10A NCAC 09 .0514 · Violation

Name of Operation: Rock Springs Elementary YMCA Childcare Facility ID: 55000190 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 12/10/2025 Number Present: 35 Completed Date: 12/10/2025 Age: From 5 To 9 Total Minutes: 175 Time In: 01:55 PM Time Out: 04:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety. Upon arrival, Kara Yates, group leader, assisted me with the visit. You, Crystal Salazar, Senior Program Director, arrived shortly after my arrival and assisted me with the remainder of the visit. You provided me with applicable program, staff, and children’s records for review. This is the first annual compliance visit since this facility became licensed on January 22, 2025. This program currently operates with a One-star rated license effective July 23, 2025, meeting daytime care only, school age only, and playground area does not meet Child Care Playground Safety Standards. The license was posted and restrictions were in compliance. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. The program’s compliance history was 98 percent prior to today’s visit. The North Carolina Secretary of State website was reviewed on December 10, 2025, and Young Men’s Christian Association of Catawba Valley, Inc. was listed as current-active. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. A checklist was used to note the requirements monitored today. During today’s visit, you were utilizing the cafeteria and the gym. You stated you typically use the cafeteria and the gym, along with the playground. Children and staff were observed during snack and free play activities indoors. Children are not transported by the licensed YMCA program during the school year. Records for two new staff, one existing staff, and applicable records for all staff were reviewed. All staff were listed on the ABCMS Provider Portal roster for this facility. Four children’s records were reviewed. The most recent monthly fire drill was conducted on December 8, 2025, at 3:45pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on October 17, 2025, at 3:15pm. An EPR Plan was not completed for this facility. The violations observed today were discussed with you and documented in the Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 853 Incident logs were not completed and maintained as required. The incident log did not include the date an incident report was submitted to the Division for a child's injury that occurred on October 30, 2025. The Child Care Consultant received the incident report on November 3, 2025. .0802(g)(1-6) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. An annual staff evaluation was not completed or on file for review for one staff member, K. Yates, employed on November 19, 2024. 10A NCAC 09 .0514(f) 1812 The center did not complete an EPR Plan within four months of completing the EPR in Child Care training and/or the Plan was not completed on a template provided by the Division. An EPR Plan was not completed and on file for review since the facility was initially licensed on January 22, 2025. The administrator completed EPR training on June 3, 2021. .0607(c) 1898 Staff did not complete the health and safety training within one year of employment. Health and Safety Trainings for one staff member, K. Yates, employed on November 19, 2024, were not completed until November 21, 2025. Health and safety trainings via Moodle were all completed on November 20, 2025, and November 21, 2025, for this staff member. .1102(a) The violations documented above must be corrected immediately. On or before December 24, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance was provided on the following: EPR Plan- The EPR Plan for this facility must be completed by December 24, 2025. Since the administrator had completed EPR training on June 3, 2021, prior to the facility obtaining a license, the EPR Plan needed to be completed for the facility within four months of licensure. The facility was initially licensed on January 22, 2025, therefore, the EPR Plan needed to be completed by May 22, 2025. I suggested that you begin completing the EPR Plan as soon as possible. I suggested that the EPR Plan be completed upon licensure, within the first month, for each new facility. Incident Log- You added the date the incident report was submitted to me on the incident log during the visit. The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report, as well as including the date the incident report was submitted to the Division/Child Care Consultant, when applicable, before filing. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Health and Safety Trainings- New staff must complete all required health and safety training within the first year of employment. K. Yates completed health and safety trainings via Moodle on November 20, 2025, and November 21, 2025, after the health and safety trainings were due on November 19, 2025. I suggested encouraging staff to complete health and safety trainings within the first six months of employment to ensure completion of this requirement within the timeframe. This includes Recognizing and Responding to Suspicions of Child Maltreatment training, CPR, and First Aid training, however, these trainings must be completed within 90 days of employment. Training for Recognizing and Responding to Suspicions of Child Maltreatment training must be completed through https://preventchildabusenc.gov. CPR and First Aid training must be completed in person by an approved agency. You may visit the DCDEE website for a list of approved agencies at https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings/Be-a-Smart-Consumer-of-First-Aid-and-CPR-Training. Other topics for health and safety training may be completed through Moodle at https://www.dcdee.moodle.nc.gov/. Annual Staff Evaluation- Administrative staff stated they were under the impression that the Professional Development Plan was sufficient for the staff evaluation. A staff evaluation is an evaluation of the staff member’s performance by administrative staff that must be completed annually. The staff professional development plan is completed by the staff member in collaboration with administrative staff to discuss short term and long term goals for the employee. Kara Yates must have a staff evaluation completed by December 24, 2025. I suggested that you conduct evaluations and have staff update their development plans biannually to maintain compliance with this annual requirement in the future. 10A NCAC 09 .0514(f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. 10A NCAC 09 .1104 PROFESSIONAL DEVELOPMENT PLAN All center administrators and staff members shall complete a professional development plan within one year of employment and review the plan annually. The plan shall: (1) document the individual's professional development goals; (2) be appropriate for the ages of children in their care; (3) include the continuing education, coursework, or training needed to meet the individual's planned goals; (4) be completed by the administrator and staff member in a collaborative manner; and (5) be maintained in their personnel file. Sample professional development plan templates may be found on the Division's website at http://ncchildcare.nc.gov/providers/pv_provideforms.asp. Another form may be used other than the sample templates provided by the Division as long as the form includes the information set forth in this Rule. Consultation: We discussed the following during the visit: -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. -The health and safety training regarding safe sleep practices (available on Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members complete this health and safety training. -We discussed pharmaceutical samples: 10A NCAC 09 .0803(2)(b) pharmaceutical samples shall be stored in the manufacturer's original packaging, shall be labeled with the child's name, and shall be accompanied by written instructions specifying: (i) the child's name; (ii) the names of the medication; (iii) the amount and frequency of dosage; (iv) the signature of the prescribing physician or other health professional; and (v) the date the instructions were signed by the physician or other health professional. QRIS Pathways to the Stars: -Should you choose to increase your star rating, I suggested that you review the new QRIS Pathway to Stars by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0802 · Violation

Name of Operation: Rock Springs Elementary YMCA Childcare Facility ID: 55000190 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 12/10/2025 Number Present: 35 Completed Date: 12/10/2025 Age: From 5 To 9 Total Minutes: 175 Time In: 01:55 PM Time Out: 04:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety. Upon arrival, Kara Yates, group leader, assisted me with the visit. You, Crystal Salazar, Senior Program Director, arrived shortly after my arrival and assisted me with the remainder of the visit. You provided me with applicable program, staff, and children’s records for review. This is the first annual compliance visit since this facility became licensed on January 22, 2025. This program currently operates with a One-star rated license effective July 23, 2025, meeting daytime care only, school age only, and playground area does not meet Child Care Playground Safety Standards. The license was posted and restrictions were in compliance. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. The program’s compliance history was 98 percent prior to today’s visit. The North Carolina Secretary of State website was reviewed on December 10, 2025, and Young Men’s Christian Association of Catawba Valley, Inc. was listed as current-active. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. A checklist was used to note the requirements monitored today. During today’s visit, you were utilizing the cafeteria and the gym. You stated you typically use the cafeteria and the gym, along with the playground. Children and staff were observed during snack and free play activities indoors. Children are not transported by the licensed YMCA program during the school year. Records for two new staff, one existing staff, and applicable records for all staff were reviewed. All staff were listed on the ABCMS Provider Portal roster for this facility. Four children’s records were reviewed. The most recent monthly fire drill was conducted on December 8, 2025, at 3:45pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on October 17, 2025, at 3:15pm. An EPR Plan was not completed for this facility. The violations observed today were discussed with you and documented in the Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 853 Incident logs were not completed and maintained as required. The incident log did not include the date an incident report was submitted to the Division for a child's injury that occurred on October 30, 2025. The Child Care Consultant received the incident report on November 3, 2025. .0802(g)(1-6) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. An annual staff evaluation was not completed or on file for review for one staff member, K. Yates, employed on November 19, 2024. 