NC GS 110-90 · Violation

Name of Operation: SOUTH HAMLET HEAD START Facility ID: 77000152 Consultant: MICHELL KOCAN Operation Type: Center Case Number: Visit Date: 10/14/2024 Number Present: 25 Completed Date: 10/14/2024 Age: From 1 To 4 Total Minutes: 180 Time In: 09:00 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of this unannounced annual compliance visit was to monitor for compliance with childcare requirements. Upon arrival, I met with Jean Douglas, Site Director. We completed a walkthrough of the facility and outdoor learning environments. The facility has a 5-star license with seven (7) points in program standards, seven (7) points in education and one (1) quality point. The last rated license assessment was conducted in January 2019. The facility had a 94% compliance history prior to this visit. The “Annual Compliance Monitoring Checklist for Child Care Centers” was used to note the requirements monitored today. Prior to the visit I sent an email requesting the staff and training worksheets to Jean Douglas, Site Director. The worksheets were received prior to the visit. Additional staff were hired since the worksheets were received; therefore, I completed completed the worksheet with the new staff member's information during today's visit. Additional notes on the worksheets were made during the visit as well. Staff and children's records were reviewed during the visit. There have been three (3) new staff hired since the last monitoring visit was conducted. During the visit I monitored the files of the new staff members and one (1) existing staff member file. I selected four (4) children's records for review. During the visit there were twenty-five (25) children present. The children were observed during arrival, bathroom/handwashing routines, outdoor free play, and preparation for lunch. The following items were posted for easy reference: license, NC Summary of Child Care Law, safe arrival and departure procedures, emergency medical care plan, emergency telephone numbers, daily schedules, current activity plans, First Aid posters, menu, applicable staff/child ratio charts, tobacco free signage, and evacuation routes. The following centers are available: books, blocks, art, dramatic play, manipulatives, science, music, and math. The last fire inspection was conducted on 3/19/24, the facility was found to be satisfactory and approved for daytime care only. The last sanitation inspection was conducted on 4/30/24. The facility received a Superior rating with 2 demerits. The centers Emergency Drill Log report form was reviewed during the visit. Emergency Drills were completed as required. The last fire drill was conducted on 9/18/24. A shelter-in-place drill was conducted on 8/6/24. The monthly outdoor inspections have been completed as required. Per the site director transportation is not provided. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, medication administration, program records and management. There was one (1) violation of childcare requirements observed during this visit. Violation Number Comment Rule 1329 Application for enrollment did not include all required information. Two (2) of four (4) children's records reviewed did not contain all required information on the application. .0801(a)(1-7) The violations documented during the visit must be corrected immediately. To verify correction of the violations you shall submit a signed letter to me explaining in detail how you have corrected the violations described above. The letter should include the facility name and facility ID number. List each item using the item number located to the left of the violation description. When submitting an email for corrections, that email must be sent from the email address of the person designated to submit corrections (example: director) and must include this person’s name and title at the end of the email. I must receive the letter by email or at the address below on or before 10/28/24. You are required to maintain compliance with all applicable childcare rules and regulations at all times. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Violations cited during the visit may negatively affect this score. Failure to maintain compliance with our requirements may result in administrative action against your license, which could include civil penalties. Repeated violations may significantly affect your compliance history. Rated License: *Hold harmless has been extended until the new QRIS is implemented (SB 425). Technical Assistance: *Periodically rake/fluff the mulch to prevent it from becoming compacted. I reviewed this information with Jean Douglas, Site Director, at the conclusion of the visit and you were given a chance to ask questions. Resources: *The North Carolina Child Care Health and Safety Resource Center is a great resource for information and free child care publications/posters. The website is healthychildcare.unc.edu. The DCDEE website has changed and has a lot of useful information and resources to help you succeed in providing a safe and healthy environment for the children in your care. You are encouraged to utilize the website on a regular basis. https://ncchildcare.ncdhhs.gov I can be reached at 910-610-7525 or via email at michell.kocan@dhhs.nc.gov Thank you for your assistance during the visit. Michell Kocan Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education P.O. Box 2694 Rockingham, NC 28380 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0803 · Violation

Name of Operation: SOUTH HAMLET HEAD START Facility ID: 77000152 Consultant: MICHELL KOCAN Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 26 Completed Date: 4/9/2024 Age: From 1 To 4 Total Minutes: 105 Time In: 08:25 AM Time Out: 10:10 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of this routine unannounced visit was to monitor for applicable childcare rules and laws. The last annual compliance visit was conducted on 10/16/23. The 18-month compliance history is currently 96%. I completed a walkthrough of the indoor spaces used by children and monitored for the following: supervision, staff/child ratios, storage of hazardous products and medication, adequate and approved space and program records. The staff and training worksheet from the annual compliance visit was used to monitor for current required information for the existing staff. All staff have current CPR and First Aid certification, and current criminal background check qualifying letters on file. One (1) new staff has been hired since the last monitoring visit. This staff member has been added to the staff and training worksheet and that was provided during the visit. The file for the new staff member was monitored during today's visit. The last documented fire drill was conducted on 3/22/24. The last documented shelter-in-place drill was completed on 3/2/24. A superior sanitation inspection was completed on 9/22/23 with 2 demerits. A fire inspection was completed in March 2024. The playground inspections have been completed as required. The following items were posted for easy reference: license, NC Summary of Law, First Aid poster, evacuation routes, safe arrival and departure procedures, menu, staff/child ratio chart, emergency telephone numbers, emergency procedures form, tobacco free signage and emergency medical care plan. During the visit there were twenty-six (26) children present. I observed the children in space #3 eating breakfast that consisted of grits, eggs, toast, fruit and milk. The children transitioned from breakfast and washing their hands to participating in free play. The teachers were observed interacting with the children and providing positive guidance. The teachers were attentive to the needs of the children. The children in space #4 were observed completing bathroom/handwashing routines and engaging in free play in activity areas. One teacher assisted children with bathroom/handwashing routines, while the other teacher engaged in free play. The interactions and language observed were positive. There was one (1) violation of childcare requirements observed during the visit. Violation Number Comment Rule 843 A drug or medicine was administered after its expiration date. An epi-pen was observed in space #1 with an expiration date of March 2024. 