Colerain Elementary School Pre-K

10A NCAC 09 .0601 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: KESHIA HAYWARD Operation Type: Center Case Number: Visit Date: 11/5/2025 Number Present: 16 Completed Date: 11/5/2025 Age: From 4 To 5 Total Minutes: 155 Time In: 08:15 AM Time Out: 10:50 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where care is provided to children participating in the NC Pre-K program. L. Square, Principal and C. Rivers, Lead Teacher, assisted me with the visit. Your program currently operates with a five-star license, earning 7 points in the education component, 7 points in the program standards component (meeting reduced ratios) and 1 quality point for offering a staff benefits package and infrastructure of parent involvement. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. You stated the approved curriculum used is the Creative Curriculum, Teaching Strategies Gold. Creative Curriculum books, activity plans and other resources were observed today. The last annual compliance visit was conducted on December 4, 2024. The last sanitation inspection was completed May 8, 2025, with a “Superior” classification. The last fire inspection was conducted March 31, 2025, and your facility was approved for daytime care only. A walk-through of the facility was conducted. One group of children were observed. Children participated in free-choice play, outdoor play, eating breakfast, completing morning routines, including hand washing and toileting and interacting with teachers. Breakfast consisted of doughnuts, peaches, orange or apple juice, and milk. Bertie County Schools is listed as the current owner of this program. Prior to making in changes in the program’s ownership status, contact me to discuss change of ownership procedures. The following violations were documented. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. Four bolts were protruding from the black border enclosing equipment on the playground used by children. An open can of Ginger Ale soda with an open was on a teacher’s desk and accessible to children. 10A NCAC 09 .0601(a) 842 A drug or medication was administered without written authorization and/or instructions from a child's parent or authorized health professional. Written authorization was not on file for an EpiPen kept onsite for one preschool child enrolled. 10A NCAC 09 .0803(1)(a & b) The violations documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Keshia Hayward, PO Box 13 Ahoskie NC 27910, or email keshia.hayward@dhhs.nc.gov. The compliance verification letter must be received on or before November 19, 2025. The two-week time frame is established to allow you time for submitting your compliance verification letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined the information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. COMPLIANCE HISTORY SCORE: The center's compliance history was reviewed with the operator. The program’s compliance history was 88% as of November 4, 2025. FACILITY PROFILE INFORMATION: You verified the phone number email address and mailing address listed on the facility profile are correct. If changes in your facility’s information occur in the future, contact me at 252-214-2709 or email keshia.hayward@dhhs.nc.gov to discuss the changes and ensure accurate information is updated in our system. MEDICATION REQUIREMENTS: An EpiPen is kept onsite for one preschool child enrolled. Based on my review of the child’s record and conversation with the teacher, an authorization to administer medication form was not on file for review. An action plan completed by the primary health care provider was on file which indicated “complete a medication administration form if the medication listed below is to be provided by the child care”. I reminded you that permission to administer medication forms must be completed and kept on file for any medication that will be given to children while in care. It was recommended that you provide the permission form to the parent or guardian for completion and placement in the child’s file. Additionally, I recommend reviewing documentation related to medical authorization to ensure all required information is included and compliance is maintained. QRIS CONVERSTATION: During the visit, I spoke with B/ Holley, NC Pre-K coordinator regarding the QRIS plan for this program. Due to travel time considerations for Ms. Holley, we agreed to schedule a technical assistance visit to complete the QRIS conversation. I asked Ms. Holley to review her schedule and provide available dates for a technical assistance/training visit. Ms. Holley stated she would submit the date today. ANNUAL CHILDCARE IMMUNIZATION REPORT DEADLINE: The 2025-2026 Annual Child Care Immunization Reporting Portal is now open, and reports must be submitted electronically by midnight, November 15, 2025. Instructions and worksheets are available for download and may be used to collect data needed before entering your individual school information online. For more information, download the 2025 Annual Childcare Immunization Report Memo. If you have questions about the Child Care Immunization Report, please email Immunization.Reports@dhhs.nc.gov or call 919-270-1533. SEX OFFENDER REGISTRY: North Carolina General Statute 14-208 requires sex offenders to register with the North Carolina Department of Justice. The law states that a sex offender shall not knowingly reside within 1,000 feet of the property on which any public or nonpublic school or child care center is located. This does not apply to child care centers that are located on or within 1,000 feet of property of an institution of higher education where the registrant is a student or is employed. All licensed child care centers must register to receive e-mail notification when a registered sex offender moves within a one-mile radius of the center. (§14-208.19) To register for the e-mail notification, go to http://sexoffender.ncsbi.gov. If you have any questions, please contact your local sheriff's department. NCID CREDENTIALS: Please remember to use your NCID credential periodically to prevent your user ID and password from becoming inactive. If your NCID credentials are not used within a twelve (12) to fifteen (15) month period, access to your account may be restricted. due to inactivity. To avoid disruption, it is strongly recommended that you schedule regular logins to ensure your credentials remain active and valid. RAISE NC NEWSLETTER: The Raise NC Newsletter, sent directly to providers via email, contains valuable and up-to-date information about important updates and changes within the child care sector in North Carolina. I encourage you to set aside time to read each issue upon receipt to ensure you remain informed and updated on the latest developments, resources and guidance impacting child care programs. Staying connected helps support quality child care and compliance across the state. NEW OFFICE LOCATION: The North Carolina Department of Health & Human Services, including the Division of Child Development and Early Education, has moved to a new location. The DCDEE mailing address will remain at 2201 Mail Service Center, Raleigh, NC 27699-2200. If you are visiting the new building, the paid parking deck for our headquarters is immediately beside the building at 1910 Human Services Lane. All guests will check in at the front desk and be escorted by a DHHS staff member to the appropriate floor for their meeting. Getting Here: For GPS and map apps, use 3905 Reedy Creek Rd, Raleigh NC 27607 to get directions. DCDEE RESOURCES: I recommended you periodically visit the DCDEE website at https://ncchildcare.ncdhhs.gov/ under the "What's New" tab to stay abreast of updated information provided. Be reminded you are responsible for maintaining compliance with all applicable child care requirements whether they have been discussed or reviewed with you in the past. At the conclusion of this visit, a one-page visit summary report was completed, reviewed, and left with you. CONTACT INFORMATION: If you have questions regarding today’s visit, my contact information is listed above. You may also contact Licensing Supervisor, Jennifer Linhardt at 252-373-4199 or email susan.fuller@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: KESHIA HAYWARD Operation Type: Center Case Number: Visit Date: 11/5/2025 Number Present: 16 Completed Date: 11/5/2025 Age: From 4 To 5 Total Minutes: 155 Time In: 08:15 AM Time Out: 10:50 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where care is provided to children participating in the NC Pre-K program. L. Square, Principal and C. Rivers, Lead Teacher, assisted me with the visit. Your program currently operates with a five-star license, earning 7 points in the education component, 7 points in the program standards component (meeting reduced ratios) and 1 quality point for offering a staff benefits package and infrastructure of parent involvement. Your program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. You stated the approved curriculum used is the Creative Curriculum, Teaching Strategies Gold. Creative Curriculum books, activity plans and other resources were observed today. The last annual compliance visit was conducted on December 4, 2024. The last sanitation inspection was completed May 8, 2025, with a “Superior” classification. The last fire inspection was conducted March 31, 2025, and your facility was approved for daytime care only. A walk-through of the facility was conducted. One group of children were observed. Children participated in free-choice play, outdoor play, eating breakfast, completing morning routines, including hand washing and toileting and interacting with teachers. Breakfast consisted of doughnuts, peaches, orange or apple juice, and milk. Bertie County Schools is listed as the current owner of this program. Prior to making in changes in the program’s ownership status, contact me to discuss change of ownership procedures. The following violations were documented. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. Four bolts were protruding from the black border enclosing equipment on the playground used by children. An open can of Ginger Ale soda with an open was on a teacher’s desk and accessible to children. 10A NCAC 09 .0601(a) 842 A drug or medication was administered without written authorization and/or instructions from a child's parent or authorized health professional. Written authorization was not on file for an EpiPen kept onsite for one preschool child enrolled. 