10A NCAC 09 .0302 · Violation

Name of Operation: CHINA GROVE ELEMENTARY Facility ID: 80000353 Consultant: ASHLYNN VAUGHAN Operation Type: Center Case Number: Visit Date: 12/9/2024 Number Present: 24 Completed Date: 12/9/2024 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's visit was to monitor your program for compliance with applicable child care requirements during an Annual Compliance visit. Your last Annual Compliance visit was conducted on January 17, 2024. Your facility’s compliance history score prior to today’s visit was 94%. The facility is operating with a Five Star Rated License. The license was posted, and the following restrictions were listed: daytime care only, meets enhanced space and highest enhanced ratios minus one from the seven point level. This program is licensed for thirty-six children three to five years of age. You, Maria Jo White, Classroom One NC Pre-K Lead Teacher, and Lacie Sherlock, Classroom Two NC Pre-K Lead Teacher assisted me with today’s visit. I used the "Annual Compliance Monitoring Visit Checklist for Child Care Centers" during today's visit. A walk-through of the indoor and outdoor spaces was completed. The children were observed during teacher directed activities and free choice activities indoors. Child to staff ratios, group size and supervision were monitored. This program does not provide transportation. Program records were monitored, including emergency drills, fire drills, monthly outdoor inspections, and incident logs. A sanitation inspection was conducted on April 15, 2024, with zero (0) demerits and a superior classification. A fire inspection was conducted on August 26, 2024. There have been no staff hired since my last visit. I monitored a portion of the staff files. M. Kelly was covering the absence of the lead teacher in Classroom One but does not have a qualification letter from DCDEE. M. Kelly cannot work in the NC Pre-K classroom until they receive a qualification letter and provide a copy to the principal to be on file at the facility. I monitored a portion of the children’s records. The developmental screenings, health assessments, vision screenings, hearing screenings and dental screenings required for the NC Pre-K Program were monitored. Prior to today's visit, the Program Consultant Site Visit Information Report was reviewed in the NC Pre-K Plan system. Staff listed on the report are staff that were in the classroom. DIAL 4 is used for the developmental screening tool, Teaching Strategies Gold is the on-going assessment used and Creative Curriculum is the curriculum used. Parent involvement activities include home visits, monthly parent involvement activities, and parent/teacher conferences. The program uses newsletters and Class Dojo as a communication tool with families. You stated the NC Pre-K Program hours for the children are 8:00 to 3:00 and the staff hours are 8:00-4:00. The following violations were observed during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. The arrival time for one child was not documented for 12/9/2024 in Space 123. 10A NCAC 09 .0302(d)(4) 1041 Prior to employment a Criminal Background Check was not completed. A staff member covering Classroom One did not have a Criminal Background Check complete. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A staff member covering Classroom One did not have a qualification letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1764 A health assessment was not on file at the NC Pre-K site within 30 days after a child entered the NC Pre-K program or the health assessment was more than 12 months old at the time of program entry. A child enrolled on 9/16/2024 did not have a health assessment, vision screening, hearing screening, and dental screening on file. .3005(a) Technical Assistance: • To ensure the health and safety of children, please document the arrival and departure times as each child is dropped off or picked up. You mentioned that the child was dropped off while you were heading to the cafeteria for breakfast. I suggest that you stop to document the arrival time at the moment the child is dropped off, so you don’t forget by the time you reach your next destination. • All staff members must have a completed Criminal Background Check qualification letter on file before caring for children. You mentioned that an assistant teacher from another classroom stepped in to care for children during your absence. Since substitutes must meet all DCDEE requirements, I recommend that a few staff members in the building obtain their qualification letters and maintain a substitute file in the classroom. This ensures that qualified staff are available to step in during emergencies or absences. If necessary, children can be moved between NC Pre-K classrooms to maintain the staff-to-child ratio while locating a qualified staff member. I have provided you with the Substitute File Checklist to help ensure that all required information is complete. • To ensure that all children's files are complete, I suggest using the Children’s File Checklist from the DCDEE website to verify that all required documents are in the folder. I recommend conducting a monthly check of children's files, especially as new children are enrolled throughout the school year. Consultation: • As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. • Child care rule 10A NCAC 09 .0304 which requires a child care center operator to: schedule and obtain a fire inspection within 12 months of the center's previous fire inspection, to notify the local fire inspector when it is time for the center's annual fire inspection, and to submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. • Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. Here are some important links on the DCEEE website that may be helpful: -Child Care Rules and Laws: https://ncchildcare.ncdhhs.gov/Services/Licensing/Getting-a-License -Training and Professional Development: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development -Required Health and Safety Training: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings -Care for Children Receiving Subsidy: https://ncchildcare.ncdhhs.gov/Provider/Providing-Child-Care/Subsidized-Child-Care/Care-for-Children-Receiving-Subsidy -DCDEE Updates, Current Projects, and information applicable to Child Care in NC: https://ncchildcare.ncdhhs.gov/Whats-New Child care programs are required to maintain compliance with all applicable child care rules and regulations at all times. North Carolina General Statute 110-90(4)(d) requires all child care facilities to maintain a compliance history of at least seventy-five