10A NCAC 09 .0801 · Violation

Name of Operation: HARRISBURG ELEMENTARY PRESCHOOL Facility ID: 13000561 Consultant: CAROLYN CONLEY Operation Type: Center Case Number: Visit Date: 1/24/2024 Number Present: 33 Completed Date: 1/24/2024 Age: From 4 To 5 Total Minutes: 180 Time In: 10:45 AM Time Out: 01:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of this visit is to monitor compliance with applicable child care requirements. The last annual compliance visit was conducted on January 31, 2023. The Environmental Rating Scale (ERS) assessments were conducted in April 2023. Prior to this visit the 18-month compliance history was 88%. The five-star license was posted, and the following restrictions were listed: daytime care only; meets enhanced ratios minus one child per group; and enhanced ratios and space. This elementary school has two NC Pre-K classrooms. Upon arrival, I was greeted by Ms. Kearns, the Lead Teacher, and I introduced myself and stated the reason for my visit. You, Ms. Dana Stikeleather, Preschool Coordinator, arrived as I was monitoring the program. I received an email from Trina Wenzel, Preschool Director, giving you permission to sign the documents for this visit. I used the " Annual Compliance Monitoring Checklist for Centers" during today's visit. I observed the children during free choice activities indoors, hand washing routines, group time, and nap time. I observed staff/child ratios, group size and supervision were observed and in compliance. Positive interactions between staff and children were also observed. I was unable to monitor the outdoor play area due to rainy weather. I monitored the outdoor playground inspections. I monitored the emergency drill report to assure that drills were occurring as required. The last sanitation inspection was conducted on November 13, 2023 with no demerits and a superior classification. A fire inspection was conducted on August 30, 2023. It was observed that the principal information needs to be updated. Please send me the “Preservice Requirements for an Administrator” form to me once completed and I will update the information in the Regulatory system There are 35 children enrolled. I monitored a portion of the children’s records; including their health screenings. I received the completed Staff and Training Worksheet during today’s visit. There have been two new staff hired since the last visit and I monitored their files. I monitored a portion of the existing staffs’ files as well. I monitored the Off-Site Staff Verification Form for staff that was completed for this year. Prior to today's visit, the Program Consultant Site Visit Information Report was reviewed in the NC Pre-K Plan system. The staff present in classroom H01 (511) were the staff listed on the information report. Classroom H02 (515) had a staff member listed that no longer works at this program. There is a staff person in the classroom that is not listed. The program uses Creative Curriculum and the Teaching Strategies Gold as the on-going assessment. The DIAL-4 is the screening tool used and a portion of the screening tools were monitored today. The following are some ways that families are involved: parent teacher conferences, newsletters, take home projects and opportunities to participate in activities in the classroom. Staff stated that they use DOJO to communicate with families as well. The children are present 7:45-2:15 and the staff are present 7:00-3:30. The following violations were observed and corrected during today’s visit. Violation Number Comment Rule 1303 Application was not signed by the parent. The four children files monitored did not have parent signatures. 10A NCAC 09 .0801(a) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Two staff member files that were monitored did not have their health questionnaires in a separate file. Once was located in the the Licensing Notebook and the other was in the Training Notebook. .0701(d) TECHNICAL ASSITANCE: -It is important that the children’s applications are complete when received. Please review prior to filing to make that is there if there is a blank it is filled. This includes date of application, date of enrollment, signatures, and date of signatures. -Each staff member’s Heath Questionnaire needs be in a separate file and separate from the personnel files and staff training files. CONSULTATION: -A June playground inspection was completed but did not have the name of the person who conducted it. Make sure to sign and print the name of the person that is conducting the playground inspections. -When staff complete their annual health questionnaire it will need to be signed by the administrator. -A “shelter-in-place” or a “lock-down-drill” will need to be conducted this month. -New staff will need to retake the health and safety trainings if their previous trainings were not completed within 12 months of the date of hire. REQUIRED RESPONSE: Violations must be corrected immediately. You shall submit a written/typed, signed and dated statement to me at the address noted below or email me detailing how the violations were corrected with exact dates and details including how you plan to prevent reoccurrence of such violations which must be received by February 7, 2024. Failure to correct the violation(s) and send the written statement by the established deadline listed above may result in an unannounced follow-up visit or an administrative action may be recommended based on Child Care Rule 10A NCAC 09 .2200. The documentation was completed electronically and reviewed with you during the visit. A copy will be emailed to Ms. Wenzel. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have any questions, please contact me at: 704-594-0149 or carolyn.conley@dhhs.nc.gov. or my supervisor Erin Pickard at erinpickard@dhhs.nc.gov. Carolyn Conley Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education Post Office Box 835 Kannapolis, NC 28082-0835 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .2200 · Violation