10A NCAC 09 .0803(1)(a & b) The violations documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Keshia Hayward, PO Box 13 Ahoskie NC 27910, or email keshia.hayward@dhhs.nc.gov. The compliance verification letter must be received on or before November 19, 2025. The two-week time frame is established to allow you time for submitting your compliance verification letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined the information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. COMPLIANCE HISTORY SCORE: The center's compliance history was reviewed with the operator. The program’s compliance history was 88% as of November 4, 2025. FACILITY PROFILE INFORMATION: You verified the phone number email address and mailing address listed on the facility profile are correct. If changes in your facility’s information occur in the future, contact me at 252-214-2709 or email keshia.hayward@dhhs.nc.gov to discuss the changes and ensure accurate information is updated in our system. MEDICATION REQUIREMENTS: An EpiPen is kept onsite for one preschool child enrolled. Based on my review of the child’s record and conversation with the teacher, an authorization to administer medication form was not on file for review. An action plan completed by the primary health care provider was on file which indicated “complete a medication administration form if the medication listed below is to be provided by the child care”. I reminded you that permission to administer medication forms must be completed and kept on file for any medication that will be given to children while in care. It was recommended that you provide the permission form to the parent or guardian for completion and placement in the child’s file. Additionally, I recommend reviewing documentation related to medical authorization to ensure all required information is included and compliance is maintained. QRIS CONVERSTATION: During the visit, I spoke with B/ Holley, NC Pre-K coordinator regarding the QRIS plan for this program. Due to travel time considerations for Ms. Holley, we agreed to schedule a technical assistance visit to complete the QRIS conversation. I asked Ms. Holley to review her schedule and provide available dates for a technical assistance/training visit. Ms. Holley stated she would submit the date today. ANNUAL CHILDCARE IMMUNIZATION REPORT DEADLINE: The 2025-2026 Annual Child Care Immunization Reporting Portal is now open, and reports must be submitted electronically by midnight, November 15, 2025. Instructions and worksheets are available for download and may be used to collect data needed before entering your individual school information online. For more information, download the 2025 Annual Childcare Immunization Report Memo. If you have questions about the Child Care Immunization Report, please email Immunization.Reports@dhhs.nc.gov or call 919-270-1533. SEX OFFENDER REGISTRY: North Carolina General Statute 14-208 requires sex offenders to register with the North Carolina Department of Justice. The law states that a sex offender shall not knowingly reside within 1,000 feet of the property on which any public or nonpublic school or child care center is located. This does not apply to child care centers that are located on or within 1,000 feet of property of an institution of higher education where the registrant is a student or is employed. All licensed child care centers must register to receive e-mail notification when a registered sex offender moves within a one-mile radius of the center. (§14-208.19) To register for the e-mail notification, go to http://sexoffender.ncsbi.gov. If you have any questions, please contact your local sheriff's department. NCID CREDENTIALS: Please remember to use your NCID credential periodically to prevent your user ID and password from becoming inactive. If your NCID credentials are not used within a twelve (12) to fifteen (15) month period, access to your account may be restricted. due to inactivity. To avoid disruption, it is strongly recommended that you schedule regular logins to ensure your credentials remain active and valid. RAISE NC NEWSLETTER: The Raise NC Newsletter, sent directly to providers via email, contains valuable and up-to-date information about important updates and changes within the child care sector in North Carolina. I encourage you to set aside time to read each issue upon receipt to ensure you remain informed and updated on the latest developments, resources and guidance impacting child care programs. Staying connected helps support quality child care and compliance across the state. NEW OFFICE LOCATION: The North Carolina Department of Health & Human Services, including the Division of Child Development and Early Education, has moved to a new location. The DCDEE mailing address will remain at 2201 Mail Service Center, Raleigh, NC 27699-2200. If you are visiting the new building, the paid parking deck for our headquarters is immediately beside the building at 1910 Human Services Lane. All guests will check in at the front desk and be escorted by a DHHS staff member to the appropriate floor for their meeting. Getting Here: For GPS and map apps, use 3905 Reedy Creek Rd, Raleigh NC 27607 to get directions. DCDEE RESOURCES: I recommended you periodically visit the DCDEE website at https://ncchildcare.ncdhhs.gov/ under the "What's New" tab to stay abreast of updated information provided. Be reminded you are responsible for maintaining compliance with all applicable child care requirements whether they have been discussed or reviewed with you in the past. At the conclusion of this visit, a one-page visit summary report was completed, reviewed, and left with you. CONTACT INFORMATION: If you have questions regarding today’s visit, my contact information is listed above. You may also contact Licensing Supervisor, Jennifer Linhardt at 252-373-4199 or email susan.fuller@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: ANNE BUCK Operation Type: Center Case Number: Visit Date: 3/18/2025 Number Present: 15 Completed Date: 3/18/2025 Age: From 4 To 5 Total Minutes: 315 Time In: 08:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance with applicable child care requirements for a routine unannounced visit. A. Watford, Assistant Teacher, assisted me with today’s visit. The visit was reviewed with Bobbi Holley, Director of NC Pre-k. Your program currently operates with a five-star license, issued 6/16/19 earning 7 points in the education component, 7 points in the program standards component (meeting enhanced ratios minus one and enhanced space) and 1 quality point for: enhanced policies approved and staff benefits package. Hold harmless has been extended until the new QRIS is implemented (SB 425). This means that you do not need to schedule a rated license assessment unless you voluntarily request one. The new QRIS has been approved by the Child Care Commission. The Division is working on implementation and trainings for the new system. North Carolina Rated License Assessment Project - NCRLAP’s mission is to promote the quality of child care by consistently and reliably assessing environments for the North Carolina Star Rated License. They collaborate with professionals in the early childhood education field to foster the development and learning of young children. Their website, ncrlap.org, offers resources, trainings, videos, worksheets, and help to get ready for the new ITERS-3, ECERS-3, and FCCRS-3 assessment tools that will be used in the new QRIS system. The center's compliance history was reviewed with the operator. The program’s compliance history was 96 % as of 3/17/25. A walk-through of the classroom was completed today, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children were participating in group time, free play in activity areas, transitions and personal care routines. The caregivers were interacting and meeting the developmental needs for each of the children. No new staff have been hires since the previous visit. The providers moved around the room during free play and spoke with the children about their play. Later the children went outside and played in the fenced playground space. Hands were washed as required. Lunch was observed and consisted of a cheese tortilla, broccoli, 100% fruit juice Jello, and milk. The Albemarle Alliance for Children and Families / Child Care Resource & Referral is able to provide you with resources and information, training opportunities, and technical assistance on child care issues and the Environment Rating Scales. Their phone number is (252) 333-1233 or check out their website at www.albemarleafc.org. The following violation(s) were documented: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. A fire inspection was completed on 4/9/24 and marked as unsatisfactory for item #21 - the smoke detector/fire alarm system maintained with annual test reports provided. A second inspection was completed on 12/3/24 and was also marked as unsatisfactory for the same item. Documentation of a satisfactory inspection was not on file. 10A NCAC 09 .0304(a) 716 All stationary equipment, more than 18 inches high, was not installed over protective surfacing. The stationary dome shaped climbing structure was located over grass. .0605(j) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. A bottle of hand sanitizer was stored on top of the cubbies and a bottle of Cherry Blossom hand cream was located on the teacher’s desk. Both items were stored less than 5 feet above the floor. .2820(b) 1041 Prior to employment a Criminal Background Check was not completed. The substitute working in the classroom did not have documentation of a criminal background check on file. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. The substitute working in the classroom did not have documentation of a qualifying letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1824 The trained staff did not review the EPR Plan annually or when information in the plan changed to ensure all information was current. The plan available for review was dated 2017. .0607(e) Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules and environmental health rules in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before 4/1/25, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Anne Buck, Child Care Consultant PO Box 2363 Elizabeth City, NC 27906 Anne.Buck@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance: Fire Inspection – Child care facilities must receive a satisfactory fire inspection at least annually. If the inspection marks any item as not in compliance, the item must be corrected immediately and a new inspection completed to document compliance. A fire inspection was completed on 4/9/24 and marked as unsatisfactory for item #21 - the smoke detector/fire alarm system maintained with annual test reports provided. A second inspection was completed on 12/3/24 and was also marked as unsatisfactory for the same item. To ensure the safety of the children in care, this must be corrected immediately. Per the maintenance personnel, the item has been corrected and he will contact the fire inspector and request another inspection to verify compliance. Criminal Background Checks (CBC) and Qualifying Letters – Criminal background checks help to ensure children are safe with the adults who provide care for them. All staff who work with preschool children must complete a criminal background check through the Division. This includes substitutes, therapist who work with children outside of the classroom, and bus drivers