G.S. 110-105 · Violation

Name of Operation: POPLIN ELEMENTARY AFTER SCHOOL Facility ID: 90000378 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 1/24/2025 Number Present: 44 Completed Date: 1/24/2025 Age: From 5 To 9 Total Minutes: 150 Time In: 01:30 PM Time Out: 04:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Upon arrival I was greeted by Group Leader, Ms. Lewis I then met with you Ms. MeShaunda Martin, Program Coordinator. I shared the reason for the visit, you were able to assist me. Permit Information: Your program currently operates with a Five-Star Center License effective 11/15/23. The license was posted, with the following restrictions in compliance: - 1st shift - School Age Only - Meets enhanced ratios - Meets enhanced space - Meets Reduced Ratios - Prohibit children from being in the kitchen for any purpose Ownership: The facility owner is the Union County Board of Education. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring, this includes a change of the superintendent. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. I monitored the following items: supervision, staff/child ratio, licensed spaces, capacity, staff and children’s records, health, safety, and program records. The following licensed spaces are being used: - Gym - Cafeteria - Media Center - Restrooms - Playground Please remember that if you need to add new spaces that you contact me first to go over required steps and to measure the space before use. Inspections: The program's last fire inspection on file with DCDEE was completed on 9/6/24. As a reminder, fire inspections are to be completed prior to the previous year’s inspection and sent to your consultant within seven (7) days. The program's recent sanitation inspection on file with DCDEE was conducted on 11/14/24. The program received five (5) demerits and received a superior classification. The last playground inspection was conducted on 12/18/24. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. Children were participating in transitions from the school day into the after-school program. I observed children participating in a large group game, gross motor activities outdoors and pick-up. Outdoor Learning Environment: The outdoor learning environment was monitored and in compliance. Program Records: The last fire drill was conducted on 1/23/25 and the last emergency drill was conducted on 11/25/24. The EPR plan was last updated on 8/23/24. Staff Records: The staff-training worksheet was completed prior to the visit. There was one (1) new staff file to review and one (1) existing staff file, requirements were in compliance. Please refer to the staff/training worksheet to review which files were monitored. P.F has completed eight (8) hours and forty-nine (49) minutes of on-going training, they are required to complete ten (10). Please have them complete the remainder of the hours left on or before 1/16/25. If this has not been completed, a violation will be added to the visit summary for the incompletion of annual on-going training hours. I reviewed that rules indicate that orientation requirements are in addition to the health and safety trainings, this means that the child maltreatment training cannot be recorded in both the orientation form and the health and safety training log. We reviewed examples of how to review the orientation requirement for, “Recognizing, responding to, and reporting child abuse, neglect, or maltreatment pursuant to G.S. 110-105.4 and G.S. 7B-301”. Children’s Records: Seven (7) children’s files were reviewed, requirements were discussed regarding signatures needed for parents for the emergency care section, three (3) files are missing signatures. Please refer to the children’s worksheet to review which files were monitored. For the children’s application form, I observed two (2) different forms in which either one or the other was missing an answer in the health care needs section. I observed one (1) file in which was left blank for the health care needs question regarding allergies on both application forms. I suggested that moving forward to ensure all areas are being completed by parents including signatures. Medication: No medication was reported. Nutrition: This center only serves afternoon snacks, a current menu was posted. Weapons: It was reported that the facility was in compliance with child care requirements regarding firearms. Transportation: Transportation is not provided at this facility. Violation Number Comment Rule 1052 Staff required to receive on-going training had not completed the required number of hours according to their education and experience. One (1) staff member did not complete the required number of hours. .1103(a) 1317 Authorization for emergency medical care information was not signed by child's parent. Three (3) files are missing signatures on the emergency medical care information section on the application. .0802(d) 1329 Application for enrollment did not include all required information. I observed one (1) file in which the health care needs section was either left blank or not all completed as required. .0801(a)(1-7) Corrective Action Plan: The violations not corrected during the visit must be corrected immediately. On or before 2/7/25, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please ensure that all these components are in your compliance letter: • Name of your facility • Your facility ID number • Date the visit made • Date that you are submitting the compliance letter • Provide each cited violation number • Describe when and how each violation was corrected • Describe how you will prevent the recurrence of each violation (you need to specify how you will prevent the violation • from re-occurring) • Sign with your signature Please email the information to: abigail.avalos@dhhs.nc.gov Compliance History: The program’s compliance history was ninety-five percent (95%) prior to today’s visit. Rated License: Hold harmless has been extended until the new QRIS (Quality Rating and Improvement System) is implemented, this is also known as SB 425 (Senate Bill 425). Providers in Cohort #1 are not required to go any further with a rated license assessment unless requested, and providers in Cohort #2 do not need to start their preparation year unless a rated license assessment is requested. Technical Assistance: Once you log incident reports on your incident log, file the incident reports in the children’s file. Please ensure that you have staff turn in the Medical Report form found on website under provider documents and forms, physicals and health care provider forms do not answer the questions on our staff medical report therefore do not meet compliance. Lead in Water/Paint and Asbestos: 10A NCAC 41C .1001 through .1007 and 15A NCAC 18A .2816 require all child care facilities (homes and centers) to test for lead in drinking water, identify lead based paint hazards, and mitigate or restrict access to identified hazards. As of today, your facility has completed all sections. Exit Conference: At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. Martin. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times