10A NCAC 09 .0901 · Violation

Name of Operation: KITTY HAWK ELEMENTARY PRE-K Facility ID: 28000282 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 11/15/2023 Number Present: 16 Completed Date: 11/15/2023 Age: From 4 To 5 Total Minutes: 375 Time In: 08:30 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced * The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements during the second temporary time period visit (TTP). The NCPre-K staff assisted me with the visit. The facility was issued a temporary license on August 28, 2023, with two restrictions of daytime care only and children on ground level only. The Temporary License is valid for six months, through February 27, 2024. A full rated license will be issued, starting February 28, 2024. During the visit I monitored the primary space in Room 109, outdoor playground, and areas of the school reported to be auxiliary spaces: cafeteria, gym, library. I monitored two children’s records, staff records and all program records. J. Bradshaw-Garrett, Quality Enhancement Specialist from Children & Youth Partnership for Dare County, was present completing a mock Early Childhood Environment Rating Scale- Revised (ECERS-R) assessment prior to the center’s upcoming ECERS-R assessment. The center’s compliance history from 8/28/23 – 11/14/23 is 98%. Observations: Parent information was posted outside the classroom door. Current activity plans reflected that the children were studying nutrition this week and the letter “N”. Children were gathered at the circle time rug for group time. They talked about November which starts with an “N” when reviewing the calendar. Before going outdoors, the teacher reminded the class that they would need to stay off the main part of the playground because it had been sprayed to remove the sandspurs and then covered with mulch. They would be able to play on it tomorrow. They still had access to gross motor toys and equipment on the covered porch where they could ride tricycles with helmets to protect their heads and their classroom jobs, play with balls and hula hoops. The teacher assistant brought out the dance wands, and a group of them danced to music and waved their streamers. Indoor centers were also set up on the porch. The child could build with large foam blocks, read and look at books, use art materials for drawing and working on fine motor skills, play house, and play with manipulatives. A weather station and bird house offered outdoor science along with two plants that children were measuring and recording the growth. Teachers interacted with children and supervised the children as they played. When they returned indoors, everyone lined up and washed their hands before eating lunch at the child-sized tables in the room. Lunches served by the school included chicken wings, green beans, honeydew, and milk. The posted menu listed a choice of hot dog on bun, chef salad, or yogurt parfait along with choice of two: spiral potatoes, green beans, fruit juice, and fresh fruit. Lunches brought from home appeared to meet nutritional guidelines, but the teacher stated that all families who bring lunch complete Nutrition Opt-out forms. Lunch was relaxed and social. The teachers ate with the table and modeled relaxed, social mealtime conversation. The teacher played quiet instrumental music during lunch which carried over to free play. As children finished eating, they cleaned up their spaces at the table and washed hands. They transitioned to indoor free play where they chose their activity centers and playmates. The print-rich classroom was well organized into defined centers with materials easily accessible to children. Children’s individualized 2-D and 3-D artwork were displayed throughout the classroom. The teacher assistant set up cots while the teacher moved throughout the classroom providing assistance and additional resources to children as they played. They gathered for a story and to hand out Raising a Reader totes for the week. They went outdoors for a second time and washed hands in the hall bathrooms before returning to the classroom where they immediately went down for nap on linen-covered cots. Cots were at least 18 inches apart and/or separated by a solid barrier. Interactions were positive and respectful. Teachers had individual conversations with each child, answering and asking questions, encouraging language and social skills, and making each child feel special and unique. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 501 Meals/snacks did not comply with the Meal Patterns for Children in Child Care Programs. Lunch provided by the school included chicken wings, green beans, honeydew, and milk. A grain component was not offered. 10A NCAC 09 .0901(a) 1792 Staff did not model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. A can of Diet Coke and a can of Fresca were observed in the classroom. .0901(i) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, L. McCall, NCPre-K Teacher (and listed as Legal Designee). We reviewed the visit summary and violation(s) documented during today’s visit. One violation was corrected. Correct the second one immediately. Send evidence of correction to me so that I receive it no later than 11/29/2023. