10A NCAC 09 .1005 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: TURKESSHA CASTERLOW Operation Type: Center Case Number: Visit Date: 1/9/2025 Number Present: 26 Completed Date: 1/9/2025 Age: From 4 To 5 Total Minutes: 220 Time In: 09:30 AM Time Out: 01:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000, where children participating in the NC Pre-K program are cared for. This visit was conducted by Turkessha Casterlow, Childcare Consultant and Pam Hauser, Licensing Supervisor with Andrea Wagner and Jodi Sebastian, Lead Teachers. Your program currently operates with a Five Star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children in group time, free play, and napping. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on January 23, 2024. A sanitation inspection was completed December 6, 2024, with a Superior classification. The last fire inspection was conducted on August 6, 2024. Program records and required postings were monitored. A fire drill was conducted on December 17, 2024. A shelter in place drill was documented on September 23, 2024. An outdoor inspection was documented on December 5, 2024. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. Storage and administration of medication were monitored. Medication authorization was monitored. You stated that you do provide transportation in the morning and afternoon for six children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teachers, Andrea Wagner and Jodi Sebastian and Assistant Teacher, Sarah Inman. LeAnna Reed was also present as the Long-Term Substitute. The new Assistant Teacher will start on January 13, 2025. A selection of files was monitored for completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you completed the Dial-4 screenings for the beginning of the year. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 14, 2024. The classroom operates from 7:25 a.m. to 3:00p.m. Parent conferences are held two times per year. You stated that you use Class Dojo, email, and Ready Rosie to communicate with parents. You verified that you incorporate family engagement by participating in PTA Night. You also have opportunities for parents to come in and eat lunch with their student. The following violations were cited during today’s visit: Violation Number Comment Rule 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The administrator's Criminal Background Check expired on August 21, 2024. G.S. 110-90.2(b) & .2703(n)&(o) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before January 23, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to turkessha.casterlow@dhhs.nc.gov or mail two copies of the letter to: Turkessha Casterlow P.O. Box 16141 Greensboro, NC 27416 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Per childcare requirements, individuals are required to resubmit information for an updated Criminal Records Check. This must be updated every five years. The process can be started up to six months in advance. Completing the criminal history check is important to ensure individuals fitness to have responsibilities for the safety and well being of children. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. • The hold harmless was extended until the QRIS modernization has been completed. The previous cohort model is no longer in effect. Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3, also known as the "3s” will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. You can find more information at this link: https://ncrlap.org/Resources/pages/get-ready-for-3s/ • The process of notifying the Division of new employees has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. • 10A NCAC 09 .1005 OFF PREMISE ACTIVITIES IN CHILD CARE CENTERS (a) Off premise activities refer to any activity that takes place away from a childcare center's licensed and approved space. Licensed and approved space includes "primary space" as described in 10A NCAC 09 .1401(a), outdoor space as described in 10A NCAC 09 .1402, single use rooms, or other administrative areas. (b) When children participate in off-premise activities the following shall apply: (1) Children under the age of three shall not participate in off-premise activities that involve children being transported in a motor vehicle. (2) When children are transported in a motor vehicle for off-premise activities, the provisions in Rule .1003(c) through (i) and (k) of this Chapter shall apply. (3) Before staff members walk children off premises for play or outings, the center shall obtain written permission from the parent of each child to be included in such activities. (4) Parents may provide a written statement giving standing permission which may be valid for up to 12 months for participation in off premise activities that occur on a regular basis. (5) The center shall post a schedule of off premise activities in each participating classroom where it can be viewed by parents, and a copy shall be given to parents. The schedule shall be current and shall include the: (A) location of the activity; (B) purpose of the activity; (C) time the activity will take place; (D) date of the activity; and (E) name of the person(s) to be contacted in the event of an emergency. (6) Each time that children are taken off the premises, staff shall take a list of the children participating in the activity with them. Staff members shall use this list to check attendance when leaving the center, periodically when the children are involved in the activity, before leaving the activity to return to the childcare center, and upon return to the center. A list of all children participating in the off-premise activity should also be available at the center. (c) The provisions of Subparagraphs (b)(1) and (5) of this Rule shall be waived to implement any child's Individualized Family Service Plan (IFSP) or Individualized Education Program (IEP). At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Turkessha Casterlow, Child Care Consultant (336) 268-0089 turkessha.casterlow@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .1401 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: TURKESSHA CASTERLOW Operation Type: Center Case Number: Visit Date: 1/9/2025 Number Present: 26 Completed Date: 1/9/2025 Age: From 4 To 5 Total Minutes: 220 Time In: 09:30 AM Time Out: 01:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000, where children participating in the NC Pre-K program are cared for. This visit was conducted by Turkessha Casterlow, Childcare Consultant and Pam Hauser, Licensing Supervisor with Andrea Wagner and Jodi Sebastian, Lead Teachers. Your program currently operates with a Five Star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children in group time, free play, and napping. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on January 23, 2024. A sanitation inspection was completed December 6, 2024, with a Superior classification. The last fire inspection was conducted on August 6, 2024. Program records and required postings were monitored. A fire drill was conducted on December 17, 2024. A shelter in place drill was documented on September 23, 2024. An outdoor inspection was documented on December 5, 2024. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. Storage and administration of medication were monitored. Medication authorization was monitored. You stated that you do provide transportation in the morning and afternoon for six children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teachers, Andrea Wagner and Jodi Sebastian and Assistant Teacher, Sarah Inman. LeAnna Reed was also present as the Long-Term Substitute. The new Assistant Teacher will start on January 13, 2025. A selection of files was monitored for completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you completed the Dial-4 screenings for the beginning of the year. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 14, 2024. The classroom operates from 7:25 a.m. to 3:00p.m. Parent conferences are held two times per year. You stated that you use Class Dojo, email, and Ready Rosie to communicate with parents. You verified that you incorporate family engagement by participating in PTA Night. You also have opportunities for parents to come in and eat lunch with their student. The following violations were cited during today’s visit: Violation Number Comment Rule 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The administrator's Criminal Background Check expired on August 21, 2024. G.S. 110-90.2(b) & .2703(n)&(o) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before January 23, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to turkessha.casterlow@dhhs.nc.gov or mail two copies of the letter to: Turkessha Casterlow P.O. Box 16141 Greensboro, NC 27416 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Per childcare requirements, individuals are required to resubmit information for an updated Criminal Records Check. This must be updated every five years. The process can be started up to six months in advance. Completing the criminal history check is important to ensure individuals fitness to have responsibilities for the safety and well being of children. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. • The hold harmless was extended until the QRIS modernization has been completed. The previous cohort model is no longer in effect. Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3, also known as the "3s” will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. You can find more information at this link: https://ncrlap.org/Resources/pages/get-ready-for-3s/ • The process of notifying the Division of new employees has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. • 10A NCAC 09 .1005 OFF PREMISE ACTIVITIES IN CHILD CARE CENTERS (a) Off premise activities refer to any activity that takes place away from a childcare center's licensed and approved space. Licensed and approved space includes "primary space" as described in 10A NCAC 09 .1401(a), outdoor space as described in 10A NCAC 09 .1402, single use rooms, or other administrative areas. (b) When children participate in off-premise activities the following shall apply: (1) Children under the age of three shall not participate in off-premise activities that involve children being transported in a motor vehicle. (2) When children are transported in a motor vehicle for off-premise activities, the provisions in Rule .1003(c) through (i) and (k) of this Chapter shall apply. (3) Before staff members walk children off premises for play or outings, the center shall obtain written permission from the parent of each child to be included in such activities. (4) Parents may provide a written statement giving standing permission which may be valid for up to 12 months for participation in off premise activities that occur on a regular basis. (5) The center shall post a schedule of off premise activities in each participating classroom where it can be viewed by parents, and a copy shall be given to parents. The schedule shall be current and shall include the: (A) location of the activity; (B) purpose of the activity; (C) time the activity will take place; (D) date of the activity; and (E) name of the person(s) to be contacted in the event of an emergency. (6) Each time that children are taken off the premises, staff shall take a list of the children participating in the activity with them. Staff members shall use this list to check attendance when leaving the center, periodically when the children are involved in the activity, before leaving the activity to return to the childcare center, and upon return to the center. A list of all children participating in the off-premise activity should also be available at the center. (c) The provisions of Subparagraphs (b)(1) and (5) of this Rule shall be waived to implement any child's Individualized Family Service Plan (IFSP) or Individualized Education Program (IEP). At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Turkessha Casterlow, Child Care Consultant (336) 268-0089 turkessha.casterlow@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1402 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: TURKESSHA CASTERLOW Operation Type: Center Case Number: Visit Date: 1/9/2025 Number Present: 26 Completed Date: 1/9/2025 Age: From 4 To 5 Total Minutes: 220 Time In: 09:30 AM Time Out: 01:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000, where children participating in the NC Pre-K program are cared for. This visit was conducted by Turkessha Casterlow, Childcare Consultant and Pam Hauser, Licensing Supervisor with Andrea Wagner and Jodi Sebastian, Lead Teachers. Your program currently operates with a Five Star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children in group time, free play, and napping. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on January 23, 2024. A sanitation inspection was completed December 6, 2024, with a Superior classification. The last fire inspection was conducted on August 6, 2024. Program records and required postings were monitored. A fire drill was conducted on December 17, 2024. A shelter in place drill was documented on September 23, 2024. An outdoor inspection was documented on December 5, 2024. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. Storage and administration of medication were monitored. Medication authorization was monitored. You stated that you do provide transportation in the morning and afternoon for six children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teachers, Andrea Wagner and Jodi Sebastian and Assistant Teacher, Sarah Inman. LeAnna Reed was also present as the Long-Term Substitute. The new Assistant Teacher will start on January 13, 2025. A selection of files was monitored for completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you completed the Dial-4 screenings for the beginning of the year. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 14, 2024. The classroom operates from 7:25 a.m. to 3:00p.m. Parent conferences are held two times per year. You stated that you use Class Dojo, email, and Ready Rosie to communicate with parents. You verified that you incorporate family engagement by participating in PTA Night. You also have opportunities for parents to come in and eat lunch with their student. The following violations were cited during today’s visit: Violation Number Comment Rule 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The administrator's Criminal Background Check expired on August 21, 2024. G.S. 110-90.2(b) & .2703(n)&(o) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before January 23, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to turkessha.casterlow@dhhs.nc.gov or mail two copies of the letter to: Turkessha Casterlow P.O. Box 16141 Greensboro, NC 27416 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Per childcare requirements, individuals are required to resubmit information for an updated Criminal Records Check. This must be updated every five years. The process can be started up to six months in advance. Completing the criminal history check is important to ensure individuals fitness to have responsibilities for the safety and well being of children. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. • The hold harmless was extended until the QRIS modernization has been completed. The previous cohort model is no longer in effect. Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3, also known as the "3s” will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. You can find more information at this link: https://ncrlap.org/Resources/pages/get-ready-for-3s/ • The process of notifying the Division of new employees has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. • 10A NCAC 09 .1005 OFF PREMISE ACTIVITIES IN CHILD CARE CENTERS (a) Off premise activities refer to any activity that takes place away from a childcare center's licensed and approved space. Licensed and approved space includes "primary space" as described in 10A NCAC 09 .1401(a), outdoor space as described in 10A NCAC 09 .1402, single use rooms, or other administrative areas. (b) When children participate in off-premise activities the following shall apply: (1) Children under the age of three shall not participate in off-premise activities that involve children being transported in a motor vehicle. (2) When children are transported in a motor vehicle for off-premise activities, the provisions in Rule .1003(c) through (i) and (k) of this Chapter shall apply. (3) Before staff members walk children off premises for play or outings, the center shall obtain written permission from the parent of each child to be included in such activities. (4) Parents may provide a written statement giving standing permission which may be valid for up to 12 months for participation in off premise activities that occur on a regular basis. (5) The center shall post a schedule of off premise activities in each participating classroom where it can be viewed by parents, and a copy shall be given to parents. The schedule shall be current and shall include the: (A) location of the activity; (B) purpose of the activity; (C) time the activity will take place; (D) date of the activity; and (E) name of the person(s) to be contacted in the event of an emergency. (6) Each time that children are taken off the premises, staff shall take a list of the children participating in the activity with them. Staff members shall use this list to check attendance when leaving the center, periodically when the children are involved in the activity, before leaving the activity to return to the childcare center, and upon return to the center. A list of all children participating in the off-premise activity should also be available at the center. (c) The provisions of Subparagraphs (b)(1) and (5) of this Rule shall be waived to implement any child's Individualized Family Service Plan (IFSP) or Individualized Education Program (IEP). At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Turkessha Casterlow, Child Care Consultant (336) 268-0089 turkessha.casterlow@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3009 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: TURKESSHA CASTERLOW Operation Type: Center Case Number: Visit Date: 1/9/2025 Number Present: 26 Completed Date: 1/9/2025 Age: From 4 To 5 Total Minutes: 220 Time In: 09:30 AM Time Out: 01:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000, where children participating in the NC Pre-K program are cared for. This visit was conducted by Turkessha Casterlow, Childcare Consultant and Pam Hauser, Licensing Supervisor with Andrea Wagner and Jodi Sebastian, Lead Teachers. Your program currently operates with a Five Star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children in group time, free play, and napping. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on January 23, 2024. A sanitation inspection was completed December 6, 2024, with a Superior classification. The last fire inspection was conducted on August 6, 2024. Program records and required postings were monitored. A fire drill was conducted on December 17, 2024. A shelter in place drill was documented on September 23, 2024. An outdoor inspection was documented on December 5, 2024. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. Storage and administration of medication were monitored. Medication authorization was monitored. You stated that you do provide transportation in the morning and afternoon for six children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teachers, Andrea Wagner and Jodi Sebastian and Assistant Teacher, Sarah Inman. LeAnna Reed was also present as the Long-Term Substitute. The new Assistant Teacher will start on January 13, 2025. A selection of files was monitored for completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you completed the Dial-4 screenings for the beginning of the year. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 14, 2024. The classroom operates from 7:25 a.m. to 3:00p.m. Parent conferences are held two times per year. You stated that you use Class Dojo, email, and Ready Rosie to communicate with parents. You verified that you incorporate family engagement by participating in PTA Night. You also have opportunities for parents to come in and eat lunch with their student. The following violations were cited during today’s visit: Violation Number Comment Rule 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The administrator's Criminal Background Check expired on August 21, 2024. G.S. 110-90.2(b) & .2703(n)&(o) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before January 23, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to turkessha.casterlow@dhhs.nc.gov or mail two copies of the letter to: Turkessha Casterlow P.O. Box 16141 Greensboro, NC 27416 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Per childcare requirements, individuals are required to resubmit information for an updated Criminal Records Check. This must be updated every five years. The process can be started up to six months in advance. Completing the criminal history check is important to ensure individuals fitness to have responsibilities for the safety and well being of children. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. • The hold harmless was extended until the QRIS modernization has been completed. The previous cohort model is no longer in effect. Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3, also known as the "3s” will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. You can find more information at this link: https://ncrlap.org/Resources/pages/get-ready-for-3s/ • The process of notifying the Division of new employees has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. • 10A NCAC 09 .1005 OFF PREMISE ACTIVITIES IN CHILD CARE CENTERS (a) Off premise activities refer to any activity that takes place away from a childcare center's licensed and approved space. Licensed and approved space includes "primary space" as described in 10A NCAC 09 .1401(a), outdoor space as described in 10A NCAC 09 .1402, single use rooms, or other administrative areas. (b) When children participate in off-premise activities the following shall apply: (1) Children under the age of three shall not participate in off-premise activities that involve children being transported in a motor vehicle. (2) When children are transported in a motor vehicle for off-premise activities, the provisions in Rule .1003(c) through (i) and (k) of this Chapter shall apply. (3) Before staff members walk children off premises for play or outings, the center shall obtain written permission from the parent of each child to be included in such activities. (4) Parents may provide a written statement giving standing permission which may be valid for up to 12 months for participation in off premise activities that occur on a regular basis. (5) The center shall post a schedule of off premise activities in each participating classroom where it can be viewed by parents, and a copy shall be given to parents. The schedule shall be current and shall include the: (A) location of the activity; (B) purpose of the activity; (C) time the activity will take place; (D) date of the activity; and (E) name of the person(s) to be contacted in the event of an emergency. (6) Each time that children are taken off the premises, staff shall take a list of the children participating in the activity with them. Staff members shall use this list to check attendance when leaving the center, periodically when the children are involved in the activity, before leaving the activity to return to the childcare center, and upon return to the center. A list of all children participating in the off-premise activity should also be available at the center. (c) The provisions of Subparagraphs (b)(1) and (5) of this Rule shall be waived to implement any child's Individualized Family Service Plan (IFSP) or Individualized Education Program (IEP). At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Turkessha Casterlow, Child Care Consultant (336) 268-0089 turkessha.casterlow@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: TURKESSHA CASTERLOW Operation Type: Center Case Number: Visit Date: 1/9/2025 Number Present: 26 Completed Date: 1/9/2025 Age: From 4 To 5 Total Minutes: 220 Time In: 09:30 AM Time Out: 01:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000, where children participating in the NC Pre-K program are cared for. This visit was conducted by Turkessha Casterlow, Childcare Consultant and Pam Hauser, Licensing Supervisor with Andrea Wagner and Jodi Sebastian, Lead Teachers. Your program currently operates with a Five Star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children in group time, free play, and napping. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on January 23, 2024. A sanitation inspection was completed December 6, 2024, with a Superior classification. The last fire inspection was conducted on August 6, 2024. Program records and required postings were monitored. A fire drill was conducted on December 17, 2024. A shelter in place drill was documented on September 23, 2024. An outdoor inspection was documented on December 5, 2024. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. Storage and administration of medication were monitored. Medication authorization was monitored. You stated that you do provide transportation in the morning and afternoon for six children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teachers, Andrea Wagner and Jodi Sebastian and Assistant Teacher, Sarah Inman. LeAnna Reed was also present as the Long-Term Substitute. The new Assistant Teacher will start on January 13, 2025. A selection of files was monitored for completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you completed the Dial-4 screenings for the beginning of the year. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 14, 2024. The classroom operates from 7:25 a.m. to 3:00p.m. Parent conferences are held two times per year. You stated that you use Class Dojo, email, and Ready Rosie to communicate with parents. You verified that you incorporate family engagement by participating in PTA Night. You also have opportunities for parents to come in and eat lunch with their student. The following violations were cited during today’s visit: Violation Number Comment Rule 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The administrator's Criminal Background Check expired on August 21, 2024. G.S. 110-90.2(b) & .2703(n)&(o) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before January 23, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to turkessha.casterlow@dhhs.nc.gov or mail two copies of the letter to: Turkessha Casterlow P.O. Box 16141 Greensboro, NC 27416 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Per childcare requirements, individuals are required to resubmit information for an updated Criminal Records Check. This must be updated every five years. The process can be started up to six months in advance. Completing the criminal history check is important to ensure individuals fitness to have responsibilities for the safety and well being of children. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. • The hold harmless was extended until the QRIS modernization has been completed. The previous cohort model is no longer in effect. Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3, also known as the "3s” will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. You can find more information at this link: https://ncrlap.org/Resources/pages/get-ready-for-3s/ • The process of notifying the Division of new employees has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. • 10A NCAC 09 .1005 OFF PREMISE ACTIVITIES IN CHILD CARE CENTERS (a) Off premise activities refer to any activity that takes place away from a childcare center's licensed and approved space. Licensed and approved space includes "primary space" as described in 10A NCAC 09 .1401(a), outdoor space as described in 10A NCAC 09 .1402, single use rooms, or other administrative areas. (b) When children participate in off-premise activities the following shall apply: (1) Children under the age of three shall not participate in off-premise activities that involve children being transported in a motor vehicle. (2) When children are transported in a motor vehicle for off-premise activities, the provisions in Rule .1003(c) through (i) and (k) of this Chapter shall apply. (3) Before staff members walk children off premises for play or outings, the center shall obtain written permission from the parent of each child to be included in such activities. (4) Parents may provide a written statement giving standing permission which may be valid for up to 12 months for participation in off premise activities that occur on a regular basis. (5) The center shall post a schedule of off premise activities in each participating classroom where it can be viewed by parents, and a copy shall be given to parents. The schedule shall be current and shall include the: (A) location of the activity; (B) purpose of the activity; (C) time the activity will take place; (D) date of the activity; and (E) name of the person(s) to be contacted in the event of an emergency. (6) Each time that children are taken off the premises, staff shall take a list of the children participating in the activity with them. Staff members shall use this list to check attendance when leaving the center, periodically when the children are involved in the activity, before leaving the activity to return to the childcare center, and upon return to the center. A list of all children participating in the off-premise activity should also be available at the center. (c) The provisions of Subparagraphs (b)(1) and (5) of this Rule shall be waived to implement any child's Individualized Family Service Plan (IFSP) or Individualized Education Program (IEP). At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Turkessha Casterlow, Child Care Consultant (336) 268-0089 turkessha.casterlow@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: TURKESSHA CASTERLOW Operation Type: Center Case Number: Visit Date: 1/9/2025 Number Present: 26 Completed Date: 1/9/2025 Age: From 4 To 5 Total Minutes: 220 Time In: 09:30 AM Time Out: 01:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare center to monitor compliance with applicable childcare requirements, including compliance with requirements located in Child Care Rule Section .3000, where children participating in the NC Pre-K program are cared for. This visit was conducted by Turkessha Casterlow, Childcare Consultant and Pam Hauser, Licensing Supervisor with Andrea Wagner and Jodi Sebastian, Lead Teachers. Your program currently operates with a Five Star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children in group time, free play, and napping. I observed materials and activities that were available to the children in the classrooms. The last annual compliance visit was conducted on January 23, 2024. A sanitation inspection was completed December 6, 2024, with a Superior classification. The last fire inspection was conducted on August 6, 2024. Program records and required postings were monitored. A fire drill was conducted on December 17, 2024. A shelter in place drill was documented on September 23, 2024. An outdoor inspection was documented on December 5, 2024. Staff files and children’s records were monitored per DCDEE procedures. Nutrition requirements were monitored per DCDEE procedures. Storage of hazardous items was monitored today. Storage and administration of medication were monitored. Medication authorization was monitored. You stated that you do provide transportation in the morning and afternoon for six children. During today’s visit, I monitored emergency information, permission to transport forms for all children being transported. All the required DPI paperwork for transportation was available onsite. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K staff are Lead Teachers, Andrea Wagner and Jodi Sebastian and Assistant Teacher, Sarah Inman. LeAnna Reed was also present as the Long-Term Substitute. The new Assistant Teacher will start on January 13, 2025. A selection of files was monitored for completed health assessments and developmental screenings. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses Creative Curriculum. You stated you completed the Dial-4 screenings for the beginning of the year. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress and documentation was viewed today. Checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was August 14, 2024. The classroom operates from 7:25 a.m. to 3:00p.m. Parent conferences are held two times per year. You stated that you use Class Dojo, email, and Ready Rosie to communicate with parents. You verified that you incorporate family engagement by participating in PTA Night. You also have opportunities for parents to come in and eat lunch with their student. The following violations were cited during today’s visit: Violation Number Comment Rule 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The administrator's Criminal Background Check expired on August 21, 2024. G.S. 110-90.2(b) & .2703(n)&(o) Child Care programs are expected to always achieve and maintain compliance and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before January 23, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to turkessha.casterlow@dhhs.nc.gov or mail two copies of the letter to: Turkessha Casterlow P.O. Box 16141 Greensboro, NC 27416 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Per childcare requirements, individuals are required to resubmit information for an updated Criminal Records Check. This must be updated every five years. The process can be started up to six months in advance. Completing the criminal history check is important to ensure individuals fitness to have responsibilities for the safety and well being of children. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. • The hold harmless was extended until the QRIS modernization has been completed. The previous cohort model is no longer in effect. Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3, also known as the "3s” will be used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. You can find more information at this link: https://ncrlap.org/Resources/pages/get-ready-for-3s/ • The process of notifying the Division of new employees has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. • 10A NCAC 09 .1005 OFF PREMISE ACTIVITIES IN CHILD CARE CENTERS (a) Off premise activities refer to any activity that takes place away from a childcare center's licensed and approved space. Licensed and approved space includes "primary space" as described in 10A NCAC 09 .1401(a), outdoor space as described in 10A NCAC 09 .1402, single use rooms, or other administrative areas. (b) When children participate in off-premise activities the following shall apply: (1) Children under the age of three shall not participate in off-premise activities that involve children being transported in a motor vehicle. (2) When children are transported in a motor vehicle for off-premise activities, the provisions in Rule .1003(c) through (i) and (k) of this Chapter shall apply. (3) Before staff members walk children off premises for play or outings, the center shall obtain written permission from the parent of each child to be included in such activities. (4) Parents may provide a written statement giving standing permission which may be valid for up to 12 months for participation in off premise activities that occur on a regular basis. (5) The center shall post a schedule of off premise activities in each participating classroom where it can be viewed by parents, and a copy shall be given to parents. The schedule shall be current and shall include the: (A) location of the activity; (B) purpose of the activity; (C) time the activity will take place; (D) date of the activity; and (E) name of the person(s) to be contacted in the event of an emergency. (6) Each time that children are taken off the premises, staff shall take a list of the children participating in the activity with them. Staff members shall use this list to check attendance when leaving the center, periodically when the children are involved in the activity, before leaving the activity to return to the childcare center, and upon return to the center. A list of all children participating in the off-premise activity should also be available at the center. (c) The provisions of Subparagraphs (b)(1) and (5) of this Rule shall be waived to implement any child's Individualized Family Service Plan (IFSP) or Individualized Education Program (IEP). At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Turkessha Casterlow, Child Care Consultant (336) 268-0089 turkessha.casterlow@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0302 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 1/23/2024 Number Present: 26 Completed Date: 1/23/2024 Age: From 3 To 5 Total Minutes: 260 Time In: 11:00 AM Time Out: 03:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this NC Pre-K site to monitor compliance with applicable childcare requirements. Rated License requirements were also discussed. This visit was conducted by Audrey Davis, childcare consultant with Andrea Wagoner and Jodi Sebastian, lead teachers. Emily Rycroft, principal was on site and available to assist as needed. Your program currently operates two classrooms with a five-star license issued 2/2/23 when you made the decision to drop your Developmental Day Certification. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. This program is owned and operated by Elkin City Schools. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Both classrooms were monitored today. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. During this visit, children were observed transitioning to rest time, having pm snack including apple juice and cheezits; and afternoon dismissal. The last annual compliance visit was conducted 2/1/23. A sanitation inspection was conducted 1/12/24 with a Superior classification. The last fire inspection was conducted 8/14/23. You provided me with a copy of the fire inspection report today. Program records and required postings were monitored. A fire drill was last documented on 12/18/23 and a lockdown emergency drill on 12/6/23. A playground inspection was last completed on 1/12/24. You do not have any climbing equipment on your playground. Staff files and children’s records were monitored per DCDEE procedures. Storage of hazardous products was monitored and are stored in locked cabinets in the classrooms. Emergency medications were stored appropriately with signed authorization on file. NC Pre-K requirements were monitored as follows: The program operates from 7:25am until 2:35pm - 7 hours and 10 minutes daily, Monday through Friday, 10 months per year. You offer parent/teacher conferences at least once per year and more often as needed; daily communication with parents by way of phone calls, emails, written notes, and monthly newsletters. You use Ready Rosie to offer ideas for parent/ child projects at home. You also offer school-wide family nights for parent participation throughout the year. The NC Pre-K requirements: Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Files for three children were monitored for completed health assessments and developmental screenings. Your program was monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses The Creative Curriculum, Teaching Strategies Gold. The following violation were observed and documented during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. At 11:30 am, a child picked up at 10am had not been signed out of the classroom. 10A NCAC 09 .0302(d)(4) 1792 Staff did not model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. A Mountain Dew drink was observed on a staff's desk within view of children. .0901(i) 1879 Prescribed medicines, that are pharmaceutical samples, was not stored in the manufacturers original packaging, was not labeled with the child's name, and/or written instructions did not include the required information. A child's albuterol was not in the original packaging and did not show an expiration date. 10A NCAC 09 .0803(2)(b)(i-v) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before February 6, 2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • accurate, detailed description of how and when you corrected each violation You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 If you state in your letter that corrections or changes have been made when they have not yet been made, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: Medication Packaging – you stated the school nurse is communicating with the parent to get the box for the child’s albuterol. Without the packaging, you risk administering medication that may be expired or you may be missing needed instructions for administration of the medication. Arrival and Departure – I discussed with you that in the event of an emergency, the sign-in/ out sheet is a critical document that helps staff and rescue workers to know which children should be accounted for. Accurate records can save time. Staff Modeling Good Health practices – staff should use unmarked utensils if consuming food and beverages that do not promote good health practices. Transportation Permission – I observed transportation permission on file for children that ride the bus to and/ or from school. You agreed to include the address that children are transported to instead of just writing “home”. The name of the school children are transported to should also be included on the form. Rated License • Your facility is in Cohort 1 to resume the rated license assessment meaning you are currently in your preparation year which will end June 30, 2024. • Suggested activities during your preparation year include make sure all staff have an up-to-date WORKS account, • encourage staff to participate in quality-related trainings sponsored by the CCR&R and Surry County Partnership for Children; • request quality enhancement technical assistance from local partners; • If staff members need to take additional college coursework to maintain your points in the education component, contact your local community college to discuss educational opportunities; • review ECERS indicators with staff who do not have experience with the assessment and visit the website for Environmental Rating Scales resources at www.ncrlap.org; . You stated you are interested in requesting the Environmental Rating Scale during your preparation year before school dismisses for summer break. I left an ERS Request form for you to complete and return to me when you are ready to request it. You stated three of four of your teachers have had experience with the ECERS. You said you have prepared for the assessment by taking inventory of classroom materials, and adjusting your classroom schedule according to the ECERS indicators. You agreed to spend time ( I recommend about 30 days) reviewing the ECERS with the staff who has not been through the Scale before prior to submitting your form. At the completion of today’s visit, this visit summary was reviewed with Andrea Wagoner from my computer screen and emailed to you. If you have any questions about the visit, please contact me or my supervisor using the information below. Audrey Davis, Child Care Consultant (336)317-6514 Audrey.Davis@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ Thank you for your time and assistance today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0803 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 1/23/2024 Number Present: 26 Completed Date: 1/23/2024 Age: From 3 To 5 Total Minutes: 260 Time In: 11:00 AM Time Out: 03:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this NC Pre-K site to monitor compliance with applicable childcare requirements. Rated License requirements were also discussed. This visit was conducted by Audrey Davis, childcare consultant with Andrea Wagoner and Jodi Sebastian, lead teachers. Emily Rycroft, principal was on site and available to assist as needed. Your program currently operates two classrooms with a five-star license issued 2/2/23 when you made the decision to drop your Developmental Day Certification. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. This program is owned and operated by Elkin City Schools. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Both classrooms were monitored today. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. During this visit, children were observed transitioning to rest time, having pm snack including apple juice and cheezits; and afternoon dismissal. The last annual compliance visit was conducted 2/1/23. A sanitation inspection was conducted 1/12/24 with a Superior classification. The last fire inspection was conducted 8/14/23. You provided me with a copy of the fire inspection report today. Program records and required postings were monitored. A fire drill was last documented on 12/18/23 and a lockdown emergency drill on 12/6/23. A playground inspection was last completed on 1/12/24. You do not have any climbing equipment on your playground. Staff files and children’s records were monitored per DCDEE procedures. Storage of hazardous products was monitored and are stored in locked cabinets in the classrooms. Emergency medications were stored appropriately with signed authorization on file. NC Pre-K requirements were monitored as follows: The program operates from 7:25am until 2:35pm - 7 hours and 10 minutes daily, Monday through Friday, 10 months per year. You offer parent/teacher conferences at least once per year and more often as needed; daily communication with parents by way of phone calls, emails, written notes, and monthly newsletters. You use Ready Rosie to offer ideas for parent/ child projects at home. You also offer school-wide family nights for parent participation throughout the year. The NC Pre-K requirements: Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Files for three children were monitored for completed health assessments and developmental screenings. Your program was monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses The Creative Curriculum, Teaching Strategies Gold. The following violation were observed and documented during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. At 11:30 am, a child picked up at 10am had not been signed out of the classroom. 