10A NCAC 09 .0304 · Violation

Name of Operation: WEST ELEMENTARY SCHOOL Facility ID: 23000428 Consultant: TIFFANI SIMS Operation Type: Center Case Number: Visit Date: 5/6/2025 Number Present: 14 Completed Date: 5/6/2025 Age: From 4 To 6 Total Minutes: 100 Time In: 11:00 AM Time Out: 12:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements, including health and safety for a routine unannounced visit. You, Amanda Holland, Lead Teacher, and Karen Tate, Teacher Assistant, assisted me with the visit today. The facility currently operates with a 5-star rated license issued on February 21, 2025, earning seven (7) points in staff education, even (7) points in the program standards, and one (1) quality point. The program's license restrictions include the following: daytime care, meets enhanced space and enhanced ratios minus one. A walk-through of the facility was completed today, and all indoor and outdoor areas were monitored. Staff and children were observed during group time, teacher directed activities, story time, and indoor free play. Inspections/Drills: The most recent sanitation inspection for your facility was conducted on November 6, 2024. A superior sanitation classification was issued with four (4) demerits noted on the grade card. The most recent fire inspection for your facility was conducted on March 19, 2024. The most recent fire drill was conducted on April 29, 2025, at 2:30pm and recorded. The most recent shelter in place emergency drill was conducted on March 7, 2025, at 9:25am and recorded. The most recent playground safety inspection was conducted on May 1, 2025. You stated no new staff have been hired since your most recent annual compliance visit conducted on November 7, 2024. Limited monitoring of staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, ITS-SIDS, Special Training including Health and Safety Training and Criminal Background Checks. The following violation of child care requirements was observed and documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection documentation on file and available for review was dated March 19, 2024. 10A NCAC 09 .0304(a) Technical Assistance regarding the violations observed during today’s visit: - Fire Inspection I discussed with you that fire inspections must be conducted annually prior to the date of the last fire inspection. I reminded you that once you have received an approved fire inspection, you have seven (7) days to submit a copy to your DCDEE Child Care Consultant. I suggested that you contact the Fire Marshall’s office at least four to six weeks prior to when the fire inspection is due to ensure that the fire inspection would not be delinquent. Compliance Letter Documentation: The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance letter by May 20, 2025. Please send your compliance letter to Tiffani Sims PO Box 185 Glen Alpine, NC 28628 Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Compliance History: You must maintain at least 75% Compliance History for each 18-month period as required. Prior to today’s visit your compliance history was ninety-eight percent (98%). Please note any violations cited during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to a recommended administrative action. Consultation: -Resuming Star Rated License Reassessment Information Hold harmless has been extended until the new QRIS system is implemented. Programs still have the option to choose to voluntarily complete the star rated license reassessment if they so desire. For more information on the new QRIS system, please visit the DCDEE website, homepage click the What’s new Tab and click onto the QRIS System link. -Provider Access to ABCMS North Carolina Child Care Providers can obtain access to the Provider Access to ABCMS after completing the Moodle training and completing the form afterward. Once you are logged in, you can access codes to allow your staff and applicants to create a connecting application to link themselves to your facility. The links include help documents to assist you. -Recognizing and Responding to Suspicions of Child Maltreatment Training To access the Recognizing and Responding to Suspicions of Child Maltreatment Training, please review the following information: •This training does not use your NCID username and password •For this training providers must create a separate username and password for this course. •If you need further assistance, contact info@preventchildabusenc.org or call 919-829-8009. •The link to access Recognizing and Responding to Suspicions of Child Maltreatment Training, is the following https://preventchildabusenc-lms.org/ Lead Testing: Child Care Rule .0601(f)- Safe Environments We discussed the test result that were available for review on the Clean Classrooms for Carolina Kids website for lead testing water testing, lead-based paint testing, and asbestos testing for your facility. The lead water testing results were completed on April 15, 2024. On May 5, 2025, I checked the Clean Classrooms for Carolina Kids website, and it stated that your facility had no results available for review for lead-based paint or asbestos testing. -On-going Trainings: Please visit Moodle on the DCDEE website to obtain necessary on-going training hours as required annually. Additional training and resources on the ECERS-3 can be found on the NC Rated License Assessment Project website www.ncrlap.ogr. -How to Access Health and Safety Training on DCDEE Moodle I have provided information and on how to access CCDF Health and Safety in Child Care or Medication in Child Care trainings on Moodle: 1. If you can log into Moodle with your MyNCID but need support with completing CCDF Health and Safety in Child Care or Medication in Child Care training, use this contact form: healthychildcare.unc.edu/contact-us-form If you cannot log into Moodle, try visiting https://myncid.nc.gov/ for technical support unlocking or resetting your NCID password. 2. If you still cannot access Moodle, one alternative to completing the CCDF Health and Safety in Child Care Trainings or Medication in Child Care training on Moodle is to contact a primary Child Care Health Consultant (CCHC) for training options: healthychildcare.unc.edu/find-a-cchc. However, while CCHCs have the ability to provide CCDF trainings equivalent to what is available in Moodle, their capacity is dependent on their current working priorities. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle support. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. DCDEE Updates: What’s New Tab Please continue to visit DCDEE’s website to get the latest COVID-19 information for child care at https://ncchildcare.ncdhhs.gov/. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the “What’s New” tab for important updates impacting childcare in North Carolina. If I can be of assistance in the future, or if you have any questions about this visit, please feel free to contact me at Tiffani Sims; PO Box 185, Glen Alpine, NC 28628; (828) 417-1648; tiffani.sims@dhhs.nc.gov or my supervisor Tammy McGalliard at tammy.mcgalliard@dhhs.nc.gov. Thank you for your time today. We appreciate all you are doing to serve the children and families of North Carolina. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times