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Send compliance verification letter in an email from your fcch’s official email address, nicewongertr@daretolearn.org to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance with Documented Violation(s): #501: Meals/Snacks – Nutritious meals and snacks offering a variety of foods provide fuel for children to grow and develop. Today, lunch served by the school was chicken wings, green beans, honeydew, and milk, but did not include a grain component. For the main course (protein), the posted menu listed choice of hot dog on bun, crispy chicken salad, and fruit and yogurt parfait. The choice of chicken wings was not listed. The teacher stated that the cafeteria chooses what items will be served and was surprised that it was not hot dog on bun. She also said that typically crackers or a roll will be served when there is not a bun or tortilla wrap and thinks it was just an oversight. Discuss the issue with the cafeteria manager to ensure that lunches include the required components: protein, two vegetables and/or fruit, grain, and milk. Also share that the items served need to be what is planned and listed on the menu that is posted outside the classroom but also made available to parents on the school website. If substitutions need to be made, they need to be documented on the posted menu prior to the food being served. #1792: Healthy Eating and Role Modeling - Caring for Our Children 4th edition states that early food and eating experiences help children form attitudes and opinions about food which can affect lifelong healthy eating habits and food patterns. Early educators are role models for children and need to eat and drink nutritional food items in front of children. Today, a can of Diet Coke and a can of Fresca were observed in the classroom. The teacher assistant stated that they belonged to her. She removed the pop cans and stated that she will drink water in front of the children and/or use an opaque cup. General Visit Information: As a licensed NCPreK operator it is your responsibility to be knowledgeable of the child care laws and rules. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics not limited to: Early Child Care Environment Rating Scale – ECCERS-R), infant/toddler practices, healthy behaviors, NC Foundations for Early Learning Standards (NCFELDS). *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. Consultation: New Child Care Health Consultant – North Carolina has recently provided funding for regional Child Care Health Consultants to serve counties that do not have funding for this position. Child Care Health Consultants are experts in early education health and sanitation guidelines and can provide training and on-site technical assistance on topics related to health and safety such as health policies, sanitation, handwashing, diapering, illness policies, immunizations, medication administration, etc. Stacy Rosser, MPH, CCHC-C/E has been assigned to Dare County. Her contact information is Office: (252) 557-4208 or stacy_rosser@unc.edu New Center Discussion Points: Staff Training for 1st Year – The teacher assistant has one more H&S Training module to complete. DCDEE Works – All staff are now registered for DCDEE Works and education is posted. Reminders: Outdoor Play Area – Programs operated in public schools are not required to have a fenced outdoor space; however, providing a fenced playground keeps children safe by helping to keep them inside the fence and unwanted animals outside the fence. The Environment Rating Scales do award higher points on safety items if children only play inside a fenced playground. The majority of your playground is a fenced space outside the classrooms on the other side of the hall. The fenced area includes a covered porch where you have set up “indoor” activity centers and an open space that maintenance has recently treated for sand spurs and covered with mulch. A small portable climber is available for use along with a ball hoop, balance beam and other portable gross motor materials. Between the door from the school and the entrance gate to the playground, children are permitted to ride tricycles and scooters (with helmets) on the concrete. This area is not fenced, but as described above, fences are not required by child care rules. However, close supervision needs to be maintained when any children are riding bikes in this area. *The gate leading from the fenced playground to the open grassy area (also covered) in sand spurs), needs to be repaired. The latch which is used to effectively close the gate has been broken. The bottom of the chain link is not securely attached to the bottom horizontal bar of the gate. Repair before the ECERS-R window opens after Thanksgiving. First Aid Kits – When purchasing first aid kits, remove all medications and ointments so that the first aid kits do not have to be locked. Also, because you do not have medication permission forms for these medications, you would not administer or apply any of these medications to children . Additional Comments: Creating Supportive Environments Webinar – Participate in this free webinar to learn how to design environments that promote social/emotional competence and use age appropriate expectations to guide children’s behavior, the benefits of child-directed activities and how to teach voice control Thursday Nov. 16, 2023 | 7 pm - 8pm https://ccrinc.zoom.us/j/926189206 Meeting ID: 326 189 6206 (added 11/13/23) Tons of Health & Safety Resources - Read and share the NC Child Care Health and Safety Resource Center’s new Fall newsletter, Volume 8, Issue 2: Equipping Early Educators (https://sway.office.com/WNNPT6bUsPMA7WMT?ref=Link). Inside find out about exciting changes to the NC Resource Center website, learn the new sanitation rules, and get helpful new sanitation posters. Plus, discover health and safety training and resource options and learn how to pick the right ones for you! (added 10/19/2023) Environmental Health Rule Updates - Children’s Environmental Health conducted a series of virtual trainings on the recently re-adopted Child Care Sanitation Rules, effective July 1, 2023. If you were not able to participate, check the link to see the training agenda, new rules and other resources at https://ehs.dph.ncdhhs.gov/hhccehb/cehu/ccs/children.htm. Rated License Information: We discussed the rated license process. At the end of your six-month temporary time period, you will be eligible to apply for a star-rated license if you maintain a compliance history score of 75% or higher. You completed an Application for Assessment for a Two Component Star Rated License and the request form for the Environment Rating Scales (ERS) on 10/3/2023. Your four-week ECERS-R window opens next week and runs 11/20/2023 – 12/15/2023. NCPre-K programs are required to earn a Four or Five Star License and successfully complete the Early Childhood Environment Rating Scale – Revised (ECERS-R) with a