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Home › NC › Kill Devil Hills › First Flight Elementary Asep
107 Veterans Drive, Kill Devil Hills NC 27948 · License #28000118 · Center · Child Care Center
Not published by the state. Owners can add hours via profile claim.
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10A NCAC 09 .0803 · Violation
Name of Operation: FIRST FLIGHT ELEMENTARY ASEP Facility ID: 28000118 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 4/14/2026 Number Present: 54 Completed Date: 4/14/2026 Age: From 5 To 10 Total Minutes: 240 Time In: 12:30 PM Time Out: 04:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced * The purpose of today’s visit was to monitor your program for compliance with applicable out-of-school requirements for an annual compliance with rated license assessment visit and update your progress towards completing your rated license assessment based on your plan developed at your Routine Unannounced visit on November 5, 2025. J. Orgsbon, Program Coordinator, assisted me with the visit. Your program currently operates with a five-star license, issued December 5, 2025 (restriction change), earning 7 points in the education component, 6 points in the program standards component (meeting enhanced ratios and space,) and 1 quality point for Staff Benefits and Enhanced Parent Involvement. The last annual compliance visit was conducted May 13, 2025. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-nine percent as of April 10, 2026. This facility is owned by Dare County Schools. License and contact information were current. Contact me to request any changes to your license or contact information. The license posted was dated April 18, 2020. You stated that you have not received the most current license dated December 5, 2025. I will request a reprint. Please contact me when you have received the updated license. Save the previous license to return to me and post the most current license on the parent bulletin board near the entrance where families pick up their children. I monitored the classrooms and spaces used for out-of-school care for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2025 and Item Numbers Listing, effective 4/2025. I monitored two staff records, six children’s records and all program records. Children arrived from their classrooms to the cafeteria and were greeted by the program coordinator and their group leaders. They put away personal belongings in their cubbies, washed hands, and ate snack while enjoying social time with their friends. After they had a snack they used the bathroom and washed hands before going outdoors to play on the school playground. Supervision and line of sight were maintained using walkie talkies and strategic staff placement when children needed to come indoors to use the bathroom or meet parents for pick-up. Snack was observed and consisted of Tiger Bits (graham cracker cookies) and chocolate milk. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 415 A current schedule was not posted for each group of children for reference. A daily schedule was not posted. GS 110-91(12);.0508(a) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted. GS 110-91(12); .0508(a) 843 A drug or medicine was administered after its expiration date. Two medication permission forms for Albuterol were dated August 25, 2025 - February 25, 2026 and were not reauthorized. Staff reported that the medications had not been administered since the expiration date of the medication permission forms. 10A NCAC 09 .0803(1)(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. The prescription or prescription box was not available for a Ventolin inhaler. .0803(2)(a) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. Two medical action plans for asthma expired on August 26, 2025 and December 26, 2025 and were not updated by the parent or the physician. .0801(b) * Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before April 28, 2026, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Marjorie White, Child Care Consultant PO Box 116 Aydlett, NC 27916 Email – marjorie.white@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE which serves as your signature, murraylt@daretolearn.org, and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance With Documented Violations: Daily Schedules and Activity Plans – The daily schedule reflects the typical flow of daily routines and activities that occur throughout the day. Activity plans provide the details about the planned activities and are essential to planning and preparing for children’s activities throughout the week. Well-planned, intentional activities keep children engaged with less time for challenging behaviors. Because your groups share and rotate through the same spaces, your group leaders typically use a combination daily schedule/activity plan which is posted on the bulletin board near the entrance where parents pick up children. Today, the daily schedule/activity plan was not posted. You stated that today was the first day back from spring break, and while the group leaders had planned their activities for the day, they had not documented them on their activity plan forms which also reflect the daily schedule. Facilities that operate a school-age component for three or fewer hours per day shall make three of the following activities available daily; those that operate a school-age component for more than three hours per day shall make four of the following activities available daily: career development activities; community awareness activities; creative arts activities; cultural activities; games or manipulatives; hands-on academic enrichment activities including language, math, science, social studies, or foreign language activities; health education or wellness activities; homework with assistance available as needed from center personnel; reading activities; sand or water play; social skills, life skills or problem-solving activities; structured or unstructured physical activities; or technology skill-building activities. A gross motor activity must be offered. At least thirty minutes of outdoor time must be offered, weather permitting. (Sixty minutes for all day schedule). The activity plan needs to reflect how the children are involved with the planning of activities, e.g. select the theme, pick out the art activities or games, and plan for the community awareness event. For your compliance letter, state when you have posted a daily schedule and activity plan (or combined daily schedule/activity plan) and send a copy of a current, dated activity plan. If the daily schedule is separate, also include a copy of the daily schedule. Expired Medication Permission Form – Updating medication permission forms is crucial for safety, legal compliance, and accurate care. It ensures that caregivers have the most current information regarding dosages, allergies, and contact details, preventing administration errors. Two medication permission forms for Albuterol inhalers (SS and LR) were dated August 25, 2025 – February 25, 2026, and were not reauthorized by the parents. Neither medication has been administered since the expiration date of the medication form. The program coordinator stated that he updated the forms at the beginning of the school year but forgot to have parents update them in February. Medication permission forms for medications for chronic conditions or emergency conditions are valid for six months and must be reauthorized every six months. Because you operate on a school year calendar, have families provide you with a new medication form at the beginning of the school year and then schedule a week in February to have the parents reauthorize for the rest of the school year. For your compliance letter, state the date when the parents of SS and LR have reauthorized the medication permission forms for the albuterol inhalers. It is not necessary to send a copy of the medication permission forms. Prescription Medication – To verify that prescription medication supplied to you from parents is for the child using the medication, the parent needs to provide the medication in the original container or box with the prescription attached. The prescription or prescription box for a Ventolin inhaler used by GS was not available. Ask the parents to provide you with the box with the current prescription label. For your compliance letter, state the date when the prescription label is available for the inhaler. Expired Medical Action Plan – Medical Action Plans include medical information that is crucial in the event of a medical emergency that requires medication such as an Epi-pen or Asthma Inhaler. A medical action plan for an Albuterol inhaler prescribed for SS was dated December 4, 2024, and expired on December 4, 2025. A medical action plan for an Albuterol inhaler prescribed for LR was dated August 26, 2024, and expired on August 26, 2025. You were not aware that a new medical action plan was needed. The medical action plan must be completed by the child’s physician or parent and updated annually. A copy must be attached to the child’s application in the child’s file. Also include a copy with the medication for easy reference. For your compliance letter state the date when the parent has updated the current medical action plan or provides you with a new copy. It is not necessary to include a copy of the medical action plan. Resources: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The following resources are available to you: 1. DCDEE website, www.ncchildcare.ncdhhs.gov – current laws and rules regarding child care facilities in North Carolina, “What’s New” tab, Items Number Listing which you can use as a checklist for your program. 2. Raise NC Newsletter – weekly newsletter emailed to facility email including relevant information from the Division, training opportunities, grants, and more. You can sign up to receive Raise NC on the What’s New tab. 3. NC Health & Safety Resource Center publishes a quarterly newsletter which provides topical information on a variety of health and safety topics. If you are not receiving these emails and newsletters, then please go to https://healthychildcare.unc.edu/resources/nc-child-care-health-and-safety-e-news/ and click on ‘Newsletter Signup’ to join their mailing list. The Spring 2026 edition, “Extending a Helping Hand - Partnerships!” highlighting the role of partnerships in creating inclusive classrooms and services. 