Cabarrus Bilingual Preschool AT ST. James Lutheran

10A NCAC 09 .0701 · Violation

Name of Operation: CABARRUS BILINGUAL PRESCHOOL AT ST. JAMES LUTHERAN Facility ID: 13000539 Consultant: DEBORAH HOWELL Operation Type: Center Case Number: Visit Date: 2/25/2025 Number Present: 15 Completed Date: 2/25/2025 Age: From 4 To 6 Total Minutes: 140 Time In: 09:40 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance during an annual compliance. I used the " Annual Compliance Monitoring Visit Checklist for Child Care Centers" during today's visit. I conducted your last annual compliance visit on March 14, 2024. Your facility’s compliance history score prior to today’s visit was 98%. You, Abbie Rohrer, Site Coordinator, assisted me with today’s visit. Administrator, Aurora Swain assisted as well. I observed the Five Star License, NC Child Care Summary of the Law, Safe Procedures for Arrival & Departure, current menus, Sanitation placard, Emergency Numbers, Emergency Medical Care Plan, daily schedules, activity plans, and staff-child ratio worksheets, First Aid poster, tobacco free policy signage and evacuation plans posted as required. Permit restrictions were monitored. I observed children engaged in free play, outdoor activities and enjoying their clothing study. There were age-appropriate child-sized tables, chairs, shelving, and storage provided. I observed developmentally appropriate materials provided in sufficient quantities. I observed all materials, furniture, and equipment to be in good repair. I observed bathrooms stocked with necessary supplies and handwashing procedure signs posted at the classroom and handwashing sink areas. Menus were current and posted. You stated breakfast, lunch and snacks are catered from an outside source and served in the classroom. I monitored the outdoor play area. I monitored three emergency medications and Medical Action Plans. You stated your program does not provide transportation. Inspections/Drills/Logs Sanitation Inspection- November 21, 2024, with an Approved rating and seventeen demerits Fire Inspection- September 3, 2024 Playground Inspection- February 4, 2025 Emergency Drill-November 12, 2024 Fire Drill-January 23, 2025 Incident Log-Maintained as required. I monitored NC PreK requirements during today’s visit. I observed the Administrator, does not serve as the Lead Teacher or Assistant Teacher in the classroom. I observed a staff-child ratio of one adult to nine children with a group size maximum of two adults to eighteen children maintained. You stated you used Dial-4 as the Developmental Screening tool and Creative Curriculum Gold Teaching Strategies as the Formative Assessment tool. You stated you used Creative Curriculum. Take home projects are completed monthly, this month’s project involves dressing up a paper doll in clothing which represents their child’s culture, this correlates with the current clothing study taking place in the classroom. You stated weekly newsletters are sent home to families; you utilize the See Saw App as a communication tool. Weekly newsletters are sent home to families and an NC Pre-K family night is planned for March 2025. I monitored a random selection of two children’s files. I monitored one new staff file and one existing staff file. Your signature on all forms served and will serve as verification that the information provided was accurate and complete. The following violations were observed or cited during today’s visit. Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. A staff with a hire date of 9/30/24 had a medical report dated after the hire date. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. A staff with a hire date of 9/30/24 did not receive a TB skin test until after their hire date. .0701(a) Compliance Letter: Because the violation has been reviewed and corrected, there will not be a compliance letter due at this time. Technical Assistance was provided on the following: 1. I reviewed with you the items which must be obtained prior to hiring staff. A current Criminal Background Check with a qualifying letter, a medical report and a TB skin test. Potential staff are not permitted to work until these items are on file with your organization. I provided Consultation on the following: ABCMS As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS on an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. QRIS The new QRIS Modernization Plan known as “Pathways to Success” is being added to law which included moving to the use of the updated Environmental Rating Scale (ERS-3 versions) for FCCERS, effective February 1, 2025. DCDEE and the NC Child Care Commission will continue the rulemaking process to add the rule language to child care requirements. This process with take several months. Hold Harmless provisions have been extended. Star rated license reassessments are postponed until the QRIS rulemaking process has been completed. Star rated license assessments are still required for new child care programs. A pathway for child care programs currently accredited through the approved accrediting bodies may now move to a 3- or 5-star license if they are not already at this star level. Providers need to submit a request to their licensing consultant and provide a copy of their accreditation award/certificate for processing: Accreditation Licensure Request Form. Please be reminded any ERS assessment completed on February 1, 2025 and after will be assessed using the ERS-3 versions. RESOURCES Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. Here are some important links on the DCEEE website that may be helpful: -Child Care Rules and Laws: https://ncchildcare.ncdhhs.gov/Services/Licensing/Getting-a-License -Training and Professional Development: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development -Required Health and Safety Training: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings -Care for Children Receiving Subsidy: https://ncchildcare.ncdhhs.gov/Provider/Providing-Child-Care/Subsidized-Child-Care/Care-for-Children-Receiving-Subsidy -DCDEE Updates, Current Projects, and information applicable to Child Care in NC: https://ncchildcare.ncdhhs.gov/Whats-New Compliance History: You are required to maintain compliance with all applicable childcare rules and