G.S. 110-91 · Violation

Name of Operation: SURRY HEAD START Facility ID: 86000191 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 15 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 210 Time In: 10:00 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this NC Pre-K classroom to monitor compliance with applicable childcare requirements. This visit was conducted by Audrey Davis, childcare consultant with Donna Flippen, lead teacher. Maria Galicia, Head Start Family Advocate served as a substitute teacher assistant today in the absence of Whitney Mendez. Your program currently operates one classroom with a five-star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios, enhanced ratios minus 1; and no cooking allowed. The license was observed, and the restrictions were found in compliance. This program is owned and operated by YVEDDI, Inc. The program’s compliance history was 97% prior to today’s visit. All programs are required to maintain at least 75% compliance. I conducted a walk-through of the facility observing indoor and outdoor areas. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision of children was adequate during my observations. I observed positive interactions today. I observed children working in a variety of activity areas, outdoor play, lunch, and rest. I observed developmentally appropriate materials and activities were available to the children in the classroom. Lunch consisted of hotdog on bun, potato wedges, sliced apples, and milk. We reviewed the importance of safety when eating foods such as hotdogs and fresh apples including not encouraging a lot of laughing when eating and teachers positioned to visually supervise each child. After lunch children brushed their teeth to the Toothbrushing Song by Blippi. The last annual compliance visit was conducted 3/9/23. A sanitation inspection was last conducted 12/15/23 with a Superior classification. . The last fire inspection was conducted 9/25/23. You provided me with a copy of the fire inspection report today. Program records and required postings were monitored. A fire drill was last documented on 3/1/24 and a lockdown emergency drill on 2/21/24. Staff files and children’s records were monitored per DCDEE procedures. Storage of hazardous products was monitored and are stored in a locked closets No medications were observed or reported. The program does not provide transportation to and from the facility and does not provide any off-premises activities. Children are not transported for any reason. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance during your September 20, 2023 routine unannounced visit. This classroom uses The Creative Curriculum. The following violations were observed and documented during today’s visit: Violation Number Comment Rule 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. An electrical outlet not in use beside the sand table was not covered. 10A NCAC 09 .0604(c) 1043 All staff records, except financial records, were not made available for review. The substitute provider did not have the required records on file upon request. She was able to contact her supervisor who brought her file to the site. G.S. 110-91( 9) 1045 New staff, who had contact with children, did not receive at least 16 hrs. orientation within first 6 weeks. A staff employed in October 2023 did not have documentation of orientation within the first six weeks on file. .1101(a) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. A teacher employed 10/20/23 did not have a training certificate on file verifying completion of the Recognizing and Responding to Suspicions of Child Maltreatment on file. .1102(g) Child Care programs are expected to be in compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before March 26, 2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • accurate, detailed description of how and when you corrected each violation You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 If you state in your letter that corrections or changes have been made when they have not yet been made, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: Outlets - The outlet cover for the outlet observed not covered was on the floor in front of the outlet. Make sure covers fits snuggly in the outlets so they don't fall out. Also, be sure to include outlet checks each morning when checking for safety before children arrive. Substitute files - I recommend subs have a travel file to carry from site to site. Consultation • Resuming the Rated License - Your facility is in Cohort 2 to resume the rated license assessment meaning your preparation year will begin July 1, 2024 through June 30, 2025. Suggested activities during your preparation year include - make sure all staff have an up-to-date WORKS account, - decide whether or not you will request the Environment Rating Scale to maintain your points in the program component of the rated license; - encourage staff to participate in quality-related trainings sponsored by the CCR&R and Surry County Partnership for Children; - request technical assistance from me and other local partners; - if staff members need to take additional college coursework to maintain your points in the education component, contact Surry Community College to discuss educational opportunities; - review the NCRLAP website for Environmental Rating Scales resources at www.ncrlap.org; and - you have the option to request the Environmental Rating Scale during your preparation year and either process your rated license during your prep year or save the scores to be used during your assessment year. If you score below 5.0 during y our prep year, you would have the opportunity to repeat the \ERS at no cost during your assessment year. • Your actual assessment year will be July 1, 2025 through June 30, 2026. At the completion of today’s visit, this visit summary was reviewed with Donna Flippen from my computer screen and a copy left with you. Thank you for your time and assistance during this visit. If you have any questions about the visit, you may contact me or my supervisor using the information below. Audrey Davis, Child Care Consultant (336)317-6514 Audrey.Davis@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: SURRY HEAD START Facility ID: 86000191 Consultant: AUDREY DAVIS Operation Type: Center Case