10A NCAC 09 .0803(1)(d) The violations documented during the visit must be corrected immediately. To verify correction of the violations you shall submit a signed letter to me explaining in detail how you have corrected the violations described above. The letter should include the facility name and facility ID number. List each item using the item number located to the left of the violation description. When submitting an email for corrections, that email must be sent from the email address of the person designated to submit corrections (example: director) and must include this person’s name and title at the end of the email. I must receive the letter by email or at the address below on or before 4/23/2024. You are required to maintain compliance with all applicable childcare rules and regulations at all times. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Violations cited during the visit may negatively affect this score. Failure to maintain compliance with our requirements may result in administrative action against your license, which could include civil penalties. Repeated violations may significantly affect your compliance history. I reviewed this information with you, Jean Douglas, Site Director, at the conclusion of the visit and you were given a chance to ask questions. Resources: *The North Carolina Child Care Health and Safety Resource Center is a great resource for information and free child care publications/posters. The website is healthychildcare.unc.edu. The DCDEE website has changed and has a lot of useful information and resources to help you succeed in providing a safe and healthy environment for the children in your care. You are encouraged to utilize the website on a regular basis. https://ncchildcare.ncdhhs.gov I can be reached at 910-610-7525 or via email at michell.kocan@dhhs.nc.gov Thank you for your assistance during the visit. Michell Kocan Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education P.O. Box 2694 Rockingham, NC 28380 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: SOUTH HAMLET HEAD START Facility ID: 77000152 Consultant: MICHELL KOCAN Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 26 Completed Date: 4/9/2024 Age: From 1 To 4 Total Minutes: 105 Time In: 08:25 AM Time Out: 10:10 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of this routine unannounced visit was to monitor for applicable childcare rules and laws. The last annual compliance visit was conducted on 10/16/23. The 18-month compliance history is currently 96%. I completed a walkthrough of the indoor spaces used by children and monitored for the following: supervision, staff/child ratios, storage of hazardous products and medication, adequate and approved space and program records. The staff and training worksheet from the annual compliance visit was used to monitor for current required information for the existing staff. All staff have current CPR and First Aid certification, and current criminal background check qualifying letters on file. One (1) new staff has been hired since the last monitoring visit. This staff member has been added to the staff and training worksheet and that was provided during the visit. The file for the new staff member was monitored during today's visit. The last documented fire drill was conducted on 3/22/24. The last documented shelter-in-place drill was completed on 3/2/24. A superior sanitation inspection was completed on 9/22/23 with 2 demerits. A fire inspection was completed in March 2024. The playground inspections have been completed as required. The following items were posted for easy reference: license, NC Summary of Law, First Aid poster, evacuation routes, safe arrival and departure procedures, menu, staff/child ratio chart, emergency telephone numbers, emergency procedures form, tobacco free signage and emergency medical care plan. During the visit there were twenty-six (26) children present. I observed the children in space #3 eating breakfast that consisted of grits, eggs, toast, fruit and milk. The children transitioned from breakfast and washing their hands to participating in free play. The teachers were observed interacting with the children and providing positive guidance. The teachers were attentive to the needs of the children. The children in space #4 were observed completing bathroom/handwashing routines and engaging in free play in activity areas. One teacher assisted children with bathroom/handwashing routines, while the other teacher engaged in free play. The interactions and language observed were positive. There was one (1) violation of childcare requirements observed during the visit. Violation Number Comment Rule 843 A drug or medicine was administered after its expiration date. An epi-pen was observed in space #1 with an expiration date of March 2024. 10A NCAC 09 .0803(1)(d) The violations documented during the visit must be corrected immediately. To verify correction of the violations you shall submit a signed letter to me explaining in detail how you have corrected the violations described above. The letter should include the facility name and facility ID number. List each item using the item number located to the left of the violation description. When submitting an email for corrections, that email must be sent from the email address of the person designated to submit corrections (example: director) and must include this person’s name and title at the end of the email. I must receive the letter by email or at the address below on or before 4/23/2024. You are required to maintain compliance with all applicable childcare rules and regulations at all times. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Violations cited during the visit may negatively affect this score. Failure to maintain compliance with our requirements may result in administrative action against your license, which could include civil penalties. Repeated violations may significantly affect your compliance history. I reviewed this information with you, Jean Douglas, Site Director, at the conclusion of the visit and you were given a chance to ask questions. Resources: *The North Carolina Child Care Health and Safety Resource Center is a great resource for information and free child care publications/posters. The website is healthychildcare.unc.edu. The DCDEE website has changed and has a lot of useful information and resources to help you succeed in providing a safe and healthy environment for the children in your care. You are encouraged to utilize the website on a regular basis. https://ncchildcare.ncdhhs.gov I can be reached at 910-610-7525 or via email at michell.kocan@dhhs.nc.gov Thank you for your assistance during the visit. Michell Kocan Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education P.O. Box 2694 Rockingham, NC 28380 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times