10A NCAC 09 .1102 · Violation

Name of Operation: BEACON CHRISTIAN ACADEMY Facility ID: 28000272 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 9/2/2025 Number Present: 16 Completed Date: 9/2/2025 Age: From 3 To 5 Total Minutes: 353 Time In: 09:07 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. Last Annual Compliance visit – 3/10/25 18-month compliance history from 3/1/24 – 8/29/25 = 100% Last Sanitation Inspection – 5/1/25 - Superior Water Testing (Lead) – completed 7/29/23; due again 7/29/26 Last Fire Inspection – 5/15/25 – Satisfactory; Daytime Care Only *Sanitation and fire inspections are required at least annually by the end of the month of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. C. Kercheval, Assistant Administrator of Admissions, was present and assisted me with the visit. The facility currently operates with a Notice of Compliance, issued 11/8/2021. In the event you are interested in applying for full licensure in the future, the QRIS Modernization rules have been adopted. Information is available on the DCDEE website. This facility is owned by Lighthouse Christian Fellowship, Inc. According to the NC Secretary of State's website, this non-profit corporation is current and active as of 8/29/25. Notice of compliance information and contact information were current. Please contact me prior to any information change regarding the ownership of this facility, license updates, or contact information (address, phone, or email). A new school administrator has been hired. I received a completed Administrator Preservice Form. I monitored the classrooms and spaces used for child care and outdoor playground for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2025 and Item Numbers Listing, effective 4/2025. I monitored two staff records and all program records. The facility does not offer transportation. Center Observations: I completed a walk-through of the facility and monitored all indoor and outdoor spaces. I observed children participating in routines and developmentally appropriate activities both indoors and outdoors. The children in Space 1 were playing on the playground while the teacher supervised and interacted with them. The children in Space 2 were finishing up snack before washing hands and joining the children from Space 1 on the playground. The large complex climber was made inaccessible to the children while it is being repaired because of rusted components. Staff members interacted positively with the children. Lunches are brought from home and stored in classroom refrigerators. After lunch, some children go home. The remaining children nap on linen-covered cots. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 301 Minimum staff/child ratios and group sizes for the number and ages of children in care were not met. A teacher was alone on the playground with sixteen (16) children, three through four years of age for approximately two (2) minutes. GS 110-91(7);.0713(a-d) 1882 Medication authorization, giving the caregiver standing authorization did not meet the specifications in rule. Medication permission forms for an Epi-pen and Benadryl were authorized from August 27, 2025 - July 1, 2026, instead of the required six-month authorization time frame. .0803(6)(a-i); .0803(7)(a-g); .0803(8)(a-d) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, C. Kercheval. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 9/16/25. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Do not include names of children in the compliance letter. If needed, use their initials. Send compliance verification letter in an email from your center’s official email address, info@beaconobx.com, to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. A violation was documented that requires a follow-up visit. An unannounced visit will be made soon to verify correction of the staff/child ratio violations. You are still required to send a compliance letter addressing the two violations documented today. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance With Documented Violations: Staff/Child Ratios - Staff/child ratios and group sizes based on the age of the children in care help to ensure the safety of children and allow staff to provide the care, attention, and learning opportunities for each child. A teacher was left alone on the playground with sixteen (16) children, three through four years of age, when a second teacher went indoors for personal reasons. The teacher left on the playground positioned herself to maintain visual supervision of all the children on the playground. The assistant administrator and two teachers stated that they just forgot that the staff/child ratios in a group with children who are three years of age is 1:15 instead of 1:20. Preferred center staff/child ratios for each classroom is 1:12. They discussed the situation and stated in the future, the two teachers will first determine how many children are present and the required staff/child ratio when the two classes play together on the playground. Then if a teacher needs to go indoors, they will use the walkie talkie or cell phone to contact one the administrative personnel to step outdoors to help maintain staff/child ratios and supervision. Also consider that the playground is a large space to supervise, and one person left alone to supervise such a large space even when staff/child ratios are met, can be a challenge. Please be aware that repeated violations related to staff/child ratios may result in an administrative action. Standing Authorization for Medication – Medication dosage for young