10A NCAC 09 .0601 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: KESHIA HAYWARD Operation Type: Center Case Number: Visit Date: 10/29/2025 Number Present: 91 Completed Date: 10/29/2025 Age: From 4 To 5 Total Minutes: 295 Time In: 08:35 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor this program for compliance with applicable child care requirements during an annual compliance visit and monitor section .3000 NC Pre-K requirements. M. Lynch, Principal, N. Tyrell, Assistant Principal, L. Heginbotham, NC Pre-K Coordinator and J. Privott, lead teacher assisted with the visit. This center currently operates with a five-star license, earning seven points in the education component, seven points in the program standard component and 1 quality point for offering a staff benefits package and infrastructure of parent involvement. The center’s last annual compliance visit was completed on November 18, 2024. The sanitation inspection was completed on February 12, 2025, earning a “Superior” classification. The fire inspection was completed on October 6, 2025, and the center was approved for daytime care only. The center continues to meet enhanced ratios minus one. Ninety (90) children were observed in care today. Children were engaged in morning activities, free choice play with developmentally age-appropriate materials in various activity areas, completing toileting and hand washing routines, interacting with teachers, and napping. Breakfast and lunch were also observed. Breakfast consisted of blueberry muffins, pineapples, string cheese and milk. Lunch consisted of hamburger on bun, French fries, baked beans, peaches and milk. The center’s compliance history score was reviewed with the operator. The program’s compliance history was 94% as of October 28, 2025. The following violations were documented. Violation Number Comment Rule 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. Screen time was not documented on the screen time log or activity plans reviewed. .0510(d)(2)(A-C) 807 A safe indoor and outdoor environment was not provided for the children. Three (3) mats used by children for napping were torn exposing interior foam in Space #106. 10A NCAC 09 .0601(a) OWNERSHIP STATUS: Edenton Chowan County School is listed as the owner of this program. Prior to making changes in the ownership status, contact me to discuss ownership procedures. FACILITY PROFILE INFORMATION: You verified the phone number, email address and mailing address listed on the facility profile are correct. If changes in your facility’s information occur in the future, contact me at 252-214-2709 or email keshia.hayward@dhhs.nc.gov to discuss the changes and ensure accurate information is updated in our system. NC PRE-K REQUIREMENTS: NC Pre-K requirements were monitored during today’s visit. Based on my observation and reviewing all requirements in section .3000 for NC PreK were met. This program currently operates six licensed preschool classrooms with five of them serving NC Pre-K children with a total enrollment of ninety (90) children. Activity plans for the months of September and October of 2025 were reviewed. Developmental domains were listed and identified on the activity plans. Children were engaged in activities listed in the activity plans. It was reported the program continues to use the Creative Curriculum with Teaching Strategies Gold. Off-site forms were provided for staff records and transportation. The site monitoring tool was not available for review. Staff observed working were the same staff listed in the NC Pre-K plan. The violations documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Keshia Hayward, PO Box 13 Ahoskie NC 27910, or email keshia.hayward@dhhs.nc.gov. The compliance verification letter must be received on or before November 12, 2025. The two-week time frame is established to allow you time for submitting your compliance verification letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined the information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. TECHNICAL ASSISTANCE: SCREEN TIME: We discussed ensuring screen time is recorded for all children using the screen time log or included in the activity plan. I explained that screen time is any digital device used by children including tablets, iPad, smart boards, computer, etc. You stated moving forward the screen time for children will be included in the activity plan. I advise you to ensure staff can communicate where the screen time is documented upon request. NEW OFFICE LOCATION: The North Carolina Department of Health & Human Services, including the Division of Child Development and Early Education, has moved to a new location. The DCDEE mailing address will remain at 2201 Mail Service Center, Raleigh, NC 27699-2200. If you are visiting the new building, the paid parking deck for our headquarters is immediately beside the building at 1910 Human Services Lane. All guests will check in at the front desk and be escorted by a DHHS staff member to the appropriate floor for their meeting. Getting Here: For GPS and map apps, use 3905 Reedy Creek Rd, Raleigh NC 27607 to get directions. PATHWAYS TO THE STARS: The discussion regarding your program’s pathway to the stars was not conducted today with the Nc Pre-K Director. We talked about the requirements to meet pathway 1 & 2. I also shared documents and information regarding the family community engagement standards, the continuous quality improvement plan, the application process, rated license process and self-study. You stated Pathway #1 is the choice at this time; however, if there are changes you would notify me. We set a tentative timeframe for requesting the scale in early spring around March 2025. I suggest having staff and the administrator to start completing the self-study and continuous quality improvement plan. The previous environment rating scale assessment score should be used for completing self-study. I explained that staff education needs to be in DCDEE WORK and evaluated at the time of processing the rated license. I recommended visiting the NCRLAP website to review the webinars and information. Technical assistance, training and support can be requested from your local Smart Start/Partnership for Children. Contact me with any questions. FIRE INSPECTION REPORT: You gave me a copy of the fire inspection report dated October 6, 2025. It was the report completed for the entire school. I asked that you request the fire inspector complete the fire inspection report for child care moving forward. A copy of the form was given to you. SEX OFFENDER REGISTRY: North Carolina General Statute 14-208 requires sex offenders to register with the North Carolina Department of Justice. The law states that a sex offender shall not knowingly reside within 1,000 feet of the property on which any public or nonpublic school or child care center is located. This does not apply to child care centers that are located on or within 1,000 feet of property of an institution of higher education where the registrant is a student or is employed. All licensed child care centers must register to receive e-mail notification when a registered sex offender moves within a one-mile radius of the center. (§14-208.19) To register for the e-mail notification, go to http://sexoffender.ncsbi.gov. If you have any questions, please contact your local sheriff's department. NCID CREDENTIALS: Please remember to use your NCID credential periodically to prevent your user ID and password from becoming inactive. If your NCID credentials are not used within a twelve (12) to fifteen (15) month period, access to your account may be restricted. due to inactivity. To avoid disruption, it is strongly recommended that you schedule regular logins to ensure your credentials remain active and valid. RAISE NC NEWSLETTER: The Raise NC Newsletter, sent directly to providers via email, contains valuable and up-to-date information about important updates and changes within the child care sector in North Carolina. I encourage you to set aside time to read each issue upon receipt to ensure you remain informed and updated on the latest developments, resources and guidance impacting child care programs. Staying connected helps support quality child care and compliance across the state. DCDEE RESOURCES: I recommended you periodically visit the DCDEE website at https://ncchildcare.ncdhhs.gov/ under the "What's New" tab to stay abreast of updated information provided. Be reminded you are responsible for maintaining compliance with all applicable child care requirements whether they have been discussed or reviewed with you in the past. CONTACT INFORMATION: If you have questions regarding today’s visit, contact me using the information listed above. You may also contact Licensing Supervisor, Jennifer Lindhart at 252-373-4199 or email jennifer.linhardt@dhhs.nc.gov. At the conclusion of this visit, a one-page visit summary report was completed, reviewed, and left with you. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .2700 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 4/9/2025 Number Present: 80 Completed Date: 4/9/2025 Age: From 4 To 5 Total Minutes: 415 Time In: 09:20 AM Time Out: 04:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms B102, B104, B106, B107, and B108 were monitored during the Annual Compliance visit on 11/18/24. Last Annual Compliance visit – 11/18/24 18-month compliance history from 10/8/23– 4/7/25 = 93% Last Sanitation Inspection – 2/12/25 - Superior Last Fire Inspection – 9/30/24 – Satisfactory *Sanitation and fire inspections are required at least annually by the end of the month of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. Required Water, Lead Paint, and Asbestos Testing - The Clean Classrooms for Carolina Kids website reflects the following information about your center’s required three-year water testing and one-time lead paint testing, and asbestos testing: Three-year Water Testing – 8/15/24; due again 8/15/27 Lead Paint Testing – enrollment started; move forward to complete this process Asbestos Testing – enrollment started; move forward to complete this process Maintain any paperwork received by mail or email in your Program Records file. *Because the program is part of a larger DPI school, water testing for the school may count as testing for the licensed Pre-K; however, the Pre-K program should consider enrolling separately for the lead paint testing and asbestos testing to take advantage of the 100% reimbursement for mitigation if lead paint or asbestos is found. *For more information check out the FAQ page at https://www.cleanwaterforuskids.org/en/carolina/ M. Lynch, Administrator, was present, she and the Pre-K staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 6/28/2022, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars The program was also monitored for compliance with implementing an approved curriculum (Creative Curriculum 5th edition) as required for all four- and five-star facilities where four-year old children are enrolled. The next rated license assessment is due by 6/28/25, but legislation (Senate Bill 425) has extended the “hold harmless” period until the new Quality Rating Improvement System (QRIS) is implemented. At this time, you may choose to complete a rated license assessment using the current rated license process or you may wait until the new QRIS is implemented. The proposed QRIS Modernization rules have been published and are pending adoption. Note that the current program assessment tool is changing from the Early Childhood Environment Rating Scale – Revised (ECERS-R) to the Early Childhood Environment Rating Scale – 3 (ECERS-3). Information and training on the new program assessment tool is available on the NC Rating License Assessment Project website at https://ncrlap.org/. This facility is owned by Edenton Chowan Schools. S. Evans is no longer the Authorized Individual for the school system or the administrator of the NCPre-K program. M. Lynch, School Principal, informed me that the current superintendent, T. Ward, will be listed as the Authorized Individual for the school system. I gave her a blank Appendix G (Government) to have Ms. Ward complete, sign and return to me. M. Lynch will be listed as the new administrator. I provided her with an Administrator Preservice form to complete, sign, and have signed by Ms. Ward. Please return that also. I made a few updates in Regulatory to reflect new email and contact information. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. The NCPre-K program requested to increase their classroom staff/child ratios and capacity from 1:9 to 1:10 with a maximum capacity of 20. A new building inspection is not required, but you need to obtain approval from the Building Inspector to change the classroom capacities. An email from the building inspector stating that you may increase the capacity of each classroom from 18 to 20 children will be sufficient. You currently have eight (8) rooms approved for use: B102, B104, B106, B107, B108, B109, B110, B11. You are not currently using B109 and B111 but get them approved for 20 children also so that they can be used at that capacity in the future, if needed. This will increase your overall capacity to 160 children. When I receive the forwarded email from the building inspector, I will approve twenty in each classroom, and you can increase the numbers as needed. I will update the permit to reflect the capacity increase. I monitored the classrooms and spaces used for child care and outdoor play areas for applicable child care center requirements using the Child Care Center Requirements, effective 11/1/2024 and Item Numbers Listing, effective 3/2024. I monitored five staff records and all program records. The facility meets DPI requirements for transportation. Center Observations: Eighty (80) children were present in five classrooms with two teachers in each classroom. Children participated in a variety of activities including group time with stories and music and movement, small group time where they worked on specific tasks related to the weekly theme, and free play where they chose their centers and played independently and with friends. Teachers provided supervision while interacting with children to encourage conversation and language development. Challenging behaviors were handled with redirection and substitution. Children played on the fenced playground which has been recently updated to include synthetic surfacing, outdoor storage, and portable gross motor materials. Children ate at the child-sized tables and chairs in their classrooms. Lunch was grilled cheese sandwiches, French fries, sweet potatoes, mixed fruit, and milk. Children rested on linen-covered cots. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A staff person hired on August 14, 2024 had started an application for a criminal background check but had not completed it. G.S. 110-90.2(b) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The qualification letter for a staff member expired on December 20, 2024 and was not renewed. G.S. 110-90.2(b) & .2703(n)&(o) 1757 A valid qualification letter was not on file and available to review at the facility. Two staff members did not have a current qualification letter. G.S. 110-90.2(b) & (d) & .2703(e) 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Documentation of completion of the ABCMS Provider Portal training was not available. G.S. 110-90.2 & .2703(r) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, J. Privott, NCPre-K Teacher and listed Legal Designee. I will also follow-up with an electronic visit summary to T. Ward, M. Newsome, and M. Lynch. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 4/23/25. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Do not include names of children in the compliance letter. Use their initials. Also include the following documents/pictures to verify compliance: copies of Qualifying Letters for S. Perry and C. Strawser; copy of ABCMS Provider Portal Training certificate. Send compliance verification letter in an email from your center’s official email address, tdward@ecps.k12.nc.us to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance with Documented Violations: #1041, #1044 and #1757: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. Sherrie Perry is an ECPre-K Assistant in Room 110. Her Qualifying Letter expired on 12/20/2024 and she has not started the process to renew her five-year CBC. You stated that in the transition of staff and administration. Ms. Perry needs to begin the process immediately so that it is completed, and she receives a new Qualifying Letter by 4/24/2025. If not completed and a copy of the Qualifying Letter is not emailed to me by that date, she may not work in the licensed Pre-K program until I receive a copy of her Qualifying Letter. Chasity Strawser was hired 8/14/2024 and is a NCPre-K Teacher Assistant on Room 102. Ms. Strawser has not completed a Criminal Background Check and does not have a Qualifying Letter. Information on the ABCMS Portal reflects that she started the process but did not complete it. The portal states “A New Application Must Be Submitted.” You stated that you thought it had been completed. Because Ms. Strawser has never completed a CBC nor received a CBC Qualification Letter, she may not work in the licensed Pre-K classroom until she is qualified and has provided you with a Qualification Letter. She may work in other parts of the elementary school. You will need to use a qualified substitute in Room 102 until Ms. Strawser provides you with a Qualifying Letter. All owners of licensed child care facilities and employees working in a licensed child care center are required to submit a Criminal Background Check (CBC) and receive their Qualifying Letter prior to their first day of employment and complete a five-year requalification (on-line application and fingerprints) so that the new Qualifying Letter is on file before the expiration date listed on their current Qualifying Letter. Multiple instances of failing to complete Criminal Background Checks may result in an Administrative Action. Review the section in the NC Child Care Requirements on Criminal Background Checks: 10A NCAC 09 .2700. For your compliance letter, state the date when Ms. Perry renews her five-year CBC and Ms. Strawser completes her initial CBC, and both provide you with their Qualifying Letters. (They will log into the ABCMS Applicant Portal to download and print their Qualifying Letters.) Include a copy of the Qualifying Letters with your compliance letter. #1805: Required Training - ABCMS Provider Portal Training - ABCMS Provider Portal Training in Moodle to learn how to access and navigate the ABCMS Portal. There was no documentation reflecting completion of this training. Staff were not aware that this training was required. *This training needs to be completed by a staff member in an administrative role (FCCH Operator, Administrator, Pre-K Coordinator, After School Program Coordinator or Administrator, Human Resources Staff Person) who will then be responsible for managing the facility’s roster in the ABCMS Provider Portal. This person will be the designated Provider User. *Link to Moodle Training https://www.dcdee.moodle.nc.gov/course/view.php?id=119 *I will share the ABCMS Provider Portal Instruction Sheet with helpful information and instructions for completing the training and next steps. When finished print certificate and have it available for review. I will ask for this at the visit. *The attached ABCMS Provider Portal Instruction Sheet also has contact information for the CBC Unit. They are there to assist you with any part of this process. *Complete the training and send a copy of the certificate with your compliance letter. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. The Raise NC Newsletter, which is sent to your facility email almost weekly, provides the most current information and updates from the Division and available training opportunities. Consider creating an email folder for it so that you can refer back to it after you read it. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Chowan/Perquimans Smart Start Partnership: Phone - (252) 482-3035; website - http://cp-smartstart.org/ *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org *NC Health and Safety Resource Center, https://healthychildcare.unc.edu/ - has trainers approved to offer Medication Administration, ITS/SIDS, Emergency Preparedness and Response, and required Health & Safety Trainings (in-person) and more. They also publish a quarterly E-Newsletter with an array of topics to help you provide a healthy and safe early learning and out of school environment. Reminders: Staff Worksheets – Your Staff Worksheets are a great tool to help you track when items such as Criminal Background Checks, required trainings and staff forms expire and need to be updated. I encourage you to update information on the staff worksheets throughout the year as items are updated and/or staff change. *We reviewed your staff worksheet. I highlighted items that were delinquent and items that are coming due in the next year. Criminal Background Checks (CBC) – Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for initial and five-year H&S Training renewal dates. New staff need to complete Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid within three months of hire and the rest of the training modules within twelve months. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 11/18/25 (anniversary of last Annual Compliance visit). Staff Education and Works – M. Lynch, K. Skinner, S. Booker, M. Hill, and C. Strawser need to register for Works or complete their Works accounts. Log into Works. Request to be approved as an NCPK Teacher and Teacher Assistant. Upload DPI Teacher/Teacher Assistant Education Form and copies of original, official transcripts. *NCPre-K Teachers need to upload a copy of their B-K License to their Works account if they have not done so previously. Teacher Assistant Education - All teacher assistants shall have a high school diploma or its equivalent and a CDA or AAS-ECE. All teacher assistants shall complete a minimum of 15 hours of annual in-service professional development. A combination of college coursework, Continuing Education Units (CEUs), or clock hours may be used to complete the requirements of this Rule. *K. Skinner, S. Booker, M. Hill, S. Boyce, and C. Strawser are NCPre-K Teacher Assistants. They are required to complete at least six (6) hours of coursework towards earning an AAS or higher in Early Childhood Education to remain qualified as an NCPre-K Teacher Assistant for the 2025-26 school year. The administrator stated that they are meeting this requirement Activity Plans – Activity Plans must be current, dated and posted where they are easily visible and include daily activities that meet the five developmental goals in the NC Foundations for Early Learning and Development. Daily schedules need to be posted in each classroom. Posted Items – I will send a list of documents that are required to be posted in a central location, visible to parents and items that need to be posted in the classroom. Consider creating a bulletin board at the Pre-K entrance to post items in a central location. You don’t need to duplicate documents in the classrooms. Screen Time – If children are permitted to use tablets and screens during free play, they are limited to no more than 30 minutes which must be documented and tracked on a screen time log. Food – Any food that is in the classroom must be stored in a container or resealable bag after being open. Label with date opened. This is to prevent pests. Medication was stored in red ready-to-go bags with medical action plans and administration logs. Medication permission forms are kept on file with the nurse. Emergency medications (asthma inhalers, Epi-pens, anti-seizure medication) can be stored out of reach of children. OTC medication like Benadryl used for less severe allergic reactions needs to be locked. Handwashing Posters – Make sure there are handwashing posters at all sinks used by children. You can order or print them from https://healthychildcare.unc.edu/. Additional Comments: I shared information on the following topics and emailed the information to you after the visit: 1. Free Training – Healthy Social Behaviors Webinar: Helping Children Express Their Wants and Needs 2. Important! NCID Password Rule Changing and Tips to Keep NCID Updated 3. Update on QRIS Modernization – Proposed Rules pending adoption 4. Moodle Helpful Hints 5. Environment Rating Scales – Get Ready for the 3’s! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 4/9/2025 Number Present: 80 Completed Date: 4/9/2025 Age: From 4 To 5 Total Minutes: 415 Time In: 09:20 AM Time Out: 04:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms B102, B104, B106, B107, and B108 were monitored during the Annual Compliance visit on 11/18/24. Last Annual Compliance visit – 11/18/24 18-month compliance history from 10/8/23– 4/7/25 = 93% Last Sanitation Inspection – 2/12/25 - Superior Last Fire Inspection – 9/30/24 – Satisfactory *Sanitation and fire inspections are required at least annually by the end of the month of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. Required Water, Lead Paint, and Asbestos Testing - The Clean Classrooms for Carolina Kids website reflects the following information about your center’s required three-year water testing and one-time lead paint testing, and asbestos testing: Three-year Water Testing – 8/15/24; due again 8/15/27 Lead Paint Testing – enrollment started; move forward to complete this process Asbestos Testing – enrollment started; move forward to complete this process Maintain any paperwork received by mail or email in your Program Records file. *Because the program is part of a larger DPI school, water testing for the school may count as testing for the licensed Pre-K; however, the Pre-K program should consider enrolling separately for the lead paint testing and asbestos testing to take advantage of the 100% reimbursement for mitigation if lead paint or asbestos is found. *For more information check out the FAQ page at https://www.cleanwaterforuskids.org/en/carolina/ M. Lynch, Administrator, was present, she and the Pre-K staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 6/28/2022, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars The program was also monitored for compliance with implementing an approved curriculum (Creative Curriculum 5th edition) as required for all four- and five-star facilities where four-year old children are enrolled. The next rated license assessment is due by 6/28/25, but legislation (Senate Bill 425) has extended the “hold harmless” period until the new Quality Rating Improvement System (QRIS) is implemented. At this time, you may choose to complete a rated license assessment using the current rated license process or you may wait until the new QRIS is implemented. The proposed QRIS Modernization rules have been published and are pending adoption. Note that the current program assessment tool is changing from the Early Childhood Environment Rating Scale – Revised (ECERS-R) to the Early Childhood Environment Rating Scale – 3 (ECERS-3). Information and training on the new program assessment tool is available on the NC Rating License Assessment Project website at https://ncrlap.org/. This facility is owned by Edenton Chowan Schools. S. Evans is no longer the Authorized Individual for the school system or the administrator of the NCPre-K program. M. Lynch, School Principal, informed me that the current superintendent, T. Ward, will be listed as the Authorized Individual for the school system. I gave her a blank Appendix G (Government) to have Ms. Ward complete, sign and return to me. M. Lynch will be listed as the new administrator. I provided her with an Administrator Preservice form to complete, sign, and have signed by Ms. Ward. Please return that also. I made a few updates in Regulatory to reflect new email and contact information. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. The NCPre-K program requested to increase their classroom staff/child ratios and capacity from 1:9 to 1:10 with a maximum capacity of 20. A new building inspection is not required, but you need to obtain approval from the Building Inspector to change the classroom capacities. An email from the building inspector stating that you may increase the capacity of each classroom from 18 to 20 children will be sufficient. You currently have eight (8) rooms approved for use: B102, B104, B106, B107, B108, B109, B110, B11. You are not currently using B109 and B111 but get them approved for 20 children also so that they can be used at that capacity in the future, if needed. This will increase your overall capacity to 160 children. When I receive the forwarded email from the building inspector, I will approve twenty in each classroom, and you can increase the numbers as needed. I will update the permit to reflect the capacity increase. I monitored the classrooms and spaces used for child care and outdoor play areas for applicable child care center requirements using the Child Care Center Requirements, effective 11/1/2024 and Item Numbers Listing, effective 3/2024. I monitored five staff records and all program records. The facility meets DPI requirements for transportation. Center Observations: Eighty (80) children were present in five classrooms with two teachers in each classroom. Children participated in a variety of activities including group time with stories and music and movement, small group time where they worked on specific tasks related to the weekly theme, and free play where they chose their centers and played independently and with friends. Teachers provided supervision while interacting with children to encourage conversation and language development. Challenging behaviors were handled with redirection and substitution. Children played on the fenced playground which has been recently updated to include synthetic surfacing, outdoor storage, and portable gross motor materials. Children ate at the child-sized tables and chairs in their classrooms. Lunch was grilled cheese sandwiches, French fries, sweet potatoes, mixed fruit, and milk. Children rested on linen-covered cots. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A staff person hired on August 14, 2024 had started an application for a criminal background check but had not completed it. G.S. 110-90.2(b) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The qualification letter for a staff member expired on December 20, 2024 and was not renewed. G.S. 110-90.2(b) & .2703(n)&(o) 1757 A valid qualification letter was not on file and available to review at the facility. Two staff members did not have a current qualification letter. G.S. 110-90.2(b) & (d) & .2703(e) 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Documentation of completion of the ABCMS Provider Portal training was not available. G.S. 110-90.2 & .2703(r) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, J. Privott, NCPre-K Teacher and listed Legal Designee. I will also follow-up with an electronic visit summary to T. Ward, M. Newsome, and M. Lynch. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 4/23/25. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Do not include names of children in the compliance letter. Use their initials. Also include the following documents/pictures to verify compliance: copies of Qualifying Letters for S. Perry and C. Strawser; copy of ABCMS Provider Portal Training certificate. Send compliance verification letter in an email from your center’s official email address, tdward@ecps.k12.nc.us to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance with Documented Violations: #1041, #1044 and #1757: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. Sherrie Perry is an ECPre-K Assistant in Room 110. Her Qualifying Letter expired on 12/20/2024 and she has not started the process to renew her five-year CBC. You stated that in the transition of staff and administration. Ms. Perry needs to begin the process immediately so that it is completed, and she receives a new Qualifying Letter by 4/24/2025. If not completed and a copy of the Qualifying Letter is not emailed to me by that date, she may not work in the licensed Pre-K program until I receive a copy of her Qualifying Letter. Chasity Strawser was hired 8/14/2024 and is a NCPre-K Teacher Assistant on Room 102. Ms. Strawser has not completed a Criminal Background Check and does not have a Qualifying Letter. Information on the ABCMS Portal reflects that she started the process but did not complete it. The portal states “A New Application Must Be Submitted.” You stated that you thought it had been completed. Because Ms. Strawser has never completed a CBC nor received a CBC Qualification Letter, she may not work in the licensed Pre-K classroom until she is qualified and has provided you with a Qualification Letter. She may work in other parts of the elementary school. You will need to use a qualified substitute in Room 102 until Ms. Strawser provides you with a Qualifying Letter. All owners of licensed child care facilities and employees working in a licensed child care center are required to submit a Criminal Background Check (CBC) and receive their Qualifying Letter prior to their first day of employment and complete a five-year requalification (on-line application and fingerprints) so that the new Qualifying Letter is on file before the expiration date listed on their current Qualifying Letter. Multiple instances of failing to complete Criminal Background Checks may result in an Administrative Action. Review the section in the NC Child Care Requirements on Criminal Background Checks: 10A NCAC 09 .2700. For your compliance letter, state the date when Ms. Perry renews her five-year CBC and Ms. Strawser completes her initial CBC, and both provide you with their Qualifying Letters. (They will log into the ABCMS Applicant Portal to download and print their Qualifying Letters.) Include a copy of the Qualifying Letters with your compliance letter. #1805: Required Training - ABCMS Provider Portal Training - ABCMS Provider Portal Training in Moodle to learn how to access and navigate the ABCMS Portal. There was no documentation reflecting completion of this training. Staff were not aware that this training was required. *This training needs to be completed by a staff member in an administrative role (FCCH Operator, Administrator, Pre-K Coordinator, After School Program Coordinator or Administrator, Human Resources Staff Person) who will then be responsible for managing the facility’s roster in the ABCMS Provider Portal. This person will be the designated Provider User. *Link to Moodle Training https://www.dcdee.moodle.nc.gov/course/view.php?id=119 *I will share the ABCMS Provider Portal Instruction Sheet with helpful information and instructions for completing the training and next steps. When finished print certificate and have it available for review. I will ask for this at the visit. *The attached ABCMS Provider Portal Instruction Sheet also has contact information for the CBC Unit. They are there to assist you with any part of this process. *Complete the training and send a copy of the certificate with your compliance letter. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. The Raise NC Newsletter, which is sent to your facility email almost weekly, provides the most current information and updates from the Division and available training opportunities. Consider creating an email folder for it so that you can refer back to it after you read it. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Chowan/Perquimans Smart Start Partnership: Phone - (252) 482-3035; website - http://cp-smartstart.org/ *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org *NC Health and Safety Resource Center, https://healthychildcare.unc.edu/ - has trainers approved to offer Medication Administration, ITS/SIDS, Emergency Preparedness and Response, and required Health & Safety Trainings (in-person) and more. They also publish a quarterly E-Newsletter with an array of topics to help you provide a healthy and safe early learning and out of school environment. Reminders: Staff Worksheets – Your Staff Worksheets are a great tool to help you track when items such as Criminal Background Checks, required trainings and staff forms expire and need to be updated. I encourage you to update information on the staff worksheets throughout the year as items are updated and/or staff change. *We reviewed your staff worksheet. I highlighted items that were delinquent and items that are coming due in the next year. Criminal Background Checks (CBC) – Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for initial and five-year H&S Training renewal dates. New staff need to complete Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid within three months of hire and the rest of the training modules within twelve months. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 11/18/25 (anniversary of last Annual Compliance visit). Staff Education and Works – M. Lynch, K. Skinner, S. Booker, M. Hill, and C. Strawser need to register for Works or complete their Works accounts. Log into Works. Request to be approved as an NCPK Teacher and Teacher Assistant. Upload DPI Teacher/Teacher Assistant Education Form and copies of original, official transcripts. *NCPre-K Teachers need to upload a copy of their B-K License to their Works account if they have not done so previously. Teacher Assistant Education - All teacher assistants shall have a high school diploma or its equivalent and a CDA or AAS-ECE. All teacher assistants shall complete a minimum of 15 hours of annual in-service professional development. A combination of college coursework, Continuing Education Units (CEUs), or clock hours may be used to complete the requirements of this Rule. *K. Skinner, S. Booker, M. Hill, S. Boyce, and C. Strawser are NCPre-K Teacher Assistants. They are required to complete at least six (6) hours of coursework towards earning an AAS or higher in Early Childhood Education to remain qualified as an NCPre-K Teacher Assistant for the 2025-26 school year. The administrator stated that they are meeting this requirement Activity Plans – Activity Plans must be current, dated and posted where they are easily visible and include daily activities that meet the five developmental goals in the NC Foundations for Early Learning and Development. Daily schedules need to be posted in each classroom. Posted Items – I will send a list of documents that are required to be posted in a central location, visible to parents and items that need to be posted in the classroom. Consider creating a bulletin board at the Pre-K entrance to post items in a central location. You don’t need to duplicate documents in the classrooms. Screen Time – If children are permitted to use tablets and screens during free play, they are limited to no more than 30 minutes which must be documented and tracked on a screen time log. Food – Any food that is in the classroom must be stored in a container or resealable bag after being open. Label with date opened. This is to prevent pests. Medication was stored in red ready-to-go bags with medical action plans and administration logs. Medication permission forms are kept on file with the nurse. Emergency medications (asthma inhalers, Epi-pens, anti-seizure medication) can be stored out of reach of children. OTC medication like Benadryl used for less severe allergic reactions needs to be locked. Handwashing Posters – Make sure there are handwashing posters at all sinks used by children. You can order or print them from https://healthychildcare.unc.edu/. Additional Comments: I shared information on the following topics and emailed the information to you after the visit: 1. Free Training – Healthy Social Behaviors Webinar: Helping Children Express Their Wants and Needs 2. Important! NCID Password Rule Changing and Tips to Keep NCID Updated 3. Update on QRIS Modernization – Proposed Rules pending adoption 4. Moodle Helpful Hints 5. Environment Rating Scales – Get Ready for the 3’s! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 4/9/2025 Number Present: 80 Completed Date: 4/9/2025 Age: From 4 To 5 Total Minutes: 415 Time In: 09:20 AM Time Out: 04:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms B102, B104, B106, B107, and B108 were monitored during the Annual Compliance visit on 11/18/24. Last Annual Compliance visit – 11/18/24 18-month compliance history from 10/8/23– 4/7/25 = 93% Last Sanitation Inspection – 2/12/25 - Superior Last Fire Inspection – 9/30/24 – Satisfactory *Sanitation and fire inspections are required at least annually by the end of the month of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. Required Water, Lead Paint, and Asbestos Testing - The Clean Classrooms for Carolina Kids website reflects the following information about your center’s required three-year water testing and one-time lead paint testing, and asbestos testing: Three-year Water Testing – 8/15/24; due again 8/15/27 Lead Paint Testing – enrollment started; move forward to complete this process Asbestos Testing – enrollment started; move forward to complete this process Maintain any paperwork received by mail or email in your Program Records file. *Because the program is part of a larger DPI school, water testing for the school may count as testing for the licensed Pre-K; however, the Pre-K program should consider enrolling separately for the lead paint testing and asbestos testing to take advantage of the 100% reimbursement for mitigation if lead paint or asbestos is found. *For more information check out the FAQ page at https://www.cleanwaterforuskids.org/en/carolina/ M. Lynch, Administrator, was present, she and the Pre-K staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 6/28/2022, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars The program was also monitored for compliance with implementing an approved curriculum (Creative Curriculum 5th edition) as required for all four- and five-star facilities where four-year old children are enrolled. The next rated license assessment is due by 6/28/25, but legislation (Senate Bill 425) has extended the “hold harmless” period until the new Quality Rating Improvement System (QRIS) is implemented. At this time, you may choose to complete a rated license assessment using the current rated license process or you may wait until the new QRIS is implemented. The proposed QRIS Modernization rules have been published and are pending adoption. Note that the current program assessment tool is changing from the Early Childhood Environment Rating Scale – Revised (ECERS-R) to the Early Childhood Environment Rating Scale – 3 (ECERS-3). Information and training on the new program assessment tool is available on the NC Rating License Assessment Project website at https://ncrlap.org/. This facility is owned by Edenton Chowan Schools. S. Evans is no longer the Authorized Individual for the school system or the administrator of the NCPre-K program. M. Lynch, School Principal, informed me that the current superintendent, T. Ward, will be listed as the Authorized Individual for the school system. I gave her a blank Appendix G (Government) to have Ms. Ward complete, sign and return to me. M. Lynch will be listed as the new administrator. I provided her with an Administrator Preservice form to complete, sign, and have signed by Ms. Ward. Please return that also. I made a few updates in Regulatory to reflect new email and contact information. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. The NCPre-K program requested to increase their classroom staff/child ratios and capacity from 1:9 to 1:10 with a maximum capacity of 20. A new building inspection is not required, but you need to obtain approval from the Building Inspector to change the classroom capacities. An email from the building inspector stating that you may increase the capacity of each classroom from 18 to 20 children will be sufficient. You currently have eight (8) rooms approved for use: B102, B104, B106, B107, B108, B109, B110, B11. You are not currently using B109 and B111 but get them approved for 20 children also so that they can be used at that capacity in the future, if needed. This will increase your overall capacity to 160 children. When I receive the forwarded email from the building inspector, I will approve twenty in each classroom, and you can increase the numbers as needed. I will update the permit to reflect the capacity increase. I monitored the classrooms and spaces used for child care and outdoor play areas for applicable child care center requirements using the Child Care Center Requirements, effective 11/1/2024 and Item Numbers Listing, effective 3/2024. I monitored five staff records and all program records. The facility meets DPI requirements for transportation. Center Observations: Eighty (80) children were present in five classrooms with two teachers in each classroom. Children participated in a variety of activities including group time with stories and music and movement, small group time where they worked on specific tasks related to the weekly theme, and free play where they chose their centers and played independently and with friends. Teachers provided supervision while interacting with children to encourage conversation and language development. Challenging behaviors were handled with redirection and substitution. Children played on the fenced playground which has been recently updated to include synthetic surfacing, outdoor storage, and portable gross motor materials. Children ate at the child-sized tables and chairs in their classrooms. Lunch was grilled cheese sandwiches, French fries, sweet potatoes, mixed fruit, and milk. Children rested on linen-covered cots. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A staff person hired on August 14, 2024 had started an application for a criminal background check but had not completed it. G.S. 110-90.2(b) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The qualification letter for a staff member expired on December 20, 2024 and was not renewed. G.S. 110-90.2(b) & .2703(n)&(o) 1757 A valid qualification letter was not on file and available to review at the facility. Two staff members did not have a current qualification letter. G.S. 110-90.2(b) & (d) & .2703(e) 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Documentation of completion of the ABCMS Provider Portal training was not available. G.S. 110-90.2 & .2703(r) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to you, J. Privott, NCPre-K Teacher and listed Legal Designee. I will also follow-up with an electronic visit summary to T. Ward, M. Newsome, and M. Lynch. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 4/23/25. Your compliance verification letter needs to state your facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Do not include names of children in the compliance letter. Use their initials. Also include the following documents/pictures to verify compliance: copies of Qualifying Letters for S. Perry and C. Strawser; copy of ABCMS Provider Portal Training certificate. Send compliance verification letter in an email from your center’s official email address, tdward@ecps.k12.nc.us to my email address, Marjorie.White@dhhs.nc.gov. You may include the compliance verification as an attachment or in the body of the email. I will email a sample compliance verification letter to you. If sufficient information is not received by the due date, a follow-up visit may be conducted. Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance with Documented Violations: #1041, #1044 and #1757: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. Sherrie Perry is an ECPre-K Assistant in Room 110. Her Qualifying Letter expired on 12/20/2024 and she has not started the process to renew her five-year CBC. You stated that in the transition of staff and administration. Ms. Perry needs to begin the process immediately so that it is completed, and she receives a new Qualifying Letter by 4/24/2025. If not completed and a copy of the Qualifying Letter is not emailed to me by that date, she may not work in the licensed Pre-K program until I receive a copy of her Qualifying Letter. Chasity Strawser was hired 8/14/2024 and is a NCPre-K Teacher Assistant on Room 102. Ms. Strawser has not completed a Criminal Background Check and does not have a Qualifying Letter. Information on the ABCMS Portal reflects that she started the process but did not complete it. The portal states “A New Application Must Be Submitted.” You stated that you thought it had been completed. Because Ms. Strawser has never completed a CBC nor received a CBC Qualification Letter, she may not work in the licensed Pre-K classroom until she is qualified and has provided you with a Qualification Letter. She may work in other parts of the elementary school. You will need to use a qualified substitute in Room 102 until Ms. Strawser provides you with a Qualifying Letter. All owners of licensed child care facilities and employees working in a licensed child care center are required to submit a Criminal Background Check (CBC) and receive their Qualifying Letter prior to their first day of employment and complete a five-year requalification (on-line application and fingerprints) so that the new Qualifying Letter is on file before the expiration date listed on their current Qualifying Letter. Multiple instances of failing to complete Criminal Background Checks may result in an Administrative Action. Review the section in the NC Child Care Requirements on Criminal Background Checks: 10A NCAC 09 .2700. For your compliance letter, state the date when Ms. Perry renews her five-year CBC and Ms. Strawser completes her initial CBC, and both provide you with their Qualifying Letters. (They will log into the ABCMS Applicant Portal to download and print their Qualifying Letters.) Include a copy of the Qualifying Letters with your compliance letter. #1805: Required Training - ABCMS Provider Portal Training - ABCMS Provider Portal Training in Moodle to learn how to access and navigate the ABCMS Portal. There was no documentation reflecting completion of this training. Staff were not aware that this training was required. *This training needs to be completed by a staff member in an administrative role (FCCH Operator, Administrator, Pre-K Coordinator, After School Program Coordinator or Administrator, Human Resources Staff Person) who will then be responsible for managing the facility’s roster in the ABCMS Provider Portal. This person will be the designated Provider User. *Link to Moodle Training https://www.dcdee.moodle.nc.gov/course/view.php?id=119 *I will share the ABCMS Provider Portal Instruction Sheet with helpful information and instructions for completing the training and next steps. When finished print certificate and have it available for review. I will ask for this at the visit. *The attached ABCMS Provider Portal Instruction Sheet also has contact information for the CBC Unit. They are there to assist you with any part of this process. *Complete the training and send a copy of the certificate with your compliance letter. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. The Raise NC Newsletter, which is sent to your facility email almost weekly, provides the most current information and updates from the Division and available training opportunities. Consider creating an email folder for it so that you can refer back to it after you read it. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Chowan/Perquimans Smart Start Partnership: Phone - (252) 482-3035; website - http://cp-smartstart.org/ *Child Care Health Consultant – S. Rosser - Office: (252) 557-4208 or stacy_rosser@unc.edu *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org *NC Health and Safety Resource Center, https://healthychildcare.unc.edu/ - has trainers approved to offer Medication Administration, ITS/SIDS, Emergency Preparedness and Response, and required Health & Safety Trainings (in-person) and more. They also publish a quarterly E-Newsletter with an array of topics to help you provide a healthy and safe early learning and out of school environment. Reminders: Staff Worksheets – Your Staff Worksheets are a great tool to help you track when items such as Criminal Background Checks, required trainings and staff forms expire and need to be updated. I encourage you to update information on the staff worksheets throughout the year as items are updated and/or staff change. *We reviewed your staff worksheet. I highlighted items that were delinquent and items that are coming due in the next year. Criminal Background Checks (CBC) – Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for initial and five-year H&S Training renewal dates. New staff need to complete Recognizing and Responding to Suspicions of Child Maltreatment and CPR/First Aid within three months of hire and the rest of the training modules within twelve months. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 11/18/25 (anniversary of last Annual Compliance visit). Staff Education and Works – M. Lynch, K. Skinner, S. Booker, M. Hill, and C. Strawser need to register for Works or complete their Works accounts. Log into Works. Request to be approved as an NCPK Teacher and Teacher Assistant. Upload DPI Teacher/Teacher Assistant Education Form and copies of original, official transcripts. *NCPre-K Teachers need to upload a copy of their B-K License to their Works account if they have not done so previously. Teacher Assistant Education - All teacher assistants shall have a high school diploma or its equivalent and a CDA or AAS-ECE. All teacher assistants shall complete a minimum of 15 hours of annual in-service professional development. A combination of college coursework, Continuing Education Units (CEUs), or clock hours may be used to complete the requirements of this Rule. *K. Skinner, S. Booker, M. Hill, S. Boyce, and C. Strawser are NCPre-K Teacher Assistants. They are required to complete at least six (6) hours of coursework towards earning an AAS or higher in Early Childhood Education to remain qualified as an NCPre-K Teacher Assistant for the 2025-26 school year. The administrator stated that they are meeting this requirement Activity Plans – Activity Plans must be current, dated and posted where they are easily visible and include daily activities that meet the five developmental goals in the NC Foundations for Early Learning and Development. Daily schedules need to be posted in each classroom. Posted Items – I will send a list of documents that are required to be posted in a central location, visible to parents and items that need to be posted in the classroom. Consider creating a bulletin board at the Pre-K entrance to post items in a central location. You don’t need to duplicate documents in the classrooms. Screen Time – If children are permitted to use tablets and screens during free play, they are limited to no more than 30 minutes which must be documented and tracked on a screen time log. Food – Any food that is in the classroom must be stored in a container or resealable bag after being open. Label with date opened. This is to prevent pests. Medication was stored in red ready-to-go bags with medical action plans and administration logs. Medication permission forms are kept on file with the nurse. Emergency medications (asthma inhalers, Epi-pens, anti-seizure medication) can be stored out of reach of children. OTC medication like Benadryl used for less severe allergic reactions needs to be locked. Handwashing Posters – Make sure there are handwashing posters at all sinks used by children. You can order or print them from https://healthychildcare.unc.edu/. Additional Comments: I shared information on the following topics and emailed the information to you after the visit: 1. Free Training – Healthy Social Behaviors Webinar: Helping Children Express Their Wants and Needs 2. Important! NCID Password Rule Changing and Tips to Keep NCID Updated 3. Update on QRIS Modernization – Proposed Rules pending adoption 4. Moodle Helpful Hints 5. Environment Rating Scales – Get Ready for the 3’s! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0604 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: TAMARIA WILLIAMS Operation Type: Center Case Number: Visit Date: 11/18/2024 Number Present: 78 Completed Date: 11/18/2024 Age: From 4 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an Annual Compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where children participating in the NC Pre-K program are cared for. Your program currently operates with a five-star license, issued May 23, 2022, earning 7 points in the education component, 7 points in the program standards component (meeting enhanced requirements and reduced ratios) and 1 quality point. Your program was also monitored for compliance with implementing an approved curriculum Creative Curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. The last annual compliance visit was conducted December 14, 2023. The sanitation inspection was completed on October 3, 2024, with a “Superior” classification. The last fire inspection was conducted on December 15, 2023, and your facility was approved for daytime care only. The center’s contact information on the Division of Child Development & Early Education (DCDEE) website was reviewed. All information is current. It is important that you check your email at least once a week. If any of your contact information changes, contact me. Upon arrival children throughout the center were eating breakfast. Breakfast consisted of Marshmallow mates cereal, applesauce, and milk. After breakfast, children transitioned to personal care routines and Indoor freeplay. Indoor freeplay, large group time, Outdoor freeplay, and proper handwashing was observed. Developmentally appropriate toys were available on low-lying open shelves. The fenced outdoor area includes stationary and portable equipment. Additionally, a covered shelter provides a shaded space for the children. The lunch menu reflected breaded drumstick, yams, mixed fruit, roll and milk. The NC Pre-K requirements in section .3000 of the child care rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. A selection of files was monitored. The facility uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The classroom operates from 7:50 am to 2:50 pm. Parent conferences are held three times per year. You stated that you use the Class DoJo app, newsletters, and face to face opportunities to communicate with parents. The following violations were documented. Violation Number Comment Rule 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In space B107 an electrical power strip beside the refrigerator was missing three(3) outlet covers, the outlet located under the television was missing and outlet cover, and the outlet located near the cots was missing an outlet cover. 