Name of Operation: HARRISBURG ELEMENTARY PRESCHOOL Facility ID: 13000561 Consultant: CAROLYN CONLEY Operation Type: Center Case Number: Visit Date: 1/24/2024 Number Present: 33 Completed Date: 1/24/2024 Age: From 4 To 5 Total Minutes: 180 Time In: 10:45 AM Time Out: 01:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of this visit is to monitor compliance with applicable child care requirements. The last annual compliance visit was conducted on January 31, 2023. The Environmental Rating Scale (ERS) assessments were conducted in April 2023. Prior to this visit the 18-month compliance history was 88%. The five-star license was posted, and the following restrictions were listed: daytime care only; meets enhanced ratios minus one child per group; and enhanced ratios and space. This elementary school has two NC Pre-K classrooms. Upon arrival, I was greeted by Ms. Kearns, the Lead Teacher, and I introduced myself and stated the reason for my visit. You, Ms. Dana Stikeleather, Preschool Coordinator, arrived as I was monitoring the program. I received an email from Trina Wenzel, Preschool Director, giving you permission to sign the documents for this visit. I used the " Annual Compliance Monitoring Checklist for Centers" during today's visit. I observed the children during free choice activities indoors, hand washing routines, group time, and nap time. I observed staff/child ratios, group size and supervision were observed and in compliance. Positive interactions between staff and children were also observed. I was unable to monitor the outdoor play area due to rainy weather. I monitored the outdoor playground inspections. I monitored the emergency drill report to assure that drills were occurring as required. The last sanitation inspection was conducted on November 13, 2023 with no demerits and a superior classification. A fire inspection was conducted on August 30, 2023. It was observed that the principal information needs to be updated. Please send me the “Preservice Requirements for an Administrator” form to me once completed and I will update the information in the Regulatory system There are 35 children enrolled. I monitored a portion of the children’s records; including their health screenings. I received the completed Staff and Training Worksheet during today’s visit. There have been two new staff hired since the last visit and I monitored their files. I monitored a portion of the existing staffs’ files as well. I monitored the Off-Site Staff Verification Form for staff that was completed for this year. Prior to today's visit, the Program Consultant Site Visit Information Report was reviewed in the NC Pre-K Plan system. The staff present in classroom H01 (511) were the staff listed on the information report. Classroom H02 (515) had a staff member listed that no longer works at this program. There is a staff person in the classroom that is not listed. The program uses Creative Curriculum and the Teaching Strategies Gold as the on-going assessment. The DIAL-4 is the screening tool used and a portion of the screening tools were monitored today. The following are some ways that families are involved: parent teacher conferences, newsletters, take home projects and opportunities to participate in activities in the classroom. Staff stated that they use DOJO to communicate with families as well. The children are present 7:45-2:15 and the staff are present 7:00-3:30. The following violations were observed and corrected during today’s visit. Violation Number Comment Rule 1303 Application was not signed by the parent. The four children files monitored did not have parent signatures. 10A NCAC 09 .0801(a) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Two staff member files that were monitored did not have their health questionnaires in a separate file. Once was located in the the Licensing Notebook and the other was in the Training Notebook. .0701(d) TECHNICAL ASSITANCE: -It is important that the children’s applications are complete when received. Please review prior to filing to make that is there if there is a blank it is filled. This includes date of application, date of enrollment, signatures, and date of signatures. -Each staff member’s Heath Questionnaire needs be in a separate file and separate from the personnel files and staff training files. CONSULTATION: -A June playground inspection was completed but did not have the name of the person who conducted it. Make sure to sign and print the name of the person that is conducting the playground inspections. -When staff complete their annual health questionnaire it will need to be signed by the administrator. -A “shelter-in-place” or a “lock-down-drill” will need to be conducted this month. -New staff will need to retake the health and safety trainings if their previous trainings were not completed within 12 months of the date of hire. REQUIRED RESPONSE: Violations must be corrected immediately. You shall submit a written/typed, signed and dated statement to me at the address noted below or email me detailing how the violations were corrected with exact dates and details including how you plan to prevent reoccurrence of such violations which must be received by February 7, 2024. Failure to correct the violation(s) and send the written statement by the established deadline listed above may result in an unannounced follow-up visit or an administrative action may be recommended based on Child Care Rule 10A NCAC 09 .2200. The documentation was completed electronically and reviewed with you during the visit. A copy will be emailed to Ms. Wenzel. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have any questions, please contact me at: 704-594-0149 or carolyn.conley@dhhs.nc.gov. or my supervisor Erin Pickard at erinpickard@dhhs.nc.gov. Carolyn Conley Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education Post Office Box 835 Kannapolis, NC 28082-0835 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times