10A NCAC 09 .0302(d)(4) 1792 Staff did not model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. A Mountain Dew drink was observed on a staff's desk within view of children. .0901(i) 1879 Prescribed medicines, that are pharmaceutical samples, was not stored in the manufacturers original packaging, was not labeled with the child's name, and/or written instructions did not include the required information. A child's albuterol was not in the original packaging and did not show an expiration date. 10A NCAC 09 .0803(2)(b)(i-v) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before February 6, 2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • accurate, detailed description of how and when you corrected each violation You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 If you state in your letter that corrections or changes have been made when they have not yet been made, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: Medication Packaging – you stated the school nurse is communicating with the parent to get the box for the child’s albuterol. Without the packaging, you risk administering medication that may be expired or you may be missing needed instructions for administration of the medication. Arrival and Departure – I discussed with you that in the event of an emergency, the sign-in/ out sheet is a critical document that helps staff and rescue workers to know which children should be accounted for. Accurate records can save time. Staff Modeling Good Health practices – staff should use unmarked utensils if consuming food and beverages that do not promote good health practices. Transportation Permission – I observed transportation permission on file for children that ride the bus to and/ or from school. You agreed to include the address that children are transported to instead of just writing “home”. The name of the school children are transported to should also be included on the form. Rated License • Your facility is in Cohort 1 to resume the rated license assessment meaning you are currently in your preparation year which will end June 30, 2024. • Suggested activities during your preparation year include make sure all staff have an up-to-date WORKS account, • encourage staff to participate in quality-related trainings sponsored by the CCR&R and Surry County Partnership for Children; • request quality enhancement technical assistance from local partners; • If staff members need to take additional college coursework to maintain your points in the education component, contact your local community college to discuss educational opportunities; • review ECERS indicators with staff who do not have experience with the assessment and visit the website for Environmental Rating Scales resources at www.ncrlap.org; . You stated you are interested in requesting the Environmental Rating Scale during your preparation year before school dismisses for summer break. I left an ERS Request form for you to complete and return to me when you are ready to request it. You stated three of four of your teachers have had experience with the ECERS. You said you have prepared for the assessment by taking inventory of classroom materials, and adjusting your classroom schedule according to the ECERS indicators. You agreed to spend time ( I recommend about 30 days) reviewing the ECERS with the staff who has not been through the Scale before prior to submitting your form. At the completion of today’s visit, this visit summary was reviewed with Andrea Wagoner from my computer screen and emailed to you. If you have any questions about the visit, please contact me or my supervisor using the information below. Audrey Davis, Child Care Consultant (336)317-6514 Audrey.Davis@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ Thank you for your time and assistance today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3009 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 1/23/2024 Number Present: 26 Completed Date: 1/23/2024 Age: From 3 To 5 Total Minutes: 260 Time In: 11:00 AM Time Out: 03:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this NC Pre-K site to monitor compliance with applicable childcare requirements. Rated License requirements were also discussed. This visit was conducted by Audrey Davis, childcare consultant with Andrea Wagoner and Jodi Sebastian, lead teachers. Emily Rycroft, principal was on site and available to assist as needed. Your program currently operates two classrooms with a five-star license issued 2/2/23 when you made the decision to drop your Developmental Day Certification. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. This program is owned and operated by Elkin City Schools. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Both classrooms were monitored today. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. During this visit, children were observed transitioning to rest time, having pm snack including apple juice and cheezits; and afternoon dismissal. The last annual compliance visit was conducted 2/1/23. A sanitation inspection was conducted 1/12/24 with a Superior classification. The last fire inspection was conducted 8/14/23. You provided me with a copy of the fire inspection report today. Program records and required postings were monitored. A fire drill was last documented on 12/18/23 and a lockdown emergency drill on 12/6/23. A playground inspection was last completed on 1/12/24. You do not have any climbing equipment on your playground. Staff files and children’s records were monitored per DCDEE procedures. Storage of hazardous products was monitored and are stored in locked cabinets in the classrooms. Emergency medications were stored appropriately with signed authorization on file. NC Pre-K requirements were monitored as follows: The program operates from 7:25am until 2:35pm - 7 hours and 10 minutes daily, Monday through Friday, 10 months per year. You offer parent/teacher conferences at least once per year and more often as needed; daily communication with parents by way of phone calls, emails, written notes, and monthly newsletters. You use Ready Rosie to offer ideas for parent/ child projects at home. You also offer school-wide family nights for parent participation throughout the year. The NC Pre-K requirements: Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Files for three children were monitored for completed health assessments and developmental screenings. Your program was monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses The Creative Curriculum, Teaching Strategies Gold. The following violation were observed and documented during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. At 11:30 am, a child picked up at 10am had not been signed out of the classroom. 10A NCAC 09 .0302(d)(4) 1792 Staff did not model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. A Mountain Dew drink was observed on a staff's desk within view of children. .0901(i) 1879 Prescribed medicines, that are pharmaceutical samples, was not stored in the manufacturers original packaging, was not labeled with the child's name, and/or written instructions did not include the required information. A child's albuterol was not in the original packaging and did not show an expiration date. 10A NCAC 09 .0803(2)(b)(i-v) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before February 6, 2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • accurate, detailed description of how and when you corrected each violation You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 If you state in your letter that corrections or changes have been made when they have not yet been made, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: Medication Packaging – you stated the school nurse is communicating with the parent to get the box for the child’s albuterol. Without the packaging, you risk administering medication that may be expired or you may be missing needed instructions for administration of the medication. Arrival and Departure – I discussed with you that in the event of an emergency, the sign-in/ out sheet is a critical document that helps staff and rescue workers to know which children should be accounted for. Accurate records can save time. Staff Modeling Good Health practices – staff should use unmarked utensils if consuming food and beverages that do not promote good health practices. Transportation Permission – I observed transportation permission on file for children that ride the bus to and/ or from school. You agreed to include the address that children are transported to instead of just writing “home”. The name of the school children are transported to should also be included on the form. Rated License • Your facility is in Cohort 1 to resume the rated license assessment meaning you are currently in your preparation year which will end June 30, 2024. • Suggested activities during your preparation year include make sure all staff have an up-to-date WORKS account, • encourage staff to participate in quality-related trainings sponsored by the CCR&R and Surry County Partnership for Children; • request quality enhancement technical assistance from local partners; • If staff members need to take additional college