4. Your local Child Care Resource & Referral Agencies and Child Care Health Consultants. * Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *The North Carolina Rated License Assessment Project (NCRLAP), www.ncrlap.org , has resources to help you and your staff prepare for the third editions of the Environment Rating Scales (ECERS-3 and ITERS-3). Visit the website for more information about updated resources, credit hour trainings, self-assessments and outreach assessment opportunities to help you become familiar with these tools. At this time the SACERS-U will continue to be the program assessment tool for school-age programs and classrooms. *Southwestern Child Development Commission, www.swcdcinc.org, Child Care Resources Inc., https://www.childcareresourcesinc.org/ and Early Years, https://www.earlyyearsnc.org/ offer DCDEE approved, on-line, self-paced and virtual real-time training and CEUs. SWCDC also offers affordable annual packages allowing you to take as many courses as you need or want for one price. *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Email Vianney Graham at graham.vianney@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available training. Reminders: Staff Worksheets – We reviewed your staff worksheet. I highlighted items that are coming due in the next year. *Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for initial and five-year H&S Training renewal dates. New staff need to complete Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid within three months of hire and the rest of the training modules within twelve months. Note that BSAC Training (see below) meets the 5 following topic areas for new employees: 1. Prevention and control of infectious diseases, including immunization; 2. Administration of medication, with standards for parental consent; 3. Building and physical premises safety, including identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water, and vehicular traffic; 4. Emergency preparedness and response planning for emergencies resulting from a natural disaster, or a man-caused event (not the required EPR training); and 5. Precautions in transporting children, if applicable. New group leaders who take BSAC meet the Health and Safety Training requirements for these topics. *On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by April 14, 2027, anniversary of today’s Annual Compliance visit). Staff Education and Works – Assist staff with updating Works accounts. J. Orgsbon - Per Return Letter 3/14/25, send EDU 119 transcripts to DCDEE to remain qualified as Program Coordinator – will be eligible for QRIS Education 4 Star Level K. Cryan - Needs to register for Works and upload BSAC to remain qualified as GL – will be eligible for QRIS Education 4 Star Level N. Stafford (new) – Complete BSAC. Needs to register for Works and upload BSAC to qualify as GL; has some college coursework that may translate to additional education; assist her with obtaining original, official transcripts from COA to submit to DCDEE and Works. School Critical Incident Plan - Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of fire drills and emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the ASEP is operating, including any months opened for summer camp. An emergency drill must be completed every 3 months (August - June). An emergency drill needs to be completed if open for summer camp. QRIS Rated License Assessment Update You submitted a Rated License Application for Pathway 1 – Program Assessment and ERS Request for the SACERS-U on January 20, 2026. Your scheduled window is May 4 – May 29, 2026. You recently received results of an Outreach Assessment and are using it to complete a self-study and make improvements on lower scoring items. Your goal is to earn a Five-Star License. Today, we discussed your progress on the components of Pathway 1 – Program Assessment. 1. Meets enhanced ratios (required) and meets enhanced space (optional) – meets both 2. Family and Community Engagement Foundational Practices and four Optional Practices – You described how you are meeting foundational and optional practices. Include this information with documentation that may include a copy of your handbook, written statements, fliers and examples of resources available to families, school and ASEP events that you promote and/or offer, pictures of activities, etc. 3. Continuous Quality Improvement (CQI) Plan *Individual CQI Plans – will need to be completed for administrator, program coordinator, group leaders *Facility CQI Plan – will need to be completed by administrator/program coordinator 4. SACERS-U Self-Study – Use the results of the Outreach Assessment to complete self-study review process. See www.ncrlap.org . 5. Self-Study Verification Form – administrator/program coordinator completes when self-study is done 6. SACERS-U – to be completed May 4 – May 29, 2026 7. Education – expected to be 5 Stars when education is posted in Works. Because of internet issues, I was not able to complete and provide you with a full visit summary. I left you with a one-age visit summary, summarizing the visit and the five violations documented. I have sent you an electronic visit summary. Please respond that you have received this. (L. Murray and J. Orgsbon). Let me know what questions you have. Contact me, Marjorie White, by phone at (252) 373-9385 or by e-mail at Marjorie.White@dhhs.nc.gov, or Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Generated from this facility's specific inspection record
Data synced from North Carolina's child care licensing agency on Jul 9, 2026 · Report an error
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
GS 110-91 · Violation
Name of Operation: FIRST FLIGHT ELEMENTARY ASEP Facility ID: 28000118 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 4/14/2026 Number Present: 54 Completed Date: 4/14/2026 Age: From 5 To 10 Total Minutes: 240 Time In: 12:30 PM Time Out: 04:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced * The purpose of today’s visit was to monitor your program for compliance with applicable out-of-school requirements for an annual compliance with rated license assessment visit and update your progress towards completing your rated license assessment based on your plan developed at your Routine Unannounced visit on November 5, 2025. J. Orgsbon, Program Coordinator, assisted me with the visit. Your program currently operates with a five-star license, issued December 5, 2025 (restriction change), earning 7 points in the education component, 6 points in the program standards component (meeting enhanced ratios and space,) and 1 quality point for Staff Benefits and Enhanced Parent Involvement. The last annual compliance visit was conducted May 13, 2025. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-nine percent as of April 10, 2026. This facility is owned by Dare County Schools. License and contact information were current. Contact me to request any changes to your license or contact information. The license posted was dated April 18, 2020. You stated that you have not received the most current license dated December 5, 2025. I will request a reprint. Please contact me when you have received the updated license. Save the previous license to return to me and post the most current license on the parent bulletin board near the entrance where families pick up their children. I monitored the classrooms and spaces used for out-of-school care for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2025 and Item Numbers Listing, effective 4/2025. I monitored two staff records, six children’s records and all program records. Children arrived from their classrooms to the cafeteria and were greeted by the program coordinator and their group leaders. They put away personal belongings in their cubbies, washed hands, and ate snack while enjoying social time with their friends. After they had a snack they used the bathroom and washed hands before going outdoors to play on the school playground. Supervision and line of sight were maintained using walkie talkies and strategic staff placement when children needed to come indoors to use the bathroom or meet parents for pick-up. Snack was observed and consisted of Tiger Bits (graham cracker cookies) and chocolate milk. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 415 A current schedule was not posted for each group of children for reference. A daily schedule was not posted. GS 110-91(12);.0508(a) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted. GS 110-91(12); .0508(a) 843 A drug or medicine was administered after its expiration date. Two medication permission forms for Albuterol were dated August 25, 2025 - February 25, 2026 and were not reauthorized. Staff reported that the medications had not been administered since the expiration date of the medication permission forms. 