GS 110-91 · Violation

Name of Operation: FAIRY TALE COTTAGE Facility ID: 29000593 Consultant: RENA MCCAFFREY Operation Type: Family CC Home Case Number: Visit Date: 10/2/2023 Number Present: 5 Completed Date: 10/2/2023 Age: From 1 To 3 Total Minutes: 72 Time In: 11:43 AM Time Out: 12:55 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to complete an annual monitoring of Applicable Child Care requirements. The last Annual Compliance visit was conducted on October 6, 2022. Upon arrival at the home, I was greeted by the provider, Ms. Cathy Schaeffer. There were five preschool aged children present in the home and they were having lunch. In the home on the main level upstairs, the playroom remains the primary care area, which includes a variety of age-appropriate toys and materials. The outdoor play area also contained a variety of toys for the children to explore. A checklist was used to note the requirements I monitored today. The provider’s license and parental information were in the playroom along with other required postings. Five children’s records were reviewed during today’s visit along with your staff file. This Family Child Care Home currently operates with a Four-Star License that was issued on June 26, 2018. The last Fire Inspection was conducted on August 18, 2023, and the home was approved for daytime care only. Ms. Cathy stated that she does not transport children. Medications were monitored today. The last Fire Drill was conducted on September 2, 2023. The last Lock Down/ Shelter-in-Place was on September 22, 2023. The last Playground Inspection was conducted on September 2, 2023. During today's visit, I completed a full assessment of applicable Child Care Requirements; license posted, restrictions maintained, staff/child ratio and adequate approved space. Program Records, Criminal Background Checks were also monitored. Staff and Children’s files were monitored as well as Emergency Drills, Medication, Playground Inspections and Transportation. The following violations were observed during today’s visit. Violation Number Comment Rule 1301 Operator did not complete the required number of on-going training hours as specified in rule. The provider did not complete the required eight hours of in-service training needed for the year. Three additional hours are needed. GS 110-91(11); 10A NCAC 09 .1705(b)(5) 1412 Parent's written authorization for the administration of a prescription medication was not valid for the length of time the medication was prescribed to be taken. One child with a chronic medical condition for food allergies did not have the permission form part filled out with a starting or ending date on it to administer the use of an Epi Pen. .1720(b)(3) The above violations must be corrected immediately. A Corrective Action Letter must be drafted with the name of your facility, the facility identification number, and your signature. The letter must be received by my office on, or before October 13, 2023. The letter should include: Each item number of noncompliance cited. Describe how and when the violations were corrected. Please include accompanying documentation of compliance. The letter can be emailed to rena.mccaffrey@dhhs.nc.gov . If a compliance letter is not received to my office by 5:00 PM October 13, 2023, a return visit may be conducted to ensure the violations cited have been corrected or addressed. Additional violation may be documented if each violation has not been properly corrected or otherwise addressed. Please be aware that any information received during this monitoring visit and any violations cited may be included in any future administrative actions. Violations of child care requirements, particularly repeated violations, could result in a civil penalty and/or administrative action that could jeopardize the status of the license for the child care facility. You were provided with an opportunity to ask questions regarding interpretation and implementation of all child care requirements. Child care licensing rules and regulations are established to ensure a safe and healthy environment for children in care. Therefore, it is important for you to be knowledgeable of all the licensing requirements that apply to your program. It is your responsibility to always maintain compliance with all the applicable laws and rules. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Both are available on the DCDEE website https://ncchildcare.ncdhhs.gov/ on the home page under the ‘Services’ tab. Technical Assistance: With any Chronic medical conditions always remember that the permission to administer the prescribed medication is only good for six months. After that the doctor and parents must sign and date a new permission form. Please also remind the parents to fill out the form entirely. UPDATES: -CBC qualifying letters are now valid for five (5) years regardless of the date of issue. New letters will not be sent out. -Current Rated Licenses are still in a ‘hold harmless’ state until June 2024. It has been determined that your facility is in Cohort 1. This means your prep year is from July 1, 2023, through June 30, 2024. Your reassessment year is from July 1, 2024, through June 30, 2025. Please make sure that all your education is in “Works” located on the Division of Child Development website at //ncchildcare.ncdhhs.gov/. During your preparation year you can request the Environmental Rating Scales and you determine how and when to use the scores. COVID-19 INFORMATION: Please check our website for the latest Covid-19 information. DCDEE website https://ncchildcare.ncdhhs.gov MOODLE: -The Health and Safety Trainings are now being offered on the DCDEE website https://ncchildcare.ncdhhs.gov/ free of charge. Look for the ‘DCDEE Moodle’ tab under the ‘Services’ tab on the website. Health and Safety Trainings should be renewed every five (5) years. RESOURCES: -Please visit the NCRLAP website for resources and videos on how to prepare for the assessment at www.NCRLAP.org. -Child care programs can order free posters from the NC Child Care Health and Safety Resource Center at https://healthychildcare.unc.edu/ For upcoming ongoing training opportunities please visit your local Smart Start agency at: https://partnershipforchildren.org. -Child Care Aware® of America is a nonprofit organization that works directly with child care agencies and families. They are the third-party administrator that serves and supports eligible military families through the Child Care Fee Assistance programs. They manage the administration of the MCCYN-PLUS program. For more information, visit: https://www.childcareaware.org. -On March 13, 2023, the Military Child Care in Your Neighborhood-PLUS (MCCYN-PLUS) initiative launches in North Carolina to make it easier for military families to access and afford quality child care from community providers. https://www.militaryonesource.mil/parenting/child-care/mccyn-plus-child-care-program/ -Navy families only: The Navy MCCYN Child Care Fee Assistance Program administers the MCCYN program for Navy families. Navy families can visit the following website for additional information: https://public.militarychildcare.csd.disa.mil/mccu/ui/#/navy. We discussed each of the violations cited today at the closing of the visit. Thank you for your assistance during today’s visit. If you have further questions or concerns, I can be reached at rena.mccaffrey@dhhs.nc.gov or by calling; 336-580-5670. You may also contact my supervisor, Kaye Adkins at kaye.adkins@dhhs.nc.gov. Thank you for all that you do, to serve the children and families of North Carolina. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.