10A NCAC 09 .0514(f) 1812 The center did not complete an EPR Plan within four months of completing the EPR in Child Care training and/or the Plan was not completed on a template provided by the Division. An EPR Plan was not completed and on file for review since the facility was initially licensed on January 22, 2025. The administrator completed EPR training on June 3, 2021. .0607(c) 1898 Staff did not complete the health and safety training within one year of employment. Health and Safety Trainings for one staff member, K. Yates, employed on November 19, 2024, were not completed until November 21, 2025. Health and safety trainings via Moodle were all completed on November 20, 2025, and November 21, 2025, for this staff member. .1102(a) The violations documented above must be corrected immediately. On or before December 24, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance was provided on the following: EPR Plan- The EPR Plan for this facility must be completed by December 24, 2025. Since the administrator had completed EPR training on June 3, 2021, prior to the facility obtaining a license, the EPR Plan needed to be completed for the facility within four months of licensure. The facility was initially licensed on January 22, 2025, therefore, the EPR Plan needed to be completed by May 22, 2025. I suggested that you begin completing the EPR Plan as soon as possible. I suggested that the EPR Plan be completed upon licensure, within the first month, for each new facility. Incident Log- You added the date the incident report was submitted to me on the incident log during the visit. The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report, as well as including the date the incident report was submitted to the Division/Child Care Consultant, when applicable, before filing. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Health and Safety Trainings- New staff must complete all required health and safety training within the first year of employment. K. Yates completed health and safety trainings via Moodle on November 20, 2025, and November 21, 2025, after the health and safety trainings were due on November 19, 2025. I suggested encouraging staff to complete health and safety trainings within the first six months of employment to ensure completion of this requirement within the timeframe. This includes Recognizing and Responding to Suspicions of Child Maltreatment training, CPR, and First Aid training, however, these trainings must be completed within 90 days of employment. Training for Recognizing and Responding to Suspicions of Child Maltreatment training must be completed through https://preventchildabusenc.gov. CPR and First Aid training must be completed in person by an approved agency. You may visit the DCDEE website for a list of approved agencies at https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings/Be-a-Smart-Consumer-of-First-Aid-and-CPR-Training. Other topics for health and safety training may be completed through Moodle at https://www.dcdee.moodle.nc.gov/. Annual Staff Evaluation- Administrative staff stated they were under the impression that the Professional Development Plan was sufficient for the staff evaluation. A staff evaluation is an evaluation of the staff member’s performance by administrative staff that must be completed annually. The staff professional development plan is completed by the staff member in collaboration with administrative staff to discuss short term and long term goals for the employee. Kara Yates must have a staff evaluation completed by December 24, 2025. I suggested that you conduct evaluations and have staff update their development plans biannually to maintain compliance with this annual requirement in the future. 10A NCAC 09 .0514(f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. 10A NCAC 09 .1104 PROFESSIONAL DEVELOPMENT PLAN All center administrators and staff members shall complete a professional development plan within one year of employment and review the plan annually. The plan shall: (1) document the individual's professional development goals; (2) be appropriate for the ages of children in their care; (3) include the continuing education, coursework, or training needed to meet the individual's planned goals; (4) be completed by the administrator and staff member in a collaborative manner; and (5) be maintained in their personnel file. Sample professional development plan templates may be found on the Division's website at http://ncchildcare.nc.gov/providers/pv_provideforms.asp. Another form may be used other than the sample templates provided by the Division as long as the form includes the information set forth in this Rule. Consultation: We discussed the following during the visit: -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. -The health and safety training regarding safe sleep practices (available on Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members complete this health and safety training. -We discussed pharmaceutical samples: 10A NCAC 09 .0803(2)(b) pharmaceutical samples shall be stored in the manufacturer's original packaging, shall be labeled with the child's name, and shall be accompanied by written instructions specifying: (i) the child's name; (ii) the names of the medication; (iii) the amount and frequency of dosage; (iv) the signature of the prescribing physician or other health professional; and (v) the date the instructions were signed by the physician or other health professional. QRIS Pathways to the Stars: -Should you choose to increase your star rating, I suggested that you review the new QRIS Pathway to Stars by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: Rock Springs Elementary YMCA Childcare Facility ID: 55000190 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 12/10/2025 Number Present: 35 Completed Date: 12/10/2025 Age: From 5 To 9 Total Minutes: 175 Time In: 01:55 PM Time Out: 04:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety. Upon arrival, Kara Yates, group leader, assisted me with the visit. You, Crystal Salazar, Senior Program Director, arrived shortly after my arrival and assisted me with the remainder of the visit. You provided me with applicable program, staff, and children’s records for review. This is the first annual compliance visit since this facility became licensed on January 22, 2025. This program currently operates with a One-star rated license effective July 23, 2025, meeting daytime care only, school age only, and playground area does not meet Child Care Playground Safety Standards. The license was posted and restrictions were in compliance. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. The program’s compliance history was 98 percent prior to today’s visit. The North Carolina Secretary of State website was reviewed on December 10, 2025, and Young Men’s Christian Association of Catawba Valley, Inc. was listed as current-active. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. A checklist was used to note the requirements monitored today. During today’s visit, you were utilizing the cafeteria and the gym. You stated you typically use the cafeteria and the gym, along with the playground. Children and staff were observed during snack and free play activities indoors. Children are not transported by the licensed YMCA program during the school year. Records for two new staff, one existing staff, and applicable records for all staff were reviewed. All staff were listed on the ABCMS Provider Portal roster for this facility. Four children’s records were reviewed. The most recent monthly fire drill was conducted on December 8, 2025, at 3:45pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on October 17, 2025, at 3:15pm. An EPR Plan was not completed for this facility. The violations observed today were discussed with you and documented in the Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 853 Incident logs were not completed and maintained as required. The incident log did not include the date an incident report was submitted to the Division for a child's injury that occurred on October 30, 2025. The Child Care Consultant received the incident report on November 3, 2025. .0802(g)(1-6) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. An annual staff evaluation was not completed or on file for review for one staff member, K. Yates, employed on November 19, 2024. 10A NCAC 09 .0514(f) 1812 The center did not complete an EPR Plan within four months of completing the EPR in Child Care training and/or the Plan was not completed on a template provided by the Division. An EPR Plan was not completed and on file for review since the facility was initially licensed on January 22, 2025. The administrator completed EPR training on June 3, 2021. .0607(c) 1898 Staff did not complete the health and safety training within one year of employment. Health and Safety Trainings for one staff member, K. Yates, employed on November 19, 2024, were not completed until November 21, 2025. Health and safety trainings via Moodle were all completed on November 20, 2025, and November 21, 2025, for this staff member. .1102(a) The violations documented above must be corrected immediately. On or before December 24, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance was provided on the following: EPR Plan- The EPR Plan for this facility must be completed by December 24, 2025. Since the administrator had completed EPR training on June 3, 2021, prior to the facility obtaining a license, the EPR Plan needed to be completed for the facility within four months of licensure. The facility was initially licensed on January 22, 2025, therefore, the EPR Plan needed to be completed by May 22, 2025. I suggested that you begin completing the EPR Plan as soon as possible. I suggested that the EPR Plan be completed upon licensure, within the first month, for each new facility. Incident Log- You added the date the incident report was submitted to me on the incident log during the visit. The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report, as well as including the date the incident report was submitted to the Division/Child Care Consultant, when applicable, before filing. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Health and Safety Trainings- New staff must complete all required health and safety training within the first year of employment. K. Yates completed health and safety trainings via Moodle on November 20, 2025, and November 21, 2025, after the health and safety trainings were due on November 19, 2025. I suggested encouraging staff to complete health and safety trainings within the first six months of employment to ensure completion of this requirement within the timeframe. This includes Recognizing and Responding to Suspicions of Child Maltreatment training, CPR, and First Aid training, however, these trainings must be completed within 90 days of employment. Training for Recognizing and Responding to Suspicions of Child Maltreatment training must be completed through https://preventchildabusenc.gov. CPR and First Aid training must be completed in person by an approved agency. You may visit the DCDEE website for a list of approved agencies at https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings/Be-a-Smart-Consumer-of-First-Aid-and-CPR-Training. Other topics for health and safety training may be completed through Moodle at https://www.dcdee.moodle.nc.gov/. Annual Staff Evaluation- Administrative staff stated they were under the impression that the Professional Development Plan was sufficient for the staff evaluation. A staff evaluation is an evaluation of the staff member’s performance by administrative staff that must be completed annually. The staff professional development plan is completed by the staff member in collaboration with administrative staff to discuss short term and long term goals for the employee. Kara Yates must have a staff evaluation completed by December 24, 2025. I suggested that you conduct evaluations and have staff update their development plans biannually to maintain compliance with this annual requirement in the future. 