regulations at all times. North Carolina General Statute 110-90(4)(d) requires all childcare facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Any violations cited during a visit may affect your score. Thank you for your time today. Feel free to contact me by phone at (704)798-5220 or by email at deborah.k.howell@dhhs.nc.gov or my supervisor, Erin Pickard, at erin.pickard@dhhs.nc.gov, if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: CABARRUS BILINGUAL PRESCHOOL AT ST. JAMES LUTHERAN Facility ID: 13000539 Consultant: DEBORAH HOWELL Operation Type: Center Case Number: Visit Date: 2/25/2025 Number Present: 15 Completed Date: 2/25/2025 Age: From 4 To 6 Total Minutes: 140 Time In: 09:40 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance during an annual compliance. I used the " Annual Compliance Monitoring Visit Checklist for Child Care Centers" during today's visit. I conducted your last annual compliance visit on March 14, 2024. Your facility’s compliance history score prior to today’s visit was 98%. You, Abbie Rohrer, Site Coordinator, assisted me with today’s visit. Administrator, Aurora Swain assisted as well. I observed the Five Star License, NC Child Care Summary of the Law, Safe Procedures for Arrival & Departure, current menus, Sanitation placard, Emergency Numbers, Emergency Medical Care Plan, daily schedules, activity plans, and staff-child ratio worksheets, First Aid poster, tobacco free policy signage and evacuation plans posted as required. Permit restrictions were monitored. I observed children engaged in free play, outdoor activities and enjoying their clothing study. There were age-appropriate child-sized tables, chairs, shelving, and storage provided. I observed developmentally appropriate materials provided in sufficient quantities. I observed all materials, furniture, and equipment to be in good repair. I observed bathrooms stocked with necessary supplies and handwashing procedure signs posted at the classroom and handwashing sink areas. Menus were current and posted. You stated breakfast, lunch and snacks are catered from an outside source and served in the classroom. I monitored the outdoor play area. I monitored three emergency medications and Medical Action Plans. You stated your program does not provide transportation. Inspections/Drills/Logs Sanitation Inspection- November 21, 2024, with an Approved rating and seventeen demerits Fire Inspection- September 3, 2024 Playground Inspection- February 4, 2025 Emergency Drill-November 12, 2024 Fire Drill-January 23, 2025 Incident Log-Maintained as required. I monitored NC PreK requirements during today’s visit. I observed the Administrator, does not serve as the Lead Teacher or Assistant Teacher in the classroom. I observed a staff-child ratio of one adult to nine children with a group size maximum of two adults to eighteen children maintained. You stated you used Dial-4 as the Developmental Screening tool and Creative Curriculum Gold Teaching Strategies as the Formative Assessment tool. You stated you used Creative Curriculum. Take home projects are completed monthly, this month’s project involves dressing up a paper doll in clothing which represents their child’s culture, this correlates with the current clothing study taking place in the classroom. You stated weekly newsletters are sent home to families; you utilize the See Saw App as a communication tool. Weekly newsletters are sent home to families and an NC Pre-K family night is planned for March 2025. I monitored a random selection of two children’s files. I monitored one new staff file and one existing staff file. Your signature on all forms served and will serve as verification that the information provided was accurate and complete. The following violations were observed or cited during today’s visit. Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. A staff with a hire date of 9/30/24 had a medical report dated after the hire date. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. A staff with a hire date of 9/30/24 did not receive a TB skin test until after their hire date. .0701(a) Compliance Letter: Because the violation has been reviewed and corrected, there will not be a compliance letter due at this time. Technical Assistance was provided on the following: 1. I reviewed with you the items which must be obtained prior to hiring staff. A current Criminal Background Check with a qualifying letter, a medical report and a TB skin test. Potential staff are not permitted to work until these items are on file with your organization. I provided Consultation on the following: ABCMS As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS on an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. QRIS The new QRIS Modernization Plan known as “Pathways to Success” is being added to law which included moving to the use of the updated Environmental Rating Scale (ERS-3 versions) for FCCERS, effective February 1, 2025. DCDEE and the NC Child Care Commission will continue the rulemaking process to add the rule language to child care requirements. This process with take several months. Hold Harmless provisions have been extended. Star rated license reassessments are postponed until the QRIS rulemaking process has been completed. Star rated license assessments are still required for new child care programs. A pathway for child care programs currently accredited through the approved accrediting bodies may now move to a 3- or 5-star license if they are not already at this star level. Providers need to submit a request to their licensing consultant and provide a copy of their accreditation award/certificate for processing: Accreditation Licensure Request Form. Please be reminded any ERS assessment completed on February 1, 2025 and after will be assessed using the ERS-3 versions. RESOURCES Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. Here are some important links on the DCEEE website that may be helpful: -Child Care Rules and Laws: https://ncchildcare.ncdhhs.gov/Services/Licensing/Getting-a-License -Training and Professional Development: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development -Required Health and Safety Training: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings -Care for Children Receiving Subsidy: https://ncchildcare.ncdhhs.gov/Provider/Providing-Child-Care/Subsidized-Child-Care/Care-for-Children-Receiving-Subsidy -DCDEE Updates, Current Projects, and information applicable to Child Care in NC: https://ncchildcare.ncdhhs.gov/Whats-New Compliance History: You are required to maintain compliance with all applicable childcare rules and regulations at all times. North Carolina General Statute 110-90(4)(d) requires all childcare facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Any violations cited during a visit may affect your score. Thank you for your time today. Feel free to contact me by phone at (704)798-5220 or by email at deborah.k.howell@dhhs.nc.gov or my supervisor, Erin Pickard, at erin.pickard@dhhs.nc.gov, if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: CABARRUS BILINGUAL PRESCHOOL AT ST. JAMES LUTHERAN Facility ID: 13000539 Consultant: DEBORAH HOWELL Operation Type: Center Case Number: Visit Date: 9/5/2024 Number Present: 16 Completed Date: 9/5/2024 Age: From 4 To 5 Total Minutes: 135 Time In: 10:00 AM Time Out: 12:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance with applicable child care requirements during a Routine Unannounced visit. I conducted your last annual compliance visit on March 14, 2024. Your facility’s compliance history score prior to today’s visit was 99%. You, Abbie Rohrer, Site Coordinator, assisted me with today’s visit. Administrators, Aurora and Spencer Swain were present today during the visit. I observed the Five Star License, NC Child Care Summary of the Law, Safe Procedures for Arrival & Departure, current menus, Sanitation placard, Emergency Numbers, Emergency Medical Care Plan, daily schedules, activity plans, and staff-child ratio worksheets, First Aid poster, tobacco free policy signage and evacuation plans posted as required. Today children were adequately supervised, adequate approved space was used, and permit restrictions were maintained during today’s visit. Children were engaged in free play, routine toileting, handwashing, transitions and outdoor play. I observed age-appropriate child-sized tables, chairs, shelving, and storage provided. I observed developmentally appropriate materials provided in sufficient quantities. I observed all materials, furniture, and equipment to be in good repair. I observed bathrooms stocked with necessary supplies and handwashing procedure signs posted at the classroom and handwashing sink areas. Menus were current and posted. You stated breakfast, lunch and snacks are catered from an outside source and served in the classroom. I monitored two emergency medications and Medical Action Plans. You stated your program does not provide transportation. Inspections/Drills/Logs Sanitation Inspection- November 3, 2023, with a Superior rating and nine demerits Fire Inspection- September 3, 2024 Playground Inspection- September 5, 2024 Emergency Drill- August 22, 2024 Fire Drill- August 23, 2024 Incident Log-Maintained as required. I monitored all Criminal Background Checks, CPR & First Aid training, and Recognizing & Responding to Suspicious of Child Maltreatment trainings and certifications of all staff. One new staff has been hired since my last visit. Your signature on all forms served and will serve as verification that the information provided was accurate and complete. There were violations observed or cited during today’s visit. Violation Number Comment Rule 843 A drug or medicine was administered after its expiration date. An Epi Pen stored in the classroom had expired. 10A NCAC 09 .0803(1)(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An inhaler did not have a pharmaceutical label or instructions from the prescribing physician. .0803(2)(a) Technical Assistance was provided on the following: 1. I reviewed the process of accepting medication from families. I reminded you to check for expiration dates, pharmaceutical labels, monitor for paperwork to match the medication, etc. Compliance Plan: If you need an extension of time to correct any of the violations pertaining to training dates or building/grounds maintenance, please send a request by email no later three (3) business days prior to the due date of your Compliance Plan. Your extension request must include: 1. The violation item for which you are requesting an extension. 2. The reason you are requesting an extension to correct. 3. The steps you’ve taken thus far to correct the violation. 4. The estimated date you expect the violation to be corrected and in compliance. All violations cited must be corrected immediately. Please submit a written, signed, and dated statement to me at the email/address below detailing the steps taken to correct each violation. Your letter must include the following: 1. The name of your center 2. The center’s ID number 3. The date you write the letter 4. Address each violation stating how you corrected the violation and are now in compliance. 5. Address your plan to ensure that you will not have that violation again. 6. Your signature I advise you to be prepared to provide supporting documentation in the form of photos, documents, certificates, etc. should I request them to clarify or verify compliance. Your letter may be mailed to me at: Deborah Howell PO Box 629 Granite Quarry, NC 28072 For your convenience, your letter may be sent by email to: Deborah.k.howell@dhhs.nc.gov I must receive your compliance letter no later than September 19, 2024. Please Note: If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. If you cannot meet the requirements by this date, you shall contact me with a timeline of the corrections. In some cases, this timeline may be extended. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Compliance History: You are required to maintain compliance with all applicable childcare rules and regulations at all times. North Carolina General Statute 110-90(4)(d) requires all childcare facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Any violations cited during a visit may affect your score. Thank you for your time today. Feel free to contact me by phone at (704)798-5220 or by email at deborah.k.howell@dhhs.nc.gov or my supervisor, Erin Pickard, at erin.pickard@dhhs.nc.gov, if you have any questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times