coursework to maintain your points in the education component, contact your local community college to discuss educational opportunities; • review ECERS indicators with staff who do not have experience with the assessment and visit the website for Environmental Rating Scales resources at www.ncrlap.org; . You stated you are interested in requesting the Environmental Rating Scale during your preparation year before school dismisses for summer break. I left an ERS Request form for you to complete and return to me when you are ready to request it. You stated three of four of your teachers have had experience with the ECERS. You said you have prepared for the assessment by taking inventory of classroom materials, and adjusting your classroom schedule according to the ECERS indicators. You agreed to spend time ( I recommend about 30 days) reviewing the ECERS with the staff who has not been through the Scale before prior to submitting your form. At the completion of today’s visit, this visit summary was reviewed with Andrea Wagoner from my computer screen and emailed to you. If you have any questions about the visit, please contact me or my supervisor using the information below. Audrey Davis, Child Care Consultant (336)317-6514 Audrey.Davis@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ Thank you for your time and assistance today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 1/23/2024 Number Present: 26 Completed Date: 1/23/2024 Age: From 3 To 5 Total Minutes: 260 Time In: 11:00 AM Time Out: 03:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this NC Pre-K site to monitor compliance with applicable childcare requirements. Rated License requirements were also discussed. This visit was conducted by Audrey Davis, childcare consultant with Andrea Wagoner and Jodi Sebastian, lead teachers. Emily Rycroft, principal was on site and available to assist as needed. Your program currently operates two classrooms with a five-star license issued 2/2/23 when you made the decision to drop your Developmental Day Certification. Restrictions include daytime care only; meets enhanced space; enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. This program is owned and operated by Elkin City Schools. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Both classrooms were monitored today. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. During this visit, children were observed transitioning to rest time, having pm snack including apple juice and cheezits; and afternoon dismissal. The last annual compliance visit was conducted 2/1/23. A sanitation inspection was conducted 1/12/24 with a Superior classification. The last fire inspection was conducted 8/14/23. You provided me with a copy of the fire inspection report today. Program records and required postings were monitored. A fire drill was last documented on 12/18/23 and a lockdown emergency drill on 12/6/23. A playground inspection was last completed on 1/12/24. You do not have any climbing equipment on your playground. Staff files and children’s records were monitored per DCDEE procedures. Storage of hazardous products was monitored and are stored in locked cabinets in the classrooms. Emergency medications were stored appropriately with signed authorization on file. NC Pre-K requirements were monitored as follows: The program operates from 7:25am until 2:35pm - 7 hours and 10 minutes daily, Monday through Friday, 10 months per year. You offer parent/teacher conferences at least once per year and more often as needed; daily communication with parents by way of phone calls, emails, written notes, and monthly newsletters. You use Ready Rosie to offer ideas for parent/ child projects at home. You also offer school-wide family nights for parent participation throughout the year. The NC Pre-K requirements: Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Files for three children were monitored for completed health assessments and developmental screenings. Your program was monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses The Creative Curriculum, Teaching Strategies Gold. The following violation were observed and documented during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. At 11:30 am, a child picked up at 10am had not been signed out of the classroom. 10A NCAC 09 .0302(d)(4) 1792 Staff did not model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. A Mountain Dew drink was observed on a staff's desk within view of children. .0901(i) 1879 Prescribed medicines, that are pharmaceutical samples, was not stored in the manufacturers original packaging, was not labeled with the child's name, and/or written instructions did not include the required information. A child's albuterol was not in the original packaging and did not show an expiration date. 10A NCAC 09 .0803(2)(b)(i-v) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before February 6, 2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • accurate, detailed description of how and when you corrected each violation You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 If you state in your letter that corrections or changes have been made when they have not yet been made, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: Medication Packaging – you stated the school nurse is communicating with the parent to get the box for the child’s albuterol. Without the packaging, you risk administering medication that may be expired or you may be missing needed instructions for administration of the medication. Arrival and Departure – I discussed with you that in the event of an emergency, the sign-in/ out sheet is a critical document that helps staff and rescue workers to know which children should be accounted for. Accurate records can save time. Staff Modeling Good Health practices – staff should use unmarked utensils if consuming food and beverages that do not promote good health practices. Transportation Permission – I observed transportation permission on file for children that ride the bus to and/ or from school. You agreed to include the address that children are transported to instead of just writing “home”. The name of the school children are transported to should also be included on the form. Rated License • Your facility is in Cohort 1 to resume the rated license assessment meaning you are currently in your preparation year which will end June 30, 2024. • Suggested activities during your preparation year include make sure all staff have an up-to-date WORKS account, • encourage staff to participate in quality-related trainings sponsored by the CCR&R and Surry County Partnership for Children; • request quality enhancement technical assistance from local partners; • If staff members need to take additional college coursework to maintain your points in the education component, contact your local community college to discuss educational opportunities; • review ECERS indicators with staff who do not have experience with the assessment and visit the website for Environmental Rating Scales resources at www.ncrlap.org; . You stated you are interested in requesting the Environmental Rating Scale during your preparation year before school dismisses for summer break. I left an ERS Request form for you to complete and return to me when you are ready to request it. You stated three of four of your teachers have had experience with the ECERS. You said you have prepared for the assessment by taking inventory of classroom materials, and adjusting your classroom schedule according to the ECERS indicators. You agreed to spend time ( I recommend about 30 days) reviewing the ECERS with the staff who has not been through the Scale before prior to submitting your form. At the completion of today’s visit, this visit summary was reviewed with Andrea Wagoner from my computer screen and emailed to you. If you have any questions about the visit, please contact me or my supervisor using the information below. Audrey Davis, Child Care Consultant (336)317-6514 Audrey.Davis@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ Thank you for your time and assistance today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 9/14/2023 Number Present: 29 Completed Date: 9/14/2023 Age: From 4 To 5 Total Minutes: 250 Time In: 11:00 AM Time Out: 03:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements during a routine unannounced visit. Emily Rycroft, principal; and Jodi Sebastian, lead teacher assisted me with the visit. Your program currently operates two classrooms with a five star license effective 2/2/23. Restrictions include daytime care, meets enhanced space, enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90% prior to today’s visit. All programs are required to maintain at least 75% compliance. A playground inspection was last documented 9/8/23; a fire drill 8/22/23; and a lockdown drill on 6/1/23. A fire inspection was conducted 8/14/23 and a copy of the report was received today. I observed a sanitation inspection was last conducted on 4/21/23 earning a Superior classification with no demerits. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions A substitute teacher, Elizabeth Garner had not been qualified through the DCDEE Criminal Background Unit. When this was brought to the principal's attention, this staff was swapped out for a former preschool staff from the Pre-K Transitional Kindergarten room for the remainder of the day and will not work in the Pre-K rooms until she has been qualified. The person who replaced the substitute was verified in Regulatory as approved. A walk-through of the facility was completed. Indoor and outdoor areas were observed. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. Classrooms were well furnished with developmentally appropriate materials and equipment. During this visit, I observed group time, lunch, and rest. Your program was monitored today for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses The Creative Curriculum and Teaching Strategies Gold. No medication was observed or reported. Storage of hazardous items was monitored today and are stored in a locked cabinet in the classrooms. No new staff were reported at this program. Limited monitoring of continuing staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, Special Training including Health and Safety Training and Criminal Background Checks. Several children enrolled at this site ride the public school bus to and from school. You stated each bus driver has been provided with an emergency and identifying information sheet with photo for each child transported. I observed transportation documentation verifying vehicle maintenance and compliance with DCDEE transportation requirements. I provided you with the Transportation permission form which is located on the DCDEE website which parents of each child transported must sign verifying where their child is to be transported including arrival and departure times, and the transportation provider. Four violations were observed and documented during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A substitute teacher in a Pre-K classroom had not completed a DCDEE background check. G.S. 110-90.2(b) 1125 Before children were transported, written permission from a parent was not obtained that included when and where the child was to be transported, expected time of departure and arrival, and the transportation provider. Signed permission for children transported by bus was not available including when and where children are transported and expected time of departure and arrival. .1003(i)(j) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. A signed statement was not on file verifying the substitute teacher was informed of the EPR plan. .0607(g) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Staff health questionnaires were maintained in a binder with training records and other personnel items and not filed in a separate individual file as required. .0701(d) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violation cited during today's visit immediately and send me documentation verifying compliance on or before September 28, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: • Please send me your completed staff and training worksheet including information for the lead teachers, teacher assistants, and principal before you close for winter break or by December 20th. • Before assigning substitutes to work in Pre-K classrooms, please verify they have a DCDEE background check. Also, at the beginning of the day, you are required to review with the sub the Prevent Shaken Baby Policy and the EPR plan and its location. • If you maintain records off-site, be sure to add substitute teachers to your off-site records verification form initialed by the principal verifying required information is on file for substitutes. * Medical records for staff including TB test, health assessment, and health questionnaire must be filed separate from other personnel records. At the completion of the visit, this visit summary was reviewed with Ms. Sebastian from my computer screen and emailed to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below: Audrey Davis, Child Care Consultant PO Box 17273 Winston-Salem, NC 27116 (336)317-6514 Audrey.Davis@dhh.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: ELKIN ELEMENTARY PRESCHOOL Facility ID: 86000258 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 9/14/2023 Number Present: 29 Completed Date: 9/14/2023 Age: From 4 To 5 Total Minutes: 250 Time In: 11:00 AM Time Out: 03:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements during a routine unannounced visit. Emily Rycroft, principal; and Jodi Sebastian, lead teacher assisted me with the visit. Your program currently operates two classrooms with a five star license effective 2/2/23. Restrictions include daytime care, meets enhanced space, enhanced ratios and enhanced ratios minus one. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90% prior to today’s visit. All programs are required to maintain at least 75% compliance. A playground inspection was last documented 9/8/23; a fire drill 8/22/23; and a lockdown drill on 6/1/23. A fire inspection was conducted 8/14/23 and a copy of the report was received today. I observed a sanitation inspection was last conducted on 4/21/23 earning a Superior classification with no demerits. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions A substitute teacher, Elizabeth Garner had not been qualified through the DCDEE Criminal Background Unit. When this was brought to the principal's attention, this staff was swapped out for a former preschool staff from the Pre-K Transitional Kindergarten room for the remainder of the day and will not work in the Pre-K rooms until she has been qualified. The person who replaced the substitute was verified in Regulatory as approved. A walk-through of the facility was completed. Indoor and outdoor areas were observed. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. Classrooms were well furnished with developmentally appropriate materials and equipment. During this visit, I observed group time, lunch, and rest. Your program was monitored today for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. Your facility uses The Creative Curriculum and Teaching Strategies Gold. No medication was observed or reported. Storage of hazardous items was monitored today and are stored in a locked cabinet in the classrooms. No new staff were reported at this program. Limited monitoring of continuing staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, Special Training including Health and Safety Training and Criminal Background Checks. Several children enrolled at this site ride the public school bus to and from school. You stated each bus driver has been provided with an emergency and identifying information sheet with photo for each child transported. I observed transportation documentation verifying vehicle maintenance and compliance with DCDEE transportation requirements. I provided you with the Transportation permission form which is located on the DCDEE website which parents of each child transported must sign verifying where their child is to be transported including arrival and departure times, and the transportation provider. Four violations were observed and documented during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A substitute teacher in a Pre-K classroom had not completed a DCDEE background check. G.S. 110-90.2(b) 1125 Before children were transported, written permission from a parent was not obtained that included when and where the child was to be transported, expected time of departure and arrival, and the transportation provider. Signed permission for children transported by bus was not available including when and where children are transported and expected time of departure and arrival. .1003(i)(j) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. A signed statement was not on file verifying the substitute teacher was informed of the EPR plan. .0607(g) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Staff health questionnaires were maintained in a binder with training records and other personnel items and not filed in a separate individual file as required. .0701(d) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violation cited during today's visit immediately and send me documentation verifying compliance on or before September 28, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: • Please send me your completed staff and training worksheet including information for the lead teachers, teacher assistants, and principal before you close for winter break or by December 20th. • Before assigning substitutes to work in Pre-K classrooms, please verify they have a DCDEE background check. Also, at the beginning of the day, you are required to review with the sub the Prevent Shaken Baby Policy and the EPR plan and its location. • If you maintain records off-site, be sure to add substitute teachers to your off-site records verification form initialed by the principal verifying required information is on file for substitutes. * Medical records for staff including TB test, health assessment, and health questionnaire must be filed separate from other personnel records. At the completion of the visit, this visit summary was reviewed with Ms. Sebastian from my computer screen and emailed to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below: Audrey Davis, Child Care Consultant PO Box 17273 Winston-Salem, NC 27116 (336)317-6514 Audrey.Davis@dhh.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times