10A NCAC 09 .0605 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 9/18/2024 Number Present: 28 Completed Date: 9/18/2024 Age: From 3 To 4 Total Minutes: 150 Time In: 08:30 AM Time Out: 11:00 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted February 29, 2024. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 91%. Lead Teacher, J. Floyd and Teachers, C. Coleman and R. Russ, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in both spaces were observed in free choice activities including working with playdough, pretending to care for baby dolls, building with Bristle Blocks, and having a puppet show. Next, children in Space #100a traveled to the fenced in playground, where they used the stationary climbing structure, tricycles, scooters and push toys. Children in Space #100b were observed in a group time activity during which they listened to a book and did letter and color recognition activities. After group time, these children transitioned back to free choice activities. Lunch served in the classrooms consisted a choice of steak with gravy or chicken nuggets, whole grain roll, mashed potatoes, green beans, fresh oranges, and milk. Today it was observed that a new climber/slide combination shaped like a truck and a new rock climbing wall have been placed on the grassy area of the playground. Installation instructions could not be located, however stickers containing some instructions for installation and use were observed on the pieces of equipment themselves. Stickers on the truck shaped piece of equipment indicated that it should not be placed over hard ground such as grass. Stickers on the rock climbing wall indicated the same warning, and also that it was intended for domestic use only. Per my instructions, staff members did not allow children to use either piece of equipment today. New staff members have not been hired since the last Annual Compliance visit. A substitute staff member was present in Space #100a today; requirements were monitored for compliance. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 1419 All commercially manufactured equipment and furnishings were not assembled and installed according to procedures specified by the manufacturer and/or the manufacturer's instructions were not kept on file or electronically accessible, if available. Two new pieces of playground equipment were not installed according to manufacturer's instructions observed on stickers attached to the pieces of equipment. .0601(b) 1757 A valid qualification letter was not on file and available to review at the facility. A valid qualification letter was not on file for a substitute staff member present today. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. a shelter-in-place or lockdown drill has not been conducted since March 18, 2024. .0604(u);.0302(d)(8) A compliance letter including detailed information about how all violations have been corrected must be received by October 2, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited As discussed, any substitute staff member in the Pre-K program must have a valid criminal records qualification letter on file at all times. Today, the letter on file for Ms. Jean Brown had an expiration date of July 26, 2024, however a search in the criminal records database confirmed that she is qualified through August of 2027. Initially, Ms. Brown was replaced in Space #100a by another staff member with a valid letter, until a copy of her current letter could be located and printed. Now that a letter is on file, she may return to the Pre-K classrooms as long as remaining requirements such as updated health information are in compliance. Technical assistance was provided today regarding the purchasing and placement of new playground equipment. As discussed, manufacturer’s instructions should always be reviewed to ensure equipment is approved for commercial use and for the age range for which it will be used. Then, you should ensure equipment is installed according to manufacturer’s instructions and keep a copy of the instructions on file. Based on instruction stickers observed today, the rock climbing wall needs to be removed from the playground. Regarding the climber/slide, the installation instructions should be reviewed to confirm that it is approved for commercial use. You must also check the instructions to see if anchoring is required. As discussed, if anchoring is required, the equipment would become stationary which would require a six foot fall zone with resilient surfacing. If it does not have to be anchored, surfacing is not required, however it should not be placed over hard ground per instructions on the sticker observed today. Moving forward, please ensure all requirements in Child Care Rule 10A NCAC 09 .0605 are in compliance prior to purchasing, installing or allowing children to use equipment. Today I suggested you block the equipment off with caution tape to make it inaccessible until it can be removed or installation instructions can be reviewed and proper installation ensured. Please send pictures and a copy of installation instructions to verify compliance. Regarding shelter-in-place or lockdown drills, you must conduct one by the end of September and send a copy of the completed drill record to verify compliance. As discussed, if you conduct drills in September, December, March and early June before children stop attending, this will ensure you get quarterly drills done as required. Technical Assistance Technical assistance was also provided today regarding communication between staff members and ensuring all staff members are aware of where licensing records are located in case staff members responsible for records are absent during a visit. I also advised you to review and divide responsibilities to ensure all requirements are met and documents are filed appropriately for easy review. When a lead teacher is out, please ensure a lesson plan is still prepared and posted as required. Rated License Information Regarding star rated license reassessments, the “hold harmless” clause was extended to allow time for new rules determining how stars are earned to be written and implemented. This means a reassessment will not be conducted according to the timelines previously discussed, however you may request one voluntarily at any time. New rules are expected to include different pathways towards earning stars, so I urge you to review any information shared to prepare for the changes. Please note any Environment Rating Scales (ERS) assessments conducted after February 1, 2025 will be the third editions, so for your program the Early Childhood Environment Rating Scale- 3rd edition (ECERS-3) will be used if you select the pathway that includes this assessment. You may find more information regarding the ECERS-3 including training materials and how to purchase at https://ncrlap.org/Resources/pages/get-ready-for-3s/. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point, pending evaluation of Dr. Hill, who must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. Reminders You must send a copy of the recently conducted fire inspection to verify compliance. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 9/18/2024 Number Present: 28 Completed Date: 9/18/2024 Age: From 3 To 4 Total Minutes: 150 Time In: 08:30 AM Time Out: 11:00 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted February 29, 2024. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 91%. Lead Teacher, J. Floyd and Teachers, C. Coleman and R. Russ, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in both spaces were observed in free choice activities including working with playdough, pretending to care for baby dolls, building with Bristle Blocks, and having a puppet show. Next, children in Space #100a traveled to the fenced in playground, where they used the stationary climbing structure, tricycles, scooters and push toys. Children in Space #100b were observed in a group time activity during which they listened to a book and did letter and color recognition activities. After group time, these children transitioned back to free choice activities. Lunch served in the classrooms consisted a choice of steak with gravy or chicken nuggets, whole grain roll, mashed potatoes, green beans, fresh oranges, and milk. Today it was observed that a new climber/slide combination shaped like a truck and a new rock climbing wall have been placed on the grassy area of the playground. Installation instructions could not be located, however stickers containing some instructions for installation and use were observed on the pieces of equipment themselves. Stickers on the truck shaped piece of equipment indicated that it should not be placed over hard ground such as grass. Stickers on the rock climbing wall indicated the same warning, and also that it was intended for domestic use only. Per my instructions, staff members did not allow children to use either piece of equipment today. New staff members have not been hired since the last Annual Compliance visit. A substitute staff member was present in Space #100a today; requirements were monitored for compliance. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 1419 All commercially manufactured equipment and furnishings were not assembled and installed according to procedures specified by the manufacturer and/or the manufacturer's instructions were not kept on file or electronically accessible, if available. Two new pieces of playground equipment were not installed according to manufacturer's instructions observed on stickers attached to the pieces of equipment. .0601(b) 1757 A valid qualification letter was not on file and available to review at the facility. A valid qualification letter was not on file for a substitute staff member present today. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. a shelter-in-place or lockdown drill has not been conducted since March 18, 2024. .0604(u);.0302(d)(8) A compliance letter including detailed information about how all violations have been corrected must be received by October 2, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited As discussed, any substitute staff member in the Pre-K program must have a valid criminal records qualification letter on file at all times. Today, the letter on file for Ms. Jean Brown had an expiration date of July 26, 2024, however a search in the criminal records database confirmed that she is qualified through August of 2027. Initially, Ms. Brown was replaced in Space #100a by another staff member with a valid letter, until a copy of her current letter could be located and printed. Now that a letter is on file, she may return to the Pre-K classrooms as long as remaining requirements such as updated health information are in compliance. Technical assistance was provided today regarding the purchasing and placement of new playground equipment. As discussed, manufacturer’s instructions should always be reviewed to ensure equipment is approved for commercial use and for the age range for which it will be used. Then, you should ensure equipment is installed according to manufacturer’s instructions and keep a copy of the instructions on file. Based on instruction stickers observed today, the rock climbing wall needs to be removed from the playground. Regarding the climber/slide, the installation instructions should be reviewed to confirm that it is approved for commercial use. You must also check the instructions to see if anchoring is required. As discussed, if anchoring is required, the equipment would become stationary which would require a six foot fall zone with resilient surfacing. If it does not have to be anchored, surfacing is not required, however it should not be placed over hard ground per instructions on the sticker observed today. Moving forward, please ensure all requirements in Child Care Rule 10A NCAC 09 .0605 are in compliance prior to purchasing, installing or allowing children to use equipment. Today I suggested you block the equipment off with caution tape to make it inaccessible until it can be removed or installation instructions can be reviewed and proper installation ensured. Please send pictures and a copy of installation instructions to verify compliance. Regarding shelter-in-place or lockdown drills, you must conduct one by the end of September and send a copy of the completed drill record to verify compliance. As discussed, if you conduct drills in September, December, March and early June before children stop attending, this will ensure you get quarterly drills done as required. Technical Assistance Technical assistance was also provided today regarding communication between staff members and ensuring all staff members are aware of where licensing records are located in case staff members responsible for records are absent during a visit. I also advised you to review and divide responsibilities to ensure all requirements are met and documents are filed appropriately for easy review. When a lead teacher is out, please ensure a lesson plan is still prepared and posted as required. Rated License Information Regarding star rated license reassessments, the “hold harmless” clause was extended to allow time for new rules determining how stars are earned to be written and implemented. This means a reassessment will not be conducted according to the timelines previously discussed, however you may request one voluntarily at any time. New rules are expected to include different pathways towards earning stars, so I urge you to review any information shared to prepare for the changes. Please note any Environment Rating Scales (ERS) assessments conducted after February 1, 2025 will be the third editions, so for your program the Early Childhood Environment Rating Scale- 3rd edition (ECERS-3) will be used if you select the pathway that includes this assessment. You may find more information regarding the ECERS-3 including training materials and how to purchase at https://ncrlap.org/Resources/pages/get-ready-for-3s/. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point, pending evaluation of Dr. Hill, who must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. Reminders You must send a copy of the recently conducted fire inspection to verify compliance. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 9/18/2024 Number Present: 28 Completed Date: 9/18/2024 Age: From 3 To 4 Total Minutes: 150 Time In: 08:30 AM Time Out: 11:00 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted February 29, 2024. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 91%. Lead Teacher, J. Floyd and Teachers, C. Coleman and R. Russ, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in both spaces were observed in free choice activities including working with playdough, pretending to care for baby dolls, building with Bristle Blocks, and having a puppet show. Next, children in Space #100a traveled to the fenced in playground, where they used the stationary climbing structure, tricycles, scooters and push toys. Children in Space #100b were observed in a group time activity during which they listened to a book and did letter and color recognition activities. After group time, these children transitioned back to free choice activities. Lunch served in the classrooms consisted a choice of steak with gravy or chicken nuggets, whole grain roll, mashed potatoes, green beans, fresh oranges, and milk. Today it was observed that a new climber/slide combination shaped like a truck and a new rock climbing wall have been placed on the grassy area of the playground. Installation instructions could not be located, however stickers containing some instructions for installation and use were observed on the pieces of equipment themselves. Stickers on the truck shaped piece of equipment indicated that it should not be placed over hard ground such as grass. Stickers on the rock climbing wall indicated the same warning, and also that it was intended for domestic use only. Per my instructions, staff members did not allow children to use either piece of equipment today. New staff members have not been hired since the last Annual Compliance visit. A substitute staff member was present in Space #100a today; requirements were monitored for compliance. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 1419 All commercially manufactured equipment and furnishings were not assembled and installed according to procedures specified by the manufacturer and/or the manufacturer's instructions were not kept on file or electronically accessible, if available. Two new pieces of playground equipment were not installed according to manufacturer's instructions observed on stickers attached to the pieces of equipment. .0601(b) 1757 A valid qualification letter was not on file and available to review at the facility. A valid qualification letter was not on file for a substitute staff member present today. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. a shelter-in-place or lockdown drill has not been conducted since March 18, 2024. .0604(u);.0302(d)(8) A compliance letter including detailed information about how all violations have been corrected must be received by October 2, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited As discussed, any substitute staff member in the Pre-K program must have a valid criminal records qualification letter on file at all times. Today, the letter on file for Ms. Jean Brown had an expiration date of July 26, 2024, however a search in the criminal records database confirmed that she is qualified through August of 2027. Initially, Ms. Brown was replaced in Space #100a by another staff member with a valid letter, until a copy of her current letter could be located and printed. Now that a letter is on file, she may return to the Pre-K classrooms as long as remaining requirements such as updated health information are in compliance. Technical assistance was provided today regarding the purchasing and placement of new playground equipment. As discussed, manufacturer’s instructions should always be reviewed to ensure equipment is approved for commercial use and for the age range for which it will be used. Then, you should ensure equipment is installed according to manufacturer’s instructions and keep a copy of the instructions on file. Based on instruction stickers observed today, the rock climbing wall needs to be removed from the playground. Regarding the climber/slide, the installation instructions should be reviewed to confirm that it is approved for commercial use. You must also check the instructions to see if anchoring is required. As discussed, if anchoring is required, the equipment would become stationary which would require a six foot fall zone with resilient surfacing. If it does not have to be anchored, surfacing is not required, however it should not be placed over hard ground per instructions on the sticker observed today. Moving forward, please ensure all requirements in Child Care Rule 10A NCAC 09 .0605 are in compliance prior to purchasing, installing or allowing children to use equipment. Today I suggested you block the equipment off with caution tape to make it inaccessible until it can be removed or installation instructions can be reviewed and proper installation ensured. Please send pictures and a copy of installation instructions to verify compliance. Regarding shelter-in-place or lockdown drills, you must conduct one by the end of September and send a copy of the completed drill record to verify compliance. As discussed, if you conduct drills in September, December, March and early June before children stop attending, this will ensure you get quarterly drills done as required. Technical Assistance Technical assistance was also provided today regarding communication between staff members and ensuring all staff members are aware of where licensing records are located in case staff members responsible for records are absent during a visit. I also advised you to review and divide responsibilities to ensure all requirements are met and documents are filed appropriately for easy review. When a lead teacher is out, please ensure a lesson plan is still prepared and posted as required. Rated License Information Regarding star rated license reassessments, the “hold harmless” clause was extended to allow time for new rules determining how stars are earned to be written and implemented. This means a reassessment will not be conducted according to the timelines previously discussed, however you may request one voluntarily at any time. New rules are expected to include different pathways towards earning stars, so I urge you to review any information shared to prepare for the changes. Please note any Environment Rating Scales (ERS) assessments conducted after February 1, 2025 will be the third editions, so for your program the Early Childhood Environment Rating Scale- 3rd edition (ECERS-3) will be used if you select the pathway that includes this assessment. You may find more information regarding the ECERS-3 including training materials and how to purchase at https://ncrlap.org/Resources/pages/get-ready-for-3s/. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point, pending evaluation of Dr. Hill, who must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. Reminders You must send a copy of the recently conducted fire inspection to verify compliance. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0302 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/29/2024 Number Present: 30 Completed Date: 2/29/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 08:45 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 7, 2023. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 97%. Administrator, Dr. K. Hill, Lead Teacher, J. Floyd and Teacher, C. Coleman, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in Space #100b were observed in free choice activities including building buildings with blocks, playing in the dramatic play kitchen and working with playdough. In Space #100a, children were observed in a group time activity during which they listened to a book, discussed the letter “R,” and did a color recognition activity. At 9:36 A.M., the fire alarm went off and both groups evacuated the classrooms to the field behind the building. The staff and children appeared familiar with fire drill procedures. After the fire drill, children enrolled in Space #100a went to the fenced in playground at the other end of the school. They played in the sand table, and using riding toys and the climbing structure. Children in Space #100b continued free choice activities. At 10:40 A.M., staff members in each space read books to children and completed transition activities as they waited for lunch. Lunch served in the classrooms consisted of a choice of chicken alfredo pasta or chicken nuggets, garlic bread sticks, steamed broccoli, green beans and milk. Two substitute staff members were observed today; requirements were monitored and in compliance. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and the three staff members who initially completed training in 2017 have now repeated all topics as required. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during a site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.15. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed statement of receipt of the summary of NC Child Care Law was not observed in one of the four children's files monitored today. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Two protruding bolts were observed in the black, plastic border surrounding the climbing structure on the playground. REPEATED .0601(c) 1320 Children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care was not on file for each child. A health assessment was not observed in one of the four children's files monitored today. The child's enrollment date was January 12, 2024, more than 30 days ago. GS 110-91(1);.0302(d)(2); .0304(g) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. An immunization record was not observed on file for one of the four children's files monitored today. The child's enrollment date was January 12, 2024. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. A signed statement of receipt of the discipline policy was not observed in one of the four children's files monitored today. .1804(c) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Documentation of completion of this training was not on file for the administrator and one staff member who began employment in August and September 2023 respectively. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. A signed statement of receipt of this policy was not observed in one of the four children's files monitored today. .0608(b)(1-6) A compliance letter including detailed information about how all violations have been corrected must be received by March 14, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited The health and safety of individual children requires that information regarding each child in care be kept and available when needed. Children's records consist of various documentation such as a child's medical and immunization history, emergency medical care information and parental permission to participate in specific activities. This information is the basis for meeting each child's physical, emotional, cognitive and social needs. As discussed, you must ensure missing documentation is on file for H. Jackson and A. Patrick, sending copies to verify compliance. I also suggested you audit children’s files for completion to ensure all required documentation is on file. As discussed, the Recognizing and Responding to Suspicions of Child Maltreatment Training must be completed by all staff including the administrator within 90 days of employment. This training must be taken at www.preventchildabusenc.org. Remember to send copies of certificates for Dr. Hill and R. Russ to verify compliance. As discussed during previous visits and again today, you must continue to monitor the playground for safety hazards including protruding bolts. Protrusions may cause children injures through tripping or entanglement. Today you asked one of the custodians to hammer down the protruding bolts, and stated you would remember to bring a hammer or mallet outside with you when you go so you can remove protrusions yourselves as needed to avoid potential injury. Technical Assistance Technical assistance was also provided today regarding the Staff and Training Worksheet. As discussed, this document should be updated as needed and kept current to avoid potential staff recordkeeping violations. Four to six weeks ahead of the Annual Compliance visit, I will request the updated worksheet via email as I did December 28, 2023. I did not receive your worksheet until today, and technical assistance was provided to help you update it. You must update your electronic version based on the revisions made today, and set a reminder for yourself to ensure it is updated next year in advance of your Annual Compliance visit. Today you also asked about potentially using the playground outside of your classroom instead of the one on the other side of the school. You stated this playground is used by Kindergarten children. As discussed, a fence is not required for public school programs, however you would want to ensure the space is safe and meets all other requirements for child care. Based on my observations today, I shared with you that the area enclosed by the black, plastic border could be used by preschool children if mulch was added to maintain the required depth of at least six inches. The equipment on the grass outside of the enclosed area, such as the swings, slide and dome climber, could not be used by preschool children unless fall zones with resilient surfacing were created underneath and around the equipment. If the equipment is made inaccessible or unavailable to preschool children, the grassy field could be used for gross motor play with portable equipment such as riding toys, balls, and hula hoops. As discussed, if you wish to get this outdoor space approved for child care use, you must review safety rules in Child Care Rule 10A NCAC 09 .0605, and notify me when you believe the space is in compliance and ready for approval. Rated License Information As discussed during the Routine Unannounced visit conducted September 28, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. It is also a possibility that the way star ratings are earned will be different by the time your reassessment is required. I will be in touch with more information as it becomes available. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. Regarding DCDEE WORKS, as I reminded you during the last visit, new administrator K. Hill must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. A second email with instructions for WORKS account registration was sent today. Reminders Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