score of 5.0 or higher. All staff have submitted education to Works and current education is posted. Technical Assistance with ECERS-R Substantial Portion of the Day – Your public preschool program operates daily from 7:30am – 2pm for a total of 6.5 hours. ECERS-R requires that programs offer a substantial portion of the day (SPOD) or 1/3 of operating hours (2 hours 10 minutes) for children to have free access to the following items and materials: #3 Furnishings for relaxation and comfort #5 Space for privacy #d15 Books and pictures #19 Fine motor materials #20 Art materials #22 Block area materials #24 Dramatic play materials #25 Nature/science materials #26 Math/number materials #34 Schedule – reflect SPOD #35 Free play Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: KITTY HAWK ELEMENTARY PRE-K Facility ID: 28000282 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 11/15/2023 Number Present: 16 Completed Date: 11/15/2023 Age: From 4 To 5 Total Minutes: 375 Time In: 08:30 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced * The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements during the second temporary time period visit (TTP). The NCPre-K staff assisted me with the visit. The facility was issued a temporary license on August 28, 2023, with two restrictions of daytime care only and children on ground level only. The Temporary License is valid for six months, through February 27, 2024. A full rated license will be issued, starting February 28, 2024. During the visit I monitored the primary space in Room 109, outdoor playground, and areas of the school reported to be auxiliary spaces: cafeteria, gym, library. I monitored two children’s records, staff records and all program records. J. Bradshaw-Garrett, Quality Enhancement Specialist from Children & Youth Partnership for Dare County, was present completing a mock Early Childhood Environment Rating Scale- Revised (ECERS-R) assessment prior to the center’s upcoming ECERS-R assessment. The center’s compliance history from 8/28/23 – 11/14/23 is 98%. Observations: Parent information was posted outside the classroom door. Current activity plans reflected that the children were studying nutrition this week and the letter “N”. Children were gathered at the circle time rug for group time. They talked about November which starts with an “N” when reviewing the calendar. Before going outdoors, the teacher reminded the class that they would need to stay off the main part of the playground because it had been sprayed to remove the sandspurs and then covered with mulch. They would be able to play on it tomorrow. They still had access to gross motor toys and equipment on the covered porch where they could ride tricycles with helmets to protect their heads and their classroom jobs, play with balls and hula hoops. The teacher assistant brought out the dance wands, and a group of them danced to music and waved their streamers. Indoor centers were also set up on the porch. The child could build with large foam blocks, read and look at books, use art materials for drawing and working on fine motor skills, play house, and play with manipulatives. A weather station and bird house offered outdoor science along with two plants that children were measuring and recording the growth. Teachers interacted with children and supervised the children as they played. When they returned indoors, everyone lined up and washed their hands before eating lunch at the child-sized tables in the room. Lunches served by the school included chicken wings, green beans, honeydew, and milk. The posted menu listed a choice of hot dog on bun, chef salad, or yogurt parfait along with choice of two: spiral potatoes, green beans, fruit juice, and fresh fruit. Lunches brought from home appeared to meet nutritional guidelines, but the teacher stated that all families who bring lunch complete Nutrition Opt-out forms. Lunch was relaxed and social. The teachers ate with the table and modeled relaxed, social mealtime conversation. The teacher played quiet instrumental music during lunch which carried over to free play. As children finished eating, they cleaned up their spaces at the table and washed hands. They transitioned to indoor free play where they chose their activity centers and playmates. The print-rich classroom was well organized into defined centers with materials easily accessible to children. Children’s individualized 2-D and 3-D artwork were displayed throughout the classroom. The teacher assistant set up cots while the teacher moved throughout the classroom providing assistance and additional resources to children as they played. They gathered for a story and to hand out Raising a Reader totes for the week. They went outdoors for a second time and washed hands in the hall bathrooms before returning to the classroom where they immediately went down for nap on linen-covered cots. Cots were at least 18 inches apart and/or separated by a solid barrier. Interactions were positive and respectful. Teachers had individual conversations with each child, answering and asking questions, encouraging language and social skills, and making each child feel special and unique. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 501 Meals/snacks did not comply with the Meal Patterns for Children in Child Care Programs. Lunch provided by the school included chicken wings, green beans, honeydew, and milk. A grain component was not offered. 10A NCAC 09 .0901(a) 1792 Staff did not model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. A can of Diet Coke and a can of Fresca were observed in the classroom. .0901(i) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, L. McCall, NCPre-K Teacher (and listed as Legal Designee). We reviewed the visit summary and violation(s) documented during today’s visit. One violation was corrected. Correct the second one immediately. Send evidence of correction to me so that I receive it no later than 11/29/2023. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Send compliance verification letter in an email from your fcch’s official email address, nicewongertr@daretolearn.org to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance with Documented Violation(s): #501: Meals/Snacks – Nutritious meals and snacks offering a variety of foods provide fuel for children to grow and develop. Today, lunch served by the school was chicken wings, green beans, honeydew, and milk, but did not include a grain component. For the main course (protein), the posted menu listed choice of hot dog on bun, crispy chicken salad, and fruit and yogurt parfait. The choice of chicken wings was not listed. The teacher stated that the cafeteria chooses what items will be served and was surprised that it was not hot dog on bun. She also said that typically crackers or a roll will be served when there is not a bun or tortilla wrap and thinks it was just an oversight. Discuss the issue with the cafeteria manager to ensure that lunches include the required components: protein, two vegetables and/or fruit, grain, and milk. Also share that the items served need to be what is planned and listed on the menu that is posted outside the classroom but also made available to parents on the school website. If substitutions need to be made, they need to be documented on the posted menu prior to the food being served. #1792: Healthy Eating and Role Modeling - Caring for Our Children 4th edition states that early food and eating experiences help children form attitudes and opinions about food which can affect lifelong healthy eating habits and food patterns. Early educators are role models for children and need to eat and drink nutritional food items in front of children. Today, a can of Diet Coke and a can of Fresca were observed in the classroom. The teacher assistant stated that they belonged to her. She removed the pop cans and stated that she will drink water in front of the children and/or use an opaque cup. General Visit Information: As a licensed NCPreK operator it is your responsibility to be knowledgeable of the child care laws and rules. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics not limited to: Early Child Care Environment Rating Scale – ECCERS-R), infant/toddler practices, healthy behaviors, NC Foundations for Early Learning Standards (NCFELDS). *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. Consultation: New Child Care Health Consultant – North Carolina has recently provided funding for regional Child Care Health Consultants to serve counties that do not have funding for this position. Child Care Health Consultants are experts in early education health and sanitation guidelines and can provide training and on-site technical assistance on topics related to health and safety such as health policies, sanitation, handwashing, diapering, illness policies, immunizations, medication administration, etc. Stacy Rosser, MPH, CCHC-C/E has been assigned to Dare County. Her contact information is Office: (252) 557-4208 or stacy_rosser@unc.edu New Center Discussion Points: Staff Training for 1st Year – The teacher assistant has one more H&S Training module to complete. DCDEE Works – All staff are now registered for DCDEE Works and education is posted. Reminders: Outdoor Play Area – Programs operated in public schools are not required to have a fenced outdoor space; however, providing a fenced playground keeps children safe by helping to keep them inside the fence and unwanted animals outside the fence. The Environment Rating Scales do award higher points on safety items if children only play inside a fenced playground. The majority of your playground is a fenced space outside the classrooms on the other side of the hall. The fenced area includes a covered porch where you have set up “indoor” activity centers and an open space that maintenance has recently treated for sand spurs and covered with mulch. A small portable climber is available for use along with a ball hoop, balance beam and other portable gross motor materials. Between the door from the school and the entrance gate to the playground, children are permitted to ride tricycles and scooters (with helmets) on the concrete. This area is not fenced, but as described above, fences are not required by child care rules. However, close supervision needs to be maintained when any children are riding bikes in this area. *The gate leading from the fenced playground to the open grassy area (also covered) in sand spurs), needs to be repaired. The latch which is used to effectively close the gate has been broken. The bottom of the chain link is not securely attached to the bottom horizontal bar of the gate. Repair before the ECERS-R window opens after Thanksgiving. First Aid Kits – When purchasing first aid kits, remove all medications and ointments so that the first aid kits do not have to be locked. Also, because you do not have medication permission forms for these medications, you would not administer or apply any of these medications to children . Additional Comments: Creating Supportive Environments Webinar – Participate in this free webinar to learn how to design environments that promote social/emotional competence and use age appropriate expectations to guide children’s behavior, the benefits of child-directed activities and how to teach voice control Thursday Nov. 16, 2023 | 7 pm - 8pm https://ccrinc.zoom.us/j/926189206 Meeting ID: 326 189 6206 (added 11/13/23) Tons of Health & Safety Resources - Read and share the NC Child Care Health and Safety Resource Center’s new Fall newsletter, Volume 8, Issue 2: Equipping Early Educators (https://sway.office.com/WNNPT6bUsPMA7WMT?ref=Link). Inside find out about exciting changes to the NC Resource Center website, learn the new sanitation rules, and get helpful new sanitation posters. Plus, discover health and safety training and resource options and learn how to pick the right ones for you! (added 10/19/2023) Environmental Health Rule Updates - Children’s Environmental Health conducted a series of virtual trainings on the recently re-adopted Child Care Sanitation Rules, effective July 1, 2023. If you were not able to participate, check the link to see the training