children has to be updated more frequently because they are growing so quickly between infancy and preschool. The medication permission form for chronic conditions must be reauthorized every six months by the parent to verify that the listed dosage and other information are still correct. Medication permission forms for an Epi-Pen and Benadryl were authorized by the parent to be administered from 8/27/2025 to 7/1/2026 instead of a six-month authorization period from 8/27/2025 – 2/27/2026. You stated that the parent completed this information last year and must have forgotten about the six-month time frame. Remember that it is your responsibility to review medication, medication permission forms and medical action plans before accepting them in your center. Have the parent reauthorize both medications for six months (8/27/2025 – 2/27/2026). Then in February 2026, the parent can review and update the medication permission forms for another six months. For your compliance letter, state the date when both medication permission forms have the required six-month authorization period. Do not send copies of the updated medication permission forms. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu – Contact S. Rosser to request a Medication Administration Part 2 training. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org The Natural Learning Initiative (https://naturalearning.org/) offers a variety of resources such as training, YouTube videos, handouts, etc. to help you add natural elements to your outdoor play spaces to promote time outdoors. Check out the NLI Resource Hub including Design Sites, Infosheets, The Green Desk, Interactive Apps and more! Your children and your teachers will want to go outdoors again! Reminders: ABCMS Portal - You have completed the ABCMS Provider Portal Training and are now authorized to log in the ABCMS Provider Portal https://ncabcms.nc.gov/DCDEE/ using your Business NCID. You have not connected your staff and created your roster. I am emailing the ABCMS Provider Portal Access Guide which will assist with the step-by-step process of working in the ABCMS Portal, accessing your Pay Codes, helping your staff complete their Connecting Applications, and eventually “hiring” staff to your roster. The Provider Portal Access Guide also includes contact information for additional assistance. Complete your roster and maintain it by updating it as staff are hired or terminated. Staff Worksheets – We reviewed your staff worksheet. I highlighted items that are coming due in the next year. *Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for initial H&S Training due dates. New staff need to complete Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid within three months of hire and the rest of the training modules within twelve months. Centers Operating with a Notice of Compliance – Church-sponsored centers that operate with a Notice of Compliance and do not accept subsidy are exempt from rules related to new staff orientation, playground safety training, Health & Safety Training, and Recognizing and Responding to Suspicions of Child Maltreatment. They are required to maintain CPR/First Aid training and ITS/SIDS training (if licensed for infant care). If they elect to receive subsidy, subsidy rules require them to meet child care rules related to new staff orientation (10A NCAC 09 .1101), Health & Safety Training, Recognizing and Responding to Suspicions of Child Maltreatment, and playground safety training, along with CPR/FA and ITS/SIDS (10A NCAC 09 .1102). For more details see Subsidized Child Care Rules: Participation in the Subsidized Child Care Assistance Program - 10A NCAC 10 .0602 (f). Emergency Preparedness – Your Emergency Preparedness and Response Plan (EPR Plan) along with your Ready-to-Go File, Emergency Medical Care Plan (EMCP) and consistent practice of Fire and Emergency Drills are your center’s foundation for emergency preparedness. *EPR Plan – last updated in Portal – 7/2025; update in July 2026 *Ready-to-Go File – current; available in each classroom; includes required items *Emergency Medical Care Plan – updated 7/1/25; posted *Fire and Emergency Drills – current *Playground Inspections - current Playground – Ensure that you maintain a weed and grass-free fall zone around the swings and any other stationary equipment on the playground. Weeds and grass were starting to move into fall zones. At this point, they are easily pulled and removed but if allowed to continue to grow and spread, they will compact the sand and reduce the resiliency of the cushioning in the event of a fall. Consider playing a number game with the children. Pick a number between 1 and 5. If the number is 3, everyone picks 3 grass sprigs or weeds and puts them in the bucket. Before you return indoors, count the weeds with the children and maintain an on-going graph indoors. You will be working on math skills and helping to keep the playground weed-free! You have made the large complex climber inaccessible with caution tape until you can get the rusted components replaced or sanded, smoothed and re-painted or covered with vinyl. Sex Offender Registry and Notification Email - North Carolina General Statute 14-208 requires sex offenders to register with the North Carolina Department of Justice. The law states that a sex offender shall not knowingly reside within 1,000 feet of the property on which any public or nonpublic school or child care center is located. This does not apply to child care centers that are located on or within 1,000 feet of property of an institution of higher