10A NCAC 09 .0605 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/29/2024 Number Present: 30 Completed Date: 2/29/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 08:45 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 7, 2023. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 97%. Administrator, Dr. K. Hill, Lead Teacher, J. Floyd and Teacher, C. Coleman, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in Space #100b were observed in free choice activities including building buildings with blocks, playing in the dramatic play kitchen and working with playdough. In Space #100a, children were observed in a group time activity during which they listened to a book, discussed the letter “R,” and did a color recognition activity. At 9:36 A.M., the fire alarm went off and both groups evacuated the classrooms to the field behind the building. The staff and children appeared familiar with fire drill procedures. After the fire drill, children enrolled in Space #100a went to the fenced in playground at the other end of the school. They played in the sand table, and using riding toys and the climbing structure. Children in Space #100b continued free choice activities. At 10:40 A.M., staff members in each space read books to children and completed transition activities as they waited for lunch. Lunch served in the classrooms consisted of a choice of chicken alfredo pasta or chicken nuggets, garlic bread sticks, steamed broccoli, green beans and milk. Two substitute staff members were observed today; requirements were monitored and in compliance. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and the three staff members who initially completed training in 2017 have now repeated all topics as required. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during a site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.15. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed statement of receipt of the summary of NC Child Care Law was not observed in one of the four children's files monitored today. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Two protruding bolts were observed in the black, plastic border surrounding the climbing structure on the playground. REPEATED .0601(c) 1320 Children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care was not on file for each child. A health assessment was not observed in one of the four children's files monitored today. The child's enrollment date was January 12, 2024, more than 30 days ago. GS 110-91(1);.0302(d)(2); .0304(g) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. An immunization record was not observed on file for one of the four children's files monitored today. The child's enrollment date was January 12, 2024. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. A signed statement of receipt of the discipline policy was not observed in one of the four children's files monitored today. .1804(c) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Documentation of completion of this training was not on file for the administrator and one staff member who began employment in August and September 2023 respectively. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. A signed statement of receipt of this policy was not observed in one of the four children's files monitored today. .0608(b)(1-6) A compliance letter including detailed information about how all violations have been corrected must be received by March 14, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited The health and safety of individual children requires that information regarding each child in care be kept and available when needed. Children's records consist of various documentation such as a child's medical and immunization history, emergency medical care information and parental permission to participate in specific activities. This information is the basis for meeting each child's physical, emotional, cognitive and social needs. As discussed, you must ensure missing documentation is on file for H. Jackson and A. Patrick, sending copies to verify compliance. I also suggested you audit children’s files for completion to ensure all required documentation is on file. As discussed, the Recognizing and Responding to Suspicions of Child Maltreatment Training must be completed by all staff including the administrator within 90 days of employment. This training must be taken at www.preventchildabusenc.org. Remember to send copies of certificates for Dr. Hill and R. Russ to verify compliance. As discussed during previous visits and again today, you must continue to monitor the playground for safety hazards including protruding bolts. Protrusions may cause children injures through tripping or entanglement. Today you asked one of the custodians to hammer down the protruding bolts, and stated you would remember to bring a hammer or mallet outside with you when you go so you can remove protrusions yourselves as needed to avoid potential injury. Technical Assistance Technical assistance was also provided today regarding the Staff and Training Worksheet. As discussed, this document should be updated as needed and kept current to avoid potential staff recordkeeping violations. Four to six weeks ahead of the Annual Compliance visit, I will request the updated worksheet via email as I did December 28, 2023. I did not receive your worksheet until today, and technical assistance was provided to help you update it. You must update your electronic version based on the revisions made today, and set a reminder for yourself to ensure it is updated next year in advance of your Annual Compliance visit. Today you also asked about potentially using the playground outside of your classroom instead of the one on the other side of the school. You stated this playground is used by Kindergarten children. As discussed, a fence is not required for public school programs, however you would want to ensure the space is safe and meets all other requirements for child care. Based on my observations today, I shared with you that the area enclosed by the black, plastic border could be used by preschool children if mulch was added to maintain the required depth of at least six inches. The equipment on the grass outside of the enclosed area, such as the swings, slide and dome climber, could not be used by preschool children unless fall zones with resilient surfacing were created underneath and around the equipment. If the equipment is made inaccessible or unavailable to preschool children, the grassy field could be used for gross motor play with portable equipment such as riding toys, balls, and hula hoops. As discussed, if you wish to get this outdoor space approved for child care use, you must review safety rules in Child Care Rule 10A NCAC 09 .0605, and notify me when you believe the space is in compliance and ready for approval. Rated License Information As discussed during the Routine Unannounced visit conducted September 28, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. It is also a possibility that the way star ratings are earned will be different by the time your reassessment is required. I will be in touch with more information as it becomes available. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. Regarding DCDEE WORKS, as I reminded you during the last visit, new administrator K. Hill must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. A second email with instructions for WORKS account registration was sent today. Reminders Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/29/2024 Number Present: 30 Completed Date: 2/29/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 08:45 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 7, 2023. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 97%. Administrator, Dr. K. Hill, Lead Teacher, J. Floyd and Teacher, C. Coleman, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in Space #100b were observed in free choice activities including building buildings with blocks, playing in the dramatic play kitchen and working with playdough. In Space #100a, children were observed in a group time activity during which they listened to a book, discussed the letter “R,” and did a color recognition activity. At 9:36 A.M., the fire alarm went off and both groups evacuated the classrooms to the field behind the building. The staff and children appeared familiar with fire drill procedures. After the fire drill, children enrolled in Space #100a went to the fenced in playground at the other end of the school. They played in the sand table, and using riding toys and the climbing structure. Children in Space #100b continued free choice activities. At 10:40 A.M., staff members in each space read books to children and completed transition activities as they waited for lunch. Lunch served in the classrooms consisted of a choice of chicken alfredo pasta or chicken nuggets, garlic bread sticks, steamed broccoli, green beans and milk. Two substitute staff members were observed today; requirements were monitored and in compliance. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and the three staff members who initially completed training in 2017 have now repeated all topics as required. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during a site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.15. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed statement of receipt of the summary of NC Child Care Law was not observed in one of the four children's files monitored today. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Two protruding bolts were observed in the black, plastic border surrounding the climbing structure on the playground. REPEATED .0601(c) 1320 Children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care was not on file for each child. A health assessment was not observed in one of the four children's files monitored today. The child's enrollment date was January 12, 2024, more than 30 days ago. GS 110-91(1);.0302(d)(2); .0304(g) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. An immunization record was not observed on file for one of the four children's files monitored today. The child's enrollment date was January 12, 2024. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. A signed statement of receipt of the discipline policy was not observed in one of the four children's files monitored today. .1804(c) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Documentation of completion of this training was not on file for the administrator and one staff member who began employment in August and September 2023 respectively. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. A signed statement of receipt of this policy was not observed in one of the four children's files monitored today. .0608(b)(1-6) A compliance letter including detailed information about how all violations have been corrected must be received by March 14, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited The health and safety of individual children requires that information regarding each child in care be kept and available when needed. Children's records consist of various documentation such as a child's medical and immunization history, emergency medical care information and parental permission to participate in specific activities. This information is the basis for meeting each child's physical, emotional, cognitive and social needs. As discussed, you must ensure missing documentation is on file for H. Jackson and A. Patrick, sending copies to verify compliance. I also suggested you audit children’s files for completion to ensure all required documentation is on file. As discussed, the Recognizing and Responding to Suspicions of Child Maltreatment Training must be completed by all staff including the administrator within 90 days of employment. This training must be taken at www.preventchildabusenc.org. Remember to send copies of certificates for Dr. Hill and R. Russ to verify compliance. As discussed during previous visits and again today, you must continue to monitor the playground for safety hazards including protruding bolts. Protrusions may cause children injures through tripping or entanglement. Today you asked one of the custodians to hammer down the protruding bolts, and stated you would remember to bring a hammer or mallet outside with you when you go so you can remove protrusions yourselves as needed to avoid potential injury. Technical Assistance Technical assistance was also provided today regarding the Staff and Training Worksheet. As discussed, this document should be updated as needed and kept current to avoid potential staff recordkeeping violations. Four to six weeks ahead of the Annual Compliance visit, I will request the updated worksheet via email as I did December 28, 2023. I did not receive your worksheet until today, and technical assistance was provided to help you update it. You must update your electronic version based on the revisions made today, and set a reminder for yourself to ensure it is updated next year in advance of your Annual Compliance visit. Today you also asked about potentially using the playground outside of your classroom instead of the one on the other side of the school. You stated this playground is used by Kindergarten children. As discussed, a fence is not required for public school programs, however you would want to ensure the space is safe and meets all other requirements for child care. Based on my observations today, I shared with you that the area enclosed by the black, plastic border could be used by preschool children if mulch was added to maintain the required depth of at least six inches. The equipment on the grass outside of the enclosed area, such as the swings, slide and dome climber, could not be used by preschool children unless fall zones with resilient surfacing were created underneath and around the equipment. If the equipment is made inaccessible or unavailable to preschool children, the grassy field could be used for gross motor play with portable equipment such as riding toys, balls, and hula hoops. As discussed, if you wish to get this outdoor space approved for child care use, you must review safety rules in Child Care Rule 10A NCAC 09 .0605, and notify me when you believe the space is in compliance and ready for approval. Rated License Information As discussed during the Routine Unannounced visit conducted September 28, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. It is also a possibility that the way star ratings are earned will be different by the time your reassessment is required. I will be in touch with more information as it becomes available. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. Regarding DCDEE WORKS, as I reminded you during the last visit, new administrator K. Hill must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. A second email with instructions for WORKS account registration was sent today. Reminders Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3009 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/29/2024 Number Present: 30 Completed Date: 2/29/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 08:45 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 7, 2023. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 97%. Administrator, Dr. K. Hill, Lead Teacher, J. Floyd and Teacher, C. Coleman, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in Space #100b were observed in free choice activities including building buildings with blocks, playing in the dramatic play kitchen and working with playdough. In Space #100a, children were observed in a group time activity during which they listened to a book, discussed the letter “R,” and did a color recognition activity. At 9:36 A.M., the fire alarm went off and both groups evacuated the classrooms to the field behind the building. The staff and children appeared familiar with fire drill procedures. After the fire drill, children enrolled in Space #100a went to the fenced in playground at the other end of the school. They played in the sand table, and using riding toys and the climbing structure. Children in Space #100b continued free choice activities. At 10:40 A.M., staff members in each space read books to children and completed transition activities as they waited for lunch. Lunch served in the classrooms consisted of a choice of chicken alfredo pasta or chicken nuggets, garlic bread sticks, steamed broccoli, green beans and milk. Two substitute staff members were observed today; requirements were monitored and in compliance. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and the three staff members who initially completed training in 2017 have now repeated all topics as required. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during a site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.15. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed statement of receipt of the summary of NC Child Care Law was not observed in one of the four children's files monitored today. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Two protruding bolts were observed in the black, plastic border surrounding the climbing structure on the playground. REPEATED .0601(c) 1320 Children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care was not on file for each child. A health assessment was not observed in one of the four children's files monitored today. The child's enrollment date was January 12, 2024, more than 30 days ago. GS 110-91(1);.0302(d)(2); .0304(g) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. An immunization record was not observed on file for one of the four children's files monitored today. The child's enrollment date was January 12, 2024. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. A signed statement of receipt of the discipline policy was not observed in one of the four children's files monitored today. .1804(c) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Documentation of completion of this training was not on file for the administrator and one staff member who began employment in August and September 2023 respectively. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. A signed statement of receipt of this policy was not observed in one of the four children's files monitored today. .0608(b)(1-6) A compliance letter including detailed information about how all violations have been corrected must be received by March 14, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited The health and safety of individual children requires that information regarding each child in care be kept and available when needed. Children's records consist of various documentation such as a child's medical and immunization history, emergency medical care information and parental permission to participate in specific activities. This information is the basis for meeting each child's physical, emotional, cognitive and social needs. As discussed, you must ensure missing documentation is on file for H. Jackson and A. Patrick, sending copies to verify compliance. I also suggested you audit children’s files for completion to ensure all required documentation is on file. As discussed, the Recognizing and Responding to Suspicions of Child Maltreatment Training must be completed by all staff including the administrator within 90 days of employment. This training must be taken at www.preventchildabusenc.org. Remember to send copies of certificates for Dr. Hill and R. Russ to verify compliance. As discussed during previous visits and again today, you must continue to monitor the playground for safety hazards including protruding bolts. Protrusions may cause children injures through tripping or entanglement. Today you asked one of the custodians to hammer down the protruding bolts, and stated you would remember to bring a hammer or mallet outside with you when you go so you can remove protrusions yourselves as needed to avoid potential injury. Technical Assistance Technical assistance was also provided today regarding the Staff and Training Worksheet. As discussed, this document should be updated as needed and kept current to avoid potential staff recordkeeping violations. Four to six weeks ahead of the Annual Compliance visit, I will request the updated worksheet via email as I did December 28, 2023. I did not receive your worksheet until today, and technical assistance was provided to help you update it. You must update your electronic version based on the revisions made today, and set a reminder for yourself to ensure it is updated next year in advance of your Annual Compliance visit. Today you also asked about potentially using the playground outside of your classroom instead of the one on the other side of the school. You stated this playground is used by Kindergarten children. As discussed, a fence is not required for public school programs, however you would want to ensure the space is safe and meets all other requirements for child care. Based on my observations today, I shared with you that the area enclosed by the black, plastic border could be used by preschool children if mulch was added to maintain the required depth of at least six inches. The equipment on the grass outside of the enclosed area, such as the swings, slide and dome climber, could not be used by preschool children unless fall zones with resilient surfacing were created underneath and around the equipment. If the equipment is made inaccessible or unavailable to preschool children, the grassy field could be used for gross motor play with portable equipment such as riding toys, balls, and hula hoops. As discussed, if you wish to get this outdoor space approved for child care use, you must review safety rules in Child Care Rule 10A NCAC 09 .0605, and notify me when you believe the space is in compliance and ready for approval. Rated License Information As discussed during the Routine Unannounced visit conducted September 28, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. It is also a possibility that the way star ratings are earned will be different by the time your reassessment is required. I will be in touch with more information as it becomes available. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. Regarding DCDEE WORKS, as I reminded you during the last visit, new administrator K. Hill must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. A second email with instructions for WORKS account registration was sent today. Reminders Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-102 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/29/2024 Number Present: 30 Completed Date: 2/29/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 08:45 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 7, 2023. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 97%. Administrator, Dr. K. Hill, Lead Teacher, J. Floyd and Teacher, C. Coleman, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in Space #100b were observed in free choice activities including building buildings with blocks, playing in the dramatic play kitchen and working with playdough. In Space #100a, children were observed in a group time activity during which they listened to a book, discussed the letter “R,” and did a color recognition activity. At 9:36 A.M., the fire alarm went off and both groups evacuated the classrooms to the field behind the building. The staff and children appeared familiar with fire drill procedures. After the fire drill, children enrolled in Space #100a went to the fenced in playground at the other end of the school. They played in the sand table, and using riding toys and the climbing structure. Children in Space #100b continued free choice activities. At 10:40 A.M., staff members in each space read books to children and completed transition activities as they waited for lunch. Lunch served in the classrooms consisted of a choice of chicken alfredo pasta or chicken nuggets, garlic bread sticks, steamed broccoli, green beans and milk. Two substitute staff members were observed today; requirements were monitored and in compliance. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and the three staff members who initially completed training in 2017 have now repeated all topics as required. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during a site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.15. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed statement of receipt of the summary of NC Child Care Law was not observed in one of the four children's files monitored today. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Two protruding bolts were observed in the black, plastic border surrounding the climbing structure on the playground. REPEATED .0601(c) 1320 Children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care was not on file for each child. A health assessment was not observed in one of the four children's files monitored today. The child's enrollment date was January 12, 2024, more than 30 days ago. GS 110-91(1);.0302(d)(2); .0304(g) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. An immunization record was not observed on file for one of the four children's files monitored today. The child's enrollment date was January 12, 2024. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. A signed statement of receipt of the discipline policy was not observed in one of the four children's files monitored today. .1804(c) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Documentation of completion of this training was not on file for the administrator and one staff member who began employment in August and September 2023 respectively. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. A signed statement of receipt of this policy was not observed in one of the four children's files monitored today. .0608(b)(1-6) A compliance letter including detailed information about how all violations have been corrected must be received by March 14, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited The health and safety of individual children requires that information regarding each child in care be kept and available when needed. Children's records consist of various documentation such as a child's medical and immunization history, emergency medical care information and parental permission to participate in specific activities. This information is the basis for meeting each child's physical, emotional, cognitive and social needs. As discussed, you must ensure missing documentation is on file for H. Jackson and A. Patrick, sending copies to verify compliance. I also suggested you audit children’s files for completion to ensure all required documentation is on file. As discussed, the Recognizing and Responding to Suspicions of Child Maltreatment Training must be completed by all staff including the administrator within 90 days of employment. This training must be taken at www.preventchildabusenc.org. Remember to send copies of certificates for Dr. Hill and R. Russ to verify compliance. As discussed during previous visits and again today, you must continue to monitor the playground for safety hazards including protruding bolts. Protrusions may cause children injures through tripping or entanglement. Today you asked one of the custodians to hammer down the protruding bolts, and stated you would remember to bring a hammer or mallet outside with you when you go so you can remove protrusions yourselves as needed to avoid potential injury. Technical Assistance Technical assistance was also provided today regarding the Staff and Training Worksheet. As discussed, this document should be updated as needed and kept current to avoid potential staff recordkeeping violations. Four to six weeks ahead of the Annual Compliance visit, I will request the updated worksheet via email as I did December 28, 2023. I did not receive your worksheet until today, and technical assistance was provided to help you update it. You must update your electronic version based on the revisions made today, and set a reminder for yourself to ensure it is updated next year in advance of your Annual Compliance visit. Today you also asked about potentially using the playground outside of your classroom instead of the one on the other side of the school. You stated this playground is used by Kindergarten children. As discussed, a fence is not required for public school programs, however you would want to ensure the space is safe and meets all other requirements for child care. Based on my observations today, I shared with you that the area enclosed by the black, plastic border could be used by preschool children if mulch was added to maintain the required depth of at least six inches. The equipment on the grass outside of the enclosed area, such as the swings, slide and dome climber, could not be used by preschool children unless fall zones with resilient surfacing were created underneath and around the equipment. If the equipment is made inaccessible or unavailable to preschool children, the grassy field could be used for gross motor play with portable equipment such as riding toys, balls, and hula hoops. As discussed, if you wish to get this outdoor space approved for child care use, you must review safety rules in Child Care Rule 10A NCAC 09 .0605, and notify me when you believe the space is in compliance and ready for approval. Rated License Information As discussed during the Routine Unannounced visit conducted September 28, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. It is also a possibility that the way star ratings are earned will be different by the time your reassessment is required. I will be in touch with more information as it becomes available. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. Regarding DCDEE WORKS, as I reminded you during the last visit, new administrator K. Hill must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. A second email with instructions for WORKS account registration was sent today. Reminders Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-91 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/29/2024 Number Present: 30 Completed Date: 2/29/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 08:45 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 7, 2023. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 97%. Administrator, Dr. K. Hill, Lead Teacher, J. Floyd and Teacher, C. Coleman, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in Space #100b were observed in free choice activities including building buildings with blocks, playing in the dramatic play kitchen and working with playdough. In Space #100a, children were observed in a group time activity during which they listened to a book, discussed the letter “R,” and did a color recognition activity. At 9:36 A.M., the fire alarm went off and both groups evacuated the classrooms to the field behind the building. The staff and children appeared familiar with fire drill procedures. After the fire drill, children enrolled in Space #100a went to the fenced in playground at the other end of the school. They played in the sand table, and using riding toys and the climbing structure. Children in Space #100b continued free choice activities. At 10:40 A.M., staff members in each space read books to children and completed transition activities as they waited for lunch. Lunch served in the classrooms consisted of a choice of chicken alfredo pasta or chicken nuggets, garlic bread sticks, steamed broccoli, green beans and milk. Two substitute staff members were observed today; requirements were monitored and in compliance. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and the three staff members who initially completed training in 2017 have now repeated all topics as required. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during a site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.15. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed statement of receipt of the summary of NC Child Care Law was not observed in one of the four children's files monitored today. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Two protruding bolts were observed in the black, plastic border surrounding the climbing structure on the playground. REPEATED .0601(c) 1320 Children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care was not on file for each child. A health assessment was not observed in one of the four children's files monitored today. The child's enrollment date was January 12, 2024, more than 30 days ago. GS 110-91(1);.0302(d)(2); .0304(g) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. An immunization record was not observed on file for one of the four children's files monitored today. The child's enrollment date was January 12, 2024. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. A signed statement of receipt of the discipline policy was not observed in one of the four children's files monitored today. .1804(c) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Documentation of completion of this training was not on file for the administrator and one staff member who began employment in August and September 2023 respectively. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. A signed statement of receipt of this policy was not observed in one of the four children's files monitored today. .0608(b)(1-6) A compliance letter including detailed information about how all violations have been corrected must be received by March 14, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited The health and safety of individual children requires that information regarding each child in care be kept and available when needed. Children's records consist of various documentation such as a child's medical and immunization history, emergency medical care information and parental permission to participate in specific activities. This information is the basis for meeting each child's physical, emotional, cognitive and social needs. As discussed, you must ensure missing documentation is on file for H. Jackson and A. Patrick, sending copies to verify compliance. I also suggested you audit children’s files for completion to ensure all required documentation is on file. As discussed, the Recognizing and Responding to Suspicions of Child Maltreatment Training must be completed by all staff including the administrator within 90 days of employment. This training must be taken at www.preventchildabusenc.org. Remember to send copies of certificates for Dr. Hill and R. Russ to verify compliance. As discussed during previous visits and again today, you must continue to monitor the playground for safety hazards including protruding bolts. Protrusions may cause children injures through tripping or entanglement. Today you asked one of the custodians to hammer down the protruding bolts, and stated you would remember to bring a hammer or mallet outside with you when you go so you can remove protrusions yourselves as needed to avoid potential injury. Technical Assistance Technical assistance was also provided today regarding the Staff and Training Worksheet. As discussed, this document should be updated as needed and kept current to avoid potential staff recordkeeping violations. Four to six weeks ahead of the Annual Compliance visit, I will request the updated worksheet via email as I did December 28, 2023. I did not receive your worksheet until today, and technical assistance was provided to help you update it. You must update your electronic version based on the revisions made today, and set a reminder for yourself to ensure it is updated next year in advance of your Annual Compliance visit. Today you also asked about potentially using the playground outside of your classroom instead of the one on the other side of the school. You stated this playground is used by Kindergarten children. As discussed, a fence is not required for public school programs, however you would want to ensure the space is safe and meets all other requirements for child care. Based on my observations today, I shared with you that the area enclosed by the black, plastic border could be used by preschool children if mulch was added to maintain the required depth of at least six inches. The equipment on the grass outside of the enclosed area, such as the swings, slide and dome climber, could not be used by preschool children unless fall zones with resilient surfacing were created underneath and around the equipment. If the equipment is made inaccessible or unavailable to preschool children, the grassy field could be used for gross motor play with portable equipment such as riding toys, balls, and hula hoops. As discussed, if you wish to get this outdoor space approved for child care use, you must review safety rules in Child Care Rule 10A NCAC 09 .0605, and notify me when you believe the space is in compliance and ready for approval. Rated License Information As discussed during the Routine Unannounced visit conducted September 28, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. It is also a possibility that the way star ratings are earned will be different by the time your reassessment is required. I will be in touch with more information as it becomes available. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. Regarding DCDEE WORKS, as I reminded you during the last visit, new administrator K. Hill must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. A second email with instructions for WORKS account registration was sent today. Reminders Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/29/2024 Number Present: 30 Completed Date: 2/29/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 08:45 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 7, 2023. A Superior sanitation rating was obtained January 30, 2024, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 97%. Administrator, Dr. K. Hill, Lead Teacher, J. Floyd and Teacher, C. Coleman, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in Space #100b were observed in free choice activities including building buildings with blocks, playing in the dramatic play kitchen and working with playdough. In Space #100a, children were observed in a group time activity during which they listened to a book, discussed the letter “R,” and did a color recognition activity. At 9:36 A.M., the fire alarm went off and both groups evacuated the classrooms to the field behind the building. The staff and children appeared familiar with fire drill procedures. After the fire drill, children enrolled in Space #100a went to the fenced in playground at the other end of the school. They played in the sand table, and using riding toys and the climbing structure. Children in Space #100b continued free choice activities. At 10:40 A.M., staff members in each space read books to children and completed transition activities as they waited for lunch. Lunch served in the classrooms consisted of a choice of chicken alfredo pasta or chicken nuggets, garlic bread sticks, steamed broccoli, green beans and milk. Two substitute staff members were observed today; requirements were monitored and in compliance. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and the three staff members who initially completed training in 2017 have now repeated all topics as required. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during a site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.15. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. A signed statement of receipt of the summary of NC Child Care Law was not observed in one of the four children's files monitored today. GS 110-102 705 Equipment and furnishings were not sturdy, stable and free of hazards. Two protruding bolts were observed in the black, plastic border surrounding the climbing structure on the playground. REPEATED .0601(c) 1320 Children's records that include an application for enrollment, medical and immunization records, and permission to seek emergency medical care was not on file for each child. A health assessment was not observed in one of the four children's files monitored today. The child's enrollment date was January 12, 2024, more than 30 days ago. GS 110-91(1);.0302(d)(2); .0304(g) 1323 Each child was not immunized as per Article 6 of Chapter 130A and an immunization record was not on file before or within 30 days after admission. An immunization record was not observed on file for one of the four children's files monitored today. The child's enrollment date was January 12, 2024. 