G.S. 110-90 · Violation

Name of Operation: SECOND BAPTIST CHURCH DAY SCHOOL Facility ID: 77000054 Consultant: MICHELL KOCAN Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 28 Completed Date: 3/4/2025 Age: From 3 To 5 Total Minutes: 145 Time In: 08:40 AM Time Out: 11:05 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced annual compliance visit was to monitor for compliance with child care requirements. I met with Mandy Martin, Director and we conducted a walk-through of the facility. The facility operates with a GS 110 Notice of Compliance license and had a 98% compliance history prior to today’s visit. The children present today were observed completing breakfast, and bathroom/handwashing routines. The staff and training worksheets were received via email prior to this visit. There has been one (1) new staff hired since the last monitoring visit. The file for the new staff member and one (1) existing staff were monitored today. Three (3) children’s files were monitored today. A superior sanitation inspection was conducted on 10/29/24 with 4 demerits. The last fire drill was conducted on 2/27/25. A lockdown drill was conducted on 2/27/25. The last fire inspection was completed on 3/12/24. Playground inspections have been documented as required. Transportation is not currently being provided. The following items were posted for easy reference: license, NC Summary of Child Care Law, safe arrival and departure procedures, emergency medical care plan, emergency telephone numbers, daily schedule, menu, applicable staff/child ratio charts, tobacco free signage, and evacuation routes. The following violations of child care requirements were observed today. Violation Number Comment Rule 853 Incident logs were not completed and maintained as required. Three (3) incident reports were not logged on the incident log. .0802(g)(1-6) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). C. Todd has a qualification letter on file that expired in December 2024. G.S. 110-90.2(b) & .2703(n)&(o) 1757 A valid qualification letter was not on file and available to review at the facility. C. Todd has a qualification letter on file that expired in December 2024. G.S. 110-90.2(b) & (d) & .2703(e) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch did not measure 6 inches in multiple places under playground equipment. The sand underneath was visible in several areas. .0605(k)(1-4) The violations documented must be corrected immediately. To verify correction of the violation you shall submit a signed letter to me explaining how you have corrected the violations described above. The letter should list each item using the item number located to the left of the violation description. When submitting an email for corrections, the email must be sent from the email address of the person designated to submit corrections (example: director) and must include this person’s name, title and signature at the end of the email. I must receive the compliance letter by email or at the address below no later than March 18, 2025. Michell Kocan PO Box 2694 Rockingham NC 28380 michell.kocan@dhhs.nc.gov If you state in your letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by this date, you must contact me with a proposed timeline of the corrections. In some cases, this timeline may be extended. You are required to maintain compliance with all applicable child care rules and regulations at all times. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Failure to maintain compliance with all requirements may result in administrative action against your license, which could include civil penalties. Repeated violations may significantly affect your compliance history. Thank you for your assistance during the visit. Michell Kocan Child Care Consultant NC Department of Health and Human Services Division of Child Development and Early Education Regulatory Services Section PO Box 2694 Rockingham, NC 2838 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: SECOND BAPTIST CHURCH DAY SCHOOL Facility ID: 77000054 Consultant: MICHELL KOCAN Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 28 Completed Date: 3/4/2025 Age: From 3 To 5 Total Minutes: 145 Time In: 08:40 AM Time Out: 11:05 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced annual compliance visit was to monitor for compliance with child care requirements. I met with Mandy Martin, Director and we conducted a walk-through of the facility. The facility operates with a GS 110 Notice of Compliance license and had a 98% compliance history prior to today’s visit. The children present today were observed completing breakfast, and bathroom/handwashing routines. The staff and training worksheets were received via email prior to this visit. There has been one (1) new staff hired since the last monitoring visit. The file for the new staff member and one (1) existing staff were monitored today. Three (3) children’s files were monitored today. A superior sanitation inspection was conducted on 10/29/24 with 4 demerits. The last fire drill was conducted on 2/27/25. A lockdown drill was conducted on 2/27/25. The last fire inspection was completed on 3/12/24. Playground inspections have been documented as required. Transportation is not currently being provided. The following items were posted for easy reference: license, NC Summary of Child Care Law, safe arrival and departure procedures, emergency medical care plan, emergency telephone numbers, daily schedule, menu, applicable staff/child ratio charts, tobacco free signage, and evacuation routes. The following violations of child care requirements