education where the registrant is a student or is employed. All licensed child care centers must register to receive e-mail notification when a registered sex offender moves within a one-mile radius of the center. (§14-208.19) To register for the e-mail notification, go to http://sexoffender.ncsbi.gov. If you have any questions, please contact your local sheriff's department. Additional Comments: Raise NC Newsletter – If you are not receiving and reading the Raise NC Newsletter, you are missing out on current relevant information about early childhood issues in North Carolina, information about proposed rules, available trainings and other information that may be of interest to you and your staff. The Raise NC Newsletter is typically sent out weekly to all facility contact email addresses, but if your email is not the facility contact email address, you can go to the DCDEE Website, https://ncchildcare.ncdhhs.gov/ and click on the “What’s New” tab. Click on “What’s New” and enter your email address and name under “Sign Up for Updates”. As an early learning professional, you need to stay in the know about issues in North Carolina that affect you and your business. Share with your staff so they can be in the know too! Keep Your NCID Active - Did you know that if you do not login on to any DCDEE platforms (e.g., Moodle, WORKS, CBC) for a period of 12 months, your account will be archived? An archived account cannot be reinstated. You will need to create a new one and then email all platforms (e.g., Moodle, WORKS, CBC) to merge accounts. *Pro Tip: Set your calendar to remind you, your staff and your household members (CLIAR only) every 6 months to log in and out at https://myncid.nc.gov to keep your account activated and it will NOT be archived. *For assistance with NCID, contact ncid.nc.gov or 919.754.6000. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

GS 110-91 · Violation

Name of Operation: BEACON CHRISTIAN ACADEMY Facility ID: 28000272 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 9/2/2025 Number Present: 16 Completed Date: 9/2/2025 Age: From 3 To 5 Total Minutes: 353 Time In: 09:07 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. Last Annual Compliance visit – 3/10/25 18-month compliance history from 3/1/24 – 8/29/25 = 100% Last Sanitation Inspection – 5/1/25 - Superior Water Testing (Lead) – completed 7/29/23; due again 7/29/26 Last Fire Inspection – 5/15/25 – Satisfactory; Daytime Care Only *Sanitation and fire inspections are required at least annually by the end of the month of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. C. Kercheval, Assistant Administrator of Admissions, was present and assisted me with the visit. The facility currently operates with a Notice of Compliance, issued 11/8/2021. In the event you are interested in applying for full licensure in the future, the QRIS Modernization rules have been adopted. Information is available on the DCDEE website. This facility is owned by Lighthouse Christian Fellowship, Inc. According to the NC Secretary of State's website, this non-profit corporation is current and active as of 8/29/25. Notice of compliance information and contact information were current. Please contact me prior to any information change regarding the ownership of this facility, license updates, or contact information (address, phone, or email). A new school administrator has been hired. I received a completed Administrator Preservice Form. I monitored the classrooms and spaces used for child care and outdoor playground for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2025 and Item Numbers Listing, effective 4/2025. I monitored two staff records and all program records. The facility does not offer transportation. Center Observations: I completed a walk-through of the facility and monitored all indoor and outdoor spaces. I observed children participating in routines and developmentally appropriate activities both indoors and outdoors. The children in Space 1 were playing on the playground while the teacher supervised and interacted with them. The children in Space 2 were finishing up snack before washing hands and joining the children from Space 1 on the playground. The large complex climber was made inaccessible to the children while it is being repaired because of rusted components. Staff members interacted positively with the children. Lunches are brought from home and stored in classroom refrigerators. After lunch, some children go home. The remaining children nap on linen-covered cots. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 301 Minimum staff/child ratios and group sizes for the number and ages of children in care were not met. A teacher was alone on the playground with sixteen (16) children, three through four years of age for approximately two (2) minutes. GS 110-91(7);.0713(a-d) 1882 Medication authorization, giving the caregiver standing authorization did not meet the specifications in rule. Medication permission forms for an Epi-pen and Benadryl were authorized from August 27, 2025 - July 1, 2026, instead of the required six-month authorization time frame. .0803(6)(a-i); .0803(7)(a-g); .0803(8)(a-d) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, C. Kercheval. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 9/16/25. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Do not include names of children in the compliance letter. If needed, use their initials. Send compliance verification letter in an email from your center’s official email address, info@beaconobx.com, to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. A violation was documented that requires a follow-up visit. An unannounced visit will be made soon to verify correction of the staff/child ratio violations. You are still required to send a compliance letter addressing the two violations documented today. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance With Documented Violations: Staff/Child Ratios - Staff/child ratios and group sizes based on the age of the children in care help to ensure the safety of children and allow staff to provide the care, attention, and learning opportunities for each child. A teacher was left alone on the playground with sixteen (16) children, three through four years of age, when a second teacher went indoors for personal reasons. The teacher left on the playground positioned herself to maintain visual supervision of all the children on the playground. The assistant administrator and two teachers stated that they just forgot that the staff/child ratios in a group with children who are three years of age is 1:15 instead of 1:20. Preferred center staff/child ratios for each classroom is 1:12. They discussed the situation and stated in the future, the two teachers will first determine how many children are present and the required staff/child ratio when the two classes play together on the playground. Then if a teacher needs to go indoors, they will use the walkie talkie or cell phone to contact one the administrative personnel to step outdoors to help maintain staff/child ratios and supervision. Also consider that the playground is a large space to supervise, and one person left alone to supervise such a large space even when staff/child ratios are met, can be a challenge. Please be aware that repeated violations related to staff/child ratios may result in an administrative action. Standing Authorization for Medication – Medication dosage for young children has to be updated more frequently because they are growing so quickly between infancy and preschool. The medication permission form for chronic conditions must be reauthorized every six months by the parent to verify that the listed dosage and other information are still correct. Medication permission forms for an Epi-Pen and Benadryl were authorized by the parent to be administered from 8/27/2025 to 7/1/2026 instead of a six-month authorization period from 8/27/2025 – 2/27/2026. You stated that the parent completed this information last year and must have forgotten about the six-month time frame. Remember that it is your responsibility to review medication, medication permission forms and medical action plans before accepting them in your center. Have the parent reauthorize both medications for six months (8/27/2025 – 2/27/2026). Then in February 2026, the parent can review and update the medication permission forms for another six months. For your compliance letter, state the date when both medication permission forms have the required six-month authorization period. Do not send copies of the updated medication permission forms. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu – Contact S. Rosser to request a Medication Administration Part 2 training. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org The Natural Learning Initiative (https://naturalearning.org/) offers a variety of resources such as training, YouTube videos, handouts, etc. to help you add natural elements to your outdoor play spaces to promote time outdoors. Check out the NLI Resource Hub including Design Sites, Infosheets, The Green Desk, Interactive Apps and more! Your children and your teachers will want to go outdoors again! Reminders: ABCMS Portal - You have completed the ABCMS Provider Portal Training and are now authorized to log in the ABCMS Provider Portal https://ncabcms.nc.gov/DCDEE/ using your Business NCID. You have not connected your staff and created your roster. I am emailing the ABCMS Provider Portal Access Guide which will assist with the step-by-step process of working in the ABCMS Portal, accessing your Pay Codes, helping your staff complete their Connecting Applications, and eventually “hiring” staff to your roster. The Provider Portal Access Guide also includes contact information for additional assistance. Complete your roster and maintain it by updating it as staff are hired or terminated. Staff Worksheets – We reviewed your staff worksheet. I highlighted items that are coming due in the next year. *Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for initial H&S Training due dates. New staff need to complete Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid within three months of hire and the rest of the training modules within twelve months. Centers Operating with a Notice of Compliance – Church-sponsored centers that operate with a Notice of Compliance and do not accept subsidy are exempt from rules related to new staff orientation, playground safety training, Health & Safety Training, and Recognizing and Responding to Suspicions of Child Maltreatment. They are required to maintain CPR/First Aid training and ITS/SIDS training (if licensed for infant care). If they elect to receive subsidy, subsidy rules require them to meet child care rules related to new staff orientation (10A NCAC 09 .1101), Health & Safety Training, Recognizing and Responding to Suspicions of Child Maltreatment, and playground safety training, along with CPR/FA and ITS/SIDS (10A NCAC 09 .1102). For more details see Subsidized Child Care Rules: Participation in the Subsidized Child Care Assistance Program - 10A NCAC 10 .0602 (f). Emergency Preparedness – Your