10A NCAC 09 .0802 · Violation

Name of Operation: BOONE TRAIL ELEMENTARY Facility ID: 43000626 Consultant: BECKY WILLIAMS Operation Type: Center Case Number: Visit Date: 9/20/2023 Number Present: 12 Completed Date: 9/20/2023 Age: From 3 To 4 Total Minutes: 105 Time In: 10:15 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of my announced visit today was to monitor your DPI operated preschool program for meeting applicable child care requirements during the first of at least three visits during the Temporary License period. This public school operated program consists of one NC Pre-K/Exceptional Children combined classroom. Today’s visit was completed with the Principal/Administrator. I monitored your classroom environment, outdoor playground, staff and children's records and required center records. I used the North Carolina Child Care Requirements and Compliance Listing as basic monitoring tools during the visit. The license was posted along with the NC Summary of the Law and safe arrival and departure procedures. The emergency medical care plan and emergency telephone numbers were also posted. Staff/child ratios, daily schedule, and activity plan were posted. No concerns with supervision were observed during the visit. Teachers were interacting with the children and moving about the indoor areas. I observed the children while engaged in free play, conducting routines (toileting and hand washing, and transitioning to outdoor play. Two children’s records were reviewed today and were found to be in compliance. Using a checklist helps ensure all required information is on file. The staff files were also reviewed. The last fire drill was completed August 30, 2023 at 9:11am. As this classroom has only been in operation since August, a shelter-in-place or lockdown drill has not been completed, although you stated one was planned for October. A playground inspection had not been completed. The most recent fire inspection was the opening inspection completed on April 3, 2023. The following violations of child care requirements were observed today: Violation Number Comment Rule 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. An outdoor play area inspection had not been completed. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. Signed verification of this review were not on file for any of the three staff members. 10A NCAC 09 .0802(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Health questionnaires were not on file for two staff members. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Emergency information forms were not on file for two staff members. .0701(a) 1043 All staff records, except financial records, were not made available for review. An off-site records verification form was not available for any of the three staff members. The items covered by this verification were not available for review. G.S. 110-91( 9) 1825 All staff did not review the center's EPR Plan during orientation and/or on an annual basis with the trained staff. Documentation of the review was not maintained on file. Verification of this review was not on file for any of the three staff members. .0607(f) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. This verification form was not on file for any of the three staff members. .0608(d)(1-4) 1894 At least one staff member was not present who had successfully completed First Aid and/or CPR training when children were in care. None of the three staff members had CPR or First Aid certification. .1102(c-d) The above violations are required to be corrected immediately. Mail or email a signed letter to me no later than October 4, 2023 stating that the violations were corrected. List each violation separately with a description of how you corrected the violation and any prevention steps taken. Please email the compliance letter to me at becky.j.williams@dhhs.nc.gov. CONSULTATION & TECHNICAL ASSISTANCE: If you have any changes to your phone number, email or mailing address, please update me so I can make changes in our Regulatory System. This information is what DCDEE uses on the Search for Childcare site, and is how DCDEE communities with you. We discussed the monitoring process that will take place during the Temporary Time Period. The Temporary License will be issued for six (6) months. During that time, at least three unannounced visits will be made. During each visit observed violations will be documented. It is very important that you maintain compliance with all applicable requirements at all times since you will be building a compliance history. In order to move to a star rated license at the end of the Temporary Time Period, you must have at least a 75% compliance history. Please be mindful of the fact that even a few violations, especially those associated with staff/child ratio, supervision of children, licensed capacity, and meeting license restrictions, could have a negative impact on your compliance status. Programs whose compliance history is below 75% could be issued an administrative action including denial of a license at the end of the Temporary License period. The outdoor play area is also being discussed. Ensure the top of the fence is in line with the top rail so that it does not risk becoming a protrusion hazard. Some facilities have used corrugated piping to ensure the points at the top of the fence are covered if they extend above the railing. Also, ensure the bottom platform of the shade structure remains in good repair. Also please discuss with the Environmental Health Specialist to determine if the sand box needs to be covered when not in use. Training classes: Emergency Preparedness & Response (EPR) in Child Care Training: this training will need to be completed by at least one staff member by July 17, 2024. For DPI operated preschool programs the critical incident training is accepted in lieu of this training, and the School Risk Management Plan as set forth by the Department of Public Instruction is accepted in lieu of the EPR plan. However, documentation of either training must be on file. Should you need to take the EPR training it is typically offered by the local Partnership for Children or Resource and Referral agency. Please contact me with any questions regarding this requirement. Health & Safety: The Lead Teachers, Teachers, and any substitutes used more than 10 days in a calendar year must complete this training series. The Administrators/Principal is exempt from this requirement. Two of the 10 topics are required within the first 90 days of employment. These are the CPR and First Aid and Recognizing and Responding to Suspicions of Child Maltreatment. The remaining topic areas must be completed within