were observed today. Violation Number Comment Rule 853 Incident logs were not completed and maintained as required. Three (3) incident reports were not logged on the incident log. .0802(g)(1-6) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). C. Todd has a qualification letter on file that expired in December 2024. G.S. 110-90.2(b) & .2703(n)&(o) 1757 A valid qualification letter was not on file and available to review at the facility. C. Todd has a qualification letter on file that expired in December 2024. G.S. 110-90.2(b) & (d) & .2703(e) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch did not measure 6 inches in multiple places under playground equipment. The sand underneath was visible in several areas. .0605(k)(1-4) The violations documented must be corrected immediately. To verify correction of the violation you shall submit a signed letter to me explaining how you have corrected the violations described above. The letter should list each item using the item number located to the left of the violation description. When submitting an email for corrections, the email must be sent from the email address of the person designated to submit corrections (example: director) and must include this person’s name, title and signature at the end of the email. I must receive the compliance letter by email or at the address below no later than March 18, 2025. Michell Kocan PO Box 2694 Rockingham NC 28380 michell.kocan@dhhs.nc.gov If you state in your letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by this date, you must contact me with a proposed timeline of the corrections. In some cases, this timeline may be extended. You are required to maintain compliance with all applicable child care rules and regulations at all times. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Failure to maintain compliance with all requirements may result in administrative action against your license, which could include civil penalties. Repeated violations may significantly affect your compliance history. Thank you for your assistance during the visit. Michell Kocan Child Care Consultant NC Department of Health and Human Services Division of Child Development and Early Education Regulatory Services Section PO Box 2694 Rockingham, NC 2838 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0514 · Violation

Name of Operation: SECOND BAPTIST CHURCH DAY SCHOOL Facility ID: 77000054 Consultant: MICHELL KOCAN Operation Type: Center Case Number: Visit Date: 11/14/2023 Number Present: 21 Completed Date: 11/14/2023 Age: From 3 To 4 Total Minutes: 153 Time In: 09:57 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of this routine unannounced visit was to monitor for compliance with childcare requirements. The facility operates with a GS 110 Notice of Compliance and has a current compliance history of 90%. There were 21 children present during this visit. The last annual compliance visit was conducted on 3/9/23. The last sanitation inspection was completed on 2/3/23 with 6 demerits. A fire drill was last conducted on 10/16/23. A lockdown drill was last conducted on 8/31/23. All emergency drills have been completed as required. The following items were posted for easy reference: license, NC Summary of Child Care Law, safe arrival and departure procedures, daily schedules, First Aid posters, applicable ratio charts, emergency medical care plan, and emergency telephone numbers. The monthly playground inspections have been completed as required. The following items were monitored during the visit: supervision, staff/child ratios, storage of hazardous products and medications, adequate/approved space, program files, posted license and license restrictions. Three (3) new staff have been hired since the last monitoring visit. The staff and training worksheet was updated to include the new staff members. During the visit I monitored the files of the three (3) new staff members. I monitored for current criminal record qualifications via Regulatory. I monitored health questionnaires and specialized trainings for the staff using the staff and training worksheets that were completed during the last annual compliance visit. I observed the children from spaces #7, and space #8 completing bathroom/handwashing routines and transitioning to lunch. The teachers were monitoring the children and providing guidance as needed. The teachers were observed sitting and engaging with the children as they ate lunch. All language and interactions were positive. There are no children enrolled with medication at this time. The following violations were observed today. Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. D. Covington hired 8/21/23 has a medical report on file dated 9/20/23. 10A NCAC 09 .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. M. Rainwater hired 8/17/23 completed the emergency information form on 8/22/23. .0701(a) 1233 Each employee's personnel file did not contain a signed and dated statement that they received a job description and that they have received personnel and operational policies. Staff members M. Rainwater and M. Crank did not have a signed and dated statement on file as documentation that they received these documents. 