10A NCAC 09 .0514(f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. 10A NCAC 09 .1104 PROFESSIONAL DEVELOPMENT PLAN All center administrators and staff members shall complete a professional development plan within one year of employment and review the plan annually. The plan shall: (1) document the individual's professional development goals; (2) be appropriate for the ages of children in their care; (3) include the continuing education, coursework, or training needed to meet the individual's planned goals; (4) be completed by the administrator and staff member in a collaborative manner; and (5) be maintained in their personnel file. Sample professional development plan templates may be found on the Division's website at http://ncchildcare.nc.gov/providers/pv_provideforms.asp. Another form may be used other than the sample templates provided by the Division as long as the form includes the information set forth in this Rule. Consultation: We discussed the following during the visit: -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. -The health and safety training regarding safe sleep practices (available on Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members complete this health and safety training. -We discussed pharmaceutical samples: 10A NCAC 09 .0803(2)(b) pharmaceutical samples shall be stored in the manufacturer's original packaging, shall be labeled with the child's name, and shall be accompanied by written instructions specifying: (i) the child's name; (ii) the names of the medication; (iii) the amount and frequency of dosage; (iv) the signature of the prescribing physician or other health professional; and (v) the date the instructions were signed by the physician or other health professional. QRIS Pathways to the Stars: -Should you choose to increase your star rating, I suggested that you review the new QRIS Pathway to Stars by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1104 · Violation

Name of Operation: Rock Springs Elementary YMCA Childcare Facility ID: 55000190 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 12/10/2025 Number Present: 35 Completed Date: 12/10/2025 Age: From 5 To 9 Total Minutes: 175 Time In: 01:55 PM Time Out: 04:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety. Upon arrival, Kara Yates, group leader, assisted me with the visit. You, Crystal Salazar, Senior Program Director, arrived shortly after my arrival and assisted me with the remainder of the visit. You provided me with applicable program, staff, and children’s records for review. This is the first annual compliance visit since this facility became licensed on January 22, 2025. This program currently operates with a One-star rated license effective July 23, 2025, meeting daytime care only, school age only, and playground area does not meet Child Care Playground Safety Standards. The license was posted and restrictions were in compliance. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. The program’s compliance history was 98 percent prior to today’s visit. The North Carolina Secretary of State website was reviewed on December 10, 2025, and Young Men’s Christian Association of Catawba Valley, Inc. was listed as current-active. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. A checklist was used to note the requirements monitored today. During today’s visit, you were utilizing the cafeteria and the gym. You stated you typically use the cafeteria and the gym, along with the playground. Children and staff were observed during snack and free play activities indoors. Children are not transported by the licensed YMCA program during the school year. Records for two new staff, one existing staff, and applicable records for all staff were reviewed. All staff were listed on the ABCMS Provider Portal roster for this facility. Four children’s records were reviewed. The most recent monthly fire drill was conducted on December 8, 2025, at 3:45pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on October 17, 2025, at 3:15pm. An EPR Plan was not completed for this facility. The violations observed today were discussed with you and documented in the Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 853 Incident logs were not completed and maintained as required. The incident log did not include the date an incident report was submitted to the Division for a child's injury that occurred on October 30, 2025. The Child Care Consultant received the incident report on November 3, 2025. .0802(g)(1-6) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. An annual staff evaluation was not completed or on file for review for one staff member, K. Yates, employed on November 19, 2024. 10A NCAC 09 .0514(f) 1812 The center did not complete an EPR Plan within four months of completing the EPR in Child Care training and/or the Plan was not completed on a template provided by the Division. An EPR Plan was not completed and on file for review since the facility was initially licensed on January 22, 2025. The administrator completed EPR training on June 3, 2021. .0607(c) 1898 Staff did not complete the health and safety training within one year of employment. Health and Safety Trainings for one staff member, K. Yates, employed on November 19, 2024, were not completed until November 21, 2025. Health and safety trainings via Moodle were all completed on November 20, 2025, and November 21, 2025, for this staff member. .1102(a) The violations documented above must be corrected immediately. On or before December 24, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance was provided on the following: EPR Plan- The EPR Plan for this facility must be completed by December 24, 2025. Since the administrator had completed EPR training on June 3, 2021, prior to the facility obtaining a license, the EPR Plan needed to be completed for the facility within four months of licensure. The facility was initially licensed on January 22, 2025, therefore, the EPR Plan needed to be completed by May 22, 2025. I suggested that you begin completing the EPR Plan as soon as possible. I suggested that the EPR Plan be completed upon licensure, within the first month, for each new facility. Incident Log- You added the date the incident report was submitted to me on the incident log during the visit. The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report, as well as including the date the incident report was submitted to the Division/Child Care Consultant, when applicable, before filing. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Health and Safety Trainings- New staff must complete all required health and safety training within the first year of employment. K. Yates completed health and safety trainings via Moodle on November 20, 2025, and November 21, 2025, after the health and safety trainings were due on November 19, 2025. I suggested encouraging staff to complete health and safety trainings within the first six months of employment to ensure completion of this requirement within the timeframe. This includes Recognizing and Responding to Suspicions of Child Maltreatment training, CPR, and First Aid training, however, these trainings must be completed within 90 days of employment. Training for Recognizing and Responding to Suspicions of Child Maltreatment training must be completed through https://preventchildabusenc.gov. CPR and First Aid training must be completed in person by an approved agency. You may visit the DCDEE website for a list of approved agencies at https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings/Be-a-Smart-Consumer-of-First-Aid-and-CPR-Training. Other topics for health and safety training may be completed through Moodle at https://www.dcdee.moodle.nc.gov/. Annual Staff Evaluation- Administrative staff stated they were under the impression that the Professional Development Plan was sufficient for the staff evaluation. A staff evaluation is an evaluation of the staff member’s performance by administrative staff that must be completed annually. The staff professional development plan is completed by the staff member in collaboration with administrative staff to discuss short term and long term goals for the employee. Kara Yates must have a staff evaluation completed by December 24, 2025. I suggested that you conduct evaluations and have staff update their development plans biannually to maintain compliance with this annual requirement in the future. 10A NCAC 09 .0514(f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. 10A NCAC 09 .1104 PROFESSIONAL DEVELOPMENT PLAN All center administrators and staff members shall complete a professional development plan within one year of employment and review the plan annually. The plan shall: (1) document the individual's professional development goals; (2) be appropriate for the ages of children in their care; (3) include the continuing education, coursework, or training needed to meet the individual's planned goals; (4) be completed by the administrator and staff member in a collaborative manner; and (5) be maintained in their personnel file. Sample professional development plan templates may be found on the Division's website at http://ncchildcare.nc.gov/providers/pv_provideforms.asp. Another form may be used other than the sample templates provided by the Division as long as the form includes the information set forth in this Rule. Consultation: We discussed the following during the visit: -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. -The health and safety training regarding safe sleep practices (available on Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members complete this health and safety training. -We discussed pharmaceutical samples: 10A NCAC 09 .0803(2)(b) pharmaceutical samples shall be stored in the manufacturer's original packaging, shall be labeled with the child's name, and shall be accompanied by written instructions specifying: (i) the child's name; (ii) the names of the medication; (iii) the amount and frequency of dosage; (iv) the signature of the prescribing physician or other health professional; and (v) the date the instructions were signed by the physician or other health professional. QRIS Pathways to the Stars: -Should you choose to increase your star rating, I suggested that you review the new QRIS Pathway to Stars by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: Rock Springs Elementary YMCA Childcare Facility ID: 55000190 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 12/10/2025 Number Present: 35 Completed Date: 12/10/2025 Age: From 5 To 9 Total Minutes: 175 Time In: 01:55 PM Time Out: 04:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety. Upon arrival, Kara Yates, group leader, assisted me with the visit. You, Crystal Salazar, Senior Program Director, arrived shortly after my arrival and assisted me with the remainder of the visit. You provided me with applicable program, staff, and children’s records for review. This is the first annual compliance visit since this facility became licensed on January 22, 2025. This program currently operates with a One-star rated license effective July 23, 2025, meeting daytime care only, school age only, and playground area does not meet Child Care Playground Safety Standards. The license was posted and restrictions were in compliance. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. The program’s compliance history was 98 percent prior to today’s visit. The North Carolina Secretary of State website was reviewed on December 10, 2025, and Young Men’s Christian Association of Catawba Valley, Inc. was listed as current-active. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. A checklist was used to note the requirements monitored today. During today’s visit, you were utilizing the cafeteria and the gym. You stated you typically use the cafeteria and the gym, along with the playground. Children and staff were observed during snack and free play activities indoors. Children are not transported by the licensed YMCA program during the school year. Records for two new staff, one existing staff, and applicable records for all staff were reviewed. All staff were listed on the ABCMS Provider Portal roster for this facility. Four children’s records were reviewed. The most recent monthly fire drill was conducted on December 8, 2025, at 3:45pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on October 17, 2025, at 3:15pm. An EPR Plan was not completed for this facility. The violations observed today were discussed with you and documented in the Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 853 Incident logs were not completed and maintained as required. The incident log did not include the date an incident report was submitted to the Division for a child's injury that occurred on October 30, 2025. The Child Care Consultant received the incident report on November 3, 2025. .0802(g)(1-6) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. An annual staff evaluation was not completed or on file for review for one staff member, K. Yates, employed on November 19, 2024. 10A NCAC 09 .0514(f) 1812 The center did not complete an EPR Plan within four months of completing the EPR in Child Care training and/or the Plan was not completed on a template provided by the Division. An EPR Plan was not completed and on file for review since the facility was initially licensed on January 22, 2025. The administrator completed EPR training on June 3, 2021. .0607(c) 1898 Staff did not complete the health and safety training within one year of employment. Health and Safety Trainings for one staff member, K. Yates, employed on November 19, 2024, were not completed until November 21, 2025. Health and safety trainings via Moodle were all completed on November 20, 2025, and November 21, 2025, for this staff member. .1102(a) The violations documented above must be corrected immediately. On or before December 24, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance was provided on the following: EPR Plan- The EPR Plan for this facility must be completed by December 24, 2025. Since the administrator had completed EPR training on June 3, 2021, prior to the facility obtaining a license, the EPR Plan needed to be completed for the facility within four months of licensure. The facility was initially licensed on January 22, 2025, therefore, the EPR Plan needed to be completed by May 22, 2025. I suggested that you begin completing the EPR Plan as soon as possible. I suggested that the EPR Plan be completed upon licensure, within the first month, for each new facility. Incident Log- You added the date the incident report was submitted to me on the incident log during the visit. The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report, as well as including the date the incident report was submitted to the Division/Child Care Consultant, when applicable, before filing. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Health and Safety Trainings- New staff must complete all required health and safety training within the first year of employment. K. Yates completed health and safety trainings via Moodle on November 20, 2025, and November 21, 2025, after the health and safety trainings were due on November 19, 2025. I suggested encouraging staff to complete health and safety trainings within the first six months of employment to ensure completion of this requirement within the timeframe. This includes Recognizing and Responding to Suspicions of Child Maltreatment training, CPR, and First Aid training, however, these trainings must be completed within 90 days of employment. Training for Recognizing and Responding to Suspicions of Child Maltreatment training must be completed through https://preventchildabusenc.gov. CPR and First Aid training must be completed in person by an approved agency. You may visit the DCDEE website for a list of approved agencies at https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings/Be-a-Smart-Consumer-of-First-Aid-and-CPR-Training. Other topics for health and safety training may be completed through Moodle at https://www.dcdee.moodle.nc.gov/. Annual Staff Evaluation- Administrative staff stated they were under the impression that the Professional Development Plan was sufficient for the staff evaluation. A staff evaluation is an evaluation of the staff member’s performance by administrative staff that must be completed annually. The staff professional development plan is completed by the staff member in collaboration with administrative staff to discuss short term and long term goals for the employee. Kara Yates must have a staff evaluation completed by December 24, 2025. I suggested that you conduct evaluations and have staff update their development plans biannually to maintain compliance with this annual requirement in the future. 10A NCAC 09 .0514(f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. 10A NCAC 09 .1104 PROFESSIONAL DEVELOPMENT PLAN All center administrators and staff members shall complete a professional development plan within one year of employment and review the plan annually. The plan shall: (1) document the individual's professional development goals; (2) be appropriate for the ages of children in their care; (3) include the continuing education, coursework, or training needed to meet the individual's planned goals; (4) be completed by the administrator and staff member in a collaborative manner; and (5) be maintained in their personnel file. Sample professional development plan templates may be found on the Division's website at http://ncchildcare.nc.gov/providers/pv_provideforms.asp. Another form may be used other than the sample templates provided by the Division as long as the form includes the information set forth in this Rule. Consultation: We discussed the following during the visit: -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. -The health and safety training regarding safe sleep practices (available on Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members complete this health and safety training. -We discussed pharmaceutical samples: 10A NCAC 09 .0803(2)(b) pharmaceutical samples shall be stored in the manufacturer's original packaging, shall be labeled with the child's name, and shall be accompanied by written instructions specifying: (i) the child's name; (ii) the names of the medication; (iii) the amount and frequency of dosage; (iv) the signature of the prescribing physician or other health professional; and (v) the date the instructions were signed by the physician or other health professional. QRIS Pathways to the Stars: -Should you choose to increase your star rating, I suggested that you review the new QRIS Pathway to Stars by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0403 · Violation

Name of Operation: Rock Springs Elementary YMCA Childcare Facility ID: 55000190 Consultant: JENNIFER H ROBERTS Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 28 Completed Date: 3/4/2025 Age: From 5 To 9 Total Minutes: 174 Time In: 02:10 PM Time Out: 05:04 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit has been to monitor your compliance with all applicable child care requirements during the first temporary time period visit. Kara Yates, Group Leader, assisted with the visit until you, Shandel Neal, Regional Director, arrived at 3:05pm. Currently this center operates with a temporary license issued on January 22, 2025, with the following restrictions: Daytime care only; School age children only, and Playground area does not meet Child Care Playground Safety Standard. The Secretary of State website was checked today and your business, Young Men’s Christian Association of Catawba Valley, Inc., is still active and in good standing. If any changes to the corporation need to be made or you decide to sell your business, then you must notify me, your consultant, no less than thirty days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location, or inherited. During this first Temporary Time Period visit, the approved indoor spaces were monitored as well as materials, equipment and required posted items for meeting all minimum licensing requirements. A monthly fire drill has not been conducted since the temporary license was issued on January 22, 2025. A sample of four children’s files were reviewed. Three staff files were reviewed. The snack menu for March 2025 was posted. The menu met the Patterns for Children in Child Care. The facility provides before and after school care and does not operate when the school is closed. The daily schedule was posted. You do not provide transportation at this facility. You do not provide aquatic activities during the school year. We discussed Program Standard points, Staff Education points and Quality Point options during the visit. You stated that you are not certain if you plan to apply for a two-five star rated license at this time. If applicable, all new and existing staff must establish a DCDEE WORKS account and have their education evaluations completed by Workforce by April 30, 2025. Documentation from Workforce on the results of the education evaluation must be on file for review for each staff member. Please be mindful that programs with less than a three-star license will not be eligible to receive subsidy funding. The following violations were observed during the visit. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. A fire drill was not practiced and/or documented on the fire drill log for January 2025, or February 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Six (6) incident reports were completed in February 2025, and the incidents were not documented on the incident log. The incident reports were completed on the following days: two (2) reports on February 11, 2025, one (1) report on February 12, 2025, one (1) report on February 13, 2025, and two (2) on February 26, 2025. .0802(g)(1-6) 1301 Center did not maintain a record of daily attendance. The center did not maintain a record of daily attendance on the following days: February 10, 2025, February 11, 2025, February 13, 2025, February 14, 2025, February 18, 2025, February 21, 2025, February 24, 2025, through February 28, 2025, and March 3, 2025. GS 110-91(9) Technical assistance was provided on the following: Fire Drills Fire drills have not been conducted and/or recorded on the fire drill log. I suggested that you place a reminder on your calendar to alert you to conduct a monthly fire drill. Once the fire drill is conducted, document the required information on the fire drill log. As a reminder, the fire alarm pull station must be used to conduct fire drills. Incident Logs When a child is injured during care and an incident report is completed, you must document the incident on the incident log and place the incident report in the child’s file. I suggested that after you review incident reports with parents/guardians and obtain their signature on the report, document the incident on the incident log prior to placing a copy of the incident report in the child’s file. Attendance Children’s daily attendance must be maintained and on file for review. Daily attendance was not documented on