10A NCAC 09 .0803(1)(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. The prescription or prescription box was not available for a Ventolin inhaler. .0803(2)(a) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. Two medical action plans for asthma expired on August 26, 2025 and December 26, 2025 and were not updated by the parent or the physician. .0801(b) * Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before April 28, 2026, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Marjorie White, Child Care Consultant PO Box 116 Aydlett, NC 27916 Email – marjorie.white@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE which serves as your signature, murraylt@daretolearn.org, and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance With Documented Violations: Daily Schedules and Activity Plans – The daily schedule reflects the typical flow of daily routines and activities that occur throughout the day. Activity plans provide the details about the planned activities and are essential to planning and preparing for children’s activities throughout the week. Well-planned, intentional activities keep children engaged with less time for challenging behaviors. Because your groups share and rotate through the same spaces, your group leaders typically use a combination daily schedule/activity plan which is posted on the bulletin board near the entrance where parents pick up children. Today, the daily schedule/activity plan was not posted. You stated that today was the first day back from spring break, and while the group leaders had planned their activities for the day, they had not documented them on their activity plan forms which also reflect the daily schedule. Facilities that operate a school-age component for three or fewer hours per day shall make three of the following activities available daily; those that operate a school-age component for more than three hours per day shall make four of the following activities available daily: career development activities; community awareness activities; creative arts activities; cultural activities; games or manipulatives; hands-on academic enrichment activities including language, math, science, social studies, or foreign language activities; health education or wellness activities; homework with assistance available as needed from center personnel; reading activities; sand or water play; social skills, life skills or problem-solving activities; structured or unstructured physical activities; or technology skill-building activities. A gross motor activity must be offered. At least thirty minutes of outdoor time must be offered, weather permitting. (Sixty minutes for all day schedule). The activity plan needs to reflect how the children are involved with the planning of activities, e.g. select the theme, pick out the art activities or games, and plan for the community awareness event. For your compliance letter, state when you have posted a daily schedule and activity plan (or combined daily schedule/activity plan) and send a copy of a current, dated activity plan. If the daily schedule is separate, also include a copy of the daily schedule. Expired Medication Permission Form – Updating medication permission forms is crucial for safety, legal compliance, and accurate care. It ensures that caregivers have the most current information regarding dosages, allergies, and contact details, preventing administration errors. Two medication permission forms for Albuterol inhalers (SS and LR) were dated August 25, 2025 – February 25, 2026, and were not reauthorized by the parents. Neither medication has been administered since the expiration date of the medication form. The program coordinator stated that he updated the forms at the beginning of the school year but forgot to have parents update them in February. Medication permission forms for medications for chronic conditions or emergency conditions are valid for six months and must be reauthorized every six months. Because you operate on a school year calendar, have families provide you with a new medication form at the beginning of the school year and then schedule a week in February to have the parents reauthorize for the rest of the school year. For your compliance letter, state the date when the parents of SS and LR have reauthorized the medication permission forms for the albuterol inhalers. It is not necessary to send a copy of the medication permission forms. Prescription Medication – To verify that prescription medication supplied to you from parents is for the child using the medication, the parent needs to provide the medication in the original container or box with the prescription attached. The prescription or prescription box for a Ventolin inhaler used by GS was not available. Ask the parents to provide you with the box with the current prescription label. For your compliance letter, state the date when the prescription label is available for the inhaler. Expired Medical Action Plan – Medical Action Plans include medical information that is crucial in the event of a medical emergency that requires medication such as an Epi-pen or Asthma Inhaler. A medical action plan for an Albuterol inhaler prescribed for SS was dated December 4, 2024, and expired on December 4, 2025. A medical action plan for an Albuterol inhaler prescribed for LR was dated August 26, 2024, and expired on August 26, 2025. You were not aware that a new medical action plan was needed. The medical action plan must be completed by the child’s physician or parent and updated annually. A copy must be attached to the child’s application in the child’s file. Also include a copy with the medication for easy reference. For your compliance letter state the date when the parent has updated the current medical action plan or provides you with a new copy. It is not necessary to include a copy of the medical action plan. Resources: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The following resources are available to you: 1. DCDEE website, www.ncchildcare.ncdhhs.gov – current laws and rules regarding child care facilities in North Carolina, “What’s New” tab, Items Number Listing which you can use as a checklist for your program. 2. Raise NC Newsletter – weekly newsletter emailed to facility email including relevant information from the Division, training opportunities, grants, and more. You can sign up to receive Raise NC on the What’s New tab. 3. NC Health & Safety Resource Center publishes a quarterly newsletter which provides topical information on a variety of health and safety topics. If you are not receiving these emails and newsletters, then please go to https://healthychildcare.unc.edu/resources/nc-child-care-health-and-safety-e-news/ and click on ‘Newsletter Signup’ to join their mailing list. The Spring 2026 edition, “Extending a Helping Hand - Partnerships!” highlighting the role of partnerships in creating inclusive classrooms and services. 4. Your local Child Care Resource & Referral Agencies and Child Care Health Consultants. * Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *The North Carolina Rated License Assessment Project (NCRLAP), www.ncrlap.org , has resources to help you and your staff prepare for the third editions of the Environment Rating Scales (ECERS-3 and ITERS-3). Visit the website for more information about updated resources, credit hour trainings, self-assessments and outreach assessment opportunities to help you become familiar with these tools. At this time the SACERS-U will continue to be the program assessment tool for school-age programs and classrooms. *Southwestern Child Development Commission, www.swcdcinc.org, Child Care Resources Inc., https://www.childcareresourcesinc.org/ and Early Years, https://www.earlyyearsnc.org/ offer DCDEE approved, on-line, self-paced and virtual real-time training and CEUs. SWCDC also offers affordable annual packages allowing you to take as many courses as you need or want for one price. *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Email Vianney Graham at graham.vianney@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available training. Reminders: Staff Worksheets – We reviewed your staff worksheet. I highlighted items that are coming due in the next year. *Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for initial and five-year H&S Training renewal dates. New staff need to complete Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid within three months of hire and the rest of the training modules within twelve months. Note that BSAC Training (see below) meets the 5 following topic areas for new employees: 1. Prevention and control of infectious diseases, including immunization; 2. Administration of medication, with standards for parental consent; 3. Building and physical premises safety, including identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water, and vehicular traffic; 4. Emergency preparedness and response planning for emergencies resulting from a natural disaster, or a man-caused event (not the required EPR training); and 5. Precautions in transporting children, if applicable. New group leaders who take BSAC meet the Health and Safety Training requirements for these topics. *On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by April 14, 2027, anniversary of today’s Annual Compliance visit). Staff Education and Works – Assist staff with updating Works accounts. J. Orgsbon - Per Return Letter 3/14/25, send EDU 119 transcripts to DCDEE to remain qualified as Program Coordinator – will be eligible for QRIS Education 4 Star Level K. Cryan - Needs to register for Works and upload BSAC to remain qualified as GL – will be eligible for QRIS Education 4 Star Level N. Stafford (new) – Complete BSAC. Needs to register for Works and upload BSAC to qualify as GL; has some college coursework that may translate to additional education; assist her with obtaining original, official transcripts from COA to submit to DCDEE and Works. School Critical Incident Plan - Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of fire drills and emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the ASEP is operating, including any months opened for summer camp. An emergency drill must be completed every 3 months (August - June). An emergency drill needs to be completed if open for summer camp. QRIS Rated License Assessment Update You submitted a Rated License Application for Pathway 1 – Program Assessment and ERS Request for the SACERS-U on January 20, 2026. Your scheduled window is May 4 – May 29, 2026. You recently received results of an Outreach Assessment and are using it to complete a self-study and make improvements on lower scoring items. Your goal is to earn a Five-Star License. Today, we discussed your progress on the components of Pathway 1 – Program Assessment. 1. Meets enhanced ratios (required) and meets enhanced space (optional) – meets both 2. Family and Community Engagement Foundational Practices and four Optional Practices – You described how you are meeting foundational and optional practices. Include this information with documentation that may include a copy of your handbook, written statements, fliers and examples of resources available to families, school and ASEP events that you promote and/or offer, pictures of activities, etc. 3. Continuous Quality Improvement (CQI) Plan *Individual CQI Plans – will need to be completed for administrator, program coordinator, group leaders *Facility CQI Plan – will need to be completed by administrator/program coordinator 4. SACERS-U Self-Study – Use the results of the Outreach Assessment to complete self-study review process. See www.ncrlap.org . 5. Self-Study Verification Form – administrator/program coordinator completes when self-study is done 6. SACERS-U – to be completed May 4 – May 29, 2026 7. Education – expected to be 5 Stars when education is posted in Works. Because of internet issues, I was not able to complete and provide you with a full visit summary. I left you with a one-age visit summary, summarizing the visit and the five violations documented. I have sent you an electronic visit summary. Please respond that you have received this. (L. Murray and J. Orgsbon). Let me know what questions you have. Contact me, Marjorie White, by phone at (252) 373-9385 or by e-mail at Marjorie.White@dhhs.nc.gov, or Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