agenda, new rules and other resources at https://ehs.dph.ncdhhs.gov/hhccehb/cehu/ccs/children.htm. Rated License Information: We discussed the rated license process. At the end of your six-month temporary time period, you will be eligible to apply for a star-rated license if you maintain a compliance history score of 75% or higher. You completed an Application for Assessment for a Two Component Star Rated License and the request form for the Environment Rating Scales (ERS) on 10/3/2023. Your four-week ECERS-R window opens next week and runs 11/20/2023 – 12/15/2023. NCPre-K programs are required to earn a Four or Five Star License and successfully complete the Early Childhood Environment Rating Scale – Revised (ECERS-R) with a score of 5.0 or higher. All staff have submitted education to Works and current education is posted. Technical Assistance with ECERS-R Substantial Portion of the Day – Your public preschool program operates daily from 7:30am – 2pm for a total of 6.5 hours. ECERS-R requires that programs offer a substantial portion of the day (SPOD) or 1/3 of operating hours (2 hours 10 minutes) for children to have free access to the following items and materials: #3 Furnishings for relaxation and comfort #5 Space for privacy #d15 Books and pictures #19 Fine motor materials #20 Art materials #22 Block area materials #24 Dramatic play materials #25 Nature/science materials #26 Math/number materials #34 Schedule – reflect SPOD #35 Free play Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: KITTY HAWK ELEMENTARY PRE-K Facility ID: 28000282 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 10/3/2023 Number Present: 17 Completed Date: 10/3/2023 Age: From 4 To 5 Total Minutes: 285 Time In: 09:00 AM Time Out: 01:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced * The purpose of today’s visit was to monitor your program for compliance with all applicable child care requirements during the first temporary time period visit (TTP). L. Colvin, Administrator, assisted me with the visit. The facility was issued a temporary license on August 28, 2023, caring for no more than eighteen (18) children on first shift only. Restrictions are daytime care only, children on ground level only. The Temporary License is valid for six months, through February 27, 2024. During the temporary time period, you will receive at least three (3) unannounced visits. During the visit I monitored the primary space in Room 109 and outdoor playground. I monitored 3 children’s records, 2 staff records and children’s records and reviewed all program records. Observations: Program documents including the Temporary License, daily schedule, current activity plans, menu, and Summary of NC Child Care Law were posted outside the classroom. The emergency medical care plan was posted next to the teacher’s desk, and a copy was available with the ready-to-go file with children’s emergency and health information. The class was learning about feelings this week and working on the letter “F”. The classroom was arranged into organized activity centers: books, art, manipulatives, blocks, and dramatic play. Music, water play, and science were also available. A very cozy cozy corner with a covered mattress, pillows stuffed animal and blanket provided a safe place for a child to get away from the hustle and bustle of the classroom. Children were engaged in free play. The NCPre-K Teacher was “playing a game” with children as part of their Teaching Strategies Gold Checkpoint #1 on-going instructional assessment. The NCPre-K Teacher Assistant supervised the classroom and interacted with the children, encouraging conversation and vocabulary. Teachers reminded children that outdoor time was approaching, and they would need to use the bathroom before going outdoors. Before heading outside, they gathered together to review outdoor expectations with pictures to accompany the “rules”. The playground is on the other side of the hall. They went outdoors and played on the small climber, rode tricycles with helmets, played in the sand table and accessed the typical indoor centers. The school had a lockdown drill while the children were on the playground. The children “locked down” against the wall and were quiet for five minutes until the green light was given. The teacher stated that she has a key to the classroom next to the playground so they can go in there for lockdown or shelter-in-place. When they returned indoors, they washed hands and ate lunch. Most children brought lunches from home. All had Nutrition Opt-out forms in their files. The school lunch was totchos with tater tots, ground beef and cheese, spiced pears, chips, and milk. Lunch was relaxed and social. The teachers ate with the children and modeled healthy eating habits and mealtime manners and conversation. As children finished, they were responsible for cleaning up their places. They washed hands and transitioned back to indoor free play. This allowed the children who do take longer to eat to take their time. Later they went outdoors for a second playground time before coming in for nap. Interactions were positive and enriching. Typical challenging behaviors were handled with redirection and I-statements, teaching children to use their words and respect others’ feelings. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A staff person who started working with children on September 5, 2023 did not have a current Qualifying Letter until September 20, 2023. G.S. 110-90.2(b) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, T. Nicewonger, NCPre-K Coordinator. I will email a copy of the visit summary to L. ColvWe reviewed the visit summary and violation documented during today’s visit. The violation was corrected prior to the visit so no further action is required except to maintain compliance with Criminal Background Check requirements in the future. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATIONS: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. The teacher assistant started working with children on 9/5/2023 but did not have a Qualification Letter until 9/20/2023. You stated that it just got overlooked with hiring right before school started. Work with your human resources department to make them aware that all staff working in the NCPre-K classrooms must complete the CBC process and have a current Qualification Letter before they work in the NCPre-K classroom. Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Repeated violations of failing to complete Criminal Background Checks may result in an Administrative Action. GENERAL VISIT INFORMATION: As a licensed NCPreK operator, it is your responsibility to be knowledgeable of the child care laws and rules. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. We reviewed contact information. C. Spruill, Authorized Individual for Dare County Schools, provided me with a letter naming T. Nicewonger, NCPre-K Coordinator, as the facility contact person for all Dare County School Pre-K programs. She also updated the Legal Designee Information forms to list the following positions as legal designees to sign for visit summaries and various documents: Administrator, Assistant Administrator, NCPre-K Coordinator, NCPre-K Teacher. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics not limited to: Early Child Care Environment Rating Scale – ECCERS-R), infant/toddler practices, healthy behaviors, NC Foundations for Early Learning Standards (NCFELDS), etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. NEW CENTER DISCUSSION POINTS: Health & Safety Training – up to 11 modules to instruct you about health and safety issues in early learning and care programs (not all modules may apply to your facility) *K. Amburn has started her H&S Training and only needs Medication Administration and Transportation. These are due by 9/5/2024. DCDEE WORKS – The NCPre-K Teacher and Teacher Assistant have education posted in Works. L. Colvin, Administrator has completed Part I of Works registration and just needs to log back in and request to be approved as a DPI Administrator and upload a DPI Administrator Education Form (provided today) and a copy of her Principal License. Please have all staff registered in WORKS no later than December 1, 2023. School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). • A current Emergency Medical Care Plan is required to be posted in a central location and updated to reflect current staff and assigned duties in a medical emergency. At least one person listed on EMCP must be on site. • Review the Emergency Medical Care Plan School Critical Incident Plan/Response Plan with staff at hire and annually. Playground – You are still working on the playground and considering the purchase of a medium-size climbing structure similar to the stationary complex climbers at some of the other pre-k programs in Dare. Ensure you have enough space for a six-foot fall zone all the way around with at least six inches of mulch surfacing. Discuss with the school if there is a way to add a fence line to the grassy area south of the pre-k playground to have a wide open space for group games and running. One issue you will need to contend with is the sand spurs on the pre-k playground and in the large grassy space. The fall is the time of year they develop and spread their spiney little spurs, and the entire grassy area is covered. The pre-k teacher has been digging them out of the fenced pre-k playground, but it may need to be treated to prevent them from spreading more. ADDITIONAL COMMENTS: Environmental Health Rule Updates - Children’s Environmental Health conducted a series of virtual trainings on the recently re-adopted Child Care Sanitation Rules, effective July 1, 2023. If you were not able to participate, check the link to see the training agenda, new rules and other resources at https://ehs.dph.ncdhhs.gov/hhccehb/cehu/ccs/children.htm. RATED LICENSE INFORMATION: We discussed the rated license process. At the end of your six-month temporary time period, you will be eligible to apply for a star-rated license if you maintain a compliance history score of 75% or higher. I provided an Application for Assessment for a Two Component Star Rated License and the request form for the Environment Rating Scales (ERS) to you today. You stated that you would like an ECERS-R window of November 27, 2023 – December 15, 2023. NCPre-K programs are required to earn a Four or Five Star License and successfully complete the Early Childhood Environment Rating Scale – Revised (ECERS-R) with a score of 5.0 or higher. Program Standards – You can earn 1 – 7 points in Program Standards To earn 6 – 7 points in Program Standards, you will need to request and complete the ECERS-R). If you choose to request the ECERS-R, the scales will need to be completed between November 2023 and the middle of January 2024 prior to the expiration of the temporary license on 2/27/2024. Review the applicable ECERS-R assessment tools, visit www.ncrlap.org and review and download NC Additional Notes and the additional printed resources. Complete training modules available to learn more about specific aspects of the ECERS-R. I encourage you to contact Albemarle Alliance for Children and Families (AACF) Children & Youth Partnership for Dare County to request technical assistance and/or a mock in preparation for the ERS. The higher you score on the ECERS-R, the more points you will earn in Program Standards. Education Standards – You can earn 1 – 7 points in Education Standards *based on information available in DCDEE Works Administrator Education – 1 Point (will be 7 Points when education posted) Administrator (L. Colvin) – Principal License (not posted in Works) w/ 20+y ec and 11+y admin exp = 1 point (7 points when education posted) *L. Colvin is registered for Works. Sign into Works. Request to be approved as a DPI Administrator. Upload DPI Administrator Education Form and Principal License NCPreK/DDPreK Teacher Education – 7 Points *SB 570 providing flexibility to allow 50% of lead teachers have AAS-ECE or higher at 7 Point level until 6/2023 Room 109 – NCPK (L. McCall) – BS-ECE + B-K License w/ 17y ec exp = 7 points NCPreK Teacher Assistant Education – 7 Points