Dee's Academy

10A NCAC 09 .2703 · Violation

Name of Operation: Dee's Academy Facility ID: 91000322 Consultant: EMILY HARGROVE Operation Type: Family CC Home Case Number: Visit Date: 4/21/2026 Number Present: 0 Completed Date: 4/21/2026 Age: From 0 To 0 Total Minutes: 150 Time In: 09:45 AM Time Out: 12:15 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my unannounced visit today was to monitor compliance with child care requirements applicable to an Annual Compliance review. E. Howard, owner/operator, was present and assisted with the visit. You informed me via email on 4-20-2026 that your program do not have any children enrolled at this time. You stated during the visit today that on 4-20-2026 was the last day of the children that was enrolled. This family child care home was issued a four star rated license on August 23, 2024. This program earned four (7) points in the Education Component, two (2) points in the Program Component and one (1) Quality point. No children were present today. The following violations were documented today. Violation Number Comment Rule 904 Documentation of the operator’s emergency medical care plan to follow in the event of a child medical emergency, was not on file and available for review. The emergency medical care plan was last updated on 1/26/2025. .1713 1847 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Operator is not linked in the CBC Portal. G.S. 110-90.2 & .2703(r) The violations documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Emily Hargrove, PO Box 1974 Henderson NC 27536, or email emily.hargrove@dhhs.nc.gov. The compliance verification letter must be received on or before May 5, 2026. The two-week time frame is established to allow you time for submitting your compliance verification letter. This time frame is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. CONSULTATION: COMPLIANCE HISTORY: The program's compliance history was reviewed with the operator. The program’s compliance history was 98% percent as of May 20, 2025. OWNER & FACILITY PROFILE This program is owned by the corporation Dee's Academy LLC is in good standing per the NC Secretary of State database. Should the status of ownership change please contact me, or your assigned Consultant, prior to doing so. I reviewed the contact and operator information for the program with you. You verified the current information listed with DCDEE remains correct. OPERATOR RECORDS: I monitored your records, as the operator, and it was found to be in compliance with Child Care Rules. PROGRAM RECORDS: Fire Drills/Emergency Drills, First Aid/CPR Poster, Playground Outdoor Inspections, EMC Plan and License were reviewed and not current. Emergency medical care plan was last updated on 1-26-2025. I reminded you that this form must be completed annually. This was corrected during the visit. CHILDREN’S RECORDS: No children are currently enrolled. MEDICATION: You stated you do administer medication. QRIS: We discussed the status of QRIS and you stated that you are still currently working on it. You stated that you have been working with FGV Smart Start Agency while preparing for Pathway 2. You showed me information regarding Pathway 2 that was left with you from FVG regarding curriculum and formative assessments. TECHNICAL ASSISTANCE Technical assistance was provided today during the visit. I assisted you with ABCMS Portal and I reviewed the information and instructions from ABCMS provider technical assistance. I left copies of the ABCMS Portal Provider Technical Assistance Instructions. DHHS Criminal Background Checks: Basic Information North Carolina Child Care Providers must obtain access to the ABCMS Provider Portal in order to meet the requirement to report new employees within five days of hire. Access to the Provider Portal is granted by CBC Unit staff after providers have completed the required Moodle training and submit the signed Powerform available at the conclusion of the training. Complete information and instructions are available in this ABCMS Provider Technical Assistance. Once you have been notified that access has been granted, log into the provider portal to locate the unique provider code for the facility. Applicants and employees will use this code to create a connecting application to be associated with your facility or Family Child Care Home. The links include a help document to assist you. Basic Information The Division of Child Development Early Education Criminal Background Check Unit performs background checks for several programs within DHHS. Additional information about some of those programs, as well as contact information, can be found in the “More Information” box on this page. Childcare Background Checks Background Checks are conducted under the authority of G.S. 110-90.2. This authority is also laid out in 45 CFR 98.43 and 10A NCAC 09 .2703. The Automated Background Check Management System (ABCMS) launched September 29, 2022 and can be found at this link. DCDEE has developed a user guide that you can find here. Due to legislation passed in July 2022, all background checks are now valid for five years, regardless of what your letter may currently say. Directors can contact the CBC Unit if they have questions. See the July 22, 2022 issue of “Raising North Carolina” for additional information. Obtaining a Background Check All child care background checks, whether in-state or out of state/interstate begin with obtaining a NCID. DCDEE has developed a Job Aid for help in creating a NCID. NCIDs must be obtained by individuals and cannot be used to obtain someone else’s background check. NCID is a single sign on solution and is the “key” to the ABCMS “door”. Support