced visit today was to monitor your center for meeting applicable child care requirements during the first of at least three visits during the Temporary License period. Upon arrival I was greeted by Ms. Smith, Owner/Administrator who assisted with today’s visit. I monitored your classroom environments, outdoor playgrounds, staff, and children's records and required center records. You stated you will not be providing transportation. I used the North Carolina Child Care Requirements and Compliance Listing as basic monitoring tools during the visit. Your classrooms have a variety of developmentally appropriate learning materials with equipment and the activity centers are all arranged. The license was posted along with the NC Summary of the Law and safe arrival and departure procedures. The emergency medical care plan and emergency telephone numbers were also posted. The classrooms were visited today. Staff/child ratios were posted in each classroom. Activity plans were available. Daily schedules were posted. No concerns with supervision were observed during the visit. Teachers were interacting with the children and moving about the classroom and the outdoor area. I observed the toddler playing with a staff member with blocks. The preschool children were observed making crafts inside and later playing outdoors. and the infants during routine care and transitions. Lunch consisted of turkey slices, wheat bread, sliced cucumber, banana, and milk. Five children’s records were reviewed today, and one violation was documented. Using a checklist helps verify information on file. All staff files were reviewed today and were found to be in compliance. The last fire drill was completed 8/16/23. The last outdoor inspection was completed 8/15/23.Your EPR drill was a shelter-in-place completed 8/18/23. Today I reminded you to complete an EPR drill every three months and to keep all paperwork on file for review. The following violation of child care requirements was observed today: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. Two children's files were missing a signed copy that the parent had received the summary of the NC Child Care Law. GS 110-102 The above violation is required to be corrected immediately. Mail or email a signed letter to me by September 25, 2023, stating that the violation was corrected. List each violation separately with a description of how you corrected the violation and how you will meet compliance in the future. Mail your letter as follows to the address below or you email me at carla.hanchey-edwards@dhhs.nc.gov Carla Hanchey-Edwards PO Box 447 Wallace, NC 28466 CONSULTATION & TECHNICAL ASSISTANCE: The facility email and phone number were verified during today’s visit. If you have any changes to your phone number, email or mailing address, please update me so I can make changes in Regulatory. This information is what DCDEE uses on the Search for Childcare site, it is also the only way DCDEE communities with you. Discussion was held regarding the Rated License requirements and your intent to apply for a star rated license. Copies of the point sheets for staff, program standards, and a quality point were provided to you during the visit. I provided the application form for a star rated license and you stated you were not interested in having the Environment Rating Scales completed at this time. Your center will be assessed for points in two areas: education standards of staff and program standards. Staff can earn from 1 to 7 points based on their education. The center can earn from 1 to 7 points in program standards. You may also apply for a quality point that, if eligible, would be added to your total points in education and program standards. EDUCATION STANDARDS: The education of the Administrator, Lead Teacher, Teacher, Group Leaders and Program coordinator will be assessed for points for the star rated license. Reminders: Submit official transcripts to WORKS and have employees submit all other information using “WORKS” (Workforce online reporting and knowledge system). All staff education should be current and in WORKS prior to the rated licensed being processed. PROGRAM STANDARDS: Your center may receive 2 points in program standards by meeting enhanced staff child ratios or enhanced space, by providing the required activity centers and supplemental centers, and having approved operational and personnel policies. You already provided a copy of your operational and personnel policies for review to Ms. Remington and they were approved. You will need to place a job description in each staff member's file, and they must sign a statement that they were given a copy of their job description. They must also have an evaluation tool that is used and a professional development plan in their files. To receive more than 2 points in program standards, you would need me to refer your program to the NCRLAP for the Environment Rating Scale assessment. You stated you did not want to have the Environment Rating Scale completed. QUALITY POINT: Review the requirements to receive a quality point. TOTAL POINTS AND STAR LICENSE INFORMATION: The total points received in both education and program standards and the quality point will determine the star license issued to your center. To receive a 3 Star License 7 to 9 points is required. SUBSIDY: Child Care Centers with a Temporary License in good standing may be eligible for participation in the NC Child Care Subsidy System during their first 6 months of operation. Legislative changes, however, will only allow centers with a 3 Star or higher license to continue to participate in the Subsidy System after the first 6 months of operation. You should begin making plans now to obtain at least a 3 Star License by the expiration of your Temporary License if you intend to participate in the NC Subsidized Child Care System. COMPLIANCE HISTORY: - We discussed the monitoring process that will take place during the Temporary Time Period. The Temporary License will be issued for six (6) months. During that time, at least three unannounced visits will be made. During each visit observed violations will be documented. It is very important that you maintain compliance with all applicable requirements at all times since you will be building a compliance history. In order to move to a star rated license at the end of the Temporary Time Period, you must have at least a 75% compliance history. Please be mindful of the fact that even a few violations, especially those associated with staff/child ratio, supervision of children, licensed capacity, and meeting license restrictions, could have a negative impact on your compliance status. Programs whose compliance history is below 75% could be issued an administrative action including denial of a license at the end of the Temporary License period. New Criminal Background Check Legislative Changes: The 2022-2023 Appropriations Bill (HB 103) signed by Governor Cooper on July 11, 2022, made two important changes to North Carolina General Statute 110-90-2 regarding child care Criminal Background Checks. 1.The period for background check qualification renewals was revised from three years to five years. You can update the due date on your qualifying letter. New ones will not be sent to you. 2.The provisional qualification period was reduced to forty-five days. Letters are generated in the Criminal Background Check portal. Foundations (NCFELD) You should be using Foundations when planning weekly activities. Children’s experiences and the skills and characteristics they develop during the preschool years are critically important to their success later in school. What children learn between birth and the time they start kindergarten lays the foundation for their learning and development for years to come. The goals from Foundations are to be used with weekly activity planning. Each activity should relate to a goal from one of the five domains. Staff may list the goal on the activity plan or if not listed tell the child care consultant which goal related to the posted activity. http://ncchildcare.dhhs.state.nc.us/providers/pv_infant_toddler_foundations.asp This is an excellent resource for childhood programs, educators, parents and others. If you are interested in training on Foundations, please contact your local Partnership for Children/Resource & Referral agency. The Importance of Supportive Caregiver/Parent Relationships Consider implementing some of the following parental involvement opportunities: Quarterly newsletters Periodic conferences with parents of every child Parent advisory board Quarterly parent information meetings There are many benefits to actively involving parents in your program. *” Parents who become more involved in the program and are more likely to work with you to help their children learn and grow. This makes your job easier! A positive relationship with you as the professional can motivate parents to participate more fully in the program. Parents will feel respected and supported by you and will offer support and respect to you. When you, the professional, support and nurture parents, parents will be better able to support and nurture their children. This strengthens parent-child relationships.” PCAN (Preventing Child Abuse and Neglect) I encouraged you to review DCDEE training modules, and to check your email for any additional information or updates. You will need to have an NCID which is the same NCID that you use for Health and Safety training, WORKS login, and the CBC Portal- to view Moodle training. For the most up to date information, copies of sample forms, and copies of the child care requirements, you were encouraged to periodically visit the Division's website and click on the What’s New tab at www.ncchildcare.nc.gov If I may be of further assistance, please contact me at (910) 824-0500. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.