the first year of employment. You can access these courses from the DCDEE website. I highly encourage you to use the Health and Safety Training Log to ensure all topic areas are covered. Star Rated License Discussion You submitted an application for a star rated license assessment during today’s visit. Your center will be assessed for points in three areas: education standards of staff, program standards, and a quality point. Staff can earn from 1 to 7 points based on their education. The center can earn from 1 to 7 points in program standards. You may also apply for a quality point that, if eligible, would be added to your total points in education and program standards. Education Standards The education of the Administrator, Lead Teacher and Teacher will be assessed for points for the star rated license. I notified you that the information is on file in the WORKS system for both the Administrator and Lead Teacher, however information was not available for the teacher. All staff education should be current in the WORKS system before the fifth (5th) month of the temporary time period as a rated license will need to be processed before the end date of the temporary license. I asked that you ensure the teacher’s education information is entered immediately. The WORKS system and instructions can be found on the Division’s website at www.ncchildcare.nc.gov. Failure to submit the education information for processing will result in this application being processed with one point in staff education. Program Standards This center is meeting enhanced space and staff child ratio requirements. Compliance with applicable child care requirements will also be needed to earn points in this component. You stated today that you wished to have an Environment Rating Scale assessment conducted as part of this rated license assessment. This referral should be made now in order for the scale to be conducted in a timely manner. We discussed the ERS request form which was completed today. I will request the assessment, and a scheduler with the North Carolina Rated License Assessment Project will contact you to establish a 4 week window of time in which the assessment will be conducted unannounced. You may choose to block out up to 5 days in which the assessment would not be conducted. After the assessment has been conducted, I will return to review the assessment report and discuss the number of points to be earned in this component. Quality Point You stated today that you wished to earn this point through the Education Option that all Lead Teachers have an AAS degree or higher in Early Childhood/Child Development. The lead teacher has a Bachelor’s degree in Early Childhood Education. In order to continue to participate in the NC Pre-K program the center will need to earn a Four or Five Star License as a result of this application. In addition, a score of 5.0 on the ECERS-R assessment is required. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all the applicable laws and rules at all times. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. I encourage you to visit the DCDEE website and click on the “What’s New” tab to stay abreast of all updates. Feel free to contact me with questions or concerns. I may be reached at 910-824-0123 or email becky.j.williams@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-91 · Violation

Name of Operation: BOONE TRAIL ELEMENTARY Facility ID: 43000626 Consultant: BECKY WILLIAMS Operation Type: Center Case Number: Visit Date: 9/20/2023 Number Present: 12 Completed Date: 9/20/2023 Age: From 3 To 4 Total Minutes: 105 Time In: 10:15 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of my announced visit today was to monitor your DPI operated preschool program for meeting applicable child care requirements during the first of at least three visits during the Temporary License period. This public school operated program consists of one NC Pre-K/Exceptional Children combined classroom. Today’s visit was completed with the Principal/Administrator. I monitored your classroom environment, outdoor playground, staff and children's records and required center records. I used the North Carolina Child Care Requirements and Compliance Listing as basic monitoring tools during the visit. The license was posted along with the NC Summary of the Law and safe arrival and departure procedures. The emergency medical care plan and emergency telephone numbers were also posted. Staff/child ratios, daily schedule, and activity plan were posted. No concerns with supervision were observed during the visit. Teachers were interacting with the children and moving about the indoor areas. I observed the children while engaged in free play, conducting routines (toileting and hand washing, and transitioning to outdoor play. Two children’s records were reviewed today and were found to be in compliance. Using a checklist helps ensure all required information is on file. The staff files were also reviewed. The last fire drill was completed August 30, 2023 at 9:11am. As this classroom has only been in operation since August, a shelter-in-place or lockdown drill has not been completed, although you stated one was planned for October. A playground inspection had not been completed. The most recent fire inspection was the opening inspection completed on April 3, 2023. The following violations of child care requirements were observed today: Violation Number Comment Rule 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. An outdoor play area inspection had not been completed. .0605(q) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. Signed verification of this review were not on file for any of the three staff members. 10A NCAC 09 .0802(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Health questionnaires were not on file for two staff members. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Emergency information forms were not on file for two staff members. .0701(a) 1043 All staff records, except financial records, were not made available for review. An off-site records verification form was not available for any of the three staff members. The items covered by this verification were not available for review. G.S. 110-91( 9) 1825 All staff did not review the center's EPR Plan during orientation and/or on an annual basis with the trained staff. Documentation of the review was not maintained on file. Verification of this review was not on file for any of the three staff members. .0607(f) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. This verification form was not on file for any of the three staff members. .0608(d)(1-4) 1894 At least one staff member was not present who had successfully completed First Aid and/or CPR training when children were in care. None of the three staff members had CPR or First Aid certification. .1102(c-d) The above violations are required to be corrected immediately. Mail or email a signed letter to me no later than October 4, 2023 stating that the violations were corrected. List each violation separately with a description of how you corrected the violation and any prevention steps taken. Please email the compliance letter to me at becky.j.williams@dhhs.nc.gov. CONSULTATION & TECHNICAL ASSISTANCE: If you have any changes to your phone number, email or mailing address, please update me so I can make changes in our Regulatory System. This information is what DCDEE uses on the Search for Childcare site, and is how DCDEE communities with you. We discussed the monitoring process that will take place during the Temporary Time Period. The Temporary License will be issued for six (6) months. During that time, at least three unannounced visits will be made. During each visit observed violations will be documented. It is very important that you maintain compliance with all applicable requirements at all times since you will be building a compliance history. In order to move to a star rated license at the end of the Temporary Time Period, you must have at least a 75% compliance history. Please be mindful of the fact that even a few violations, especially those associated with staff/child ratio, supervision of children, licensed capacity, and meeting license restrictions, could have a negative impact on your compliance status. Programs whose compliance history is below 75% could be issued an administrative action including denial of a license at the end of the Temporary License period. The outdoor play area is also being discussed. Ensure the top of the fence is in line with the top rail so that it does not risk becoming a protrusion hazard. Some facilities have used corrugated piping to ensure the points at the top of the fence are covered if they extend above the railing. Also, ensure the bottom platform of the shade structure remains in good repair. Also please discuss with the Environmental Health Specialist to determine if the sand box needs to be covered when not in use. Training classes: Emergency Preparedness & Response (EPR) in Child Care Training: this training will need to be completed by at least one staff member by July 17, 2024. For DPI operated preschool programs the critical incident training is accepted in lieu of this training, and the School Risk Management Plan as set forth by the Department of Public Instruction is accepted in lieu of the EPR plan. However, documentation of either training must be on file. Should you need to take the EPR training it is typically offered by the local Partnership for Children or Resource and Referral agency. Please contact me with any questions regarding this requirement. Health & Safety: The Lead Teachers, Teachers, and any substitutes used more than 10 days in a calendar year must complete this training series. The Administrators/Principal is exempt from this requirement. Two of the 10 topics are required within the first 90 days of employment. These are the CPR and First Aid and Recognizing and Responding to Suspicions of Child Maltreatment. The remaining topic areas must be completed within the first year of employment. You can access these courses from the DCDEE website. I highly encourage you to use the Health and Safety Training Log to ensure all topic areas are covered. Star Rated License Discussion You submitted an application for a star rated license assessment during today’s visit. Your center will be assessed for points in three areas: education standards of staff, program standards, and a quality point. Staff can earn from 1 to 7 points based on their education. The center can earn from 1 to 7 points in program standards. You may also apply for a quality point that, if eligible, would be added to your total points in education and program standards. Education Standards The education of the Administrator, Lead Teacher and Teacher will be assessed for points for the star rated license. I notified you that the information is on file in the WORKS system for both the Administrator and Lead Teacher, however information was not available for the teacher. All staff education should be current in the WORKS system before the fifth (5th) month of the temporary time period as a rated license will need to be processed before the end date of the temporary license. I asked that you ensure the teacher’s education information is entered immediately. The WORKS system and instructions can be found on the Division’s website at www.ncchildcare.nc.gov. Failure to submit the education information for processing will result in this application being processed with one point in staff education. Program Standards This center is meeting enhanced space and staff child ratio requirements. Compliance with applicable child care requirements will also be needed to earn points in this component. You stated today that you wished to have an Environment Rating Scale assessment conducted as part of this rated license assessment. This referral should be made now in order for the scale to be conducted in a timely manner. We discussed the ERS request form which was completed today. I will request the assessment, and a scheduler with the North Carolina Rated License Assessment Project will contact you to establish a 4 week window of time in which the assessment will be conducted unannounced. You may choose to block out up to 5 days in which the assessment would not be conducted. After the assessment has been conducted, I will return to review the assessment report and discuss the number of points to be earned in this component. Quality Point You stated today that you wished to earn this point through the Education Option that all Lead Teachers have an AAS degree or higher in Early Childhood/Child Development. The lead teacher has a Bachelor’s degree in Early Childhood Education. In order to continue to participate in the NC Pre-K program the center will need to earn a Four or Five Star License as a result of this application. In addition, a score of 5.0 on the ECERS-R assessment is required. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all the applicable laws and rules at all times. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. I encourage you to visit the DCDEE website and click on the “What’s New” tab to stay abreast of all updates. Feel free to contact me with questions or concerns. I may be reached at 910-824-0123 or email becky.j.williams@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times