for NCID is provided by NC Information Technology Services or by telephone at 919.754.6000. The Automated Background Check Management System (ABCMS) launched September 29, 2022 and can be found at this link. DCDEE has developed a user guide that you can find here. Following your application, you should take your Fingerprint Release Form to a local law enforcement agency that can provide fingerprinting services. The following link will allow you to search law enforcement agencies by zip code and/or city and state. You will be able to search law enforcement locations that will fingerprint applicants electronically, and this process is referred to as livescan fingerprinting. DCDEE WORKS: All staff should ensure they have an education qualification letter on file. Each staff member should create an account, apply for DPI teacher or DPI teacher assistant, and submit transcripts and licensure if not already done so. Workforce Online Reporting and Knowledge System The Division of Child Development and Early Education (DCDEE) Workforce Online Reporting and Knowledge System (WORKS) was implemented on December 30, 2016, and functions as a single portal of entry to collect, report, and track child care workforce education documentation needed to support education requirements. DCDEE WORKS enables DCDEE to continue to comply with state child care licensure statutes and promote and coordinate educational programs and materials designed to improve the quality of child care available in the state. Staff in all child care positions must meet minimum education requirements. DCDEE WORKS is designed to streamline education evaluation, using a web-based process designed to increase efficiency with which staff can process child care provider applications. Applicant Portal DCDEE WORKS includes a self-service component known as the applicant portal. This is used by an individual applicant to register and maintain their workforce information to support education requirements. The portal is available online and requires that the user maintain an individual NCID username and password. All paperwork, with the exception of official transcripts, is uploaded using DCDEE WORKS via the applicants' DCDEE WORKS account. RESOURCES: • The most current provider documents/ forms, checklists, resources related to child care, MOODLE trainings, and new child care requirements can be found on the Division of Child Development and Early Education website. https://ncchildcare.ncdhhs.gov/ • NCRLAP: https://NCRLAP.org • NC Child Care Health & Safety Resource Center www.healthychildcare.unc.edu If you have questions related to this visit or if I can be of additional assistance, I can be reached at 252-214-8454 or emily.hargrove@dhhs.nc.gov. You may also contact Susan Fuller, Licensing Supervisor at 252-373-9809 or susan.fuller@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: Dee's Academy Facility ID: 91000322 Consultant: EMILY HARGROVE Operation Type: Family CC Home Case Number: Visit Date: 4/21/2026 Number Present: 0 Completed Date: 4/21/2026 Age: From 0 To 0 Total Minutes: 150 Time In: 09:45 AM Time Out: 12:15 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my unannounced visit today was to monitor compliance with child care requirements applicable to an Annual Compliance review. E. Howard, owner/operator, was present and assisted with the visit. You informed me via email on 4-20-2026 that your program do not have any children enrolled at this time. You stated during the visit today that on 4-20-2026 was the last day of the children that was enrolled. This family child care home was issued a four star rated license on August 23, 2024. This program earned four (7) points in the Education Component, two (2) points in the Program Component and one (1) Quality point. No children were present today. The following violations were documented today. Violation Number Comment Rule 904 Documentation of the operator’s emergency medical care plan to follow in the event of a child medical emergency, was not on file and available for review. The emergency medical care plan was last updated on 1/26/2025. .1713 1847 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Operator is not linked in the CBC Portal. G.S. 110-90.2 & .2703(r) The violations documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Emily Hargrove, PO Box 1974 Henderson NC 27536, or email emily.hargrove@dhhs.nc.gov. The compliance verification letter must be received on or before May 5, 2026. The two-week time frame is established to allow you time for submitting your compliance verification letter. This time frame is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. CONSULTATION: COMPLIANCE HISTORY: The program's compliance history was reviewed with the operator. The program’s compliance history was 98% percent as of May 20, 2025. OWNER & FACILITY PROFILE This program is owned by the corporation Dee's Academy LLC is in good standing per the NC Secretary of State database. Should the status of ownership change please contact me, or your assigned Consultant, prior to doing so. I reviewed the contact and operator information for the program with you. You verified the current information listed with DCDEE remains correct. OPERATOR RECORDS: I monitored your records, as the operator, and it was found to be in compliance with Child Care Rules. PROGRAM RECORDS: Fire Drills/Emergency Drills, First Aid/CPR Poster, Playground Outdoor Inspections, EMC Plan and License were reviewed and not current. Emergency medical care plan was last updated on 1-26-2025. I reminded you that this form must be completed annually. This was corrected during the visit. CHILDREN’S RECORDS: No children are