the following dates: February 10, 2025, February 11, 2025, February 13, 2025, February 14, 2025, February 18, 2025, February 21, 2025, February 24, 2025, through February 28, 2025, and March 3, 2025. The arrival and departure times were maintained for children in attendance, but the monthly attendance was not documented. I reminded you that staff must maintain both documents. I suggested that you discuss with staff how to document children’s attendance and use the monthly attendance record that is available under provider documents and forms on DCDEE’s website. Consultation was provided on the following. The EPR Plan must be completed within four months of completing the training. If you have completed the training prior to receiving the temporary license, then you must complete the EPR plan by May 22, 2025, and review with staff and have documentation on file for review. Staff need to create a DCDEE Works account and upload a copy of the BSAC certificate and apply for their position (Program Coordinator, Group Leader). We discussed and I requested additional information regarding the facility’s last day of operation for the school year and whether the facility will operate during school closures. As discussed, the last day of school will be May 22, 2025, and if the program does not offer care in the summer, then the three temporary time period visits must be completed no later than May 22, 2025. If you plan to apply for a star rated license, please let me know on or before March 14, 2025, to allow for enough time to order the SACERS-U assessment and for the Environment Rating Scale assessors to conduct the assessment prior to the end of the school year. The temporary license ends on July 22, 2025. You requested clarification regarding opportunities for children to participate in the planning and implementation of activities. I suggested that the group leaders use group time to allow children the opportunity to participate in the planning and implementation of activities and document the children’s ideas on the activity plan. Compliance Letter: You must correct the violations found during today's visit immediately. Please send me a letter verifying compliance by March 18, 2025. Please include in that letter each violation number and how you corrected each violation and what plan will be implemented to prevent these violations from occurring again. Please sign the letter, include your facility name, ID number, visit date and send the letter to: Jennifer Roberts PO Box 426 Sherrills Ford, NC 28673 Failure to correct the violations and send the written statement by the due date listed above will result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your corrective action plan letter that corrections have been made when they have not, it will be considered falsification of information. The following is general information for you to review with staff to prepare for the Environment Rating Scale Assessment, if applicable. SACERS-U Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the Environment Rating Scale Assessment score. Display children’s artwork in the classrooms. Include 2-D and 3-D art and craft projects to complete on the activity plan and display. Staff members should sit with children during meals and when possible, during snacks. Handwashing is required when: After children use the toilet or after assisting individual children with toileting routines. Immediately before meal or snack preparation and eating as well as after eating. (Remember to avoid recontamination of hands that can occur when unclean surfaces such as floors or toys are touched before eating.) Upon arrival and after outdoor play After messy activities (e.g., sand play, play dough). Before/after group water play After dealing with bodily fluids (e.g., wiping noses, coughing into hands, bandaging a scraped knee), even if gloves are used. Child sized tables and chairs must be correctly sized for at least 75% of children to receive credit Gross motor equipment must be sturdy, age appropriate and stimulate many skills such as climbing, balancing, hanging by arms, sliding, riding tricycles and bicycles. You must have a variety of portable materials in good repair accessible to play individual and group gross motor games that stimulate many skills. Active play must occur indoors when they cannot go outdoors due to precipitating weather. Make sure to always follow the weather watch chart to determine if weather is permitting for outdoor activities. Dramatic Play - Staff must extend dramatic play by offering suggestions, finding appropriate space, and assisting development of dramatic play roles. Language and reading activities - Children should be encouraged to use reading/writing in practical situations such as reading instructions for games, write letters to friends, and retrieve information online. Math and reasoning - Staff must encourage children to practice math/reasoning skills in daily activities such as recording scores for games, younger children set table with correct number of plates/napkins, measure and cut craft material accurately. Science and nature activities - Some science/nature books must be used to extend children’s information. Such as a book open on table near collection of pinecones and acorns, book about insect specimens and staff use the books to answer children’s questions about materials. Greeting and departing - Staff must acknowledge and personally greet children during arrival and departure. Staff and child communication - Staff and children’s conversations must be frequent. Language should be generally used by staff to exchange information with children and for social interaction. Most of the language observed during the assessment should be personal conversation and talking about topics of mutual interest rather than all directive language. Children should be asked why, how, and “what if” questions, that will require longer and more complex answers. Children must be free to decide not to participate in any activity they choose. For example, if the teacher does a group time activity, the teacher cannot require all children to participate. Children should be given alternate activities. Tables must be cleaned with soapy water then wiped dry. Then spray with sanitizing solution and let sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Schedule - At least one fine motor/language activity must be scheduled daily. Staff need to read with children each day. This would be a free choice activity for children to choose to listen to the book. Since you may want to have the Environment Rating Scale completed, I recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the School-Age Care Environment Rating Scale Updated Edition can be obtained on this website. NCRLAP also offers Webinar training for staff. I also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Reminders: Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Your temporary license will end after July 22, 2025. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. New child care rules went into effect on November 1, 2024. Health and Safety Training must be completed within one year of employment for new staff. 10A NCAC 09 .0403 TEMPORARY LICENSES FOR CENTERS (c) The temporary license shall remain in effect for six months or until the issuance of a star-rated license, a special provisional license, provisional license, probationary license, summary suspension, suspension, or a denial of a rated license to the operator. SECTION .2200 - ADMINISTRATIVE ACTIONS AND CIVIL PENALTIES 10A NCAC 09 .2201 ADMINISTRATIVE actions GENERAL PROVISIONS Upon a finding that a child care facility operator has violated any provision of G.S. 110, Article 7, the rules of this Chapter, or 10A NCAC 10, the Secretary or his or her designee may order one or more administrative actions. Thank you for your time and assistance today. You can reach me at 828-782-0945, Jennifer.roberts@dhhs.nc.gov or my supervisor, Tammy McGalliard at tammy.mcgalliard@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .2201 · Violation

Name of Operation: Rock Springs Elementary YMCA Childcare Facility ID: 55000190 Consultant: JENNIFER H ROBERTS Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 28 Completed Date: 3/4/2025 Age: From 5 To 9 Total Minutes: 174 Time In: 02:10 PM Time Out: 05:04 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit has been to monitor your compliance with all applicable child care requirements during the first temporary time period visit. Kara Yates, Group Leader, assisted with the visit until you, Shandel Neal, Regional Director, arrived at 3:05pm. Currently this center operates with a temporary license issued on January 22, 2025, with the following restrictions: Daytime care only; School age children only, and Playground area does not meet Child Care Playground Safety Standard. The Secretary of State website was checked today and your business, Young Men’s Christian Association of Catawba Valley, Inc., is still active and in good standing. If any changes to the corporation need to be made or you decide to sell your business, then you must notify me, your consultant, no less than thirty days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location, or inherited. During this first Temporary Time Period visit, the approved indoor spaces were monitored as well as materials, equipment and required posted items for meeting all minimum licensing requirements. A monthly fire drill has not been conducted since the temporary license was issued on January 22, 2025. A sample of four children’s files were reviewed. Three staff files were reviewed. The snack menu for March 2025 was posted. The menu met the Patterns for Children in Child Care. The facility provides before and after school care and does not operate when the school is closed. The daily schedule was posted. You do not provide transportation at this facility. You do not provide aquatic activities during the school year. We discussed Program Standard points, Staff Education points and Quality Point options during the visit. You stated that you are not certain if you plan to apply for a two-five star rated license at this time. If applicable, all new and existing staff must establish a DCDEE WORKS account and have their education evaluations completed by Workforce by April 30, 2025. Documentation from Workforce on the results of the education evaluation must be on file for review for each staff member. Please be mindful that programs with less than a three-star license will not be eligible to receive subsidy funding. The following violations were observed during the visit. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. A fire drill was not practiced and/or documented on the fire drill log for January 2025, or February 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Six (6) incident reports were completed in February 2025, and the incidents were not documented on the incident log. The incident reports were completed on the following days: two (2) reports on February 11, 2025, one (1) report on February 12, 2025, one (1) report on February 13, 2025, and two (2) on February 26, 2025. .0802(g)(1-6) 1301 Center did not maintain a record of daily attendance. The center did not maintain a record of daily attendance on the following days: February 10, 2025, February 11, 2025, February 13, 2025, February 14, 2025, February 18, 2025, February 21, 2025, February 24, 2025, through February 28, 2025, and March 3, 2025. GS 110-91(9) Technical assistance was provided on the following: Fire Drills Fire drills have not been conducted and/or recorded on the fire drill log. I suggested that you place a reminder on your calendar to alert you to conduct a monthly fire drill. Once the fire drill is conducted, document the required information on the fire drill log. As a reminder, the fire alarm pull station must be used to conduct fire drills. Incident Logs When a child is injured during care and an incident report is completed, you must document the incident on the incident log and place the incident report in the child’s file. I suggested that after you review incident reports with parents/guardians and obtain their signature on the report, document the incident on the incident log prior to placing a copy of the incident report in the child’s file. Attendance Children’s daily attendance must be maintained and on file for review. Daily attendance was not documented on the following dates: February 10, 2025, February 11, 2025, February 13, 2025, February 14, 2025, February 18, 2025, February 21, 2025, February 24, 2025, through February 28, 2025, and March 3, 2025. The arrival and departure times were maintained for children in attendance, but the monthly attendance was not documented. I reminded you that staff must maintain both documents. I suggested that you discuss with staff how to document children’s attendance and use the monthly attendance record that is available under provider documents and forms on DCDEE’s website. Consultation was provided on the following. The EPR Plan must be completed within four months of completing the training. If you have completed the training prior to receiving the temporary license, then you must complete the EPR plan by May 22, 2025, and review with staff and have documentation on file for review. Staff need to create a DCDEE Works account and upload a copy of the BSAC certificate and apply for their position (Program Coordinator, Group Leader). We discussed and I requested additional information regarding the facility’s last day of operation for the school year and whether the facility will operate during school closures. As discussed, the last day of school will be May 22, 2025, and if the program does not offer care in the summer, then the three temporary time period visits must be completed no later than May 22, 2025. If you plan to apply for a star rated license, please let me know on or before March 14, 2025, to allow for enough time to order the SACERS-U assessment and for the Environment Rating Scale assessors to conduct the assessment prior to the end of the school year. The temporary license ends on July 22, 2025. You requested clarification regarding opportunities for children to participate in the planning and implementation of activities. I suggested that the group leaders use group time to allow children the opportunity to participate in the planning and implementation of activities and document the children’s ideas on the activity plan. Compliance Letter: You must correct the violations found during today's visit immediately. Please send me a letter verifying compliance by March 18, 2025. Please include in that letter each violation number and how you corrected each violation and what plan will be implemented to prevent these violations from occurring again. Please sign the letter, include your facility name, ID number, visit date and send the letter to: Jennifer Roberts PO Box 426 Sherrills Ford, NC 28673 Failure to correct the violations and send the written statement by the due date listed above will result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your corrective action plan letter that corrections have been made when they have not, it will be considered falsification of information. The following is general information for you to review with staff to prepare for the Environment Rating Scale Assessment, if applicable. SACERS-U Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the Environment Rating Scale Assessment score. Display children’s artwork in the classrooms. Include 2-D and 3-D art and craft projects to complete on the activity plan and display. Staff members should sit with children during meals and when possible, during snacks. Handwashing is required when: After children use the toilet or after assisting individual children with toileting routines. Immediately before meal or snack preparation and eating as well as after eating. (Remember to avoid recontamination of hands that can occur when unclean surfaces such as floors or toys are touched before eating.) Upon arrival and after outdoor play After messy activities (e.g., sand play, play dough). Before/after group water play After dealing with bodily fluids (e.g., wiping noses, coughing into hands, bandaging a scraped knee), even if gloves are used. Child sized tables and chairs must be correctly sized for at least 75% of children to receive credit Gross motor equipment must be sturdy, age appropriate and stimulate many skills such as climbing, balancing, hanging by arms, sliding, riding tricycles and bicycles. You must have a variety of portable materials in good repair accessible to play individual and group gross motor games that stimulate many skills. Active play must occur indoors when they cannot go outdoors due to precipitating weather. Make sure to always follow the weather watch chart to determine if weather is permitting for outdoor activities. Dramatic Play - Staff must extend dramatic play by offering suggestions, finding appropriate space, and assisting development of dramatic play roles. Language and reading activities - Children should be encouraged to use reading/writing in practical situations such as reading instructions for games, write letters to friends, and retrieve information online. Math and reasoning - Staff must encourage children to practice math/reasoning skills in daily activities such as recording scores for games, younger children set table with correct number of plates/napkins, measure and cut craft material accurately. Science and nature activities - Some science/nature books must be used to extend children’s information. Such as a book open on table near collection of pinecones and acorns, book about insect specimens and staff use the books to answer children’s questions about materials. Greeting and departing - Staff must acknowledge and personally greet children during arrival and departure. Staff and child communication - Staff and children’s conversations must be frequent. Language should be generally used by staff to exchange information with children and for social interaction. Most of the language observed during the assessment should be personal conversation and talking about topics of mutual interest rather than all directive language. Children should be asked why, how, and “what if” questions, that will require longer and more complex answers. Children must be free to decide not to participate in any activity they choose. For example, if the teacher does a group time activity, the teacher cannot require all children to participate. Children should be given alternate activities. Tables must be cleaned with soapy water then wiped dry. Then spray with sanitizing solution and let sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Schedule - At least one fine motor/language activity must be scheduled daily. Staff need to read with children each day. This would be a free choice activity for children to choose to listen to the book. Since you may want to have the Environment Rating Scale completed, I recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the School-Age Care Environment Rating Scale Updated Edition can be obtained on this website. NCRLAP also offers Webinar training for staff. I also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Reminders: Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Your temporary license will end after July 22, 2025. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. New child care rules went into effect on November 1, 2024. Health and Safety Training must be completed within one year of employment for new staff. 10A NCAC 09 .0403 TEMPORARY LICENSES FOR CENTERS (c) The temporary license shall remain in effect for six months or until the issuance of a star-rated license, a special provisional license, provisional license, probationary license, summary suspension, suspension, or a denial of a rated license to the operator. SECTION .2200 - ADMINISTRATIVE ACTIONS AND CIVIL PENALTIES 10A NCAC 09 .2201 ADMINISTRATIVE actions GENERAL PROVISIONS Upon a finding that a child care facility operator has violated any provision of G.S. 110, Article 7, the rules of this Chapter, or 10A NCAC 10, the Secretary or his or her designee may order one or more administrative actions. Thank you for your time and assistance today. You can reach me at 828-782-0945, Jennifer.roberts@dhhs.nc.gov or my supervisor, Tammy McGalliard at tammy.mcgalliard@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: Rock Springs Elementary YMCA Childcare Facility ID: 55000190 Consultant: JENNIFER H ROBERTS Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 28 Completed Date: 3/4/2025 Age: From 5 To 9 Total Minutes: 174 Time In: 02:10 PM Time Out: 05:04 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit has been to monitor your compliance with all applicable child care requirements during the first temporary time period visit. Kara Yates, Group Leader, assisted with the visit until you, Shandel Neal, Regional Director, arrived at 3:05pm. Currently this center operates with a temporary license issued on January 22, 2025, with the following restrictions: Daytime care only; School age children only, and Playground area does not meet Child Care Playground Safety Standard. The Secretary of State website was checked today and your business, Young Men’s Christian Association of Catawba Valley, Inc., is still active and in good standing. If any changes to the corporation need to be made or you decide to sell your business, then you must notify me, your consultant, no less than thirty days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location, or inherited. During this first Temporary Time Period visit, the approved indoor spaces were monitored as well as materials, equipment and required posted items for meeting all minimum licensing requirements. A monthly fire drill has not been conducted since the temporary license was issued on January 22, 2025. A sample of four children’s files were reviewed. Three staff files were reviewed. The snack menu for March 2025 was posted. The menu met the Patterns for Children in Child Care. The facility provides before and after school care and does not operate when the school is closed. The daily schedule was posted. You do not provide transportation at this facility. You do not provide aquatic activities during the school year. We discussed Program Standard points, Staff Education points and Quality Point options during the visit. You stated that you are not certain if you plan to apply for a two-five star rated license at this time. If applicable, all new and existing staff must establish a DCDEE WORKS account and have their education evaluations completed by Workforce by April 30, 2025. Documentation from Workforce on the results of the education evaluation must be on file for review for each staff member. Please be mindful that programs with less than a three-star license will not be eligible to receive subsidy funding. The following violations were observed during the visit. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. A fire drill was not practiced and/or documented on the fire drill log for January 2025, or February 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Six (6) incident reports were completed in February 2025, and the incidents were not documented on the incident log. The incident reports were completed on the following days: two (2) reports on February 11, 2025, one (1) report on February 12, 2025, one (1) report on February 13, 2025, and two (2) on February 26, 2025. .0802(g)(1-6) 1301 Center did not maintain a record of daily attendance. The center did not maintain a record of daily attendance on the following days: February 10, 2025, February 11, 2025, February 13, 2025, February 14, 2025, February 18, 2025, February 21, 2025, February 24, 2025, through February 28, 2025, and March 3, 2025. GS 110-91(9) Technical assistance was provided on the following: Fire Drills Fire drills have not been conducted and/or recorded on the fire drill log. I suggested that you place a reminder on your calendar to alert you to conduct a monthly fire drill. Once the fire drill is conducted, document the required information on the fire drill log. As a reminder, the fire alarm pull station must be used to conduct fire drills. Incident Logs When a child is injured during care and an incident report is completed, you must document the incident on the incident log and place the incident report in the child’s file. I suggested that after you review incident reports with parents/guardians and obtain their signature on the report, document the incident on the incident log prior to placing a copy of the incident report in the child’s file. Attendance Children’s daily attendance must be maintained and on file for review. Daily attendance was not documented on the following dates: February 10, 2025, February 11, 2025, February 13, 2025, February 14, 2025, February 18, 2025, February 21, 2025, February 24, 2025, through February 28, 2025, and March 3, 2025. The arrival and departure times were maintained for children in attendance, but the monthly attendance was not documented. I reminded you that staff must maintain both documents. I suggested that you discuss with staff how to document children’s attendance and use the monthly attendance record that is available under provider documents and forms on DCDEE’s website. Consultation was provided on the following. The EPR Plan must be completed within four months of completing the training. If you have completed the training prior to receiving the temporary license, then you must complete the EPR plan by May 22, 2025, and review with staff and have documentation on file for review. Staff need to create a DCDEE Works account and upload a copy of the BSAC certificate and apply for their position (Program Coordinator, Group Leader). We discussed and I requested additional information regarding the facility’s last day of operation for the school year and whether the facility will operate during school closures. As discussed, the last day of school will be May 22, 2025, and if the program does not offer care in the summer, then the three temporary time period visits must be completed no later than May 22, 2025. If you plan to apply for a star rated license, please let me know on or before March 14, 2025, to allow for enough time to order the SACERS-U assessment and for the Environment Rating Scale assessors to conduct the assessment prior to the end of the school year. The temporary license ends on July 22, 2025. You requested clarification regarding opportunities for children to participate in the planning and implementation of activities. I suggested that the group leaders use group time to allow children the opportunity to participate in the planning and implementation of activities and document the children’s ideas on the activity plan. Compliance Letter: You must correct the violations found during today's visit immediately. Please send me a letter verifying compliance by March 18, 2025. Please include in that letter each violation number and how you corrected each violation and what plan will be implemented to prevent these violations from occurring again. Please sign the letter, include your facility name, ID number, visit date and send the letter to: Jennifer Roberts PO Box 426 Sherrills Ford, NC 28673 Failure to correct the violations and send the written statement by the due date listed above will result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your corrective action plan letter that corrections have been made when they have not, it will be considered falsification of information. The following is general information for you to review with staff to prepare for the Environment Rating Scale Assessment, if applicable. SACERS-U Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the Environment Rating Scale Assessment score. Display children’s artwork in the classrooms. Include 2-D and 3-D art and craft projects to complete on the activity plan and display. Staff members should sit with children during meals and when possible, during snacks. Handwashing is required when: After children use the toilet or after assisting individual children with toileting routines. Immediately before meal or snack preparation and eating as well as after eating. (Remember to avoid recontamination of hands that can occur when unclean surfaces such as floors or toys are touched before eating.) Upon arrival and after outdoor play After messy activities (e.g., sand play, play dough). Before/after group water play After dealing with bodily fluids (e.g., wiping noses, coughing into hands, bandaging a scraped knee), even if gloves are used. Child sized tables and chairs must be correctly sized for at least 75% of children to receive credit Gross motor equipment must be sturdy, age appropriate and stimulate many skills such as climbing, balancing, hanging by arms, sliding, riding tricycles and bicycles. You must have a variety of portable materials in good repair accessible to play individual and group gross motor games that stimulate many skills. Active play must occur indoors when they cannot go outdoors due to precipitating weather. Make sure to always follow the weather watch chart to determine if weather is permitting for outdoor activities. Dramatic Play - Staff must extend dramatic play by offering suggestions, finding appropriate space, and assisting development of dramatic play roles. Language and reading activities - Children should be encouraged to use reading/writing in practical situations such as reading instructions for games, write letters to friends, and retrieve information online. Math and reasoning - Staff must encourage children to practice math/reasoning skills in daily activities such as recording scores for games, younger children set table with correct number of plates/napkins, measure and cut craft material accurately. Science and nature activities - Some science/nature books must be used to extend children’s information. Such as a book open on table near collection of pinecones and acorns, book about insect specimens and staff use the books to answer children’s questions about materials. Greeting and departing - Staff must acknowledge and personally greet children during arrival and departure. Staff and child communication - Staff and children’s conversations must be frequent. Language should be generally used by staff to exchange information with children and for social interaction. Most of the language observed during the assessment should be personal conversation and talking about topics of mutual interest rather than all directive language. Children should be asked why, how, and “what if” questions, that will require longer and more complex answers. Children must be free to decide not to participate in any activity they choose. For example, if the teacher does a group time activity, the teacher cannot require all children to participate. Children should be given alternate activities. Tables must be cleaned with soapy water then wiped dry. Then spray with sanitizing solution and let sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Schedule - At least one fine motor/language activity must be scheduled daily. Staff need to read with children each day. This would be a free choice activity for children to choose to listen to the book. Since you may want to have the Environment Rating Scale completed, I recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the School-Age Care Environment Rating Scale Updated Edition can be obtained on this website. NCRLAP also offers Webinar training for staff. I also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Reminders: Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Your temporary license will end after July 22, 2025. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. New child care rules went into effect on November 1, 2024. Health and Safety Training must be completed within one year of employment for new staff. 10A NCAC 09 .0403 TEMPORARY LICENSES FOR CENTERS (c) The temporary license shall remain in effect for six months or until the issuance of a star-rated license, a special provisional license, provisional license, probationary license, summary suspension, suspension, or a denial of a rated license to the operator. SECTION .2200 - ADMINISTRATIVE ACTIONS AND CIVIL PENALTIES 10A NCAC 09 .2201 ADMINISTRATIVE actions GENERAL PROVISIONS Upon a finding that a child care facility operator has violated any provision of G.S. 110, Article 7, the rules of this Chapter, or 10A NCAC 10, the Secretary or his or her designee may order one or more administrative actions. Thank you for your time and assistance today. You can reach me at 828-782-0945, Jennifer.roberts@dhhs.nc.gov or my supervisor, Tammy McGalliard at tammy.mcgalliard@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-91 · Violation

Name of Operation: Rock Springs Elementary YMCA Childcare Facility ID: 55000190 Consultant: JENNIFER H ROBERTS Operation Type: Center Case Number: Visit Date: 3/4/2025 Number Present: 28 Completed Date: 3/4/2025 Age: From 5 To 9 Total Minutes: 174 Time In: 02:10 PM Time Out: 05:04 PM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit has been to monitor your compliance with all applicable child care requirements during the first temporary time period visit. Kara Yates, Group Leader, assisted with the visit until you, Shandel Neal, Regional Director, arrived at 3:05pm. Currently this center operates with a temporary license issued on January 22, 2025, with the following restrictions: Daytime care only; School age children only, and Playground area does not meet Child Care Playground Safety Standard. The Secretary of State website was checked today and your business, Young Men’s Christian Association of Catawba Valley, Inc., is still active and in good standing. If any changes to the corporation need to be made or you decide to sell your business, then you must notify me, your consultant, no less than thirty days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location, or inherited. During this first Temporary Time Period visit, the approved indoor spaces were monitored as well as materials, equipment and required posted items for meeting all minimum licensing requirements. A monthly fire drill has not been conducted since the temporary license was issued on January 22, 2025. A sample of four children’s files were reviewed. Three staff files were reviewed. The snack menu for March 2025 was posted. The menu met the Patterns for Children in Child Care. The facility provides before and after school care and does not operate when the school is closed. The daily schedule was posted. You do not provide transportation at this facility. You do not provide aquatic activities during the school year. We discussed Program Standard points, Staff Education points and Quality Point options during the visit. You stated that you are not certain if you plan to apply for a two-five star rated license at this time. If applicable, all new and existing staff must establish a DCDEE WORKS account and have their education evaluations completed by Workforce by April 30, 2025. Documentation from Workforce on the results of the education evaluation must be on file for review for each staff member. Please be mindful that programs with less than a three-star license will not be eligible to receive subsidy funding. The following violations were observed during the visit. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. A fire drill was not practiced and/or documented on the fire drill log for January 2025, or February 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Six (6) incident reports were completed in February 2025, and the incidents were not documented on the incident log. The incident reports were completed on the following days: two (2) reports on February 11, 2025, one (1) report on February 12, 2025, one (1) report on February 13, 2025, and two (2) on February 26, 2025. .0802(g)(1-6) 1301 Center did not maintain a record of daily attendance. The center did not maintain a record of daily attendance on the following days: February 10, 2025, February 11, 2025, February 13, 2025, February 14, 2025, February 18, 2025, February 21, 2025, February 24, 2025, through February 28, 2025, and March 3, 2025. GS 110-91(9) Technical assistance was provided on the following: Fire Drills Fire drills have not been conducted and/or recorded on the fire drill log. I suggested that you place a reminder on your calendar to alert you to conduct a monthly fire drill. Once the fire drill is conducted, document the required information on the fire drill log. As a reminder, the fire alarm pull station must be used to conduct fire drills. Incident Logs When a child is injured during care and an incident report is completed, you must document the incident on the incident log and place the incident report in the child’s file. I suggested that after you review incident reports with parents/guardians and obtain their signature on the report, document the incident on the incident log prior to placing a copy of the incident report in the child’s file. Attendance Children’s daily attendance must be maintained and on file for review. Daily attendance was not documented on the following dates: February 10, 2025, February 11, 2025, February 13, 2025, February 14, 2025, February 18, 2025, February 21, 2025, February 24, 2025, through February 28, 2025, and March 3, 2025. The arrival and departure times were maintained for children in attendance, but the monthly attendance was not documented. I reminded you that staff must maintain both documents. I suggested that you discuss with staff how to document children’s attendance and use the monthly attendance record that is available under provider documents and forms on DCDEE’s website. Consultation was provided on the following. The EPR Plan must be completed within four months of completing the training. If you have completed the training prior to receiving the temporary license, then you must complete the EPR plan by May 22, 2025, and review with staff and have documentation on file for review. Staff need to create a DCDEE Works account and upload a copy of the BSAC certificate and apply for their position (Program Coordinator, Group Leader). We discussed and I requested additional information regarding the facility’s last day of operation for the school year and whether the facility will operate during school closures. As discussed, the last day of school will be May 22, 2025, and if the program does not offer care in the summer, then the three temporary time period visits must be completed no later than May 22, 2025. If you plan to apply for a star rated license, please let me know on or before March 14, 2025, to allow for enough time to order the SACERS-U assessment and for the Environment Rating Scale assessors to conduct the assessment prior to the end of the school year. The temporary license ends on July 22, 2025. You requested clarification regarding opportunities for children to participate in the planning and implementation of activities. I suggested that the group leaders use group time to allow children the opportunity to participate in the planning and implementation of activities and document the children’s ideas on the activity plan. Compliance Letter: You must correct the violations found during today's visit immediately. Please send me a letter verifying compliance by March 18, 2025. Please include in that letter each violation number and how you corrected each violation and what plan will be implemented to prevent these violations from occurring again. Please sign the letter, include your facility name, ID number, visit date and send the letter to: Jennifer Roberts PO Box 426 Sherrills Ford, NC 28673 Failure to correct the violations and send the written statement by the due date listed above will result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your corrective action plan letter that corrections have been made when they have not, it will be considered falsification of information. The following is general information for you to review with staff to prepare for the Environment Rating Scale Assessment, if applicable. SACERS-U Avoid long periods of waiting during transitions such as bathroom time or from one activity to another. Develop ideas and strategies to reduce waiting time for children. Teachers can sing songs and do finger plays with the children who are waiting. If children wait more than three minutes without activity, then you will be marked down on the Environment Rating Scale Assessment score. Display children’s artwork in the classrooms. Include 2-D and 3-D art and craft projects to complete on the activity plan and display. Staff members should sit with children during meals and when possible, during snacks. Handwashing is required when: After children use the toilet or after assisting individual children with toileting routines. Immediately before meal or snack preparation and eating as well as after eating. (Remember to avoid recontamination of hands that can occur when unclean surfaces such as floors or toys are touched before eating.) Upon arrival and after outdoor play After messy activities (e.g., sand play, play dough). Before/after group water play After dealing with bodily fluids (e.g., wiping noses, coughing into hands, bandaging a scraped knee), even if gloves are used. Child sized tables and chairs must be correctly sized for at least 75% of children to receive credit Gross motor equipment must be sturdy, age appropriate and stimulate many skills such as climbing, balancing, hanging by arms, sliding, riding tricycles and bicycles. You must have a variety of portable materials in good repair accessible to play individual and group gross motor games that stimulate many skills. Active play must occur indoors when they cannot go outdoors due to precipitating weather. Make sure to always follow the weather watch chart to determine if weather is permitting for outdoor activities. Dramatic Play - Staff must extend dramatic play by offering suggestions, finding appropriate space, and assisting development of dramatic play roles. Language and reading activities - Children should be encouraged to use reading/writing in practical situations such as reading instructions for games, write letters to friends, and retrieve information online. Math and reasoning - Staff must encourage children to practice math/reasoning skills in daily activities such as recording scores for games, younger children set table with correct number of plates/napkins, measure and cut craft material accurately. Science and nature activities - Some science/nature books must be used to extend children’s information. Such as a book open on table near collection of pinecones and acorns, book about insect specimens and staff use the books to answer children’s questions about materials. Greeting and departing - Staff must acknowledge and personally greet children during arrival and departure. Staff and child communication - Staff and children’s conversations must be frequent. Language should be generally used by staff to exchange information with children and for social interaction. Most of the language observed during the assessment should be personal conversation and talking about topics of mutual interest rather than all directive language. Children should be asked why, how, and “what if” questions, that will require longer and more complex answers. Children must be free to decide not to participate in any activity they choose. For example, if the teacher does a group time activity, the teacher cannot require all children to participate. Children should be given alternate activities. Tables must be cleaned with soapy water then wiped dry. Then spray with sanitizing solution and let sit for at least two minutes before wiping dry. Follow this procedure before and after eating. Make sure no children are near the table when spraying sanitizing solution. Sinks must be disinfected between changes of use. The staff should spray the sink with the disinfectant spray and allow the disinfectant to stay for at least two minutes before turning on the water and using the sink. Schedule - At least one fine motor/language activity must be scheduled daily. Staff need to read with children each day. This would be a free choice activity for children to choose to listen to the book. Since you may want to have the Environment Rating Scale completed, I recommended that you visit www.ncrlap.org for supplemental materials for preparing for the Environment Rating Scale Assessments. Additional notes to the School-Age Care Environment Rating Scale Updated Edition can be obtained on this website. NCRLAP also offers Webinar training for staff. I also recommended that you register staff now for the upcoming Webinar trainings listed on the ncrlap.org website. Contact your local Child Care Resource and Referral office for further technical assistance with the Environment Rating Scales. Reminders: Any observed violations cited during visits will negatively affect the center's Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c). Your temporary license will end after July 22, 2025. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. New child care rules went into effect on November 1, 2024. Health and Safety Training must be completed within one year of employment for new staff. 10A NCAC 09 .0403 TEMPORARY LICENSES FOR CENTERS (c) The temporary license shall remain in effect for six months or until the issuance of a star-rated license, a special provisional license, provisional license, probationary license, summary suspension, suspension, or a denial of a rated license to the operator. SECTION .2200 - ADMINISTRATIVE ACTIONS AND CIVIL PENALTIES 10A NCAC 09 .2201 ADMINISTRATIVE actions GENERAL PROVISIONS Upon a finding that a child care facility operator has violated any provision of G.S. 110, Article 7, the rules of this Chapter, or 10A NCAC 10, the Secretary or his or her designee may order one or more administrative actions. Thank you for your time and assistance today. You can reach me at 828-782-0945, Jennifer.roberts@dhhs.nc.gov or my supervisor, Tammy McGalliard at tammy.mcgalliard@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times