percent (75%) for the past eighteen (18) months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Any violations cited during a visit may affect your score. COMPLIANCE PLAN: Violations must be corrected immediately. A signed and dated letter of compliance must be received by me no later than 12/23/2024, stating how each violation was corrected and how compliance will be maintained in the future. Please mail or email me a signed copy of the letter to: Mailing Address: P.O. Box 1078 Faith, NC 28041 Email: ashlynn.vaughan@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. If a letter is not received by the required date an unannounced follow-up visit may be conducted to confirm the violations were corrected or an administrative action may be recommended. Based on Child Care Rule 10A https://www.msn.com/enus/feedNCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Please Note: Please be aware that any information submitted by you is legal documentation. If you state in your compliance letter that corrections have been made when they have not, it will be considered falsification of information. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you today. We appreciate all you and your staff do to serve the children and families in your community. If you have any questions, feel free to contact me by phone at (704) 330-3722 or by email at ashlynn.vaughan@dhhs.nc.gov or my supervisor, Erin Pickard, at erin.pickard@dhhs.nc.gov. Thank you for your time today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0304 · Violation

Name of Operation: CHINA GROVE ELEMENTARY Facility ID: 80000353 Consultant: ASHLYNN VAUGHAN Operation Type: Center Case Number: Visit Date: 12/9/2024 Number Present: 24 Completed Date: 12/9/2024 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's visit was to monitor your program for compliance with applicable child care requirements during an Annual Compliance visit. Your last Annual Compliance visit was conducted on January 17, 2024. Your facility’s compliance history score prior to today’s visit was 94%. The facility is operating with a Five Star Rated License. The license was posted, and the following restrictions were listed: daytime care only, meets enhanced space and highest enhanced ratios minus one from the seven point level. This program is licensed for thirty-six children three to five years of age. You, Maria Jo White, Classroom One NC Pre-K Lead Teacher, and Lacie Sherlock, Classroom Two NC Pre-K Lead Teacher assisted me with today’s visit. I used the "Annual Compliance Monitoring Visit Checklist for Child Care Centers" during today's visit. A walk-through of the indoor and outdoor spaces was completed. The children were observed during teacher directed activities and free choice activities indoors. Child to staff ratios, group size and supervision were monitored. This program does not provide transportation. Program records were monitored, including emergency drills, fire drills, monthly outdoor inspections, and incident logs. A sanitation inspection was conducted on April 15, 2024, with zero (0) demerits and a superior classification. A fire inspection was conducted on August 26, 2024. There have been no staff hired since my last visit. I monitored a portion of the staff files. M. Kelly was covering the absence of the lead teacher in Classroom One but does not have a qualification letter from DCDEE. M. Kelly cannot work in the NC Pre-K classroom until they receive a qualification letter and provide a copy to the principal to be on file at the facility. I monitored a portion of the children’s records. The developmental screenings, health assessments, vision screenings, hearing screenings and dental screenings required for the NC Pre-K Program were monitored. Prior to today's visit, the Program Consultant Site Visit Information Report was reviewed in the NC Pre-K Plan system. Staff listed on the report are staff that were in the classroom. DIAL 4 is used for the developmental screening tool, Teaching Strategies Gold is the on-going assessment used and Creative Curriculum is the curriculum used. Parent involvement activities include home visits, monthly parent involvement activities, and parent/teacher conferences. The program uses newsletters and Class Dojo as a communication tool with families. You stated the NC Pre-K Program hours for the children are 8:00 to 3:00 and the staff hours are 8:00-4:00. The following violations were observed during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. The arrival time for one child was not documented for 12/9/2024 in Space 123. 10A NCAC 09 .0302(d)(4) 1041 Prior to employment a Criminal Background Check was not completed. A staff member covering Classroom One did not have a Criminal Background Check complete. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A staff member covering Classroom One did not have a qualification letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1764 A health assessment was not on file at the NC Pre-K site within 30 days after a child entered the NC Pre-K program or the health assessment was more than 12 months old at the time of program entry. A child enrolled on 9/16/2024 did not have a health assessment, vision screening, hearing screening, and dental screening on file. .3005(a) Technical Assistance: • To ensure the health and safety of children, please document the arrival and departure times as each child is dropped off or picked up. You mentioned that the child was dropped off while you were heading to the cafeteria for breakfast. I suggest that you stop to document the arrival time at the moment the child is dropped off, so you don’t forget by the time you reach your next destination. • All staff members must have a completed Criminal Background Check qualification letter on file before caring for children. You mentioned that an assistant teacher from another classroom stepped in to care for children during your absence. Since substitutes must meet all DCDEE requirements, I recommend that a few staff members in the building obtain their qualification letters and maintain a substitute file in the classroom. This ensures that qualified staff are available to step in during emergencies or absences. If necessary, children can be moved between NC Pre-K classrooms to maintain the staff-to-child ratio while locating a qualified staff member. I have provided you with the Substitute File Checklist to help ensure that all required information is complete. • To ensure that all children's files are complete, I suggest using the Children’s File Checklist from the DCDEE website to verify that all required