Number: Visit Date: 3/12/2024 Number Present: 15 Completed Date: 3/12/2024 Age: From 3 To 5 Total Minutes: 210 Time In: 10:00 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this NC Pre-K classroom to monitor compliance with applicable childcare requirements. This visit was conducted by Audrey Davis, childcare consultant with Donna Flippen, lead teacher. Maria Galicia, Head Start Family Advocate served as a substitute teacher assistant today in the absence of Whitney Mendez. Your program currently operates one classroom with a five-star license. Restrictions include daytime care only; meets enhanced space; enhanced ratios, enhanced ratios minus 1; and no cooking allowed. The license was observed, and the restrictions were found in compliance. This program is owned and operated by YVEDDI, Inc. The program’s compliance history was 97% prior to today’s visit. All programs are required to maintain at least 75% compliance. I conducted a walk-through of the facility observing indoor and outdoor areas. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision of children was adequate during my observations. I observed positive interactions today. I observed children working in a variety of activity areas, outdoor play, lunch, and rest. I observed developmentally appropriate materials and activities were available to the children in the classroom. Lunch consisted of hotdog on bun, potato wedges, sliced apples, and milk. We reviewed the importance of safety when eating foods such as hotdogs and fresh apples including not encouraging a lot of laughing when eating and teachers positioned to visually supervise each child. After lunch children brushed their teeth to the Toothbrushing Song by Blippi. The last annual compliance visit was conducted 3/9/23. A sanitation inspection was last conducted 12/15/23 with a Superior classification. . The last fire inspection was conducted 9/25/23. You provided me with a copy of the fire inspection report today. Program records and required postings were monitored. A fire drill was last documented on 3/1/24 and a lockdown emergency drill on 2/21/24. Staff files and children’s records were monitored per DCDEE procedures. Storage of hazardous products was monitored and are stored in a locked closets No medications were observed or reported. The program does not provide transportation to and from the facility and does not provide any off-premises activities. Children are not transported for any reason. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance during your September 20, 2023 routine unannounced visit. This classroom uses The Creative Curriculum. The following violations were observed and documented during today’s visit: Violation Number Comment Rule 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. An electrical outlet not in use beside the sand table was not covered. 10A NCAC 09 .0604(c) 1043 All staff records, except financial records, were not made available for review. The substitute provider did not have the required records on file upon request. She was able to contact her supervisor who brought her file to the site. G.S. 110-91( 9) 1045 New staff, who had contact with children, did not receive at least 16 hrs. orientation within first 6 weeks. A staff employed in October 2023 did not have documentation of orientation within the first six weeks on file. .1101(a) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. A teacher employed 10/20/23 did not have a training certificate on file verifying completion of the Recognizing and Responding to Suspicions of Child Maltreatment on file. .1102(g) Child Care programs are expected to be in compliance at all times and are required by NC GS 110-90(4) (d) to maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before March 26, 2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • accurate, detailed description of how and when you corrected each violation You may email the letter to Audrey.Davis@dhhs.nc.gov or mail two copies of the letter to: Audrey Davis PO Box 17273 Winston-Salem, NC 27116 If you state in your letter that corrections or changes have been made when they have not yet been made, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: Outlets - The outlet cover for the outlet observed not covered was on the floor in front of the outlet. Make sure covers fits snuggly in the outlets so they don't fall out. Also, be sure to include outlet checks each morning when checking for safety before children arrive. Substitute files - I recommend subs have a travel file to carry from site to site. Consultation • Resuming the Rated License - Your facility is in Cohort 2 to resume the rated license assessment meaning your preparation year will begin July 1, 2024 through June 30, 2025. Suggested activities during your preparation year include - make sure all staff have an up-to-date WORKS account, - decide whether or not you will request the Environment Rating Scale to maintain your points in the program component of the rated license; - encourage staff to participate in quality-related trainings sponsored by the CCR&R and Surry County Partnership for Children; - request technical assistance from me and other local partners; - if staff members need to take additional college coursework to maintain your points in the education component, contact Surry Community College to discuss educational opportunities; - review the NCRLAP website for Environmental Rating Scales resources at www.ncrlap.org; and - you have the option to request the Environmental Rating Scale during your preparation year and either process your rated license during your prep year or save the scores to be used during your assessment year. If you score below 5.0 during y our prep year, you would have the opportunity to repeat the \ERS at no cost during your assessment year. • Your actual assessment year will be July 1, 2025 through June 30, 2026. At the completion of today’s visit, this visit summary was reviewed with Donna Flippen from my computer screen and a copy left with you. Thank you for your time and assistance during this visit. If you have any questions about the visit, you may contact me or my supervisor using the information below. Audrey Davis, Child Care Consultant (336)317-6514 Audrey.Davis@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.