NC GS 110-90 · Violation
Name of Operation: FIRST FLIGHT ELEMENTARY ASEP Facility ID: 28000118 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 4/14/2026 Number Present: 54 Completed Date: 4/14/2026 Age: From 5 To 10 Total Minutes: 240 Time In: 12:30 PM Time Out: 04:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced * The purpose of today’s visit was to monitor your program for compliance with applicable out-of-school requirements for an annual compliance with rated license assessment visit and update your progress towards completing your rated license assessment based on your plan developed at your Routine Unannounced visit on November 5, 2025. J. Orgsbon, Program Coordinator, assisted me with the visit. Your program currently operates with a five-star license, issued December 5, 2025 (restriction change), earning 7 points in the education component, 6 points in the program standards component (meeting enhanced ratios and space,) and 1 quality point for Staff Benefits and Enhanced Parent Involvement. The last annual compliance visit was conducted May 13, 2025. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-nine percent as of April 10, 2026. This facility is owned by Dare County Schools. License and contact information were current. Contact me to request any changes to your license or contact information. The license posted was dated April 18, 2020. You stated that you have not received the most current license dated December 5, 2025. I will request a reprint. Please contact me when you have received the updated license. Save the previous license to return to me and post the most current license on the parent bulletin board near the entrance where families pick up their children. I monitored the classrooms and spaces used for out-of-school care for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2025 and Item Numbers Listing, effective 4/2025. I monitored two staff records, six children’s records and all program records. Children arrived from their classrooms to the cafeteria and were greeted by the program coordinator and their group leaders. They put away personal belongings in their cubbies, washed hands, and ate snack while enjoying social time with their friends. After they had a snack they used the bathroom and washed hands before going outdoors to play on the school playground. Supervision and line of sight were maintained using walkie talkies and strategic staff placement when children needed to come indoors to use the bathroom or meet parents for pick-up. Snack was observed and consisted of Tiger Bits (graham cracker cookies) and chocolate milk. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 415 A current schedule was not posted for each group of children for reference. A daily schedule was not posted. GS 110-91(12);.0508(a) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted. GS 110-91(12); .0508(a) 843 A drug or medicine was administered after its expiration date. Two medication permission forms for Albuterol were dated August 25, 2025 - February 25, 2026 and were not reauthorized. Staff reported that the medications had not been administered since the expiration date of the medication permission forms. 10A NCAC 09 .0803(1)(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. The prescription or prescription box was not available for a Ventolin inhaler. .0803(2)(a) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. Two medical action plans for asthma expired on August 26, 2025 and December 26, 2025 and were not updated by the parent or the physician. .0801(b) * Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before April 28, 2026, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Marjorie White, Child Care Consultant PO Box 116 Aydlett, NC 27916 Email – marjorie.white@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE which serves as your signature, murraylt@daretolearn.org, and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance With Documented Violations: Daily Schedules and Activity Plans – The daily schedule reflects the typical flow of daily routines and activities that occur throughout the day. Activity plans provide the details about the planned activities and are essential to planning and preparing for children’s activities throughout the week. Well-planned, intentional activities keep children engaged with less time for challenging behaviors. Because your groups share and rotate through the same spaces, your group leaders typically use a combination daily schedule/activity plan which is posted on the bulletin board near the entrance where parents pick up children. Today, the daily schedule/activity plan was not posted. You stated that today was the first day back from spring break, and while the group leaders had planned their activities for the day, they had not documented them on their activity plan forms which also reflect the daily schedule. Facilities that operate a school-age component for three or fewer hours per day shall make three of the following activities available daily; those that operate a school-age component for more than three hours per day shall make four of the following activities available daily: career development activities; community awareness activities; creative arts activities; cultural activities; games or manipulatives; hands-on academic enrichment activities including language, math, science, social studies, or foreign language activities; health education or wellness activities; homework with assistance available as needed from center personnel; reading activities; sand or water play; social skills, life skills or problem-solving activities; structured or unstructured physical activities; or technology skill-building activities. A gross motor activity must be offered. At least thirty minutes of outdoor time must be offered, weather permitting. (Sixty minutes for all day schedule). The activity plan needs to reflect how the children are involved with the planning of activities, e.g. select the theme, pick out the art activities or games, and plan for the community awareness event. For your compliance letter, state when you have posted a daily schedule and activity plan (or combined daily schedule/activity plan) and send a copy of a current, dated activity plan. If the daily schedule is separate, also include a copy of the daily schedule. Expired Medication Permission Form – Updating medication permission forms is crucial for safety, legal compliance, and accurate care. It ensures that caregivers have the most current information regarding dosages, allergies, and contact details, preventing administration errors. Two medication permission forms for Albuterol inhalers (SS and LR) were dated August 25, 2025 – February 25, 2026, and were not reauthorized by the parents. Neither medication has been administered since the expiration date of the medication form. The program coordinator stated that he updated the forms at the beginning of the school year but forgot to have parents update them in February. Medication permission forms for medications for chronic conditions or emergency conditions are valid for six months and must be reauthorized every six months. Because you operate on a school year calendar, have families provide you with a new medication form at the beginning of the school year and then schedule a week in February to have the parents reauthorize for the rest of the school year. For your compliance letter, state the date when the parents of SS and LR have reauthorized the medication permission forms for the albuterol inhalers. It is not necessary to send a copy of the medication permission forms. Prescription Medication – To verify that prescription medication supplied to you from parents is for the child using the medication, the parent needs to provide the medication in the original container or box with the prescription attached. The prescription or prescription box for a Ventolin inhaler used by GS was not available. Ask the parents to provide you with the box with the current prescription label. For your compliance letter, state the date when the prescription label is available for the inhaler. Expired Medical Action Plan – Medical Action Plans include medical information that is crucial in the event of a medical emergency that requires medication such as an Epi-pen or Asthma Inhaler. A medical action plan for an Albuterol inhaler prescribed for SS was dated December 4, 2024, and expired on December 4, 2025. A medical action plan for an Albuterol inhaler prescribed for LR was dated August 26, 2024, and expired on August 26, 2025. You were not aware that a new medical action plan was needed. The medical action plan must be completed by the child’s physician or parent and updated annually. A copy must be attached to the child’s application in the child’s file. Also include a copy with the medication for easy reference. For your compliance letter state the date when the parent has updated the current medical action plan or provides you with a new copy. It is not necessary to include a copy of the medical action plan. Resources: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The following resources are available to you: 1. DCDEE website, www.ncchildcare.ncdhhs.gov – current laws and rules regarding child care facilities in North Carolina, “What’s New” tab, Items Number Listing which you can use as a checklist for your program. 