NC GS 110-90 · Violation

Name of Operation: KITTY HAWK ELEMENTARY ASEP Facility ID: 28000117 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 10/9/2024 Number Present: 51 Completed Date: 10/9/2024 Age: From 5 To 11 Total Minutes: 185 Time In: 02:00 PM Time Out: 05:05 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit Routine Unannounced visit was to monitor compliance with applicable out of school care requirements. Last Annual Compliance visit – 11/8/23 18-month compliance history from 4/1/23 – 9/30/24 = 100% Last Sanitation Inspection – 5/29/24 - Superior Last Fire Inspection – 6/11/24 - Passed with Comments *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. The Clean Classrooms for Carolina Kids website reflects the following information about your center’s required three-year water testing, lead paint testing, and asbestos testing: Three-year Water Testing – 8/27/24 due again 8/27/27 Lead Paint Testing – Enrollment started; due for ASEP, Pre-K and school 12/31/24 Asbestos Testing – Enrollment started; due for ASEP, Pre-K and school 12/31/24 Maintain any paperwork received by mail or email in your Program Records file. *Because program is part of a larger DPI school, testing for the school may count as testing for the licensed Pre-K and/or ASEP See below for more information. S. Hughes, Program Coordinator, was present and assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 1/10/23 (restriction change), earning points in the following components: Program (5 PTS) + Education (7 PTS) + Quality Point (1 PT) = 13 Points = 5 Stars *Quality Point met and remains in effect: In a stand-alone school age program, 75% of group leaders have at least 5 years of documented school-age work experience that can be verified by the Division and have been employed by no more than 2 different employers The next rated license assessment is due by 4/14/25, but new legislation (Senate Bill 425) has extended the “hold harmless” period until the new Quality Rating Improvement System (QRIS) is implemented. At this time, you may choose to complete a rated license assessment using the current rated license process or you may wait until the new QRIS is implemented. Note that the current program assessment tool, the School-age Environment Rating Scale – Updated (SACERS-U), will remain the same. See the NCRLAP website for resources and trainings on the SACERS-U, if you are interested in moving forward with your rated license assessment. This facility is owned by Dare County Schools. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the spaces used for out-of-school care including primary space in the cafeteria and ASEP classroom, and auxiliary space in the gym using the Child Care Center Requirements, effective 1/1/2024 and Item Number Listing, effective 3/1/2024. Dare County Schools opt to not meet playground safety standards; however, I observed the outdoor play area for hazards. I monitored six children’s records, five staff records and all program records. The facility meets all DPI transportation requirements and continues to be approved for transportation but currently does not do off-site activities that involve transportation at this time. Center Observations: Groups were in the cafeteria eating snack which were choice of Cheez-Its, chocolate chip muffins, Bug Grahams and choice of juice, white milk, and flavored milk. The children socialized and ate. The group leaders took role and chatted with the children. They rotated between the playground, the gym and the ASEP classroom. The Book Fair is going on at school so children read their new books and played with their toys. Interactions were warm and respectful. Staff used walkie talkies to notify the program coordinator when children needed to come indoors to use the bathroom or get picked up by parents which help to maintain supervision as they transitioned from one space to another. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. An aerosol can of Preservation Spray Disinfectant was stored out of reach on an open shelf but was not locked. .2820(b) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to S. Hughes Program Coordinator and will send an electronic copy to L. Murray, Off-site Administrator. We reviewed the visit summary and violation documented during today’s visit. You corrected it during the visit so no further action is required except to store hazardous products appropriately. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. Technical Assistance With Documented Violations: #840: Storage of Aerosol Sprays – Aerosol spray cans or cans in which the contents are under pressure can be dangerous because they can explode, burning persons with the chemical inside the spray can and showering them with metal shrapnel from the can itself. A can of Preservation Spray Disinfectant was stored on a shelf, out of reach of children in the ASEP room, but was not maintained in locked storage. The group leader stated that she did not realize it had not been locked up after using it to close yesterday. The program coordinator immediately moved it to the locked closet. To protect staff and children, lock all aerosol sprays – disinfectants, air fresheners, sunscreen, shave cream etc. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Call Traci Herring at (828) 350-7685 or email at herring.traci@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available trainings. Reminders: ***CBC Provider Portal - Technical Assistance & Notification to the Division of New Hires or Residents As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete ABCMS Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. Then you will update this information in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. *Dare County ASEP needs to determine if this training needs to be completed by L. Murray, Off-site Administrator, who will then have the responsibility of ensuring staff are added and terminated off staff rosters in the ABCMS system or if each Program Coordinator needs to take the training and be responsible for maintaining their own staff roster in the system. Staff Worksheets – We reviewed your staff worksheet. I highlighted items that were delinquent and items that are coming due in the next year. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for five-year H&S Training renewal dates. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 10/9/25 (anniversary of today’s Annual Compliance visit). Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 12/31/24 but enrollment should have been completed already. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required and you will receive an exemption letter. (Lead paint was not used in buildings built after 1978. Asbestos was not used in buildings after 1988.) Water testing will only be required for family child care homes. For more information go to https://www.cleanwaterforuskids.org/en/carolina/. Nutrition – Staff are required to model healthy eating habits when consuming food and beverages in front of children. Cans or bottles of soda pop (or cups from fast food restaurants) may not be visible in the classroom or in front of children. Staff may use opaque cups, if needed. Additional Comments: I shared information on the following topics and emailed the information to you after the visit: 1. CBC Provider Portal – Required Training and Follow-up 2. Five-Year Criminal Background Check Updates and Reminders 3. QRIS Update 4. NCID – Keep it active! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.