who transport the children. Christine Bland was working as a substitute in the NC Pre-K classroom and did not have verification of a criminal background check on file and available for review. Unlike many criminal background checks completed by other organizations, ours also checks the Child Maltreatment Registry and National Sex Offender Registry. The substitute can complete working today but may not be used in the classroom again until documentation of a current qualifying letter through the Division of Child Development and Early Education is on file. Emergency Preparedness and Response (EPR) Requirements – Your Emergency Preparedness and Response (EPR) Plan needs to be reviewed and updated annually. The plan available for review was dated 2017. Documentation that the update had been completed in the Risk Management Portal was not on file. You stated that the plan had been reviewed in the Risk Management Portal but you had not documented the review. When you complete your review, document the date on the last page, click on publish to save any changes, and print the current copy. The current plan must be placed in your Ready to Go File along with your children’s applications, staff emergency information, blank incident log forms, and a map of the area. Please see the Ready to Go check list to ensure all information is included. A copy of the updated plan must be submitted with your compliance verification plan. Playground Safety - Regular outdoor inspections are critical to prevent deterioration of equipment and accumulation of hazardous materials in the play. It also ensures that appropriate repairs are made as soon as possible. The stationary dome shaped climbing structure was located over grass. All stationery climbing structures over 18 inches high must be installed over sufficient surfacing to protect children if they fall. The structure also had large patches of rust and peeling paint. The structure also did not have a 6 foot fall zone. On one side there was 34 inches between the base of the structure and the plastic barrier around the perimeter. This equipment must be repaired or replaced and sufficient surfacing added. Sufficient surfacing is 6 inches in depth. The equipment must also have a 6 foot fall zone on all sides. You stated that the playground had been moved and at one time had surfacing. Storage of Hazardous Materials - There are over two million human poison exposures reported to poison centers every year. Children under six years of age account for over half of those potential poisonings. Any product under pressure and any product that includes more than one warning must be in locked storage. All other items must be stored at least 5 feet above the floor. A bottle of hand sanitizer was stored on top of the cubbies and a bottle of Cherry Blossom hand cream was located on the teacher’s desk. These products are not required to be in locked storage but must be kept a minimum distance of 5 feet from the finished floor. The provider corrected this area of non-compliance by placing the products in the locked cabinets over the sink. I emailed a copy of the Hazardous Items Storage for Childcare document today. It can be found on the Division's Website underneath the Provider tab/Provider Documents and Forms for Family Child Care Homes. Take a fresh look at where and how these items are stored to make them quick and easy to access when needed, but still maintain the safety of the children in care. Refer to the Center for Disease Control (CDC) website for more information on best practice. Reminders: Screen Time - Screen time that is used routinely should be included on the daily schedule. If it is used as part of free choice time, it must be documented on the Screen Time Log to track the amount of time each child has access to the tablet. All screen time must have an educational purpose. During free choice time, some of the children had access to tablets used for educational purposes. A copy of the log can be found on the Division’s website under Provider Documents. Location of Important Records - All staff, working in the classroom should know where all program, staff, and children’s records are maintained. This helps to ensure that everyone working in the classroom has the information needed to respond to emergencies, inquiries and children’s needs. Additional Information: NCID Password Change – In the Raise NC email blast sent out on 2/21/25, announced changes to the password rules. As part of ongoing efforts to protect state systems and data, the N.C. Department of Information Technology will be changing the minimum length of NCID passwords from 8 to 14 characters. The change will apply to all providers. NCID passwords must be updated on a regular basis to keep them active. The next time you update your current password; you will be required to create a new one that must: • Be a minimum of 14 characters. • Consist of at least one numeric character, at least one uppercase letter, at least one lowercase letter, and at least one special character such as #, &, * etc. • Passwords shall not contain number or character substitutes to create dictionary words (e.g., d33psl33p for deepsleep). Strong, unique passwords, along with practicing mindful cybersecurity practices, are key components to the Division protecting your devices and personal information ABCMS New Process - As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. If I may be of further assistance, please contact me by phone at 252-333-2084 or Jennifer Linhardt, Licensing Supervisor, may also be contacted at (252) 373-4199. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: ANNE BUCK Operation Type: Center Case Number: Visit Date: 3/18/2025 Number Present: 15 Completed Date: 3/18/2025 Age: From 4 To 5 Total Minutes: 315 Time In: 08:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance with applicable child care requirements for a routine unannounced visit. A. Watford, Assistant Teacher, assisted me with today’s visit. The visit was reviewed with Bobbi Holley, Director of NC Pre-k. Your program currently operates with a five-star license, issued 6/16/19 earning 7 points in the education component, 7 points in the program standards component (meeting enhanced ratios minus one and enhanced space) and 1 quality point for: enhanced policies approved and staff benefits package. Hold harmless has been extended until the new QRIS is implemented (SB 425). This means that you do not need to schedule a rated license assessment unless you voluntarily request one. The new QRIS has been approved by the Child Care Commission. The Division is working on implementation and trainings for the new system. North Carolina Rated License Assessment Project - NCRLAP’s mission is to promote the quality of child care by consistently and reliably assessing environments for the North Carolina Star Rated License. They collaborate with professionals in the early childhood education field to foster the development and learning of young children. Their website, ncrlap.org, offers resources, trainings, videos, worksheets, and help to get ready for the new ITERS-3, ECERS-3, and FCCRS-3 assessment tools that will be used in the new QRIS system. The center's compliance history was reviewed with the operator. The program’s compliance history was 96 % as of 3/17/25. A walk-through of the classroom was completed today, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children were participating in group time, free play in activity areas, transitions and personal care routines. The caregivers were interacting and meeting the developmental needs for each of the children. No new staff have been hires since the previous visit. The providers moved around the room during free play and spoke with the children about their play. Later the children went outside and played in the fenced playground space. Hands were washed as required. Lunch was observed and consisted of a cheese tortilla, broccoli, 100% fruit juice Jello, and milk. The Albemarle Alliance for Children and Families / Child Care Resource & Referral is able to provide you with resources and information, training opportunities, and technical assistance on child care issues and the Environment Rating Scales. Their phone number is (252) 333-1233 or check out their website at www.albemarleafc.org. The following violation(s) were documented: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. A fire inspection was completed on 4/9/24 and marked as unsatisfactory for item #21 - the smoke detector/fire alarm system maintained with annual test reports provided. A second inspection was completed on 12/3/24 and was also marked as unsatisfactory for the same item. Documentation of a satisfactory inspection was not on file. 10A NCAC 09 .0304(a) 716 All stationary equipment, more than 18 inches high, was not installed over protective surfacing. The stationary dome shaped climbing structure was located over grass. .0605(j) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. A bottle of hand sanitizer was stored on top of the cubbies and a bottle of Cherry Blossom hand cream was located on the teacher’s desk. Both items were stored less than 5 feet above the floor. .2820(b) 1041 Prior to employment a Criminal Background Check was not completed. The substitute working in the classroom did not have documentation of a criminal background check on file. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. The substitute working in the classroom did not have documentation of a qualifying letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1824 The trained staff did not review the EPR Plan annually or when information in the plan changed to ensure all information was current. The plan available for review was dated 2017. .0607(e) Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules and environmental health rules in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before 4/1/25, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Anne Buck, Child Care Consultant PO Box 2363 Elizabeth City, NC 27906 Anne.Buck@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance: Fire Inspection – Child care facilities must receive a satisfactory fire inspection at least annually. If the inspection marks any item as not in compliance, the item must be corrected immediately and a new inspection completed to document compliance. A fire inspection was completed on 4/9/24 and marked as unsatisfactory for item #21 - the smoke detector/fire alarm system maintained with annual test reports provided. A second inspection was completed on 12/3/24 and was also marked as unsatisfactory for the same item. To ensure the safety of the children in care, this must be corrected immediately. Per the maintenance personnel, the item has been corrected and he will contact the fire inspector and request another inspection to verify compliance. Criminal Background Checks (CBC) and Qualifying Letters – Criminal background checks help to ensure children are safe with the adults who provide care for them. All staff who work with preschool children must complete a criminal background check through the Division. This includes substitutes, therapist who work with children outside of the classroom, and bus drivers who transport the children. Christine Bland was working as a substitute in the NC Pre-K classroom and did not have verification of a criminal background check on file and available for review. Unlike many criminal background checks completed by other organizations, ours also checks the Child Maltreatment Registry and National Sex Offender Registry. The substitute can complete working today but may not be used in the classroom again until documentation of a current qualifying letter through the Division of Child Development and Early Education is on file. Emergency Preparedness and Response (EPR) Requirements – Your Emergency Preparedness and Response (EPR) Plan needs to be reviewed and updated annually. The plan available for review was dated 2017. Documentation that the update had been completed in the Risk Management Portal was not on file. You stated that the plan had been reviewed in the Risk Management Portal but you had not documented the review. When you complete your review, document the date on the last page, click on publish to save any changes, and print the current copy. The current plan must be placed in your Ready to Go File along with your children’s applications, staff emergency information, blank incident log forms, and a map of the area. Please see the Ready to Go check list to ensure all information is included. A copy of the updated plan must be submitted with your compliance verification plan. Playground Safety - Regular outdoor inspections are critical to prevent deterioration of equipment and accumulation of hazardous materials in the play. It also ensures that appropriate repairs are made as soon as possible. The stationary dome shaped climbing structure was located over grass. All stationery climbing structures over 18 inches high must be installed over sufficient surfacing to protect children if they fall. The structure also had large patches of rust and peeling paint. The structure also did not have a 6 foot fall zone. On one side there was 34 inches between the base of the structure and the plastic barrier around the perimeter. This equipment must be repaired or replaced and sufficient surfacing added. Sufficient surfacing is 6 inches in depth. The equipment must also have a 6 foot fall zone on all sides. You stated that the playground had been moved and at one time had surfacing. Storage of Hazardous Materials - There are over two million human poison exposures reported to poison centers every year. Children under six years of age account for over half of those potential poisonings. Any product under pressure and any product that includes more than one warning must be in locked storage. All other items must be stored at least 5 feet above the floor. A bottle of hand sanitizer was stored on top of the cubbies and a bottle of Cherry Blossom hand cream was located on the teacher’s desk. These products are not required to be in locked storage but must be kept a minimum distance of 5 feet from the finished floor. The provider corrected this area of non-compliance by placing the products in the locked cabinets over the sink. I emailed a copy of the Hazardous Items Storage for Childcare document today. It can be found on the Division's Website underneath the Provider tab/Provider Documents and Forms for Family Child Care Homes. Take a fresh look at where and how these items are stored to make them quick and easy to access when needed, but still maintain the safety of the children in care. Refer to the Center for Disease Control (CDC) website for more information on best practice. Reminders: Screen Time - Screen time that is used routinely should be included on the daily schedule. If it is used as part of free choice time, it must be documented on the Screen Time Log to track the amount of time each child has access to the tablet. All screen time must have an educational purpose. During free choice time, some of the children had access to tablets used for educational purposes. A copy of the log can be found on the Division’s website under Provider Documents. Location of Important Records - All staff, working in the classroom should know where all program, staff, and children’s records are maintained. This helps to ensure that everyone working in the classroom has the information needed to respond to emergencies, inquiries and children’s needs. Additional Information: NCID Password Change – In the Raise NC email blast sent out on 2/21/25, announced changes to the password rules. As part of ongoing efforts to protect state systems and data, the N.C. Department of Information Technology will be changing the minimum length of NCID passwords from 8 to 14 characters. The change will apply to all providers. NCID passwords must be updated on a regular basis to keep them active. The next time you update your current password; you will be required to create a new one that must: • Be a minimum of 14 characters. • Consist of at least one numeric character, at least one uppercase letter, at least one lowercase letter, and at least one special character such as #, &, * etc. • Passwords shall not contain number or character substitutes to create dictionary words (e.g., d33psl33p for deepsleep). Strong, unique passwords, along with practicing mindful cybersecurity practices, are key components to the Division protecting your devices and personal information ABCMS New Process - As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. If I may be of further assistance, please contact me by phone at 252-333-2084 or Jennifer Linhardt, Licensing Supervisor, may also be contacted at (252) 373-4199. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: ANNE BUCK Operation Type: Center Case Number: Visit Date: 3/18/2025 Number Present: 15 Completed Date: 3/18/2025 Age: From 4 To 5 Total Minutes: 315 Time In: 08:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance with applicable child care requirements for a routine unannounced visit. A. Watford, Assistant Teacher, assisted me with today’s visit. The visit was reviewed with Bobbi Holley, Director of NC Pre-k. Your program currently operates with a five-star license, issued 6/16/19 earning 7 points in the education component, 7 points in the program standards component (meeting enhanced ratios minus one and enhanced space) and 1 quality point for: enhanced policies approved and staff benefits package. Hold harmless has been extended until the new QRIS is implemented (SB 425). This means that you do not need to schedule a rated license assessment unless you voluntarily request one. The new QRIS has been approved by the Child Care Commission. The Division is working on implementation and trainings for the new system. North Carolina Rated License Assessment Project - NCRLAP’s mission is to promote the quality of child care by consistently and reliably assessing environments for the North Carolina Star Rated License. They collaborate with professionals in the early childhood education field to foster the development and learning of young children. Their website, ncrlap.org, offers resources, trainings, videos, worksheets, and help to get ready for the new ITERS-3, ECERS-3, and FCCRS-3 assessment tools that will be used in the new QRIS system. The center's compliance history was reviewed with the operator. The program’s compliance history was 96 % as of 3/17/25. A walk-through of the classroom was completed today, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children were participating in group time, free play in activity areas, transitions and personal care routines. The caregivers were interacting and meeting the developmental needs for each of the children. No new staff have been hires since the previous visit. The providers moved around the room during free play and spoke with the children about their play. Later the children went outside and played in the fenced playground space. Hands were washed as required. Lunch was observed and consisted of a cheese tortilla, broccoli, 100% fruit juice Jello, and milk. The Albemarle Alliance for Children and Families / Child Care Resource & Referral is able to provide you with resources and information, training opportunities, and technical assistance on child care issues and the Environment Rating Scales. Their phone number is (252) 333-1233 or check out their website at www.albemarleafc.org. The following violation(s) were documented: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. A fire inspection was completed on 4/9/24 and marked as unsatisfactory for item #21 - the smoke detector/fire alarm system maintained with annual test reports provided. A second inspection was completed on 12/3/24 and was also marked as unsatisfactory for the same item. Documentation of a satisfactory inspection was not on file. 10A NCAC 09 .0304(a) 716 All stationary equipment, more than 18 inches high, was not installed over protective surfacing. The stationary dome shaped climbing structure was located over grass. .0605(j) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. A bottle of hand sanitizer was stored on top of the cubbies and a bottle of Cherry Blossom hand cream was located on the teacher’s desk. Both items were stored less than 5 feet above the floor. .2820(b) 1041 Prior to employment a Criminal Background Check was not completed. The substitute working in the classroom did not have documentation of a criminal background check on file. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. The substitute working in the classroom did not have documentation of a qualifying letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1824 The trained staff did not review the EPR Plan annually or when information in the plan changed to ensure all information was current. The plan available for review was dated 2017. .0607(e) Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules and environmental health rules in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before 4/1/25, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Anne Buck, Child Care Consultant PO Box 2363 Elizabeth City, NC 27906 Anne.Buck@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance: Fire Inspection – Child care facilities must receive a satisfactory fire inspection at least annually. If the inspection marks any item as not in compliance, the item must be corrected immediately and a new inspection completed to document compliance. A fire inspection was completed on 4/9/24 and marked as unsatisfactory for item #21 - the smoke detector/fire alarm system maintained with annual test reports provided. A second inspection was completed on 12/3/24 and was also marked as unsatisfactory for the same item. To ensure the safety of the children in care, this must be corrected immediately. Per the maintenance personnel, the item has been corrected and he will contact the fire inspector and request another inspection to verify compliance. Criminal Background Checks (CBC) and Qualifying Letters – Criminal background checks help to ensure children are safe with the adults who provide care for them. All staff who work with preschool children must complete a criminal background check through the Division. This includes substitutes, therapist who work with children outside of the classroom, and bus drivers who transport the children. Christine Bland was working as a substitute in the NC Pre-K classroom and did not have verification of a criminal background check on file and available for review. Unlike many criminal background checks completed by other organizations, ours also checks the Child Maltreatment Registry and National Sex Offender Registry. The substitute can complete working today but may not be used in the classroom again until documentation of a current qualifying letter through the Division of Child Development and Early Education is on file. Emergency Preparedness and Response (EPR) Requirements – Your Emergency Preparedness and Response (EPR) Plan needs to be reviewed and updated annually. The plan available for review was dated 2017. Documentation that the update had been completed in the Risk Management Portal was not on file. You stated that the plan had been reviewed in the Risk Management Portal but you had not documented the review. When you complete your review, document the date on the last page, click on publish to save any changes, and print the current copy. The current plan must be placed in your Ready to Go File along with your children’s applications, staff emergency information, blank incident log forms, and a map of the area. Please see the Ready to Go check list to ensure all information is included. A copy of the updated plan must be submitted with your compliance verification plan. Playground Safety - Regular outdoor inspections are critical to prevent deterioration of equipment and accumulation of hazardous materials in the play. It also ensures that appropriate repairs are made as soon as possible. The stationary dome shaped climbing structure was located over grass. All stationery climbing structures over 18 inches high must be installed over sufficient surfacing to protect children if they fall. The structure also had large patches of rust and peeling paint. The structure also did not have a 6 foot fall zone. On one side there was 34 inches between the base of the structure and the plastic barrier around the perimeter. This equipment must be repaired or replaced and sufficient surfacing added. Sufficient surfacing is 6 inches in depth. The equipment must also have a 6 foot fall zone on all sides. You stated that the playground had been moved and at one time had surfacing. Storage of Hazardous Materials - There are over two million human poison exposures reported to poison centers every year. Children under six years of age account for over half of those potential poisonings. Any product under pressure and any product that includes more than one warning must be in locked storage. All other items must be stored at least 5 feet above the floor. A bottle of hand sanitizer was stored on top of the cubbies and a bottle of Cherry Blossom hand cream was located on the teacher’s desk. These products are not required to be in locked storage but must be kept a minimum distance of 5 feet from the finished floor. The provider corrected this area of non-compliance by placing the products in the locked cabinets over the sink. I emailed a copy of the Hazardous Items Storage for Childcare document today. It can be found on the Division's Website underneath the Provider tab/Provider Documents and Forms for Family Child Care Homes. Take a fresh look at where and how these items are stored to make them quick and easy to access when needed, but still maintain the safety of the children in care. Refer to the Center for Disease Control (CDC) website for more information on best practice. Reminders: Screen Time - Screen time that is used routinely should be included on the daily schedule. If it is used as part of free choice time, it must be documented on the Screen Time Log to track the amount of time each child has access to the tablet. All screen time must have an educational purpose. During free choice time, some of the children had access to tablets used for educational purposes. A copy of the log can be found on the Division’s website under Provider Documents. Location of Important Records - All staff, working in the classroom should know where all program, staff, and children’s records are maintained. This helps to ensure that everyone working in the classroom has the information needed to respond to emergencies, inquiries and children’s needs. Additional Information: NCID Password Change – In the Raise NC email blast sent out on 2/21/25, announced changes to the password rules. As part of ongoing efforts to protect state systems and data, the N.C. Department of Information Technology will be changing the minimum length of NCID passwords from 8 to 14 characters. The change will apply to all providers. NCID passwords must be updated on a regular basis to keep them active. The next time you update your current password; you will be required to create a new one that must: • Be a minimum of 14 characters. • Consist of at least one numeric character, at least one uppercase letter, at least one lowercase letter, and at least one special character such as #, &, * etc. • Passwords shall not contain number or character substitutes to create dictionary words (e.g., d33psl33p for deepsleep). Strong, unique passwords, along with practicing mindful cybersecurity practices, are key components to the Division protecting your devices and personal information ABCMS New Process - As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. If I may be of further assistance, please contact me by phone at 252-333-2084 or Jennifer Linhardt, Licensing Supervisor, may also be contacted at (252) 373-4199. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3009 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: TAMARIA WILLIAMS Operation Type: Center Case Number: Visit Date: 12/4/2024 Number Present: 16 Completed Date: 12/4/2024 Age: From 4 To 5 Total Minutes: 158 Time In: 09:07 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where children participating in the NC Pre-K program are cared for. Your program currently operates with a five-star license, issued 6/6/2019, earning 7 points in the education component, 2 points in the program standards component (meeting all enhanced standards) and 1 quality point. Your program was also monitored for compliance with implementing an approved curriculum Creative Curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. The last annual compliance visit was conducted 1/8/2024. The sanitation inspection was completed on 2/15/2024, with a “Superior” classification. The last fire inspection was conducted on 4/9/2024 and your facility was approved for daytime care only. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent as of 11/29/24. The facility is currently owned by Bertie County Schools. Your contact information on the Division of Child Development & Early Education (DCDEE) website was reviewed during today’s visit. The information is current. It is important to frequently check your email to remain informed about any new changes that have or may occur. Indoor free play was observed. Proper hand washing procedures were observed. The fenced outdoor area includes portable equipment. Additionally, a covered shelter provides a shaded space for the children. Lunch included cheeseburger on bun, sweet potato fries, diced pears, and milk. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. A selection of files was monitored. The facility uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was 8/26/2024. The classroom operates from 7:40 am to 3:15 pm. Parent conferences are held three times per year. You stated that you use the communication folders and they are sent home daily to the parents which includes any information about the child’s day and any reminders. The following violations were documented. Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. A bottle of Awesome All-Purpose Concentrated Cleaner and a container of Lysol Disinfectant wipes were stored in the unlocked cabinet above the handwashing sink. .2820(b) 1832 Application did not include health care needs or concerns, symptoms of and the type of response required for the health care needs or concerns. In one(1) out of two(2) files reviewed the Health care needs or concerns section was not completed. .0801 (a)(5) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before 12/18/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Tamaria Williams P.O. Box 1002 Williamston, NC 27892 Tamaria.Williams@dhhs.nc.gov Technical Assistance: Children’s Records (Application) - Children’s records consist of various documentation such as a child’s medical and immunization history, emergency medical care information, and parental permission to participate in specific activities. This information is the basis for meeting each child’s physical, emotional, cognitive, and social needs. Each child must have a completed application on file on the first day of attendance and must remain on file for at least one year from the date the child is no longer enrolled in the center. The child’s parent or guardian must sign the application. The application must be available and easily accessible to the caregiving staff. The completed application must include, at a minimum, the following information: 1. the child's full name and the name the child is to be called 2. the child's date of birth, 3. any allergies, particular fears, or unique behavior characteristics that the child has (Have parents put N/A in the blank if they do not have information to add) 4. names of individuals to whom the center may release the child as authorized by the person who signs the application 5. date of enrollment 6. emergency medical information to include the child’s health care professional (physician) and preferred hospital. Use the Children’s Records form to obtain the missing information from your children’s files. In your Compliance Verification Letter, you will need to indicate each child’s initials and the date the missing information was added to the file. You will also indicate how you will prevent these violations from being documented in the future. We discussed how to use the Child’s File Checklist to check your files twice a year to make sure all required information is on file. Emergency medical information must be updated when changes occur, or at least ANNUALLY. Choose a month each year to do your annual updates. During this month, require all of your parents/guardians to review their child’s emergency information on file. By developing a system to update your files and sticking to it each year will help you to get this task completed. ADDITIONAL COMMENTS: I encourage you to contact Cindy Smith, Child Care Health Consultant, Bertie County at 252-794-8190 and cindy@aacfnc.org, if additional assistance regarding applicable health and safety practices. Albemarle Smart Start Partnership (252) 333-3205, www.aacfnc.org is able to provide you with resources and information, training opportunities, and technical assistance on child care issues. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Moodle Support – The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle Support. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 1/1/24) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Tamaria Williams, Child Care Consultant, 252-508-5621, Tamaria.Williams@dhhs.nc.gov or Jennifer Linhardt, Licensing Supervisor, 252-373-4199, Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: TAMARIA WILLIAMS Operation Type: Center Case Number: Visit Date: 12/4/2024 Number Present: 16 Completed Date: 12/4/2024 Age: From 4 To 5 Total Minutes: 158 Time In: 09:07 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where children participating in the NC Pre-K program are cared for. Your program currently operates with a five-star license, issued 6/6/2019, earning 7 points in the education component, 2 points in the program standards component (meeting all enhanced standards) and 1 quality point. Your program was also monitored for compliance with implementing an approved curriculum Creative Curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. The last annual compliance visit was conducted 1/8/2024. The sanitation inspection was completed on 2/15/2024, with a “Superior” classification. The last fire inspection was conducted on 4/9/2024 and your facility was approved for daytime care only. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent as of 11/29/24. The facility is currently owned by Bertie County Schools. Your contact information on the Division of Child Development & Early Education (DCDEE) website was reviewed during today’s visit. The information is current. It is important to frequently check your email to remain informed about any new changes that have or may occur. Indoor free play was observed. Proper hand washing procedures were observed. The fenced outdoor area includes portable equipment. Additionally, a covered shelter provides a shaded space for the children. Lunch included cheeseburger on bun, sweet potato fries, diced pears, and milk. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. A selection of files was monitored. The facility uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was 8/26/2024. The classroom operates from 7:40 am to 3:15 pm. Parent conferences are held three times per year. You stated that you use the communication folders and they are sent home daily to the parents which includes any information about the child’s day and any reminders. The following violations were documented. Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. A bottle of Awesome All-Purpose Concentrated Cleaner and a container of Lysol Disinfectant wipes were stored in the unlocked cabinet above the handwashing sink. .2820(b) 1832 Application did not include health care needs or concerns, symptoms of and the type of response required for the health care needs or concerns. In one(1) out of two(2) files reviewed the Health care needs or concerns section was not completed. .0801 (a)(5) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before 12/18/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Tamaria Williams P.O. Box 1002 Williamston, NC 27892 Tamaria.Williams@dhhs.nc.gov Technical Assistance: Children’s Records (Application) - Children’s records consist of various documentation such as a child’s medical and immunization history, emergency medical care information, and parental permission to participate in specific activities. This information is the basis for meeting each child’s physical, emotional, cognitive, and social needs. Each child must have a completed application on file on the first day of attendance and must remain on file for at least one year from the date the child is no longer enrolled in the center. The child’s parent or guardian must sign the application. The application must be available and easily accessible to the caregiving staff. The completed application must include, at a minimum, the following information: 1. the child's full name and the name the child is to be called 2. the child's date of birth, 3. any allergies, particular fears, or unique behavior characteristics that the child has (Have parents put N/A in the blank if they do not have information to add) 4. names of individuals to whom the center may release the child as authorized by the person who signs the application 5. date of enrollment 6. emergency medical information to include the child’s health care professional (physician) and preferred hospital. Use the Children’s Records form to obtain the missing information from your children’s files. In your Compliance Verification Letter, you will need to indicate each child’s initials and the date the missing information was added to the file. You will also indicate how you will prevent these violations from being documented in the future. We discussed how to use the Child’s File Checklist to check your files twice a year to make sure all required information is on file. Emergency medical information must be updated when changes occur, or at least ANNUALLY. Choose a month each year to do your annual updates. During this month, require all of your parents/guardians to review their child’s emergency information on file. By developing a system to update your files and sticking to it each year will help you to get this task completed. ADDITIONAL COMMENTS: I encourage you to contact Cindy Smith, Child Care Health Consultant, Bertie County at 252-794-8190 and cindy@aacfnc.org, if additional assistance regarding applicable health and safety practices. Albemarle Smart Start Partnership (252) 333-3205, www.aacfnc.org is able to provide you with resources and information, training opportunities, and technical assistance on child care issues. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Moodle Support – The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle Support. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 1/1/24) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Tamaria Williams, Child Care Consultant, 252-508-5621, Tamaria.Williams@dhhs.nc.gov or Jennifer Linhardt, Licensing Supervisor, 252-373-4199, Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: TAMARIA WILLIAMS Operation Type: Center Case Number: Visit Date: 12/4/2024 Number Present: 16 Completed Date: 12/4/2024 Age: From 4 To 5 Total Minutes: 158 Time In: 09:07 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in all spaces where children participating in the NC Pre-K program are cared for. Your program currently operates with a five-star license, issued 6/6/2019, earning 7 points in the education component, 2 points in the program standards component (meeting all enhanced standards) and 1 quality point. Your program was also monitored for compliance with implementing an approved curriculum Creative Curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. The last annual compliance visit was conducted 1/8/2024. The sanitation inspection was completed on 2/15/2024, with a “Superior” classification. The last fire inspection was conducted on 4/9/2024 and your facility was approved for daytime care only. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent as of 11/29/24. The facility is currently owned by Bertie County Schools. Your contact information on the Division of Child Development & Early Education (DCDEE) website was reviewed during today’s visit. The information is current. It is important to frequently check your email to remain informed about any new changes that have or may occur. Indoor free play was observed. Proper hand washing procedures were observed. The fenced outdoor area includes portable equipment. Additionally, a covered shelter provides a shaded space for the children. Lunch included cheeseburger on bun, sweet potato fries, diced pears, and milk. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. A selection of files was monitored. The facility uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The first day of school was 8/26/2024. The classroom operates from 7:40 am to 3:15 pm. Parent conferences are held three times per year. You stated that you use the communication folders and they are sent home daily to the parents which includes any information about the child’s day and any reminders. The following violations were documented. Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. A bottle of Awesome All-Purpose Concentrated Cleaner and a container of Lysol Disinfectant wipes were stored in the unlocked cabinet above the handwashing sink. .2820(b) 1832 Application did not include health care needs or concerns, symptoms of and the type of response required for the health care needs or concerns. In one(1) out of two(2) files reviewed the Health care needs or concerns section was not completed. .0801 (a)(5) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before 12/18/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Tamaria Williams P.O. Box 1002 Williamston, NC 27892 Tamaria.Williams@dhhs.nc.gov Technical Assistance: Children’s Records (Application) - Children’s records consist of various documentation such as a child’s medical and immunization history, emergency medical care information, and parental permission to participate in specific activities. This information is the basis for meeting each child’s physical, emotional, cognitive, and social needs. Each child must have a completed application on file on the first day of attendance and must remain on file for at least one year from the date the child is no longer enrolled in the center. The child’s parent or guardian must sign the application. The application must be available and easily accessible to the caregiving staff. The completed application must include, at a minimum, the following information: 1. the child's full name and the name the child is to be called 2. the child's date of birth, 3. any allergies, particular fears, or unique behavior characteristics that the child has (Have parents put N/A in the blank if they do not have information to add) 4. names of individuals to whom the center may release the child as authorized by the person who signs the application 5. date of enrollment 6. emergency medical information to include the child’s health care professional (physician) and preferred hospital. Use the Children’s Records form to obtain the missing information from your children’s files. In your Compliance Verification Letter, you will need to indicate each child’s initials and the date the missing information was added to the file. You will also indicate how you will prevent these violations from being documented in the future. We discussed how to use the Child’s File Checklist to check your files twice a year to make sure all required information is on file. Emergency medical information must be updated when changes occur, or at least ANNUALLY. Choose a month each year to do your annual updates. During this month, require all of your parents/guardians to review their child’s emergency information on file. By developing a system to update your files and sticking to it each year will help you to get this task completed. ADDITIONAL COMMENTS: I encourage you to contact Cindy Smith, Child Care Health Consultant, Bertie County at 252-794-8190 and cindy@aacfnc.org, if additional assistance regarding applicable health and safety practices. Albemarle Smart Start Partnership (252) 333-3205, www.aacfnc.org is able to provide you with resources and information, training opportunities, and technical assistance on child care issues. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Moodle Support – The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle Support. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 1/1/24) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Tamaria Williams, Child Care Consultant, 252-508-5621, Tamaria.Williams@dhhs.nc.gov or Jennifer Linhardt, Licensing Supervisor, 252-373-4199, Jennifer.Linhardt@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: MARQUITTA HOLLOMAN Operation Type: Center Case Number: Visit Date: 1/8/2024 Number Present: 13 Completed Date: 1/8/2024 Age: From 4 To 4 Total Minutes: 150 Time In: 09:15 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my unannounced visit was to monitor this program for compliance with applicable child care requirements during an annual compliance visit. Currently this center operates with a Five-Star License, issued January 9, 2019, earning seven (7) points in the Education Component, seven (7) points in the Program Component (meeting minimum requirements and enhanced requirements plus reduced ratios) and 1 Quality Point. A Sanitation Inspection was completed at the center on March 6, 2023, and the facility received a Superior classification. A fire inspection was completed at the facility on April 6, 2023, and the facility was approved for daytime care only. The last annual compliance visit was conducted on February 1, 2023. P. Vaughan, Lead Teacher was present and available to assist. Thirteen (13) children all age four (4) years old were present. Children were observed in large group activities, engaged in free play in centers, art, completing transitions, and completing routines such as handwashing, and toileting. The teachers supervised and interacted with the children in a positive manner. I used the Annual Compliance Monitoring Checklist and the Child Care Center Item Number Listing (DCD 0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this NC Pre-K program. STAFF/TRAINING WORKSHEETS & CHILDREN’S RECORDS FORM I reviewed 10% of the total enrolled children’s files and completed the children’s record forms during today’s visit. I reviewed and updated the staff/training worksheets. Based on my review, there was no lapse with compliance identified for staff but there were two (2) violations documented for children’s files. OFFSITE FORMS All off-site forms were monitored during today’s visit. A computer-generated visit summary was left with you at the conclusion of the visit and any violations observed today were discussed with you and documented on the computer-generated visit summary. The following violations of child care requirements were documented. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The fence surrounding the outdoor play area was bent and broken, putting the children's safety at risk. 10A NCAC 09 .0601(a) 1303 Application was not signed by the parent. The child's application was not signed by the parent. 10A NCAC 09 .0801(a) 1314 Emergency information did not name childs health care professional. A health care professional was not documented in the child's emergency medical care information. .0802(c)(2) Child Care Licensing Requirements are established to ensure a safe, healthy, and developmentally appropriate environment for all child care facilities. Therefore, it is important for you to be knowledgeable of all licensing requirements that apply for your facility. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. It is your responsibility to maintain compliance with the applicable laws and rules; always whether they have been monitored or specifically discussed with you in the past. The best way for you to ensure that you are meeting all requirements is to periodically review the childcare laws and rules on the Division of Child Development and Early Education (DCDEE) website. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before January 22, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is accurate documentation. If any information provided in the letter is not accurate, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Marquitta Holloman, Child Care Consultant PO Box 644 Murfreesboro, NC 27855 marquitta.holloman@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. COMPLIANCE HISTORY: Prior to today’s visit, the program’s compliance history was 99% over the current 18-month time frame. A copy of the compliance history assessment was left with you during today’s visit. OWNER STATUS/CONTACT INFORMATION: This facility is operated by Bertie County Schools. You stated during today’s visit, this ownership remains the same. You verified the location address, email address, and phone number on file with DCDEE is accurate. TECHNICAL ASSISTANCE/CONSULTATION CHILDRENS RECORD KEEPING One (1) child’s record reviewed did not have the required emergency medical care documentation for the health care professional and the application was not signed by the parent. Documentation of the parent’s preferred health care professional and signature on the application are required to complete the child care application. OUTDOOR SAFETY The fence in the outdoor play area was open and upon observation, was determined to be broken. The fence would not close properly to ensure the safety of the children. We discussed the fence should be closed when the children are in the outdoor play area. You stated a work order would be submitted to have the fence repaired. RESOURCES STAR RATED LICENSE I informed you information regarding the preparation for the star rated license assessment process is located on the Division of Child Development (https://ncchildcare.ncdhhs.gov/) and North Carolina Rated License Project website. I recommended you and staff visit ncrlap.org to obtain detailed information about how the process will be implemented and review prep year activities and ideas offered. More information will be provided regarding your programs rated license assessment timeframe. DCDEE WORKS: Please continue to keep your Staff and Training worksheets up to date. Update the worksheets when changes are made, such as hiring new staff, additional coursework, or training. We discussed making sure you submit your education transcripts to the “WORKS” system, so your education can be evaluated. If the education information is not in the “WORKS” system when the star-rated license is reassessed it could affect the points in the education standards component. Please contact the WORKS department if you have questions on what is needed. The information is below 919-814-6350 or dcdee.works@dhhs.nc.gov. DCDEE FORMS AND RULES The Division of Child Development and Early Education's (DCDEE) website is https://ncchildcare.ncdhhs.gov/. Visit this website for the most up-to-date child care forms, resources related to child care, and new child care rules/laws. CONTACTS I encourage you to contact Cindy Smith, Child Care Health Consultant, Bertie County at 252-794-8190 and cindy@aacfnc.org, if additional assistance regarding applicable health and safety practices as it relates to COVID-19 is needed. If you have questions related to this visit or if I can be of additional assistance, I can be reached at 252-370-0207 or marquitta.holloman@dhhs.nc.gov. You may also contact Susan Fuller, Licensing Supervisor at 252-373-9809. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0801 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: MARQUITTA HOLLOMAN Operation Type: Center Case Number: Visit Date: 1/8/2024 Number Present: 13 Completed Date: 1/8/2024 Age: From 4 To 4 Total Minutes: 150 Time In: 09:15 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my unannounced visit was to monitor this program for compliance with applicable child care requirements during an annual compliance visit. Currently this center operates with a Five-Star License, issued January 9, 2019, earning seven (7) points in the Education Component, seven (7) points in the Program Component (meeting minimum requirements and enhanced requirements plus reduced ratios) and 1 Quality Point. A Sanitation Inspection was completed at the center on March 6, 2023, and the facility received a Superior classification. A fire inspection was completed at the facility on April 6, 2023, and the facility was approved for daytime care only. The last annual compliance visit was conducted on February 1, 2023. P. Vaughan, Lead Teacher was present and available to assist. Thirteen (13) children all age four (4) years old were present. Children were observed in large group activities, engaged in free play in centers, art, completing transitions, and completing routines such as handwashing, and toileting. The teachers supervised and interacted with the children in a positive manner. I used the Annual Compliance Monitoring Checklist and the Child Care Center Item Number Listing (DCD 0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this NC Pre-K program. STAFF/TRAINING WORKSHEETS & CHILDREN’S RECORDS FORM I reviewed 10% of the total enrolled children’s files and completed the children’s record forms during today’s visit. I reviewed and updated the staff/training worksheets. Based on my review, there was no lapse with compliance identified for staff but there were two (2) violations documented for children’s files. OFFSITE FORMS All off-site forms were monitored during today’s visit. A computer-generated visit summary was left with you at the conclusion of the visit and any violations observed today were discussed with you and documented on the computer-generated visit summary. The following violations of child care requirements were documented. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The fence surrounding the outdoor play area was bent and broken, putting the children's safety at risk. 10A NCAC 09 .0601(a) 1303 Application was not signed by the parent. The child's application was not signed by the parent. 10A NCAC 09 .0801(a) 1314 Emergency information did not name childs health care professional. A health care professional was not documented in the child's emergency medical care information. .0802(c)(2) Child Care Licensing Requirements are established to ensure a safe, healthy, and developmentally appropriate environment for all child care facilities. Therefore, it is important for you to be knowledgeable of all licensing requirements that apply for your facility. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. It is your responsibility to maintain compliance with the applicable laws and rules; always whether they have been monitored or specifically discussed with you in the past. The best way for you to ensure that you are meeting all requirements is to periodically review the childcare laws and rules on the Division of Child Development and Early Education (DCDEE) website. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before January 22, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is accurate documentation. If any information provided in the letter is not accurate, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Marquitta Holloman, Child Care Consultant PO Box 644 Murfreesboro, NC 27855 marquitta.holloman@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. COMPLIANCE HISTORY: Prior to today’s visit, the program’s compliance history was 99% over the current 18-month time frame. A copy of the compliance history assessment was left with you during today’s visit. OWNER STATUS/CONTACT INFORMATION: This facility is operated by Bertie County Schools. You stated during today’s visit, this ownership remains the same. You verified the location address, email address, and phone number on file with DCDEE is accurate. TECHNICAL ASSISTANCE/CONSULTATION CHILDRENS RECORD KEEPING One (1) child’s record reviewed did not have the required emergency medical care documentation for the health care professional and the application was not signed by the parent. Documentation of the parent’s preferred health care professional and signature on the application are required to complete the child care application. OUTDOOR SAFETY The fence in the outdoor play area was open and upon observation, was determined to be broken. The fence would not close properly to ensure the safety of the children. We discussed the fence should be closed when the children are in the outdoor play area. You stated a work order would be submitted to have the fence repaired. RESOURCES STAR RATED LICENSE I informed you information regarding the preparation for the star rated license assessment process is located on the Division of Child Development (https://ncchildcare.ncdhhs.gov/) and North Carolina Rated License Project website. I recommended you and staff visit ncrlap.org to obtain detailed information about how the process will be implemented and review prep year activities and ideas offered. More information will be provided regarding your programs rated license assessment timeframe. DCDEE WORKS: Please continue to keep your Staff and Training worksheets up to date. Update the worksheets when changes are made, such as hiring new staff, additional coursework, or training. We discussed making sure you submit your education transcripts to the “WORKS” system, so your education can be evaluated. If the education information is not in the “WORKS” system when the star-rated license is reassessed it could affect the points in the education standards component. Please contact the WORKS department if you have questions on what is needed. The information is below 919-814-6350 or dcdee.works@dhhs.nc.gov. DCDEE FORMS AND RULES The Division of Child Development and Early Education's (DCDEE) website is https://ncchildcare.ncdhhs.gov/. Visit this website for the most up-to-date child care forms, resources related to child care, and new child care rules/laws. CONTACTS I encourage you to contact Cindy Smith, Child Care Health Consultant, Bertie County at 252-794-8190 and cindy@aacfnc.org, if additional assistance regarding applicable health and safety practices as it relates to COVID-19 is needed. If you have questions related to this visit or if I can be of additional assistance, I can be reached at 252-370-0207 or marquitta.holloman@dhhs.nc.gov. You may also contact Susan Fuller, Licensing Supervisor at 252-373-9809. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: COLERAIN ELEMENTARY SCHOOL PRE-K Facility ID: 08000090 Consultant: MARQUITTA HOLLOMAN Operation Type: Center Case Number: Visit Date: 1/8/2024 Number Present: 13 Completed Date: 1/8/2024 Age: From 4 To 4 Total Minutes: 150 Time In: 09:15 AM Time Out: 11:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my unannounced visit was to monitor this program for compliance with applicable child care requirements during an annual compliance visit. Currently this center operates with a Five-Star License, issued January 9, 2019, earning seven (7) points in the Education Component, seven (7) points in the Program Component (meeting minimum requirements and enhanced requirements plus reduced ratios) and 1 Quality Point. A Sanitation Inspection was completed at the center on March 6, 2023, and the facility received a Superior classification. A fire inspection was completed at the facility on April 6, 2023, and the facility was approved for daytime care only. The last annual compliance visit was conducted on February 1, 2023. P. Vaughan, Lead Teacher was present and available to assist. Thirteen (13) children all age four (4) years old were present. Children were observed in large group activities, engaged in free play in centers, art, completing transitions, and completing routines such as handwashing, and toileting. The teachers supervised and interacted with the children in a positive manner. I used the Annual Compliance Monitoring Checklist and the Child Care Center Item Number Listing (DCD 0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this NC Pre-K program. STAFF/TRAINING WORKSHEETS & CHILDREN’S RECORDS FORM I reviewed 10% of the total enrolled children’s files and completed the children’s record forms during today’s visit. I reviewed and updated the staff/training worksheets. Based on my review, there was no lapse with compliance identified for staff but there were two (2) violations documented for children’s files. OFFSITE FORMS All off-site forms were monitored during today’s visit. A computer-generated visit summary was left with you at the conclusion of the visit and any violations observed today were discussed with you and documented on the computer-generated visit summary. The following violations of child care requirements were documented. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The fence surrounding the outdoor play area was bent and broken, putting the children's safety at risk. 10A NCAC 09 .0601(a) 1303 Application was not signed by the parent. The child's application was not signed by the parent. 10A NCAC 09 .0801(a) 1314 Emergency information did not name childs health care professional. A health care professional was not documented in the child's emergency medical care information. .0802(c)(2) Child Care Licensing Requirements are established to ensure a safe, healthy, and developmentally appropriate environment for all child care facilities. Therefore, it is important for you to be knowledgeable of all licensing requirements that apply for your facility. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. It is your responsibility to maintain compliance with the applicable laws and rules; always whether they have been monitored or specifically discussed with you in the past. The best way for you to ensure that you are meeting all requirements is to periodically review the childcare laws and rules on the Division of Child Development and Early Education (DCDEE) website. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before January 22, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is accurate documentation. If any information provided in the letter is not accurate, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Marquitta Holloman, Child Care Consultant PO Box 644 Murfreesboro, NC 27855 marquitta.holloman@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. COMPLIANCE HISTORY: Prior to today’s visit, the program’s compliance history was 99% over the current 18-month time frame. A copy of the compliance history assessment was left with you during today’s visit. OWNER STATUS/CONTACT INFORMATION: This facility is operated by Bertie County Schools. You stated during today’s visit, this ownership remains the same. You verified the location address, email address, and phone number on file with DCDEE is accurate. TECHNICAL ASSISTANCE/CONSULTATION CHILDRENS RECORD KEEPING One (1) child’s record reviewed did not have the required emergency medical care documentation for the health care professional and the application was not signed by the parent. Documentation of the parent’s preferred health care professional and signature on the application are required to complete the child care application. OUTDOOR SAFETY The fence in the outdoor play area was open and upon observation, was determined to be broken. The fence would not close properly to ensure the safety of the children. We discussed the fence should be closed when the children are in the outdoor play area. You stated a work order would be submitted to have the fence repaired. RESOURCES STAR RATED LICENSE I informed you information regarding the preparation for the star rated license assessment process is located on the Division of Child Development (https://ncchildcare.ncdhhs.gov/) and North Carolina Rated License Project website. I recommended you and staff visit ncrlap.org to obtain detailed information about how the process will be implemented and review prep year activities and ideas offered. More information will be provided regarding your programs rated license assessment timeframe. DCDEE WORKS: Please continue to keep your Staff and Training worksheets up to date. Update the worksheets when changes are made, such as hiring new staff, additional coursework, or training. We discussed making sure you submit your education transcripts to the “WORKS” system, so your education can be evaluated. If the education information is not in the “WORKS” system when the star-rated license is reassessed it could affect the points in the education standards component. Please contact the WORKS department if you have questions on what is needed. The information is below 919-814-6350 or dcdee.works@dhhs.nc.gov. DCDEE FORMS AND RULES The Division of Child Development and Early Education's (DCDEE) website is https://ncchildcare.ncdhhs.gov/. Visit this website for the most up-to-date child care forms, resources related to child care, and new child care rules/laws. CONTACTS I encourage you to contact Cindy Smith, Child Care Health Consultant, Bertie County at 252-794-8190 and cindy@aacfnc.org, if additional assistance regarding applicable health and safety practices as it relates to COVID-19 is needed. If you have questions related to this visit or if I can be of additional assistance, I can be reached at 252-370-0207 or marquitta.holloman@dhhs.nc.gov. You may also contact Susan Fuller, Licensing Supervisor at 252-373-9809. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times