GS 110-91 · Violation

Name of Operation: IMAGINE THAT FAMILY CHILD CARE Facility ID: 28000273 Consultant: MARJORIE WHITE Operation Type: Family CC Home Case Number: Visit Date: 7/11/2023 Number Present: 6 Completed Date: 7/11/2023 Age: From 3 To 5 Total Minutes: 165 Time In: 02:00 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor your family child care home with applicable child care requirements. I completed your last Annual Compliance visit on 4/13/2023. The FCCH Early Learning Professional, M. Kennon, was present and assisted me with the visit. The family child care home currently operates with a Four-Star License, issued 6/7/2022, earning points in the following components: Program (7 PTS) + Education (3 PTS) + Quality Point (1 PT) = 11 Points = 4 Stars *Quality Point met and remains in effect: Serves no more than two (2) children younger than one-year of age. The program was also monitored for compliance with implementing an approved curriculum (Creative Curriculum) as required for all Four and Five-Star facilities with four-year old pre-kindergarten children enrolled. The three-year rated license assessment is due 6/7/2025. See below for information pertaining to transition back to rated license reassessments after Covid and your next reassessment. The family child care home’s 18-month compliance history from 1/8/2022 – 7/7/2023 = 100%. The family child care home is owned as a Sole Proprietorship. Please contact me prior to any information changing regarding the ownership of this facility. I monitored the indoor and outdoor spaces used for child care for applicable family child care home requirements using the NC Child Care Requirements, effective 4/1/2022 and Item Number Listing, effective 6/2022. I also reviewed program records. The family child care home chooses not to transport children. The operator stated that she never uses a substitute and closes the family child care home when she is not available to provide care. The Written Plan of Care currently reflects that the operator does not perform routine tasks during operating hours. If there are any changes to the Written Plan of Care, it must be revised and provided to parents. Parents must sign that they have received the updated Observations The operator was present with six preschool-age children, three through five years of age. The children were waking up from nap. They were doing water play today so they changed into their swim suits and went outdoors where they played with a hose. Lunch was reported to be ham and cheese sandwiches, cucumbers, applesauce, and milk. They returned indoors for snack which was yogurt and juice. They went outdoors to swing on the front porch swing, sing songs, and wait for their parents. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 102 Number of preschool children exceeded five children, including the provider's own preschool children. Six preschool-age children, three through five years of age, were present. GS 110-91(7)(b) 1876 The operator did not review the EPR Plan annually or when information in the plan changed to ensure all information is current. The EPR Plan was not updated in the Emergency Management Portal since November 2, 2020. .1714(e ) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4) d(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, M. Kennon. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 7/25/2023. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Send compliance verification letter in an email from your fcch’s official email address, marykennon41@gmail.com to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. A violation was documented that requires a follow-up visit. An unannounced visit will be made soon to verify correction of violations. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATIONS: Preschool Capacity – Children are not school-age they are five years of age and have attended their first day of Kindergarten (or the first day of Kindergarten has started if there is staggered enrollment.) Today, six preschool-age children were present – three years, four years, four years, four years, preschool five years and preschool five years. You recently enrolled a child, five years of age. The mother told you that he was school age because he was enrolled to start Kindergarten with Dare County Schools. The first day of Kindergarten is 8/28/2023. Until that date, he is a preschool-age child. You stated that you did not think through that the child was preschool-age because the mother said he was school-age. You immediately contacted her to inform her that he could no longer attend your program. For your compliance letter, describe your strategy to ensure that you maintain your preschool-age capacity of no more than five children younger than school-age. Emergency Preparedness and Response (EPR) Requirements – An effective EPR Plan is critical in the event of an emergency. It must be completed in the Emergency Management Portal and then reviewed, and updated if needed, annually. You review your EPR Plan annually, and there have been no changes, but you have not reviewed it in the Emergency Management Portal since 11/2/2020. You stated that Log into the Emergency Management Portal and review your EPR Plan annually and update, as needed. *DCDEE website (https://ncchildcare.ncdhhs.gov/) -> Provider tab -> Training and Professional Development -> Emergency Preparedness and Response -> Emergency Management Portal -> Log in using NCID used to create or update EPR Plan If no updates are needed, document your date of review on Page 28 and only print a new cover page and page 28. Include it with your EPR Plan. If updates are needed, revise in the Emergency Management Portal and print a new copy with the revision date. Document revision date on Page 28 and print the entire plan through page 28. The back part of the plan does not change. * If you have questions, or need assistance with accessing your EPR Plan contact Amia M. Eaton, Training and Program Development Consultant Amia.Eaton@dhhs.nc.gov *Contact J. Bradshaw-Garret at Children & Youth Partnership for Dare County. She can come and assist you with the EPR Plan Review. (252) 441-0614. For your compliance letter, state the date when your EPR Plan is reviewed and/or updated in the Emergency Management Portal. GENERAL VISIT INFORMATION: As a licensed family child care home operator, it is your responsibility to be knowledgeable of the child care laws and rules. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics not limited to: Family Child Care Environment Rating Scale – Revised (FCCERS-R), infant/toddler practices, healthy behaviors. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . REMINDERS: FCCH Verification Form – Your FCCH Verification Form is updated and provided to you as a part of your visit summary and is an excellent tool to help you stay current with items that expire, i.e., Criminal Record Checks, well water tests, pet vaccinations, CPR, First Aid and ITS-SIDS trainings, on-going and H&S training requirements, annual health questionnaire, household members, pet vaccinations, and vehicle information. We reviewed your FCCH Verification Form today, and I highlighted items that will expire in the next year. Activity Plans - Complete weekly activity plans (dated) that include developmentally appropriate activities for enrolled children. Activity plans for all children must meet the following minimum licensing requirements: *Include activities daily to stimulate the following 5 developmental domains, as listed in your NC Foundations for Early Learning and Development book: (social &emotional development, health & physical development, approaches to play and learning, language development/communication, and cognitive development). *Include a daily gross motor activity which may occur indoors or outdoors. *Reflect at least 4 activities daily (one of which is gross motor), one of which is offered outdoors, weather permitting. The remaining 3 activities should occur in the following areas (art/creative play, children’s books, blocks and block building, manipulatives and family living/dramatic play). *Include both free choice and adult-directed activities, which allow children to choose to participate with the whole group, in a small group or independently. *In addition, activity plans must include each of these 3 enrichment activities on at least a weekly basis: sand or water play; science and nature; and music and rhythm. A sample lesson plan form containing all required components was provided. *Materials and equipment must be available both inside and outside to support the activities on the activity plan and the daily schedule. *When school-agers are enrolled, your activity plan must also list a balance of activities that are developmentally appropriate for the age, needs and interests of the school-age children. Medication Administration – You are currently administering a prescription medication. The medication permission form was completed perfectly, and you have documented daily administration of the medication. If you are not using sunscreens provided by parents, return them or update sunscreen forms. Consider using one type of sunscreen for everyone to make application easier. Label MK (or any other household member initials on any medications in your locked cabinet that are for your own use.) ADDITIONAL COMMENTS: I reviewed information about the following with you: • New Challenging Behaviors Helpline • Military Child Care in Your Neighborhood-Plus (MCCYN-PLUS) • NC Rated License Assessment Project (NC-RLAP) Resources • NCID – Keeping it Current • Optional Water Testing for Lead – will not be optional in the upcoming year Annual Licensing Fee – Licensed facilities that have a current license (whether active or inactive) on October 1st of each year will receive an invoice for a licensing fee based on their licensed capacity. Invoices will be mailed out in November 2023 and must be paid on-line by December 2023. TRANSITION BACK TO RATED LICENSE ASSESSMENTS AND COHORTS Your facility completed a three-year rated license assessment on 6/7/2022 and has been assigned to Cohort 3 for completing your next rated license reassessment. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. During your preparation year, review the FCCERS-R by obtaining the manual and checking into assessment related resources at ncrlap.org. Complete your FCCERS-R Self-Assessment. Request technical assistance and from Children & Youth Partnership for Dare County. Consider requesting an FCCERS-R from NC Rated License Assessment Project (NCRLAP). This will be a full FCCERS-R assessment and not the modified assessment that you completed in Spring 2022. If your scores help you meet or exceed your Four-Star License and you are ready to move forward with your rated license assessment, you may choose to do so. If your score is not as high as you would like, you may wait to complete it again during your Rated License Reassessment Year. The Cohort 3 Rated License Assessment Year is from 7/1/2026 – 6/30/2027. During your assessment year may choose to complete the FCCERS-R again at no charge even if you completed it during your preparation year. Any current education needs to be posted in Works. At some point during that year, you will have your rated license assessed. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: IMAGINE THAT FAMILY CHILD CARE Facility ID: 28000273 Consultant: MARJORIE WHITE Operation Type: Family CC Home Case Number: Visit Date: 7/11/2023 Number Present: 6 Completed Date: 7/11/2023 Age: From 3 To 5 Total Minutes: 165 Time In: 02:00 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor your family child care home with applicable child care requirements. I completed your last Annual Compliance visit on 4/13/2023. The FCCH Early Learning Professional, M. Kennon, was present and assisted me with the visit. The family child care home currently operates with a Four-Star License, issued 6/7/2022, earning points in the following components: Program (7 PTS) + Education (3 PTS) + Quality Point (1 PT) = 11 Points = 4 Stars *Quality Point met and remains in effect: Serves no more than two (2) children younger than one-year of age. The program was also monitored for compliance with implementing an approved curriculum (Creative Curriculum) as required for all Four and Five-Star facilities with four-year old pre-kindergarten children enrolled. The three-year rated license assessment is due 6/7/2025. See below for information pertaining to transition back to rated license reassessments after Covid and your next reassessment. The family child care home’s 18-month compliance history from 1/8/2022 – 7/7/2023 = 100%. The family child care home is owned as a Sole Proprietorship. Please contact me prior to any information changing regarding the ownership of this facility. I monitored the indoor and outdoor spaces used for child care for applicable family child care home requirements using the NC Child Care Requirements, effective 4/1/2022 and Item Number Listing, effective 6/2022. I also reviewed program records. The family child care home chooses not to transport children. The operator stated that she never uses a substitute and closes the family child care home when she is not available to provide care. The Written Plan of Care currently reflects that the operator does not perform routine tasks during operating hours. If there are any changes to the Written Plan of Care, it must be revised and provided to parents. Parents must sign that they have received the updated Observations The operator was present with six preschool-age children, three through five years of age. The children were waking up from nap. They were doing water play today so they changed into their swim suits and went outdoors where they played with a hose. Lunch was reported to be ham and cheese sandwiches, cucumbers, applesauce, and milk. They returned indoors for snack which was yogurt and juice. They went outdoors to swing on the front porch swing, sing songs, and wait for their parents. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 102 Number of preschool children exceeded five children, including the provider's own preschool children. Six preschool-age children, three through five years of age, were present. GS 110-91(7)(b) 1876 The operator did not review the EPR Plan annually or when information in the plan changed to ensure all information is current. The EPR Plan was not updated in the Emergency Management Portal since November 2, 2020. .1714(e ) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4) d(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, M. Kennon. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 7/25/2023. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Send compliance verification letter in an email from your fcch’s official email address, marykennon41@gmail.com to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. A violation was documented that requires a follow-up visit. An unannounced visit will be made soon to verify correction of violations. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATIONS: Preschool Capacity – Children are not school-age they are five years of age and have attended their first day of Kindergarten (or the first day of Kindergarten has started if there is staggered enrollment.) Today, six preschool-age children were present – three years, four years, four years, four years, preschool five years and preschool five years. You recently enrolled a child, five years of age. The mother told you that he was school age because he was enrolled to start Kindergarten with Dare County Schools. The first day of Kindergarten is 8/28/2023. Until that date, he is a preschool-age child. You stated that you did not think through that the child was preschool-age because the mother said he was school-age. You immediately contacted her to inform her that he could no longer attend your program. For your compliance letter, describe your strategy to ensure that you maintain your preschool-age capacity of no more than five children younger than school-age. Emergency Preparedness and Response (EPR) Requirements – An effective EPR Plan is critical in the event of an emergency. It must be completed in the Emergency Management Portal and then reviewed, and updated if needed, annually. You review your EPR Plan annually, and there have been no changes, but you have not reviewed it in the Emergency Management Portal since 11/2/2020. You stated that Log into the Emergency Management Portal and review your EPR Plan annually and update, as needed. *DCDEE website (https://ncchildcare.ncdhhs.gov/) -> Provider tab -> Training and Professional Development -> Emergency Preparedness and Response -> Emergency Management Portal -> Log in using NCID used to create or update EPR Plan If no updates are needed, document your date of review on Page 28 and only print a new cover page and page 28. Include it with your EPR Plan. If updates are needed, revise in the Emergency Management Portal and print a new copy with the revision date. Document revision date on Page 28 and print the entire plan through page 28. The back part of the plan does not change. * If you have questions, or need assistance with accessing your EPR Plan contact Amia M. Eaton, Training and Program Development Consultant Amia.Eaton@dhhs.nc.gov *Contact J. Bradshaw-Garret at Children & Youth Partnership for Dare County. She can come and assist you with the EPR Plan Review. (252) 441-0614. For your compliance letter, state the date when your EPR Plan is reviewed and/or updated in the Emergency Management Portal. GENERAL VISIT INFORMATION: As a licensed family child care home operator, it is your responsibility to be knowledgeable of the child care laws and rules. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics not limited to: Family Child Care Environment Rating Scale – Revised (FCCERS-R), infant/toddler practices, healthy behaviors. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . REMINDERS: FCCH Verification Form – Your FCCH Verification Form is updated and provided to you as a part of your visit summary and is an excellent tool to help you stay current with items that expire, i.e., Criminal Record Checks, well water tests, pet vaccinations, CPR, First Aid and ITS-SIDS trainings, on-going and H&S training requirements, annual health questionnaire, household members, pet vaccinations, and vehicle information. We reviewed your FCCH Verification Form today, and I highlighted items that will expire in the next year. Activity Plans - Complete weekly activity plans (dated) that include developmentally appropriate activities for enrolled children. Activity plans for all children must meet the following minimum licensing requirements: *Include activities daily to stimulate the following 5 developmental domains, as listed in your NC Foundations for Early Learning and Development book: (social &emotional development, health & physical development, approaches to play and learning, language development/communication, and cognitive development). *Include a daily gross motor activity which may occur indoors or outdoors. *Reflect at least 4 activities daily (one of which is gross motor), one of which is offered outdoors, weather permitting. The remaining 3 activities should occur in the following areas (art/creative play, children’s books, blocks and block building, manipulatives and family living/dramatic play). *Include both free choice and adult-directed activities, which allow children to choose to participate with the whole group, in a small group or independently. *In addition, activity plans must include each of these 3 enrichment activities on at least a weekly basis: sand or water play; science and nature; and music and rhythm. A sample lesson plan form containing all required components was provided. *Materials and equipment must be available both inside and outside to support the activities on the activity plan and the daily schedule. *When school-agers are enrolled, your activity plan must also list a balance of activities that are developmentally appropriate for the age, needs and interests of the school-age children. Medication Administration – You are currently administering a prescription medication. The medication permission form was completed perfectly, and you have documented daily administration of the medication. If you are not using sunscreens provided by parents, return them or update sunscreen forms. Consider using one type of sunscreen for everyone to make application easier. Label MK (or any other household member initials on any medications in your locked cabinet that are for your own use.) ADDITIONAL COMMENTS: I reviewed information about the following with you: • New Challenging Behaviors Helpline • Military Child Care in Your Neighborhood-Plus (MCCYN-PLUS) • NC Rated License Assessment Project (NC-RLAP) Resources • NCID – Keeping it Current • Optional Water Testing for Lead – will not be optional in the upcoming year Annual Licensing Fee – Licensed facilities that have a current license (whether active or inactive) on October 1st of each year will receive an invoice for a licensing fee based on their licensed capacity. Invoices will be mailed out in November 2023 and must be paid on-line by December 2023. TRANSITION BACK TO RATED LICENSE ASSESSMENTS AND COHORTS Your facility completed a three-year rated license assessment on 6/7/2022 and has been assigned to Cohort 3 for completing your next rated license reassessment. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. During your preparation year, review the FCCERS-R by obtaining the manual and checking into assessment related resources at ncrlap.org. Complete your FCCERS-R Self-Assessment. Request technical assistance and from Children & Youth Partnership for Dare County. Consider requesting an FCCERS-R from NC Rated License Assessment Project (NCRLAP). This will be a full FCCERS-R assessment and not the modified assessment that you completed in Spring 2022. If your scores help you meet or exceed your Four-Star License and you are ready to move forward with your rated license assessment, you may choose to do so. If your score is not as high as you would like, you may wait to complete it again during your Rated License Reassessment Year. The Cohort 3 Rated License Assessment Year is from 7/1/2026 – 6/30/2027. During your assessment year may choose to complete the FCCERS-R again at no charge even if you completed it during your preparation year. Any current education needs to be posted in Works. At some point during that year, you will have your rated license assessed. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times