Emergency Preparedness and Response Plan (EPR Plan) along with your Ready-to-Go File, Emergency Medical Care Plan (EMCP) and consistent practice of Fire and Emergency Drills are your center’s foundation for emergency preparedness. *EPR Plan – last updated in Portal – 7/2025; update in July 2026 *Ready-to-Go File – current; available in each classroom; includes required items *Emergency Medical Care Plan – updated 7/1/25; posted *Fire and Emergency Drills – current *Playground Inspections - current Playground – Ensure that you maintain a weed and grass-free fall zone around the swings and any other stationary equipment on the playground. Weeds and grass were starting to move into fall zones. At this point, they are easily pulled and removed but if allowed to continue to grow and spread, they will compact the sand and reduce the resiliency of the cushioning in the event of a fall. Consider playing a number game with the children. Pick a number between 1 and 5. If the number is 3, everyone picks 3 grass sprigs or weeds and puts them in the bucket. Before you return indoors, count the weeds with the children and maintain an on-going graph indoors. You will be working on math skills and helping to keep the playground weed-free! You have made the large complex climber inaccessible with caution tape until you can get the rusted components replaced or sanded, smoothed and re-painted or covered with vinyl. Sex Offender Registry and Notification Email - North Carolina General Statute 14-208 requires sex offenders to register with the North Carolina Department of Justice. The law states that a sex offender shall not knowingly reside within 1,000 feet of the property on which any public or nonpublic school or child care center is located. This does not apply to child care centers that are located on or within 1,000 feet of property of an institution of higher education where the registrant is a student or is employed. All licensed child care centers must register to receive e-mail notification when a registered sex offender moves within a one-mile radius of the center. (§14-208.19) To register for the e-mail notification, go to http://sexoffender.ncsbi.gov. If you have any questions, please contact your local sheriff's department. Additional Comments: Raise NC Newsletter – If you are not receiving and reading the Raise NC Newsletter, you are missing out on current relevant information about early childhood issues in North Carolina, information about proposed rules, available trainings and other information that may be of interest to you and your staff. The Raise NC Newsletter is typically sent out weekly to all facility contact email addresses, but if your email is not the facility contact email address, you can go to the DCDEE Website, https://ncchildcare.ncdhhs.gov/ and click on the “What’s New” tab. Click on “What’s New” and enter your email address and name under “Sign Up for Updates”. As an early learning professional, you need to stay in the know about issues in North Carolina that affect you and your business. Share with your staff so they can be in the know too! Keep Your NCID Active - Did you know that if you do not login on to any DCDEE platforms (e.g., Moodle, WORKS, CBC) for a period of 12 months, your account will be archived? An archived account cannot be reinstated. You will need to create a new one and then email all platforms (e.g., Moodle, WORKS, CBC) to merge accounts. *Pro Tip: Set your calendar to remind you, your staff and your household members (CLIAR only) every 6 months to log in and out at https://myncid.nc.gov to keep your account activated and it will NOT be archived. *For assistance with NCID, contact ncid.nc.gov or 919.754.6000. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: BEACON CHRISTIAN ACADEMY Facility ID: 28000272 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 9/2/2025 Number Present: 16 Completed Date: 9/2/2025 Age: From 3 To 5 Total Minutes: 353 Time In: 09:07 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. Last Annual Compliance visit – 3/10/25 18-month compliance history from 3/1/24 – 8/29/25 = 100% Last Sanitation Inspection – 5/1/25 - Superior Water Testing (Lead) – completed 7/29/23; due again 7/29/26 Last Fire Inspection – 5/15/25 – Satisfactory; Daytime Care Only *Sanitation and fire inspections are required at least annually by the end of the month of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. C. Kercheval, Assistant Administrator of Admissions, was present and assisted me with the visit. The facility currently operates with a Notice of Compliance, issued 11/8/2021. In the event you are interested in applying for full licensure in the future, the QRIS Modernization rules have been adopted. Information is available on the DCDEE website. This facility is owned by Lighthouse Christian Fellowship, Inc. According to the NC Secretary of State's website, this non-profit corporation is current and active as of 8/29/25. Notice of compliance information and contact information were current. Please contact me prior to any information change regarding the ownership of this facility, license updates, or contact information (address, phone, or email). A new school administrator has been hired. I received a completed Administrator Preservice Form. I monitored the classrooms and spaces used for child care and outdoor playground for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2025 and Item Numbers Listing, effective 4/2025. I monitored two staff records and all program records. The facility does not offer transportation. Center Observations: I completed a walk-through of the facility and monitored all indoor and outdoor spaces. I observed children participating in routines and developmentally appropriate activities both indoors and outdoors. The children in Space 1 were playing on the playground while the teacher supervised and interacted with them. The children in Space 2 were finishing up snack before washing hands and joining the children from Space 1 on the playground. The large complex climber was made inaccessible to the children while it is being repaired because of rusted components. Staff members interacted positively with the children. Lunches are brought from home and stored in classroom refrigerators. After lunch, some children go home. The remaining children nap on linen-covered cots. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 301 Minimum staff/child ratios and group sizes for the number and ages of children in care were not met. A teacher was alone on the playground with sixteen (16) children, three through four years of age for approximately two (2) minutes. GS 110-91(7);.0713(a-d) 1882 Medication authorization, giving the caregiver standing authorization did not meet the specifications in rule. Medication permission forms for an Epi-pen and Benadryl were authorized from August 27, 2025 - July 1, 2026, instead of the required six-month authorization time frame. .0803(6)(a-i); .0803(7)(a-g); .0803(8)(a-d) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, C. Kercheval. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 9/16/25. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Do not include names of children in the compliance letter. If needed, use their initials. Send compliance verification letter in an email from your center’s official email address, info@beaconobx.com, to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. A violation was documented that requires a follow-up visit. An unannounced visit will be made soon to verify correction of the staff/child ratio violations. You are still required to send a compliance letter addressing the two violations documented today. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance With Documented Violations: Staff/Child Ratios - Staff/child ratios and group sizes based on the age of the children in care help to ensure the safety of children and allow staff to provide the care, attention, and learning opportunities for each child. A teacher was left alone on the playground with sixteen (16) children, three through four years of age, when a second teacher went indoors for personal reasons. The teacher left on the playground positioned herself to maintain visual supervision of all the children on the playground. The assistant administrator and two teachers stated that they just forgot that the staff/child ratios in a group with children who are three years of age is 1:15 instead of 1:20. Preferred center staff/child ratios for each classroom is 1:12. They discussed the situation and stated in the future, the two teachers will first determine how many children are present and the required staff/child ratio when the two classes play together on the playground. Then if a teacher needs to go indoors, they will use the walkie talkie or cell phone to contact one the administrative personnel to step outdoors to help maintain staff/child ratios and supervision. Also consider that the playground is a large space to supervise, and one person left alone to supervise such a large space even when staff/child ratios are met, can be a challenge. Please be aware that repeated violations related to staff/child ratios may result in an administrative action. Standing Authorization for Medication – Medication dosage for young children has to be updated more frequently because they are growing so quickly between infancy and preschool. The medication permission form for chronic conditions must be reauthorized every six months by the parent to verify that the listed dosage and other information are still correct. Medication permission forms for an Epi-Pen and Benadryl were authorized by the parent to be administered from 8/27/2025 to 7/1/2026 instead of a six-month authorization period from 8/27/2025 – 2/27/2026. You stated that the parent completed this information last year and must have forgotten about the six-month time frame. Remember that it is your responsibility to review medication, medication permission forms and medical action plans before accepting them in your center. Have the parent reauthorize both medications for six months (8/27/2025 – 2/27/2026). Then in February 2026, the parent can review and update the medication permission forms for another six months. For your compliance letter, state the date when both medication permission forms have the required six-month authorization period. Do not send copies of the updated medication permission forms. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu – Contact S. Rosser to request a Medication Administration Part 2 training. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org The Natural Learning Initiative (https://naturalearning.org/) offers a variety of resources such as training, YouTube videos, handouts, etc. to help you add natural elements to your outdoor play spaces to promote time outdoors. Check out the NLI Resource Hub including Design Sites, Infosheets, The Green Desk, Interactive Apps and more! Your children and your teachers will want to go outdoors again! Reminders: ABCMS Portal - You have completed the ABCMS Provider Portal Training and are now authorized to log in the ABCMS Provider Portal https://ncabcms.nc.gov/DCDEE/ using your Business NCID. You have not connected your staff and created your roster. I am emailing the ABCMS Provider Portal Access Guide which will assist with the step-by-step process of working in the ABCMS Portal, accessing your Pay Codes, helping your staff complete their Connecting Applications, and eventually “hiring” staff to your roster. The Provider Portal Access Guide also includes contact information for additional assistance. Complete your roster and maintain it by updating it as staff are hired or terminated. Staff Worksheets – We reviewed your staff worksheet. I highlighted items that are coming due in the next year. *Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for initial H&S Training due dates. New staff need to complete Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid within three months of hire and the rest of the training modules within twelve months. Centers Operating with a Notice of Compliance – Church-sponsored centers that operate with a Notice of Compliance and do not accept subsidy are exempt from rules related to new staff orientation, playground safety training, Health & Safety Training, and Recognizing and Responding to Suspicions of Child Maltreatment. They are required to maintain CPR/First Aid training and ITS/SIDS training (if licensed for infant care). If they elect to receive subsidy, subsidy rules require them to meet child care rules related to new staff orientation (10A NCAC 09 .1101), Health & Safety Training, Recognizing and Responding to Suspicions of Child Maltreatment, and playground safety training, along with CPR/FA and ITS/SIDS (10A NCAC 09 .1102). For more details see Subsidized Child Care Rules: Participation in the Subsidized Child Care Assistance Program - 10A NCAC 10 .0602 (f). Emergency Preparedness – Your Emergency Preparedness and Response Plan (EPR Plan) along with your Ready-to-Go File, Emergency Medical Care Plan (EMCP) and consistent practice of Fire and Emergency Drills are your center’s foundation for emergency preparedness. *EPR Plan – last updated in Portal – 7/2025; update in July 2026 *Ready-to-Go File – current; available in each classroom; includes required items *Emergency Medical Care Plan – updated 7/1/25; posted *Fire and Emergency Drills – current *Playground Inspections - current Playground – Ensure that you maintain a weed and grass-free fall zone around the swings and any other stationary equipment on the playground. Weeds and grass were starting to move into fall zones. At this point, they are easily pulled and removed but if allowed to continue to grow and spread, they will compact the sand and reduce the resiliency of the cushioning in the event of a fall. Consider playing a number game with the children. Pick a number between 1 and 5. If the number is 3, everyone picks 3 grass sprigs or weeds and puts them in the bucket. Before you return indoors, count the weeds with the children and maintain an on-going graph indoors. You will be working on math skills and helping to keep the playground weed-free! You have made the large complex climber inaccessible with caution tape until you can get the rusted components replaced or sanded, smoothed and re-painted or covered with vinyl. Sex Offender Registry and Notification Email - North Carolina General Statute 14-208 requires sex offenders to register with the North Carolina Department of Justice. The law states that a sex offender shall not knowingly reside within 1,000 feet of the property on which any public or nonpublic school or child care center is located. This does not apply to child care centers that are located on or within 1,000 feet of property of an institution of higher education where the registrant is a student or is employed. All licensed child care centers must register to receive e-mail notification when a registered sex offender moves within a one-mile radius of the center. (§14-208.19) To register for the e-mail notification, go to http://sexoffender.ncsbi.gov. If you have any questions, please contact your local sheriff's department. Additional Comments: Raise NC Newsletter – If you are not receiving and reading the Raise NC Newsletter, you are missing out on current relevant information about early childhood issues in North Carolina, information about proposed rules, available trainings and other information that may be of interest to you and your staff. The Raise NC Newsletter is typically sent out weekly to all facility contact email addresses, but if your email is not the facility contact email address, you can go to the DCDEE Website, https://ncchildcare.ncdhhs.gov/ and click on the “What’s New” tab. Click on “What’s New” and enter your email address and name under “Sign Up for Updates”. As an early learning professional, you need to stay in the know about issues in North Carolina that affect you and your business. Share with your staff so they can be in the know too! Keep Your NCID Active - Did you know that if you do not login on to any DCDEE platforms (e.g., Moodle, WORKS, CBC) for a period of 12 months, your account will be archived? An archived account cannot be reinstated. You will need to create a new one and then email all platforms (e.g., Moodle, WORKS, CBC) to merge accounts. *Pro Tip: Set your calendar to remind you, your staff and your household members (CLIAR only) every 6 months to log in and out at https://myncid.nc.gov to keep your account activated and it will NOT be archived. *For assistance with NCID, contact ncid.nc.gov or 919.754.6000. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.