10A NCAC 09 .0514(g) 1757 A valid qualification letter was not on file and available to review at the facility. A qualification letter was not on file for D. Ellerbe. G.S. 110-90.2(b) & (d) & .2703(e) The violations documented must be corrected immediately. To verify correction of the violation you shall submit a signed letter to me explaining how you have corrected the violations described above. The letter should list each item using the item number located to the left of the violation description. When submitting an email for corrections, the email must be sent from the email address of the person designated to submit corrections (example: director) and must include this person’s name, title and signature at the end of the email. I must receive the compliance letter by email or at the address below no later than November 28, 2023. Michell Kocan PO Box 2694 Rockingham NC 28380 michell.kocan@dhhs.nc.gov If you state in your letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by this date, you must contact me with a proposed timeline of the corrections. In some cases, this timeline may be extended. You are required to maintain compliance with all applicable child care rules and regulations at all times. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Your compliance history was 90% prior to this visit. Failure to maintain compliance with all requirements may result in administrative action against your license, which could include civil penalties. Repeated violations may significantly affect your compliance history. Technical Assistance *Medical file for each employee must be maintained separately than the personnel file. The only documents that should be maintained in the medical file are the medical report, health questionnaire, and TB skin test/results. *A shelter-in-place or lockdown drill must be completed on or before 11/30/23. *D. Covington must complete Recognizing and Responding to Suspicions of Child Maltreatment on or before 11/21/23. Thank you for your assistance during the visit. Michell Kocan Child Care Consultant PO Box 2694 Rockingham, NC 28380 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0701 · Violation

Name of Operation: SECOND BAPTIST CHURCH DAY SCHOOL Facility ID: 77000054 Consultant: MICHELL KOCAN Operation Type: Center Case Number: Visit Date: 11/14/2023 Number Present: 21 Completed Date: 11/14/2023 Age: From 3 To 4 Total Minutes: 153 Time In: 09:57 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of this routine unannounced visit was to monitor for compliance with childcare requirements. The facility operates with a GS 110 Notice of Compliance and has a current compliance history of 90%. There were 21 children present during this visit. The last annual compliance visit was conducted on 3/9/23. The last sanitation inspection was completed on 2/3/23 with 6 demerits. A fire drill was last conducted on 10/16/23. A lockdown drill was last conducted on 8/31/23. All emergency drills have been completed as required. The following items were posted for easy reference: license, NC Summary of Child Care Law, safe arrival and departure procedures, daily schedules, First Aid posters, applicable ratio charts, emergency medical care plan, and emergency telephone numbers. The monthly playground inspections have been completed as required. The following items were monitored during the visit: supervision, staff/child ratios, storage of hazardous products and medications, adequate/approved space, program files, posted license and license restrictions. Three (3) new staff have been hired since the last monitoring visit. The staff and training worksheet was updated to include the new staff members. During the visit I monitored the files of the three (3) new staff members. I monitored for current criminal record qualifications via Regulatory. I monitored health questionnaires and specialized trainings for the staff using the staff and training worksheets that were completed during the last annual compliance visit. I observed the children from spaces #7, and space #8 completing bathroom/handwashing routines and transitioning to lunch. The teachers were monitoring the children and providing guidance as needed. The teachers were observed sitting and engaging with the children as they ate lunch. All language and interactions were positive. There are no children enrolled with medication at this time. The following violations were observed today. Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. D. Covington hired 8/21/23 has a medical report on file dated 9/20/23. 10A NCAC 09 .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. M. Rainwater hired 8/17/23 completed the emergency information form on 8/22/23. .0701(a) 1233 Each employee's personnel file did not contain a signed and dated statement that they received a job description and that they have received personnel and operational policies. Staff members M. Rainwater and M. Crank did not have a signed and dated statement on file as documentation that they received these documents. 10A NCAC 09 .0514(g) 1757 A valid qualification letter was not on file and available to review at the facility. A qualification letter was not on file for D. Ellerbe. G.S. 110-90.2(b) & (d) & .2703(e) The violations documented must be corrected immediately. To verify correction of the violation you shall submit a signed letter to me explaining how you have corrected the violations described above. The letter should list each item using the item number located to the left of the violation description. When submitting an email for corrections, the email must be sent from the email address of the person designated to submit corrections (example: director) and must include this person’s name, title and signature at the end of the email. I must receive the compliance letter by email or at the address below no later than November 28, 2023. Michell Kocan PO Box 2694 Rockingham NC 28380 michell.kocan@dhhs.nc.gov If you state in your letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by this date, you must contact me with a proposed timeline of the corrections. In some cases, this timeline may be extended. You are required to maintain compliance with all applicable child care rules and regulations at all times. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Your compliance history was 90% prior to this visit. Failure to maintain compliance with all requirements may result in administrative action against your license, which could include civil penalties. Repeated violations may significantly affect your compliance history. Technical Assistance *Medical file for each employee must be maintained separately than the personnel file. The only documents that should be maintained in the medical file are the medical report, health questionnaire, and TB skin test/results. *A shelter-in-place or lockdown drill must be completed on or before 11/30/23. *D. Covington must complete Recognizing and Responding to Suspicions of Child Maltreatment on or before 11/21/23. Thank you for your assistance during the visit. Michell Kocan Child Care Consultant PO Box 2694 Rockingham, NC 28380 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: SECOND BAPTIST CHURCH DAY SCHOOL Facility ID: 77000054 Consultant: MICHELL KOCAN Operation Type: Center Case Number: Visit Date: 11/14/2023 Number Present: 21 Completed Date: 11/14/2023 Age: From 3 To 4 Total Minutes: 153 Time In: 09:57 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of this routine unannounced visit was to monitor for compliance with childcare requirements. The facility operates with a GS 110 Notice of Compliance and has a current compliance history of 90%. There were 21 children present during this visit. The last annual compliance visit was conducted on 3/9/23. The last sanitation inspection was completed on 2/3/23 with 6 demerits. A fire drill was last conducted on 10/16/23. A lockdown drill was last conducted on 8/31/23. All emergency drills have been completed as required. The following items were posted for easy reference: license, NC Summary of Child Care Law, safe arrival and departure procedures, daily schedules, First Aid posters, applicable ratio charts, emergency medical care plan, and emergency telephone numbers. The monthly playground inspections have been completed as required. The following items were monitored during the visit: supervision, staff/child ratios, storage of hazardous products and medications, adequate/approved space, program files, posted license and license restrictions. Three (3) new staff have been hired since the last monitoring visit. The staff and training worksheet was updated to include the new staff members. During the visit I monitored the files of the three (3) new staff members. I monitored for current criminal record qualifications via Regulatory. I monitored health questionnaires and specialized trainings for the staff using the staff and training worksheets that were completed during the last annual compliance visit. I observed the children from spaces #7, and space #8 completing bathroom/handwashing routines and transitioning to lunch. The teachers were monitoring the children and providing guidance as needed. The teachers were observed sitting and engaging with the children as they ate lunch. All language and interactions were positive. There are no children enrolled with medication at this time. The following violations were observed today. Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. D. Covington hired 8/21/23 has a medical report on file dated 9/20/23. 10A NCAC 09 .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. M. Rainwater hired 8/17/23 completed the emergency information form on 8/22/23. .0701(a) 1233 Each employee's personnel file did not contain a signed and dated statement that they received a job description and that they have received personnel and operational policies. Staff members M. Rainwater and M. Crank did not have a signed and dated statement on file as documentation that they received these documents. 10A NCAC 09 .0514(g) 1757 A valid qualification letter was not on file and available to review at the facility. A qualification letter was not on file for D. Ellerbe. G.S. 110-90.2(b) & (d) & .2703(e) The violations documented must be corrected immediately. To verify correction of the violation you shall submit a signed letter to me explaining how you have corrected the violations described above. The letter should list each item using the item number located to the left of the violation description. When submitting an email for corrections, the email must be sent from the email address of the person designated to submit corrections (example: director) and must include this person’s name, title and signature at the end of the email. I must receive the compliance letter by email or at the address below no later than November 28, 2023. Michell Kocan PO Box 2694 Rockingham NC 28380 michell.kocan@dhhs.nc.gov If you state in your letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by this date, you must contact me with a proposed timeline of the corrections. In some cases, this timeline may be extended. You are required to maintain compliance with all applicable child care rules and regulations at all times. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Your compliance history was 90% prior to this visit. Failure to maintain compliance with all requirements may result in administrative action against your license, which could include civil penalties. Repeated violations may significantly affect your compliance history. Technical Assistance *Medical file for each employee must be maintained separately than the personnel file. The only documents that should be maintained in the medical file are the medical report, health questionnaire, and TB skin test/results. *A shelter-in-place or lockdown drill must be completed on or before 11/30/23. *D. Covington must complete Recognizing and Responding to Suspicions of Child Maltreatment on or before 11/21/23. Thank you for your assistance during the visit. Michell Kocan Child Care Consultant PO Box 2694 Rockingham, NC 28380 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: SECOND BAPTIST CHURCH DAY SCHOOL Facility ID: 77000054 Consultant: MICHELL KOCAN Operation Type: Center Case Number: Visit Date: 11/14/2023 Number Present: 21 Completed Date: 11/14/2023 Age: From 3 To 4 Total Minutes: 153 Time In: 09:57 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of this routine unannounced visit was to monitor for compliance with childcare requirements. The facility operates with a GS 110 Notice of Compliance and has a current compliance history of 90%. There were 21 children present during this visit. The last annual compliance visit was conducted on 3/9/23. The last sanitation inspection was completed on 2/3/23 with 6 demerits. A fire drill was last conducted on 10/16/23. A lockdown drill was last conducted on 8/31/23. All emergency drills have been completed as required. The following items were posted for easy reference: license, NC Summary of Child Care Law, safe arrival and departure procedures, daily schedules, First Aid posters, applicable ratio charts, emergency medical care plan, and emergency telephone numbers. The monthly playground inspections have been completed as required. The following items were monitored during the visit: supervision, staff/child ratios, storage of hazardous products and medications, adequate/approved space, program files, posted license and license restrictions. Three (3) new staff have been hired since the last monitoring visit. The staff and training worksheet was updated to include the new staff members. During the visit I monitored the files of the three (3) new staff members. I monitored for current criminal record qualifications via Regulatory. I monitored health questionnaires and specialized trainings for the staff using the staff and training worksheets that were completed during the last annual compliance visit. I observed the children from spaces #7, and space #8 completing bathroom/handwashing routines and transitioning to lunch. The teachers were monitoring the children and providing guidance as needed. The teachers were observed sitting and engaging with the children as they ate lunch. All language and interactions were positive. There are no children enrolled with medication at this time. The following violations were observed today. Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. D. Covington hired 8/21/23 has a medical report on file dated 9/20/23. 10A NCAC 09 .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. M. Rainwater hired 8/17/23 completed the emergency information form on 8/22/23. .0701(a) 1233 Each employee's personnel file did not contain a signed and dated statement that they received a job description and that they have received personnel and operational policies. Staff members M. Rainwater and M. Crank did not have a signed and dated statement on file as documentation that they received these documents. 10A NCAC 09 .0514(g) 1757 A valid qualification letter was not on file and available to review at the facility. A qualification letter was not on file for D. Ellerbe. G.S. 110-90.2(b) & (d) & .2703(e) The violations documented must be corrected immediately. To verify correction of the violation you shall submit a signed letter to me explaining how you have corrected the violations described above. The letter should list each item using the item number located to the left of the violation description. When submitting an email for corrections, the email must be sent from the email address of the person designated to submit corrections (example: director) and must include this person’s name, title and signature at the end of the email. I must receive the compliance letter by email or at the address below no later than November 28, 2023. Michell Kocan PO Box 2694 Rockingham NC 28380 michell.kocan@dhhs.nc.gov If you state in your letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by this date, you must contact me with a proposed timeline of the corrections. In some cases, this timeline may be extended. You are required to maintain compliance with all applicable child care rules and regulations at all times. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Your compliance history was 90% prior to this visit. Failure to maintain compliance with all requirements may result in administrative action against your license, which could include civil penalties. Repeated violations may significantly affect your compliance history. Technical Assistance *Medical file for each employee must be maintained separately than the personnel file. The only documents that should be maintained in the medical file are the medical report, health questionnaire, and TB skin test/results. *A shelter-in-place or lockdown drill must be completed on or before 11/30/23. *D. Covington must complete Recognizing and Responding to Suspicions of Child Maltreatment on or before 11/21/23. Thank you for your assistance during the visit. Michell Kocan Child Care Consultant PO Box 2694 Rockingham, NC 28380 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times