10A NCAC 09 .0604(c) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In space B108 an aerosol can of Lysol disinfectant spray, 2 cans of Barbasol shaving cream, a box of 20 Mule borax, and 2 containers of Clorox wipes were stored in the unlocked cabinet above the sink. In space B107 a packet of Vita Globe Super Probiotics Dietary Supplements was stored on the side of a lunch bag that was sitting on top of the mini refrigerator. .2820(b) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space B107 a tube of Orajel was in a lunch bag on the shelf beside the Cozy Corner. 15A NCAC 18A .2820(d) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented were corrected immediately during the visit. Technical assistance: Storage of Hazardous Items-All aerosol cans are highly flammable and present a hazard because of the compressed gas used as a propellant. If punctured, the contents may be released so forcefully that injuries can result. All aerosols must be kept in locked storage. Locked storage rooms and cabinets include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices must be kept out of the reach of a child and key must not be stored in the lock. In space B108 an aerosol can of Lysol disinfectant spray, 2 cans of Barbasol shaving cream, a box of 20 Mule borax, and 2 containers of Clorox wipes were stored in the unlocked cabinet above the sink. In space B107 a packet of Vita Globe Super Probiotics Dietary Supplements was stored on the side of a lunch bag that was sitting on top of the mini refrigerator. Daily checks should be performed to make sure these items are behind locked storage. This was corrected during the visit. Electrical Outlets - Approximately 2,400 children are injured annually by inserting objects into the slots of electrical outlets (2,3). Most these injuries involve children under the age of six. In space B107 an electrical power strip beside the refrigerator was missing three(3) outlet covers, the outlet located under the television was missing and outlet cover, and the outlet located near the cots was missing an outlet cover. All electrical outlets not in use that are in areas accessible to children must be protected with an outlet cover. This includes unused outlets on power strips and outlets over counters in the kitchen. This was corrected during the visit. Storage of Medications - Items that might be poisonous or hazardous to children must be kept in locked storage to prevent unintentional injuries. In space B107 a tube of Orajel was in a lunch bag on the shelf beside the Cozy Corner. Prevention is the key to prevent poisonings by making sure medications are inaccessible to children. This item was corrected during the visit. Additional Information: Employee Purses/Lunch Bags- Employee purses and other personal effects must be kept out of reach of children. It is important to remember that purses/lunch bags may contain items that can be potentially hazardous to young children. Storing purses and personal effects five feet from the finished floor protects children from potential injury. The Chowan/Perquimans Smart Start Child Care Resource & Referral is able to provide you with resources and information, training opportunities, and technical assistance on child care issues and the Environment Rating Scales virtually. Their phone number is (252) 482-3035 or check out their website at www.cp-smartstart.org. We discussed Clean Classrooms for Carolina Kids and you have completed lead in water, lead-based paint, and asbestos testing and no further action is needed at this time. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Moodle Support – The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle Support. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Tamaria Williams, Child Care Consultant, 252-508-5621, Tamaria.Williams@dhhs.nc.gov or Jennifer Linhardt, Licensing Supervisor, 252-373-4199, Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .3009 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: TAMARIA WILLIAMS Operation Type: Center Case Number: Visit Date: 11/18/2024 Number Present: 78 Completed Date: 11/18/2024 Age: From 4 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an Annual Compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where children participating in the NC Pre-K program are cared for. Your program currently operates with a five-star license, issued May 23, 2022, earning 7 points in the education component, 7 points in the program standards component (meeting enhanced requirements and reduced ratios) and 1 quality point. Your program was also monitored for compliance with implementing an approved curriculum Creative Curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. The last annual compliance visit was conducted December 14, 2023. The sanitation inspection was completed on October 3, 2024, with a “Superior” classification. The last fire inspection was conducted on December 15, 2023, and your facility was approved for daytime care only. The center’s contact information on the Division of Child Development & Early Education (DCDEE) website was reviewed. All information is current. It is important that you check your email at least once a week. If any of your contact information changes, contact me. Upon arrival children throughout the center were eating breakfast. Breakfast consisted of Marshmallow mates cereal, applesauce, and milk. After breakfast, children transitioned to personal care routines and Indoor freeplay. Indoor freeplay, large group time, Outdoor freeplay, and proper handwashing was observed. Developmentally appropriate toys were available on low-lying open shelves. The fenced outdoor area includes stationary and portable equipment. Additionally, a covered shelter provides a shaded space for the children. The lunch menu reflected breaded drumstick, yams, mixed fruit, roll and milk. The NC Pre-K requirements in section .3000 of the child care rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. A selection of files was monitored. The facility uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The classroom operates from 7:50 am to 2:50 pm. Parent conferences are held three times per year. You stated that you use the Class DoJo app, newsletters, and face to face opportunities to communicate with parents. The following violations were documented. Violation Number Comment Rule 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In space B107 an electrical power strip beside the refrigerator was missing three(3) outlet covers, the outlet located under the television was missing and outlet cover, and the outlet located near the cots was missing an outlet cover. 10A NCAC 09 .0604(c) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In space B108 an aerosol can of Lysol disinfectant spray, 2 cans of Barbasol shaving cream, a box of 20 Mule borax, and 2 containers of Clorox wipes were stored in the unlocked cabinet above the sink. In space B107 a packet of Vita Globe Super Probiotics Dietary Supplements was stored on the side of a lunch bag that was sitting on top of the mini refrigerator. .2820(b) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space B107 a tube of Orajel was in a lunch bag on the shelf beside the Cozy Corner. 15A NCAC 18A .2820(d) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented were corrected immediately during the visit. Technical assistance: Storage of Hazardous Items-All aerosol cans are highly flammable and present a hazard because of the compressed gas used as a propellant. If punctured, the contents may be released so forcefully that injuries can result. All aerosols must be kept in locked storage. Locked storage rooms and cabinets include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices must be kept out of the reach of a child and key must not be stored in the lock. In space B108 an aerosol can of Lysol disinfectant spray, 2 cans of Barbasol shaving cream, a box of 20 Mule borax, and 2 containers of Clorox wipes were stored in the unlocked cabinet above the sink. In space B107 a packet of Vita Globe Super Probiotics Dietary Supplements was stored on the side of a lunch bag that was sitting on top of the mini refrigerator. Daily checks should be performed to make sure these items are behind locked storage. This was corrected during the visit. Electrical Outlets - Approximately 2,400 children are injured annually by inserting objects into the slots of electrical outlets (2,3). Most these injuries involve children under the age of six. In space B107 an electrical power strip beside the refrigerator was missing three(3) outlet covers, the outlet located under the television was missing and outlet cover, and the outlet located near the cots was missing an outlet cover. All electrical outlets not in use that are in areas accessible to children must be protected with an outlet cover. This includes unused outlets on power strips and outlets over counters in the kitchen. This was corrected during the visit. Storage of Medications - Items that might be poisonous or hazardous to children must be kept in locked storage to prevent unintentional injuries. In space B107 a tube of Orajel was in a lunch bag on the shelf beside the Cozy Corner. Prevention is the key to prevent poisonings by making sure medications are inaccessible to children. This item was corrected during the visit. Additional Information: Employee Purses/Lunch Bags- Employee purses and other personal effects must be kept out of reach of children. It is important to remember that purses/lunch bags may contain items that can be potentially hazardous to young children. Storing purses and personal effects five feet from the finished floor protects children from potential injury. The Chowan/Perquimans Smart Start Child Care Resource & Referral is able to provide you with resources and information, training opportunities, and technical assistance on child care issues and the Environment Rating Scales virtually. Their phone number is (252) 482-3035 or check out their website at www.cp-smartstart.org. We discussed Clean Classrooms for Carolina Kids and you have completed lead in water, lead-based paint, and asbestos testing and no further action is needed at this time. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Moodle Support – The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle Support. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Tamaria Williams, Child Care Consultant, 252-508-5621, Tamaria.Williams@dhhs.nc.gov or Jennifer Linhardt, Licensing Supervisor, 252-373-4199, Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: TAMARIA WILLIAMS Operation Type: Center Case Number: Visit Date: 11/18/2024 Number Present: 78 Completed Date: 11/18/2024 Age: From 4 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an Annual Compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where children participating in the NC Pre-K program are cared for. Your program currently operates with a five-star license, issued May 23, 2022, earning 7 points in the education component, 7 points in the program standards component (meeting enhanced requirements and reduced ratios) and 1 quality point. Your program was also monitored for compliance with implementing an approved curriculum Creative Curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. The last annual compliance visit was conducted December 14, 2023. The sanitation inspection was completed on October 3, 2024, with a “Superior” classification. The last fire inspection was conducted on December 15, 2023, and your facility was approved for daytime care only. The center’s contact information on the Division of Child Development & Early Education (DCDEE) website was reviewed. All information is current. It is important that you check your email at least once a week. If any of your contact information changes, contact me. Upon arrival children throughout the center were eating breakfast. Breakfast consisted of Marshmallow mates cereal, applesauce, and milk. After breakfast, children transitioned to personal care routines and Indoor freeplay. Indoor freeplay, large group time, Outdoor freeplay, and proper handwashing was observed. Developmentally appropriate toys were available on low-lying open shelves. The fenced outdoor area includes stationary and portable equipment. Additionally, a covered shelter provides a shaded space for the children. The lunch menu reflected breaded drumstick, yams, mixed fruit, roll and milk. The NC Pre-K requirements in section .3000 of the child care rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. A selection of files was monitored. The facility uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The classroom operates from 7:50 am to 2:50 pm. Parent conferences are held three times per year. You stated that you use the Class DoJo app, newsletters, and face to face opportunities to communicate with parents. The following violations were documented. Violation Number Comment Rule 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In space B107 an electrical power strip beside the refrigerator was missing three(3) outlet covers, the outlet located under the television was missing and outlet cover, and the outlet located near the cots was missing an outlet cover. 10A NCAC 09 .0604(c) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In space B108 an aerosol can of Lysol disinfectant spray, 2 cans of Barbasol shaving cream, a box of 20 Mule borax, and 2 containers of Clorox wipes were stored in the unlocked cabinet above the sink. In space B107 a packet of Vita Globe Super Probiotics Dietary Supplements was stored on the side of a lunch bag that was sitting on top of the mini refrigerator. .2820(b) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space B107 a tube of Orajel was in a lunch bag on the shelf beside the Cozy Corner. 15A NCAC 18A .2820(d) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented were corrected immediately during the visit. Technical assistance: Storage of Hazardous Items-All aerosol cans are highly flammable and present a hazard because of the compressed gas used as a propellant. If punctured, the contents may be released so forcefully that injuries can result. All aerosols must be kept in locked storage. Locked storage rooms and cabinets include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices must be kept out of the reach of a child and key must not be stored in the lock. In space B108 an aerosol can of Lysol disinfectant spray, 2 cans of Barbasol shaving cream, a box of 20 Mule borax, and 2 containers of Clorox wipes were stored in the unlocked cabinet above the sink. In space B107 a packet of Vita Globe Super Probiotics Dietary Supplements was stored on the side of a lunch bag that was sitting on top of the mini refrigerator. Daily checks should be performed to make sure these items are behind locked storage. This was corrected during the visit. Electrical Outlets - Approximately 2,400 children are injured annually by inserting objects into the slots of electrical outlets (2,3). Most these injuries involve children under the age of six. In space B107 an electrical power strip beside the refrigerator was missing three(3) outlet covers, the outlet located under the television was missing and outlet cover, and the outlet located near the cots was missing an outlet cover. All electrical outlets not in use that are in areas accessible to children must be protected with an outlet cover. This includes unused outlets on power strips and outlets over counters in the kitchen. This was corrected during the visit. Storage of Medications - Items that might be poisonous or hazardous to children must be kept in locked storage to prevent unintentional injuries. In space B107 a tube of Orajel was in a lunch bag on the shelf beside the Cozy Corner. Prevention is the key to prevent poisonings by making sure medications are inaccessible to children. This item was corrected during the visit. Additional Information: Employee Purses/Lunch Bags- Employee purses and other personal effects must be kept out of reach of children. It is important to remember that purses/lunch bags may contain items that can be potentially hazardous to young children. Storing purses and personal effects five feet from the finished floor protects children from potential injury. The Chowan/Perquimans Smart Start Child Care Resource & Referral is able to provide you with resources and information, training opportunities, and technical assistance on child care issues and the Environment Rating Scales virtually. Their phone number is (252) 482-3035 or check out their website at www.cp-smartstart.org. We discussed Clean Classrooms for Carolina Kids and you have completed lead in water, lead-based paint, and asbestos testing and no further action is needed at this time. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Moodle Support – The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle Support. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Tamaria Williams, Child Care Consultant, 252-508-5621, Tamaria.Williams@dhhs.nc.gov or Jennifer Linhardt, Licensing Supervisor, 252-373-4199, Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: TAMARIA WILLIAMS Operation Type: Center Case Number: Visit Date: 11/18/2024 Number Present: 78 Completed Date: 11/18/2024 Age: From 4 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an Annual Compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where children participating in the NC Pre-K program are cared for. Your program currently operates with a five-star license, issued May 23, 2022, earning 7 points in the education component, 7 points in the program standards component (meeting enhanced requirements and reduced ratios) and 1 quality point. Your program was also monitored for compliance with implementing an approved curriculum Creative Curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. The last annual compliance visit was conducted December 14, 2023. The sanitation inspection was completed on October 3, 2024, with a “Superior” classification. The last fire inspection was conducted on December 15, 2023, and your facility was approved for daytime care only. The center’s contact information on the Division of Child Development & Early Education (DCDEE) website was reviewed. All information is current. It is important that you check your email at least once a week. If any of your contact information changes, contact me. Upon arrival children throughout the center were eating breakfast. Breakfast consisted of Marshmallow mates cereal, applesauce, and milk. After breakfast, children transitioned to personal care routines and Indoor freeplay. Indoor freeplay, large group time, Outdoor freeplay, and proper handwashing was observed. Developmentally appropriate toys were available on low-lying open shelves. The fenced outdoor area includes stationary and portable equipment. Additionally, a covered shelter provides a shaded space for the children. The lunch menu reflected breaded drumstick, yams, mixed fruit, roll and milk. The NC Pre-K requirements in section .3000 of the child care rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. A selection of files was monitored. The facility uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The classroom operates from 7:50 am to 2:50 pm. Parent conferences are held three times per year. You stated that you use the Class DoJo app, newsletters, and face to face opportunities to communicate with parents. The following violations were documented. Violation Number Comment Rule 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In space B107 an electrical power strip beside the refrigerator was missing three(3) outlet covers, the outlet located under the television was missing and outlet cover, and the outlet located near the cots was missing an outlet cover. 10A NCAC 09 .0604(c) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In space B108 an aerosol can of Lysol disinfectant spray, 2 cans of Barbasol shaving cream, a box of 20 Mule borax, and 2 containers of Clorox wipes were stored in the unlocked cabinet above the sink. In space B107 a packet of Vita Globe Super Probiotics Dietary Supplements was stored on the side of a lunch bag that was sitting on top of the mini refrigerator. .2820(b) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space B107 a tube of Orajel was in a lunch bag on the shelf beside the Cozy Corner. 15A NCAC 18A .2820(d) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented were corrected immediately during the visit. Technical assistance: Storage of Hazardous Items-All aerosol cans are highly flammable and present a hazard because of the compressed gas used as a propellant. If punctured, the contents may be released so forcefully that injuries can result. All aerosols must be kept in locked storage. Locked storage rooms and cabinets include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices must be kept out of the reach of a child and key must not be stored in the lock. In space B108 an aerosol can of Lysol disinfectant spray, 2 cans of Barbasol shaving cream, a box of 20 Mule borax, and 2 containers of Clorox wipes were stored in the unlocked cabinet above the sink. In space B107 a packet of Vita Globe Super Probiotics Dietary Supplements was stored on the side of a lunch bag that was sitting on top of the mini refrigerator. Daily checks should be performed to make sure these items are behind locked storage. This was corrected during the visit. Electrical Outlets - Approximately 2,400 children are injured annually by inserting objects into the slots of electrical outlets (2,3). Most these injuries involve children under the age of six. In space B107 an electrical power strip beside the refrigerator was missing three(3) outlet covers, the outlet located under the television was missing and outlet cover, and the outlet located near the cots was missing an outlet cover. All electrical outlets not in use that are in areas accessible to children must be protected with an outlet cover. This includes unused outlets on power strips and outlets over counters in the kitchen. This was corrected during the visit. Storage of Medications - Items that might be poisonous or hazardous to children must be kept in locked storage to prevent unintentional injuries. In space B107 a tube of Orajel was in a lunch bag on the shelf beside the Cozy Corner. Prevention is the key to prevent poisonings by making sure medications are inaccessible to children. This item was corrected during the visit. Additional Information: Employee Purses/Lunch Bags- Employee purses and other personal effects must be kept out of reach of children. It is important to remember that purses/lunch bags may contain items that can be potentially hazardous to young children. Storing purses and personal effects five feet from the finished floor protects children from potential injury. The Chowan/Perquimans Smart Start Child Care Resource & Referral is able to provide you with resources and information, training opportunities, and technical assistance on child care issues and the Environment Rating Scales virtually. Their phone number is (252) 482-3035 or check out their website at www.cp-smartstart.org. We discussed Clean Classrooms for Carolina Kids and you have completed lead in water, lead-based paint, and asbestos testing and no further action is needed at this time. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Moodle Support – The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle Support. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Tamaria Williams, Child Care Consultant, 252-508-5621, Tamaria.Williams@dhhs.nc.gov or Jennifer Linhardt, Licensing Supervisor, 252-373-4199, Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3009 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: TAMARIA WILLIAMS Operation Type: Center Case Number: Visit Date: 12/14/2023 Number Present: 71 Completed Date: 12/14/2023 Age: From 3 To 5 Total Minutes: 330 Time In: 09:00 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where children participating in the NC Pre-K program are cared for. Your program currently operates with a five-star license, issued June 28, 2022, earning 7 points in the education component, 7 points in the program standards component (meeting all enhanced standards) and 1 quality point. Your program was also monitored for compliance with implementing an approved curriculum Creative Curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. The last annual compliance visit was conducted 1/5/2023. The sanitation inspection was completed on October 16, 2023, with a “Superior” classification. The last fire inspection was conducted on September 11, 2023, and your facility was approved for daytime care only. Indoor free play was observed. Proper hand washing procedures were observed. The fenced outdoor area includes stationary and portable equipment. Additionally, a covered shelter provides a shaded space for the children. Lunch included grilled cheese on whole grain bread, vegetable beef soup, mixed fruit, and milk. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. A selection of files was monitored. The facility uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was 8-28-23. The classroom operates from 7:50 am to 3:00 pm. Parent conferences are held three times per year. You stated that you use the Remind app to communicate with parents. In addition, a communication folder is sent home daily to the parents which includes any information about the child’s day and any reminders. The following violation was documented: Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In space #1 an unlocked cabinet behind the entrance door contained an aerosol can of Homeline disinfectant spray and an aerosol can of Gillette shaving foam. In space #4 an unlocked cabinet behind the entrance door contained an aerosol can of Lysol disinfectant spray and a bottle of Purell hand sanitizer was below five feet on the writing table. .2820(b) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented were corrected immediately during the visit. Technical assistance: All aerosol cans are highly flammable and present a hazard because of the compressed gas used as a propellant. If punctured, the contents may be released so forcefully that injuries can result. All aerosols must be kept in locked storage. Locked storage rooms and cabinets include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices must be kept out of the reach of a child and key must not be stored in the lock. In space #1 an unlocked cabinet behind the entrance door contained an aerosol can of Homeline disinfectant spray and an aerosol can of Gillette shaving foam. In space #4 an unlocked cabinet behind the entrance door contained an aerosol can of Lysol disinfectant spray. Daily checks should be performed to make sure these items are behind locked storage. This was corrected during the visit. Additional Information: The Chowan/Perquimans Smart Start Child Care Resource & Referral is able to provide you with resources and information, training opportunities, and technical assistance on child care issues and the Environment Rating Scales virtually. Their phone number is (252) 482-3035 or check out their website at www.cp-smartstart.org. New Criminal Background Check Changes – Legislative changes approved on 7/11/2022 made two important changes to Criminal Background Checks required for child care professionals: 1. The period for background check qualification renewals was changed from every 3 years to every 5 years 2. The provisional qualification period was reduced to 45 days The Division intends to implement these changes as soon as possible. An individual’s current Qualification Letter (QL) will be extended 2 years for a total of 5 years. Updated letters will not be generated. Individuals with a Provisional Qualification Letter due to an out-of-state check will received a qualifying letter on the 45th day. Letters are generated in the CBC Portal. Public Health Toolkit Updates - The ChildCareStrongNC Public Health Toolkit for Child Care (updated 7/2022) available on the DHHS website, and sent to your facility contact email, provides guidance on requirements and recommendations to reduce the spread of COVID-19 in child care facilities. If you have questions about COVID-19, an exposure, or exclusion policies, contact the Child Care Health Consultant assigned to your county and/or your local health department. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Tamaria Williams, Child Care Consultant, 252-508-5621, Tamaria.Williams@dhhs.nc.gov or Jennifer Linhardt, Licensing Supervisor, 252-373-4199, Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: WHITE OAK ELEMENTARY PRESCHOOL Facility ID: 21000037 Consultant: TAMARIA WILLIAMS Operation Type: Center Case Number: Visit Date: 12/14/2023 Number Present: 71 Completed Date: 12/14/2023 Age: From 3 To 5 Total Minutes: 330 Time In: 09:00 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where children participating in the NC Pre-K program are cared for. Your program currently operates with a five-star license, issued June 28, 2022, earning 7 points in the education component, 7 points in the program standards component (meeting all enhanced standards) and 1 quality point. Your program was also monitored for compliance with implementing an approved curriculum Creative Curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. The last annual compliance visit was conducted 1/5/2023. The sanitation inspection was completed on October 16, 2023, with a “Superior” classification. The last fire inspection was conducted on September 11, 2023, and your facility was approved for daytime care only. Indoor free play was observed. Proper hand washing procedures were observed. The fenced outdoor area includes stationary and portable equipment. Additionally, a covered shelter provides a shaded space for the children. Lunch included grilled cheese on whole grain bread, vegetable beef soup, mixed fruit, and milk. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. A selection of files was monitored. The facility uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was 8-28-23. The classroom operates from 7:50 am to 3:00 pm. Parent conferences are held three times per year. You stated that you use the Remind app to communicate with parents. In addition, a communication folder is sent home daily to the parents which includes any information about the child’s day and any reminders. The following violation was documented: Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In space #1 an unlocked cabinet behind the entrance door contained an aerosol can of Homeline disinfectant spray and an aerosol can of Gillette shaving foam. In space #4 an unlocked cabinet behind the entrance door contained an aerosol can of Lysol disinfectant spray and a bottle of Purell hand sanitizer was below five feet on the writing table. .2820(b) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented were corrected immediately during the visit. Technical assistance: All aerosol cans are highly flammable and present a hazard because of the compressed gas used as a propellant. If punctured, the contents may be released so forcefully that injuries can result. All aerosols must be kept in locked storage. Locked storage rooms and cabinets include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices must be kept out of the reach of a child and key must not be stored in the lock. In space #1 an unlocked cabinet behind the entrance door contained an aerosol can of Homeline disinfectant spray and an aerosol can of Gillette shaving foam. In space #4 an unlocked cabinet behind the entrance door contained an aerosol can of Lysol disinfectant spray. Daily checks should be performed to make sure these items are behind locked storage. This was corrected during the visit. Additional Information: The Chowan/Perquimans Smart Start Child Care Resource & Referral is able to provide you with resources and information, training opportunities, and technical assistance on child care issues and the Environment Rating Scales virtually. Their phone number is (252) 482-3035 or check out their website at www.cp-smartstart.org. New Criminal Background Check Changes – Legislative changes approved on 7/11/2022 made two important changes to Criminal Background Checks required for child care professionals: 1. The period for background check qualification renewals was changed from every 3 years to every 5 years 2. The provisional qualification period was reduced to 45 days The Division intends to implement these changes as soon as possible. An individual’s current Qualification Letter (QL) will be extended 2 years for a total of 5 years. Updated letters will not be generated. Individuals with a Provisional Qualification Letter due to an out-of-state check will received a qualifying letter on the 45th day. Letters are generated in the CBC Portal. Public Health Toolkit Updates - The ChildCareStrongNC Public Health Toolkit for Child Care (updated 7/2022) available on the DHHS website, and sent to your facility contact email, provides guidance on requirements and recommendations to reduce the spread of COVID-19 in child care facilities. If you have questions about COVID-19, an exposure, or exclusion policies, contact the Child Care Health Consultant assigned to your county and/or your local health department. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Tamaria Williams, Child Care Consultant, 252-508-5621, Tamaria.Williams@dhhs.nc.gov or Jennifer Linhardt, Licensing Supervisor, 252-373-4199, Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times