2. Raise NC Newsletter – weekly newsletter emailed to facility email including relevant information from the Division, training opportunities, grants, and more. You can sign up to receive Raise NC on the What’s New tab. 3. NC Health & Safety Resource Center publishes a quarterly newsletter which provides topical information on a variety of health and safety topics. If you are not receiving these emails and newsletters, then please go to https://healthychildcare.unc.edu/resources/nc-child-care-health-and-safety-e-news/ and click on ‘Newsletter Signup’ to join their mailing list. The Spring 2026 edition, “Extending a Helping Hand - Partnerships!” highlighting the role of partnerships in creating inclusive classrooms and services. 4. Your local Child Care Resource & Referral Agencies and Child Care Health Consultants. * Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *The North Carolina Rated License Assessment Project (NCRLAP), www.ncrlap.org , has resources to help you and your staff prepare for the third editions of the Environment Rating Scales (ECERS-3 and ITERS-3). Visit the website for more information about updated resources, credit hour trainings, self-assessments and outreach assessment opportunities to help you become familiar with these tools. At this time the SACERS-U will continue to be the program assessment tool for school-age programs and classrooms. *Southwestern Child Development Commission, www.swcdcinc.org, Child Care Resources Inc., https://www.childcareresourcesinc.org/ and Early Years, https://www.earlyyearsnc.org/ offer DCDEE approved, on-line, self-paced and virtual real-time training and CEUs. SWCDC also offers affordable annual packages allowing you to take as many courses as you need or want for one price. *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Email Vianney Graham at graham.vianney@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available training. Reminders: Staff Worksheets – We reviewed your staff worksheet. I highlighted items that are coming due in the next year. *Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for initial and five-year H&S Training renewal dates. New staff need to complete Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid within three months of hire and the rest of the training modules within twelve months. Note that BSAC Training (see below) meets the 5 following topic areas for new employees: 1. Prevention and control of infectious diseases, including immunization; 2. Administration of medication, with standards for parental consent; 3. Building and physical premises safety, including identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water, and vehicular traffic; 4. Emergency preparedness and response planning for emergencies resulting from a natural disaster, or a man-caused event (not the required EPR training); and 5. Precautions in transporting children, if applicable. New group leaders who take BSAC meet the Health and Safety Training requirements for these topics. *On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by April 14, 2027, anniversary of today’s Annual Compliance visit). Staff Education and Works – Assist staff with updating Works accounts. J. Orgsbon - Per Return Letter 3/14/25, send EDU 119 transcripts to DCDEE to remain qualified as Program Coordinator – will be eligible for QRIS Education 4 Star Level K. Cryan - Needs to register for Works and upload BSAC to remain qualified as GL – will be eligible for QRIS Education 4 Star Level N. Stafford (new) – Complete BSAC. Needs to register for Works and upload BSAC to qualify as GL; has some college coursework that may translate to additional education; assist her with obtaining original, official transcripts from COA to submit to DCDEE and Works. School Critical Incident Plan - Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of fire drills and emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the ASEP is operating, including any months opened for summer camp. An emergency drill must be completed every 3 months (August - June). An emergency drill needs to be completed if open for summer camp. QRIS Rated License Assessment Update You submitted a Rated License Application for Pathway 1 – Program Assessment and ERS Request for the SACERS-U on January 20, 2026. Your scheduled window is May 4 – May 29, 2026. You recently received results of an Outreach Assessment and are using it to complete a self-study and make improvements on lower scoring items. Your goal is to earn a Five-Star License. Today, we discussed your progress on the components of Pathway 1 – Program Assessment. 1. Meets enhanced ratios (required) and meets enhanced space (optional) – meets both 2. Family and Community Engagement Foundational Practices and four Optional Practices – You described how you are meeting foundational and optional practices. Include this information with documentation that may include a copy of your handbook, written statements, fliers and examples of resources available to families, school and ASEP events that you promote and/or offer, pictures of activities, etc. 3. Continuous Quality Improvement (CQI) Plan *Individual CQI Plans – will need to be completed for administrator, program coordinator, group leaders *Facility CQI Plan – will need to be completed by administrator/program coordinator 4. SACERS-U Self-Study – Use the results of the Outreach Assessment to complete self-study review process. See www.ncrlap.org . 5. Self-Study Verification Form – administrator/program coordinator completes when self-study is done 6. SACERS-U – to be completed May 4 – May 29, 2026 7. Education – expected to be 5 Stars when education is posted in Works. Because of internet issues, I was not able to complete and provide you with a full visit summary. I left you with a one-age visit summary, summarizing the visit and the five violations documented. I have sent you an electronic visit summary. Please respond that you have received this. (L. Murray and J. Orgsbon). Let me know what questions you have. Contact me, Marjorie White, by phone at (252) 373-9385 or by e-mail at Marjorie.White@dhhs.nc.gov, or Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
NC GS 110-90 · Violation
Name of Operation: FIRST FLIGHT ELEMENTARY ASEP Facility ID: 28000118 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 5/13/2025 Number Present: 46 Completed Date: 5/13/2025 Age: From 5 To 11 Total Minutes: 195 Time In: 01:45 PM Time Out: 05:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable out of school care requirements. Last Annual Compliance visit – 9/4/24 18-month compliance history from 11/9/23 – 5/8/25 = 100% Last Sanitation Inspection – 4/30/25 - Superior Last Fire Inspection – 8/28/24 – Passed with Comments *Sanitation and fire inspections are required at least annually by the end of the month of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. Required Water, Lead Paint, and Asbestos Testing - The Clean Classrooms for Carolina Kids website reflects the following information about your center’s required three-year water testing and one-time lead paint testing, and asbestos testing: Three-year Water Testing – completed 9/11/24; due again 9/11/27 Lead Paint Testing – survey review by RTI pending for school Asbestos Testing – survey review by RTI pending for school Maintain any paperwork received by mail or email in your Program Records file. *For more information check out the FAQ page at https://www.cleanwaterforuskids.org/en/carolina/ J. Orgsbon, Program Coordinator, was present and assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 4/18/2020, earning points in the following components: Program (6 PTS) + Education (7 PTS) + Quality Point (1 PT) = 14 Points = 5 Stars The next rated license assessment was due by 4/18/23, but legislation (Senate Bill 425) extended the “hold harmless” period until the new Quality Rating Improvement System (QRIS) is implemented. At this time, you may choose to complete a rated license assessment using the current rated license process or you may wait until the new QRIS is implemented. The Child Care Commission adopted the proposed QRIS Modernization rules, but they are not in effect yet. Information, training, resources, and updated forms will be shared with you as we transition to the new rules. Note that the SACERS-U is still being used as the school-age assessment tool but will change when updated. This facility is owned by Dare County Schools. Please contact me prior to any information change regarding the ownership of this facility. License and contact information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the spaces used for out-of-school care including primary space in the cafeteria and auxiliary space in the gym using the Child Care Center Requirements, effective 11/1/2024 and Item Number Listing, effective 4/2025. Dare County Schools opt to not meet playground safety standards; however, I observed the outdoor play area for hazards. I monitored three staff records, six children’s records and all program records. The facility meets all DPI transportation requirements and continues to be approved for transportation but does not do off-site activities that involve transportation at this time. Center Observations: Children arrived from their classrooms and put away their book bags and personal belongings in their cubbies. Their group leaders welcomed them and reminded them to wash their hands before picking up their snack. Snack was carrots with ranch and milk. Some children chose to skip snack, but they sat and chatted with their friends. Because of inclement weather today, they were not able to go outdoors, but the four groups rotated between free play activities set up in the cafeteria and active games in the activity room/gym. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 1898 Staff did not complete the health and safety training within one year of employment. A staff member hired on October 23, 2023 did not complete all Health & Safety training topics until February 10, 2025. .1102(a) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, J. Orgsbon. I will also email an electronic copy to L. Murray, Off-site Administrator. We reviewed the visit summary and violation documented during today’s visit. The violation has been corrected so no further action is required except to remind new staff to complete H&S Training within one year of hire. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance with Documented Violation: #1898: Health & Safety Training – Health & Safety (H&S) Training includes training in 9 topic areas plus Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid. These topic areas provide a foundation for maintaining a safe and healthy environment for children and staff. J. Peacher, hired on 10/23/23, was required to complete H&S training by October 2024 but did not complete it until 2/10/25. You stated that it just got past you last fall and you forgot about the last two modules that she needed to complete. New staff are required to complete H&S Training within one year of hire (CPR/First Aid and Recognizing and Responding to Suspicions of Child Maltreatment within 3 months of hire) and then complete training in all topic areas every five years. Free H&S Training developed specifically for North Carolina is available in Moodle on the DCDEE website. Other options may be used if they are approved by DCDEE. Complete Recognizing and Responding to Suspicions of Child Maltreatment at https://positivechildhoodalliancenc.org/ (Any approved training related to Child Maltreatment can be used to meet this topic area for the five-year cycle.) Note that BSAC Training (see below) meets the 5 following topic areas for new employees: 1. Prevention and control of infectious diseases, including immunization; 2. Administration of medication, with standards for parental consent; 3. Building and physical premises safety, including identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water, and vehicular traffic; 4. Emergency preparedness and response planning for emergencies resulting from a natural disaster, or a man-caused event (not the required EPR training); and 5. Precautions in transporting children, if applicable. New group leaders who take BSAC meet the Health and Safety Training requirements for these topics. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Call Traci Herring at (828) 350-7685 or email at herring.traci@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-Age Initiative tab and complete Request Form for technical assistance or check out available trainings. *Southwestern Child Development Commission, www.swcdcinc.org - offers DCDEE approved, on-line, self-paced training with affordable annual packages allowing you to take as many courses as you need or want for one price. *NC Health and Safety Resource Center, https://healthychildcare.unc.edu/ - has trainers approved to offer Medication Administration, ITS/SIDS, Emergency Preparedness and Response, and required Health & Safety Trainings (in-person) and more. They also publish a quarterly E-Newsletter with an array of topics to help you provide a healthy and safe early learning and out of school environment. Reminders: ABCMS Portal – All staff, except for L. Murray, Off-site Administrator, are listed on the staff roster for First Flight Elementary ASEP. Kudos, Justin, for working through this! Ms. Murray can create a connecting application to all five Dare County ASEP sites. Staff Worksheets – We reviewed your staff worksheet. I highlighted one item that was delinquent (but had been corrected) and items that are coming due in the next year. *Update all Staff Emergency Forms in August when school starts. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 5/13/26, anniversary of today’s Annual Compliance visit). *ECE college coursework or coursework leading to an ECE degree counts towards on-going training hours. Each semester credit counts as 16 hours so a 3-credit classes also earns 48 hours of on-going training. Southwestern Child Development Commission, www.swcdcinc.org – offers individual and group packages also ProSolutions courses are still available for a fee – offers individual and group packages also *Use the On-going Training Log to document training annually. Attach copies of certificates. Staff Education and Works – J. Peacher and K. Cryan need to register for Works. Log into Works. Create your account. Request to be approved as a Group Leader. Upload BSAC Training Certificate. *J. Orgsbon needs to mail in original, official transcripts that reflect successful completion of EDU 119, earning the NC Early Childhood Credential (NCECC) required for a Program Coordinator. Medication Administration – Like any forms, review medication permission forms when parents complete them to ensure all required information is present, including six-month authorization time frame (August – February and February – August). Parent needs to include symptoms for administering medication, e.g., shortness of breath, wheezing, fatigue, rash, hives. Consider having a back pack for staff to take outside or grab in an emergency with the medication and other items they might need including first aid supplies. All emergency medication permission forms need to have a medication log. Additional Comments: Raise NC Newsletter – If you are not receiving and reading the Raise NC Newsletter, you are missing out on current relevant information about early childhood issues in North Carolina, information about proposed rules, available trainings and other information that may be of interest to you and your staff. The Raise NC Newsletter is typically sent out weekly to all facility contact email addresses, but if your email is not the facility contact email address, you can go to the DCDEE Website, https://ncchildcare.ncdhhs.gov/ and click on the “What’s New” tab. Click on “What’s New” and enter your email address and name under “Sign Up for Updates”. As an early learning professional, you need to stay in the know about issues in North Carolina that affect you and your business. Share with your staff so they can be in the know too! I shared information on the following topics and emailed the information to you after the visit: 1. Pathway to the Stars – Where Quality and Choice Meet (QRIS Rules Adopted) 2. NCAEYC Advocacy Circle: A Space to Be Heard 3. Register Now for Impact Summitt – Saturday, 6/7/25 4. Important! NCID Password Rule Changing and Tips to Keep NCID Updated 5. Moodle Helpful Hints 6. Environment Rating Scales – Get Ready for the 3’s! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
10A NCAC 09 .0304 · Violation
Name of Operation: FIRST FLIGHT ELEMENTARY ASEP Facility ID: 28000118 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 9/26/2023 Number Present: 53 Completed Date: 9/26/2023 Age: From 5 To 10 Total Minutes: 255 Time In: 01:15 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable out of school care requirements and begin discussions about the facility’s transition back to a rated license reassessment. Last Annual Compliance visit – 11/1/2022 Last Sanitation Inspection – 2/16/2023 with a Superior; expires 2/16/2024 Last Fire Inspection – 4/11/2023 with Passed with Comments rating but was due by 3/8/2023; now expires 4/11/2024 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 3/8/2022 – 9/7/2023 = 89% A. Leary, Program Coordinator, was present and assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 4/18/2020, earning points in the following components: Program (6 PTS) + Education (7 PTS) + Quality Point (1 PT) = 14 Points = 5 Stars *Quality Point met and remains in effect: Staff benefits and infrastructure of parent involvement The next rated license assessment was due by 4/18/2023. See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Dare County Schools. Please contact me prior to any information change regarding the ownership of this facility. Facility contact information and license information were current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the spaces used for out-of-school care including primary space in the cafeteria and auxiliary space in the gym using the Child Care Center Requirements, effective 7/1/2023 and Item Number Listing, effective 8/1/2023. Dare County Schools opt to not meet playground safety standards; however, I observed the outdoor play area for hazards. I monitored six children’s records, two staff records and all program records. The facility meets DPI transportation requirements but currently does not do off-site activities that involve transportation at this time. Center Observations: Parent information was posted on the bulletin board in the hall. Two editions of the FFEASEP Newsletter were posted on the door for parents. Staff greeted children as they arrived from their classrooms. Children put personal belongings in the cubbies and washed their hands at the sink in the cafeteria. They joined their groups and ate snack which were Bug Grahams and 100% Fruit Punch as reflected on the posted menu. Group 4 stayed inside to complete homework while the other groups went outdoors to play on the school playground. Later they went outdoors. When they returned inside, they washed hands and participated in indoor free play. As parents arrived, the program coordinator called for the children on the walkie-talkie and watched as they arrived from the playground and met their parent at the door. Group leaders treated children respectfully and interacted with them warmly, encouraging casual conversations, joining in their play, and handling typical school-age issues appropriately. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The previous fire inspection, dated March 8, 2022 expired on March 8, 2023. A new fire inspection was not completed until April 11, 2023. 10A NCAC 09 .0304(a) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to A. Leary, Program Coordinator. We reviewed the visit summary and violation documented during today’s visit. This has been corrected. No further action is required except to ensure the next fire inspection is completed prior to the expiration of the previous inspection. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATION: Annual Fire Inspections – Annual fire inspections ensure that the building follows fire codes and that your fire detection and alarm systems are operating correctly in the event of a fire. The fire inspector completed a fire inspection on 4/11/2023 but was due on 3/8/2023. You stated that the ASEP program does not have control over the fire inspection; however, communication with the school staff person who maintains fire inspections can remind them to contact the fire inspector in advance of the expiration date. This item has been corrected; you are going to mark the expiration date and remind L. Murray to speak with the principal if the fire inspection is a few months from expiring. GENERAL VISIT INFORMATION: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 7/1/23) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, healthy behaviors and classroom management, developmentally appropriate practice, activity plans, NC Foundations for Early Learning (developmental domains), etc. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Call Angela Pate at (252) 640-0122 or email at pate.angela@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available trainings. REMINDERS: Children’s Records – All required information was completed and available. Staff Worksheets –We reviewed your staff worksheet. I highlighted items that are coming due in the next year. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – All staff have completed their five-year H&S Training renewal. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 9/26/2024 (anniversary of today’s Annual Compliance visit). *On-going training logs need to be completed and certificates attached. If H&S Training is used to meet on-going training hours, just write something like 1/2023 – 5/2023 – H&S Training (12 hours); See H&S Training Log for details” School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). • A current Emergency Medical Care Plan is required to be posted in a central location and updated to reflect current staff and assigned duties in a medical emergency. At least one person listed on EMCP must be on site. Daily Schedule and Activity Plans – Activity Plans must be current, dated and posted where they are easily visible. School-age Bathroom Supervision - During bathroom use, school-age children who are developmentally able may go to the restroom independently if a staff member is near to safeguard children from harm and prevent bathroom horseplay. If children are younger than 9 years of age, the staff person must position herself/himself to see the entrance/exit of the bathroom and to be able to hear the bathroom. Children nine years of age and older may ask to use the bathroom and are not required to be directly supervised while going to the bathroom if the supervising staff member is aware of the child’s location. However, no child shall be permitted to go indoors unsupervised to use the bathroom if the group is outdoors. ADDITIONAL COMMENTS: I shared information on the following topics: 1. New Challenging Behaviors Helpline! 2. NC Rated License Assessment Project (NCRLAP) Resources 3. NCID TRANSITION BACK TO RATED LICENSE ASSESSMENTS AND COHORTS To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. (However, you are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your out-of-school program was due for a three-year rated license reassessment by 4/18/2023 and has been assigned to Cohort 2. The Cohort 2 Rated License Preparation Year is from 7/1/2024 – 6/30/2025. During your preparation year, if you are interested in having the Environment Rating Scales completed, review the SACERS-U by obtaining the manuals for each group and looking for assessment related resources at ncrlap.org. Request technical assistance and training for your staff from the NC School Age Initiative. You can request and complete a SACERS-U during your preparation year. If your scores help you meet or exceed your current star rating and you are ready to move forward with your rated license assessment, you may choose to do so during your preparation year. Your preparation year is also the time to continue to work on staff education and ensure that Works accounts are completed and up to date for staff members. The Cohort 2 Rated License Assessment Year is from 7/1/2025 – 6/30/2026. During your assessment year you may choose to complete the SACERS-U again at no cost even if you completed them during your preparation year. Use the feedback from your preparation year scores to create a plan to improve your scores. During this year, all education needs to be posted in Works. At some point during that year, you will have your rated license assessed. UPDATE ON CENTER’S RATED LICENSE POINTS: PROGRAM STANDARDS –Six (6) Points will be reassessed when SACERS-U completed *meets enhanced space and enhanced ratios EDUCATION STANDARDS – Seven (7) Points – currently eligible for 7 Points *Based in information available in DCDEE Works *Points are earned based on the lowest level of education for any one position. TECHNICAL ASSISTANCE TO IMPROVE SACERS-U SCORES: The website for the NC Rated License Assessment Project (NCRLAP), www.ncrlap.org, has a wealth of resources and training opportunities to help you intentionally prepare for your upcoming SACERS-U assessment. From the main webpage, you can access self-assessment tools to review each subscale in detail and determine how you can make improvements in each area. See “Thinking More About Space and Furnishing,” “Thinking More About Health and Safety,” “Thinking More About Language and Interactions,” “Thinking More About Activities,” and “Thinking More About Program Structure.” Taking the time to work through these activities with your staff and using that self-reflection to purchase materials, rearrange your space, work on interactions, improve daily routines, etc. will help you improve your environment and your scores. Also check out the training options under the training tab. Trainings are both self-guided and live (virtual). You and your staff can earn training credit for participating in these trainings. You stated that you participated in Outreach opportunities with NCRLAP and have received your results. Use the information from the report to adjust your program. Focus on what is in your control. In 2020, you scored the lowest on Subscale 5: Program Structure. I offered technical assistance on that subscale in your Annual Compliance visit dated 11/1/2022. Look back at that to review information. In 2020, you scored second lowest on Subscale 2: Health and Safety. Look at the following and consider ways to improve your scores: Item 14: Safety Practice – Even though the school is not required to meet playground safety requirements, they are still evaluated on the SACERS-U. Consider requesting that additional surfacing be added in the fall zones to the climbing equipment and swings. This would make the playground safer for children during the day and in the afterschool program. Fall zones in front and behind the swings need to be twice the height from the pivot point to the ground in each direction. S-hooks connecting the chains to the connection points at the top and to the swing seats at the bottom need to be closed or replaced with connectors with no open S-hooks. SACERS-U considers a fenced outdoor play area to be a safety feature but that is not required for DPI programs, so you have no control over this. Item 17: Meals/snacks – To meet USDA nutritional requirements, snacks must include at least two meal components: protein, dairy, grain, fruit or vegetable. When serving apple slices (fruit), serve another component such as cheese or crackers with water for a beverage. Serving apple slices and any type of juice is two fruit components. If you notice this combination on your menu, speak with the cafeteria manager to ensure that the required variety of food components are offered. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
NC GS 110-90 · Violation
Name of Operation: FIRST FLIGHT ELEMENTARY ASEP Facility ID: 28000118 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 9/26/2023 Number Present: 53 Completed Date: 9/26/2023 Age: From 5 To 10 Total Minutes: 255 Time In: 01:15 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable out of school care requirements and begin discussions about the facility’s transition back to a rated license reassessment. Last Annual Compliance visit – 11/1/2022 Last Sanitation Inspection – 2/16/2023 with a Superior; expires 2/16/2024 Last Fire Inspection – 4/11/2023 with Passed with Comments rating but was due by 3/8/2023; now expires 4/11/2024 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 3/8/2022 – 9/7/2023 = 89% A. Leary, Program Coordinator, was present and assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 4/18/2020, earning points in the following components: Program (6 PTS) + Education (7 PTS) + Quality Point (1 PT) = 14 Points = 5 Stars *Quality Point met and remains in effect: Staff benefits and infrastructure of parent involvement The next rated license assessment was due by 4/18/2023. See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Dare County Schools. Please contact me prior to any information change regarding the ownership of this facility. Facility contact information and license information were current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the spaces used for out-of-school care including primary space in the cafeteria and auxiliary space in the gym using the Child Care Center Requirements, effective 7/1/2023 and Item Number Listing, effective 8/1/2023. Dare County Schools opt to not meet playground safety standards; however, I observed the outdoor play area for hazards. I monitored six children’s records, two staff records and all program records. The facility meets DPI transportation requirements but currently does not do off-site activities that involve transportation at this time. Center Observations: Parent information was posted on the bulletin board in the hall. Two editions of the FFEASEP Newsletter were posted on the door for parents. Staff greeted children as they arrived from their classrooms. Children put personal belongings in the cubbies and washed their hands at the sink in the cafeteria. They joined their groups and ate snack which were Bug Grahams and 100% Fruit Punch as reflected on the posted menu. Group 4 stayed inside to complete homework while the other groups went outdoors to play on the school playground. Later they went outdoors. When they returned inside, they washed hands and participated in indoor free play. As parents arrived, the program coordinator called for the children on the walkie-talkie and watched as they arrived from the playground and met their parent at the door. Group leaders treated children respectfully and interacted with them warmly, encouraging casual conversations, joining in their play, and handling typical school-age issues appropriately. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The previous fire inspection, dated March 8, 2022 expired on March 8, 2023. A new fire inspection was not completed until April 11, 2023. 10A NCAC 09 .0304(a) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to A. Leary, Program Coordinator. We reviewed the visit summary and violation documented during today’s visit. This has been corrected. No further action is required except to ensure the next fire inspection is completed prior to the expiration of the previous inspection. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATION: Annual Fire Inspections – Annual fire inspections ensure that the building follows fire codes and that your fire detection and alarm systems are operating correctly in the event of a fire. The fire inspector completed a fire inspection on 4/11/2023 but was due on 3/8/2023. You stated that the ASEP program does not have control over the fire inspection; however, communication with the school staff person who maintains fire inspections can remind them to contact the fire inspector in advance of the expiration date. This item has been corrected; you are going to mark the expiration date and remind L. Murray to speak with the principal if the fire inspection is a few months from expiring. GENERAL VISIT INFORMATION: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 7/1/23) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, healthy behaviors and classroom management, developmentally appropriate practice, activity plans, NC Foundations for Early Learning (developmental domains), etc. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Children & Youth Partnership for Dare County: Phone - (252) 441-0614; website - www.darekids.org. *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Call Angela Pate at (252) 640-0122 or email at pate.angela@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available trainings. REMINDERS: Children’s Records – All required information was completed and available. Staff Worksheets –We reviewed your staff worksheet. I highlighted items that are coming due in the next year. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – All staff have completed their five-year H&S Training renewal. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 9/26/2024 (anniversary of today’s Annual Compliance visit). *On-going training logs need to be completed and certificates attached. If H&S Training is used to meet on-going training hours, just write something like 1/2023 – 5/2023 – H&S Training (12 hours); See H&S Training Log for details” School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). • A current Emergency Medical Care Plan is required to be posted in a central location and updated to reflect current staff and assigned duties in a medical emergency. At least one person listed on EMCP must be on site. Daily Schedule and Activity Plans – Activity Plans must be current, dated and posted where they are easily visible. School-age Bathroom Supervision - During bathroom use, school-age children who are developmentally able may go to the restroom independently if a staff member is near to safeguard children from harm and prevent bathroom horseplay. If children are younger than 9 years of age, the staff person must position herself/himself to see the entrance/exit of the bathroom and to be able to hear the bathroom. Children nine years of age and older may ask to use the bathroom and are not required to be directly supervised while going to the bathroom if the supervising staff member is aware of the child’s location. However, no child shall be permitted to go indoors unsupervised to use the bathroom if the group is outdoors. ADDITIONAL COMMENTS: I shared information on the following topics: 1. New Challenging Behaviors Helpline! 2. NC Rated License Assessment Project (NCRLAP) Resources 3. NCID TRANSITION BACK TO RATED LICENSE ASSESSMENTS AND COHORTS To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. (However, you are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your out-of-school program was due for a three-year rated license reassessment by 4/18/2023 and has been assigned to Cohort 2. The Cohort 2 Rated License Preparation Year is from 7/1/2024 – 6/30/2025. During your preparation year, if you are interested in having the Environment Rating Scales completed, review the SACERS-U by obtaining the manuals for each group and looking for assessment related resources at ncrlap.org. Request technical assistance and training for your staff from the NC School Age Initiative. You can request and complete a SACERS-U during your preparation year. If your scores help you meet or exceed your current star rating and you are ready to move forward with your rated license assessment, you may choose to do so during your preparation year. Your preparation year is also the time to continue to work on staff education and ensure that Works accounts are completed and up to date for staff members. The Cohort 2 Rated License Assessment Year is from 7/1/2025 – 6/30/2026. During your assessment year you may choose to complete the SACERS-U again at no cost even if you completed them during your preparation year. Use the feedback from your preparation year scores to create a plan to improve your scores. During this year, all education needs to be posted in Works. At some point during that year, you will have your rated license assessed. UPDATE ON CENTER’S RATED LICENSE POINTS: PROGRAM STANDARDS –Six (6) Points will be reassessed when SACERS-U completed *meets enhanced space and enhanced ratios EDUCATION STANDARDS – Seven (7) Points – currently eligible for 7 Points *Based in information available in DCDEE Works *Points are earned based on the lowest level of education for any one position. TECHNICAL ASSISTANCE TO IMPROVE SACERS-U SCORES: The website for the NC Rated License Assessment Project (NCRLAP), www.ncrlap.org, has a wealth of resources and training opportunities to help you intentionally prepare for your upcoming SACERS-U assessment. From the main webpage, you can access self-assessment tools to review each subscale in detail and determine how you can make improvements in each area. See “Thinking More About Space and Furnishing,” “Thinking More About Health and Safety,” “Thinking More About Language and Interactions,” “Thinking More About Activities,” and “Thinking More About Program Structure.” Taking the time to work through these activities with your staff and using that self-reflection to purchase materials, rearrange your space, work on interactions, improve daily routines, etc. will help you improve your environment and your scores. Also check out the training options under the training tab. Trainings are both self-guided and live (virtual). You and your staff can earn training credit for participating in these trainings. You stated that you participated in Outreach opportunities with NCRLAP and have received your results. Use the information from the report to adjust your program. Focus on what is in your control. In 2020, you scored the lowest on Subscale 5: Program Structure. I offered technical assistance on that subscale in your Annual Compliance visit dated 11/1/2022. Look back at that to review information. In 2020, you scored second lowest on Subscale 2: Health and Safety. Look at the following and consider ways to improve your scores: Item 14: Safety Practice – Even though the school is not required to meet playground safety requirements, they are still evaluated on the SACERS-U. Consider requesting that additional surfacing be added in the fall zones to the climbing equipment and swings. This would make the playground safer for children during the day and in the afterschool program. Fall zones in front and behind the swings need to be twice the height from the pivot point to the ground in each direction. S-hooks connecting the chains to the connection points at the top and to the swing seats at the bottom need to be closed or replaced with connectors with no open S-hooks. SACERS-U considers a fenced outdoor play area to be a safety feature but that is not required for DPI programs, so you have no control over this. Item 17: Meals/snacks – To meet USDA nutritional requirements, snacks must include at least two meal components: protein, dairy, grain, fruit or vegetable. When serving apple slices (fruit), serve another component such as cheese or crackers with water for a beverage. Serving apple slices and any type of juice is two fruit components. If you notice this combination on your menu, speak with the cafeteria manager to ensure that the required variety of food components are offered. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.