Room 109 – NCPK (A. Piacentino) – BS-CFS-ECE w/ 37 y ec exp = 7 points *meets requirements for NCPreK Teacher Assistant Quality Point – 1 Point You can earn a quality point by meeting one of the Education or Program options. I shared the list of Quality Points. You are going to choose to “Serve no more than two infants under one year of age.” Program Standards (1-7 pts) + Education Standards (1-7 pts) + Quality Point (1 pt) = # of Stars 1 – 3 Points = 1 Star 4 – 6 Points = 2 Stars 7 – 9 Points = 3 Stars (required to participate in subsidy) 10 – 12 Points = 4 Stars (must use an approved curriculum for four-year olds) 13 – 15 Points = 5 Stars (must use an approved curriculum for four-year olds) Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: KITTY HAWK ELEMENTARY PRE-K Facility ID: 28000282 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 10/3/2023 Number Present: 17 Completed Date: 10/3/2023 Age: From 4 To 5 Total Minutes: 285 Time In: 09:00 AM Time Out: 01:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced * The purpose of today’s visit was to monitor your program for compliance with all applicable child care requirements during the first temporary time period visit (TTP). L. Colvin, Administrator, assisted me with the visit. The facility was issued a temporary license on August 28, 2023, caring for no more than eighteen (18) children on first shift only. Restrictions are daytime care only, children on ground level only. The Temporary License is valid for six months, through February 27, 2024. During the temporary time period, you will receive at least three (3) unannounced visits. During the visit I monitored the primary space in Room 109 and outdoor playground. I monitored 3 children’s records, 2 staff records and children’s records and reviewed all program records. Observations: Program documents including the Temporary License, daily schedule, current activity plans, menu, and Summary of NC Child Care Law were posted outside the classroom. The emergency medical care plan was posted next to the teacher’s desk, and a copy was available with the ready-to-go file with children’s emergency and health information. The class was learning about feelings this week and working on the letter “F”. The classroom was arranged into organized activity centers: books, art, manipulatives, blocks, and dramatic play. Music, water play, and science were also available. A very cozy cozy corner with a covered mattress, pillows stuffed animal and blanket provided a safe place for a child to get away from the hustle and bustle of the classroom. Children were engaged in free play. The NCPre-K Teacher was “playing a game” with children as part of their Teaching Strategies Gold Checkpoint #1 on-going instructional assessment. The NCPre-K Teacher Assistant supervised the classroom and interacted with the children, encouraging conversation and vocabulary. Teachers reminded children that outdoor time was approaching, and they would need to use the bathroom before going outdoors. Before heading outside, they gathered together to review outdoor expectations with pictures to accompany the “rules”. The playground is on the other side of the hall. They went outdoors and played on the small climber, rode tricycles with helmets, played in the sand table and accessed the typical indoor centers. The school had a lockdown drill while the children were on the playground. The children “locked down” against the wall and were quiet for five minutes until the green light was given. The teacher stated that she has a key to the classroom next to the playground so they can go in there for lockdown or shelter-in-place. When they returned indoors, they washed hands and ate lunch. Most children brought lunches from home. All had Nutrition Opt-out forms in their files. The school lunch was totchos with tater tots, ground beef and cheese, spiced pears, chips, and milk. Lunch was relaxed and social. The teachers ate with the children and modeled healthy eating habits and mealtime manners and conversation. As children finished, they were responsible for cleaning up their places. They washed hands and transitioned back to indoor free play. This allowed the children who do take longer to eat to take their time. Later they went outdoors for a second playground time before coming in for nap. Interactions were positive and enriching. Typical challenging behaviors were handled with redirection and I-statements, teaching children to use their words and respect others’ feelings. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A staff person who started working with children on September 5, 2023 did not have a current Qualifying Letter until September 20, 2023. G.S. 110-90.2(b) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, T. Nicewonger, NCPre-K Coordinator. I will email a copy of the visit summary to L. ColvWe reviewed the visit summary and violation documented during today’s visit. The violation was corrected prior to the visit so no further action is required except to maintain compliance with Criminal Background Check requirements in the future. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATIONS: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. The teacher assistant started working with children on 9/5/2023 but did not have a Qualification Letter until 9/20/2023. You stated that it just got overlooked with hiring right before school started. Work with your human resources department to make them aware that all staff working in the NCPre-K classrooms must complete the CBC process and have a current Qualification Letter before they work in the NCPre-K classroom. Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Repeated violations of failing to complete Criminal Background Checks may result in an Administrative Action. GENERAL VISIT INFORMATION: As a licensed NCPreK operator, it is your responsibility to be knowledgeable of the child care laws and rules. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. We reviewed contact information. C. Spruill, Authorized Individual for Dare County Schools, provided me with a letter naming T. Nicewonger, NCPre-K Coordinator, as the facility contact person for all Dare County School Pre-K programs. She also updated the Legal Designee Information forms to list the following positions as legal designees to sign for visit summaries and various documents: Administrator, Assistant Administrator, NCPre-K Coordinator, NCPre-K Teacher. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics not limited to: Early Child Care Environment Rating Scale – ECCERS-R), infant/toddler practices, healthy behaviors, NC Foundations for Early Learning Standards (NCFELDS), etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. NEW CENTER DISCUSSION POINTS: Health & Safety Training – up to 11 modules to instruct you about health and safety issues in early learning and care programs (not all modules may apply to your facility) *K. Amburn has started her H&S Training and only needs Medication Administration and Transportation. These are due by 9/5/2024. DCDEE WORKS – The NCPre-K Teacher and Teacher Assistant have education posted in Works. L. Colvin, Administrator has completed Part I of Works registration and just needs to log back in and request to be approved as a DPI Administrator and upload a DPI Administrator Education Form (provided today) and a copy of her Principal License. Please have all staff registered in WORKS no later than December 1, 2023. School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). • A current Emergency Medical Care Plan is required to be posted in a central location and updated to reflect current staff and assigned duties in a medical emergency. At least one person listed on EMCP must be on site. • Review the Emergency Medical Care Plan School Critical Incident Plan/Response Plan with staff at hire and annually. Playground – You are still working on the playground and considering the purchase of a medium-size climbing structure similar to the stationary complex climbers at some of the other pre-k programs in Dare. Ensure you have enough space for a six-foot fall zone all the way around with at least six inches of mulch surfacing. Discuss with the school if there is a way to add a fence line to the grassy area south of the pre-k playground to have a wide open space for group games and running. One issue you will need to contend with is the sand spurs on the pre-k playground and in the large grassy space. The fall is the time of year they develop and spread their spiney little spurs, and the entire grassy area is covered. The pre-k teacher has been digging them out of the fenced pre-k playground, but it may need to be treated to prevent them from spreading more. ADDITIONAL COMMENTS: Environmental Health Rule Updates - Children’s Environmental Health conducted a series of virtual trainings on the recently re-adopted Child Care Sanitation Rules, effective July 1, 2023. If you were not able to participate, check the link to see the training agenda, new rules and other resources at https://ehs.dph.ncdhhs.gov/hhccehb/cehu/ccs/children.htm. RATED LICENSE INFORMATION: We discussed the rated license process. At the end of your six-month temporary time period, you will be eligible to apply for a star-rated license if you maintain a compliance history score of 75% or higher. I provided an Application for Assessment for a Two Component Star Rated License and the request form for the Environment Rating Scales (ERS) to you today. You stated that you would like an ECERS-R window of November 27, 2023 – December 15, 2023. NCPre-K programs are required to earn a Four or Five Star License and successfully complete the Early Childhood Environment Rating Scale – Revised (ECERS-R) with a score of 5.0 or higher. Program Standards – You can earn 1 – 7 points in Program Standards To earn 6 – 7 points in Program Standards, you will need to request and complete the ECERS-R). If you choose to request the ECERS-R, the scales will need to be completed between November 2023 and the middle of January 2024 prior to the expiration of the temporary license on 2/27/2024. Review the applicable ECERS-R assessment tools, visit www.ncrlap.org and review and download NC Additional Notes and the additional printed resources. Complete training modules available to learn more about specific aspects of the ECERS-R. I encourage you to contact Albemarle Alliance for Children and Families (AACF) Children & Youth Partnership for Dare County to request technical assistance and/or a mock in preparation for the ERS. The higher you score on the ECERS-R, the more points you will earn in Program Standards. Education Standards – You can earn 1 – 7 points in Education Standards *based on information available in DCDEE Works Administrator Education – 1 Point (will be 7 Points when education posted) Administrator (L. Colvin) – Principal License (not posted in Works) w/ 20+y ec and 11+y admin exp = 1 point (7 points when education posted) *L. Colvin is registered for Works. Sign into Works. Request to be approved as a DPI Administrator. Upload DPI Administrator Education Form and Principal License NCPreK/DDPreK Teacher Education – 7 Points *SB 570 providing flexibility to allow 50% of lead teachers have AAS-ECE or higher at 7 Point level until 6/2023 Room 109 – NCPK (L. McCall) – BS-ECE + B-K License w/ 17y ec exp = 7 points NCPreK Teacher Assistant Education – 7 Points Room 109 – NCPK (A. Piacentino) – BS-CFS-ECE w/ 37 y ec exp = 7 points *meets requirements for NCPreK Teacher Assistant Quality Point – 1 Point You can earn a quality point by meeting one of the Education or Program options. I shared the list of Quality Points. You are going to choose to “Serve no more than two infants under one year of age.” Program Standards (1-7 pts) + Education Standards (1-7 pts) + Quality Point (1 pt) = # of Stars 1 – 3 Points = 1 Star 4 – 6 Points = 2 Stars 7 – 9 Points = 3 Stars (required to participate in subsidy) 10 – 12 Points = 4 Stars (must use an approved curriculum for four-year olds) 13 – 15 Points = 5 Stars (must use an approved curriculum for four-year olds) Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times