currently enrolled. MEDICATION: You stated you do administer medication. QRIS: We discussed the status of QRIS and you stated that you are still currently working on it. You stated that you have been working with FGV Smart Start Agency while preparing for Pathway 2. You showed me information regarding Pathway 2 that was left with you from FVG regarding curriculum and formative assessments. TECHNICAL ASSISTANCE Technical assistance was provided today during the visit. I assisted you with ABCMS Portal and I reviewed the information and instructions from ABCMS provider technical assistance. I left copies of the ABCMS Portal Provider Technical Assistance Instructions. DHHS Criminal Background Checks: Basic Information North Carolina Child Care Providers must obtain access to the ABCMS Provider Portal in order to meet the requirement to report new employees within five days of hire. Access to the Provider Portal is granted by CBC Unit staff after providers have completed the required Moodle training and submit the signed Powerform available at the conclusion of the training. Complete information and instructions are available in this ABCMS Provider Technical Assistance. Once you have been notified that access has been granted, log into the provider portal to locate the unique provider code for the facility. Applicants and employees will use this code to create a connecting application to be associated with your facility or Family Child Care Home. The links include a help document to assist you. Basic Information The Division of Child Development Early Education Criminal Background Check Unit performs background checks for several programs within DHHS. Additional information about some of those programs, as well as contact information, can be found in the “More Information” box on this page. Childcare Background Checks Background Checks are conducted under the authority of G.S. 110-90.2. This authority is also laid out in 45 CFR 98.43 and 10A NCAC 09 .2703. The Automated Background Check Management System (ABCMS) launched September 29, 2022 and can be found at this link. DCDEE has developed a user guide that you can find here. Due to legislation passed in July 2022, all background checks are now valid for five years, regardless of what your letter may currently say. Directors can contact the CBC Unit if they have questions. See the July 22, 2022 issue of “Raising North Carolina” for additional information. Obtaining a Background Check All child care background checks, whether in-state or out of state/interstate begin with obtaining a NCID. DCDEE has developed a Job Aid for help in creating a NCID. NCIDs must be obtained by individuals and cannot be used to obtain someone else’s background check. NCID is a single sign on solution and is the “key” to the ABCMS “door”. Support for NCID is provided by NC Information Technology Services or by telephone at 919.754.6000. The Automated Background Check Management System (ABCMS) launched September 29, 2022 and can be found at this link. DCDEE has developed a user guide that you can find here. Following your application, you should take your Fingerprint Release Form to a local law enforcement agency that can provide fingerprinting services. The following link will allow you to search law enforcement agencies by zip code and/or city and state. You will be able to search law enforcement locations that will fingerprint applicants electronically, and this process is referred to as livescan fingerprinting. DCDEE WORKS: All staff should ensure they have an education qualification letter on file. Each staff member should create an account, apply for DPI teacher or DPI teacher assistant, and submit transcripts and licensure if not already done so. Workforce Online Reporting and Knowledge System The Division of Child Development and Early Education (DCDEE) Workforce Online Reporting and Knowledge System (WORKS) was implemented on December 30, 2016, and functions as a single portal of entry to collect, report, and track child care workforce education documentation needed to support education requirements. DCDEE WORKS enables DCDEE to continue to comply with state child care licensure statutes and promote and coordinate educational programs and materials designed to improve the quality of child care available in the state. Staff in all child care positions must meet minimum education requirements. DCDEE WORKS is designed to streamline education evaluation, using a web-based process designed to increase efficiency with which staff can process child care provider applications. Applicant Portal DCDEE WORKS includes a self-service component known as the applicant portal. This is used by an individual applicant to register and maintain their workforce information to support education requirements. The portal is available online and requires that the user maintain an individual NCID username and password. All paperwork, with the exception of official transcripts, is uploaded using DCDEE WORKS via the applicants' DCDEE WORKS account. RESOURCES: • The most current provider documents/ forms, checklists, resources related to child care, MOODLE trainings, and new child care requirements can be found on the Division of Child Development and Early Education website. https://ncchildcare.ncdhhs.gov/ • NCRLAP: https://NCRLAP.org • NC Child Care Health & Safety Resource Center www.healthychildcare.unc.edu If you have questions related to this visit or if I can be of additional assistance, I can be reached at 252-214-8454 or emily.hargrove@dhhs.nc.gov. You may also contact Susan Fuller, Licensing Supervisor at 252-373-9809 or susan.fuller@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times