10A NCAC 09 .0302(d)(2) 1324 Signed and dated statement by parent that discipline policy received and explained at enrollment was not in child's file. A signed statement of receipt of the discipline policy was not observed in one of the four children's files monitored today. .1804(c) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Documentation of completion of this training was not on file for the administrator and one staff member who began employment in August and September 2023 respectively. .1102(g) 1908 A child's file did not have a statement with parent signature acknowledging receipt and explanation of the Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy and/or the acknowledgement did not have all the required information. A signed statement of receipt of this policy was not observed in one of the four children's files monitored today. .0608(b)(1-6) A compliance letter including detailed information about how all violations have been corrected must be received by March 14, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited The health and safety of individual children requires that information regarding each child in care be kept and available when needed. Children's records consist of various documentation such as a child's medical and immunization history, emergency medical care information and parental permission to participate in specific activities. This information is the basis for meeting each child's physical, emotional, cognitive and social needs. As discussed, you must ensure missing documentation is on file for H. Jackson and A. Patrick, sending copies to verify compliance. I also suggested you audit children’s files for completion to ensure all required documentation is on file. As discussed, the Recognizing and Responding to Suspicions of Child Maltreatment Training must be completed by all staff including the administrator within 90 days of employment. This training must be taken at www.preventchildabusenc.org. Remember to send copies of certificates for Dr. Hill and R. Russ to verify compliance. As discussed during previous visits and again today, you must continue to monitor the playground for safety hazards including protruding bolts. Protrusions may cause children injures through tripping or entanglement. Today you asked one of the custodians to hammer down the protruding bolts, and stated you would remember to bring a hammer or mallet outside with you when you go so you can remove protrusions yourselves as needed to avoid potential injury. Technical Assistance Technical assistance was also provided today regarding the Staff and Training Worksheet. As discussed, this document should be updated as needed and kept current to avoid potential staff recordkeeping violations. Four to six weeks ahead of the Annual Compliance visit, I will request the updated worksheet via email as I did December 28, 2023. I did not receive your worksheet until today, and technical assistance was provided to help you update it. You must update your electronic version based on the revisions made today, and set a reminder for yourself to ensure it is updated next year in advance of your Annual Compliance visit. Today you also asked about potentially using the playground outside of your classroom instead of the one on the other side of the school. You stated this playground is used by Kindergarten children. As discussed, a fence is not required for public school programs, however you would want to ensure the space is safe and meets all other requirements for child care. Based on my observations today, I shared with you that the area enclosed by the black, plastic border could be used by preschool children if mulch was added to maintain the required depth of at least six inches. The equipment on the grass outside of the enclosed area, such as the swings, slide and dome climber, could not be used by preschool children unless fall zones with resilient surfacing were created underneath and around the equipment. If the equipment is made inaccessible or unavailable to preschool children, the grassy field could be used for gross motor play with portable equipment such as riding toys, balls, and hula hoops. As discussed, if you wish to get this outdoor space approved for child care use, you must review safety rules in Child Care Rule 10A NCAC 09 .0605, and notify me when you believe the space is in compliance and ready for approval. Rated License Information As discussed during the Routine Unannounced visit conducted September 28, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. It is also a possibility that the way star ratings are earned will be different by the time your reassessment is required. I will be in touch with more information as it becomes available. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. Regarding DCDEE WORKS, as I reminded you during the last visit, new administrator K. Hill must still register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. A second email with instructions for WORKS account registration was sent today. Reminders Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: HALLSBORO/ARTESIA ELEMENTARY PRE-K Facility ID: 24000114 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 9/28/2023 Number Present: 31 Completed Date: 9/28/2023 Age: From 3 To 5 Total Minutes: 105 Time In: 12:25 PM Time Out: 02:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Program Standards, 7 points in Education and 1 Quality point. Restrictions on the permit include a first shift capacity of 54 children 3-6 years of age, meets enhanced space and meets reduced enhanced ratios (minus one). Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 7, 2023. A Superior sanitation rating was obtained June 7, 2023, and a satisfactory fire inspection was conducted September 27, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 98%. Lead Teachers, J. Floyd and T. Mathis, were present and available for consultation today. Space #100 is a large room divided into two separate and distinct spaces which are approved for use by children and used as NC Pre-K classrooms. The spaces are separated by a partial wall and conference/storage room in the middle. Upon arrival, children in Space #100b were observed eating a special snack to celebrate a child’s birthday. Children sang “Happy Birthday” to the child and ate cupcakes with juice and cheese balls at the child-sized tables. In Space #100a, children were observed in toileting and hand washing routines. Next, both groups of children transitioned to rest time routines. They rested on appropriately spaced cots with individual linens. Lights were dimmed and soft music played. Two new staff members have been hired since the Annual Compliance visit. Files were monitored and in compliance today. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. One board on each of the wooden platforms of the climbing structure was completely detached from the rest of the platform. .0601(c) 1834 Application did not have a medical action plan attached for any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services. Action plans were not on file for one child with an allergy and another child with specialized health concerns. .0801(b) A compliance letter including detailed information about how all violations have been corrected must be received by October 12, 2023. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited For the safety of the children, all outdoor equipment must be sturdy and stable. Today I urged you to request repair of the two loose boards on the climbing structure as soon as possible. You may have to keep the equipment inaccessible until repairs can be made. Please describe how repairs were made or how equipment was made inaccessible in your compliance letter. As discussed today, for any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional, and the purpose is to ensure you have all necessary information to meet the child’s health care needs. You may find sample copies of allergy action plans and medical action plans on the DCDEE website under Provider Documents and Forms. Please send a copy of the completed action plans for A. Patrick and M. Mabe to verify compliance. Technical Assistance Technical assistance was also provided today regarding topical ointments such as sunscreen. As discussed, written authorization is required from parents/guardians prior to administering any topical ointments, even when a doctor’s note is on file. You may find a blank permission to administer topical ointment form on the DCDEE website under Provider Documents and Forms as well. To help prevent potential injuries from tripping, I encouraged you today to spray paint the large, exposed roots on the playground as well as the concrete “outcrop” next to the slab where the picnic tables are located. You may wish to use a bright colored paint to help alert children to potential tripping hazards. Rated License Information Your facility’s three-year rated license reassessment was voluntarily conducted in April 2022, which means that your program has been assigned to “Cohort 3” in the recently announced “cohort model” of resuming reassessments. As discussed today, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. You may also wish to request an outreach assessment from NCRLAP this year. I will be in touch regarding timelines for reassessment as your planning year approaches. It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. Regarding DCDEE WORKS, new administrator K. Hill must register for a WORKS account, apply for a DPI Administrator position, and upload the appropriate form with her Principal’s License to complete evaluation. Please refer to the email sent August 1, 2023 with WORKS account registration instructions. Reminders On August 1, 2023 I emailed Dr. Hill to introduce myself and offer technical assistance and/or training on child care requirements. Please let me know if would like to meet virtually or in-person for an overview of Pre-K requirements as offered! Child Care Rules were revised July 1, 2023, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.