documents are in the folder. I recommend conducting a monthly check of children's files, especially as new children are enrolled throughout the school year. Consultation: • As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. • Child care rule 10A NCAC 09 .0304 which requires a child care center operator to: schedule and obtain a fire inspection within 12 months of the center's previous fire inspection, to notify the local fire inspector when it is time for the center's annual fire inspection, and to submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. • Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. Here are some important links on the DCEEE website that may be helpful: -Child Care Rules and Laws: https://ncchildcare.ncdhhs.gov/Services/Licensing/Getting-a-License -Training and Professional Development: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development -Required Health and Safety Training: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings -Care for Children Receiving Subsidy: https://ncchildcare.ncdhhs.gov/Provider/Providing-Child-Care/Subsidized-Child-Care/Care-for-Children-Receiving-Subsidy -DCDEE Updates, Current Projects, and information applicable to Child Care in NC: https://ncchildcare.ncdhhs.gov/Whats-New Child care programs are required to maintain compliance with all applicable child care rules and regulations at all times. North Carolina General Statute 110-90(4)(d) requires all child care facilities to maintain a compliance history of at least seventy-five percent (75%) for the past eighteen (18) months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Any violations cited during a visit may affect your score. COMPLIANCE PLAN: Violations must be corrected immediately. A signed and dated letter of compliance must be received by me no later than 12/23/2024, stating how each violation was corrected and how compliance will be maintained in the future. Please mail or email me a signed copy of the letter to: Mailing Address: P.O. Box 1078 Faith, NC 28041 Email: ashlynn.vaughan@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. If a letter is not received by the required date an unannounced follow-up visit may be conducted to confirm the violations were corrected or an administrative action may be recommended. Based on Child Care Rule 10A https://www.msn.com/enus/feedNCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Please Note: Please be aware that any information submitted by you is legal documentation. If you state in your compliance letter that corrections have been made when they have not, it will be considered falsification of information. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you today. We appreciate all you and your staff do to serve the children and families in your community. If you have any questions, feel free to contact me by phone at (704) 330-3722 or by email at ashlynn.vaughan@dhhs.nc.gov or my supervisor, Erin Pickard, at erin.pickard@dhhs.nc.gov. Thank you for your time today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: CHINA GROVE ELEMENTARY Facility ID: 80000353 Consultant: ASHLYNN VAUGHAN Operation Type: Center Case Number: Visit Date: 12/9/2024 Number Present: 24 Completed Date: 12/9/2024 Age: From 4 To 5 Total Minutes: 210 Time In: 09:30 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's visit was to monitor your program for compliance with applicable child care requirements during an Annual Compliance visit. Your last Annual Compliance visit was conducted on January 17, 2024. Your facility’s compliance history score prior to today’s visit was 94%. The facility is operating with a Five Star Rated License. The license was posted, and the following restrictions were listed: daytime care only, meets enhanced space and highest enhanced ratios minus one from the seven point level. This program is licensed for thirty-six children three to five years of age. You, Maria Jo White, Classroom One NC Pre-K Lead Teacher, and Lacie Sherlock, Classroom Two NC Pre-K Lead Teacher assisted me with today’s visit. I used the "Annual Compliance Monitoring Visit Checklist for Child Care Centers" during today's visit. A walk-through of the indoor and outdoor spaces was completed. The children were observed during teacher directed activities and free choice activities indoors. Child to staff ratios, group size and supervision were monitored. This program does not provide transportation. Program records were monitored, including emergency drills, fire drills, monthly outdoor inspections, and incident logs. A sanitation inspection was conducted on April 15, 2024, with zero (0) demerits and a superior classification. A fire inspection was conducted on August 26, 2024. There have been no staff hired since my last visit. I monitored a portion of the staff files. M. Kelly was covering the absence of the lead teacher in Classroom One but does not have a qualification letter from DCDEE. M. Kelly cannot work in the NC Pre-K classroom until they receive a qualification letter and provide a copy to the principal to be on file at the facility. I monitored a portion of the children’s records. The developmental screenings, health assessments, vision screenings, hearing screenings and dental screenings required for the NC Pre-K Program were monitored. Prior to today's visit, the Program Consultant Site Visit Information Report was reviewed in the NC Pre-K Plan system. Staff listed on the report are staff that were in the classroom. DIAL 4 is used for the developmental screening tool, Teaching Strategies Gold is the on-going assessment used and Creative Curriculum is the curriculum used. Parent involvement activities include home visits, monthly parent involvement activities, and parent/teacher conferences. The program uses newsletters and Class Dojo as a communication tool with families. You stated the NC Pre-K Program hours for the children are 8:00 to 3:00 and the staff hours are 8:00-4:00. The following violations were observed during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. The arrival time for one child was not documented for 12/9/2024 in Space 123. 10A NCAC 09 .0302(d)(4) 1041 Prior to employment a Criminal Background Check was not completed. A staff member covering Classroom One did not have a Criminal Background Check complete. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A staff member covering Classroom One did not have a qualification letter on file. G.S. 110-90.2(b) & (d) & .2703(e) 1764 A health assessment was not on file at the NC Pre-K site within 30 days after a child entered the NC Pre-K program or the health assessment was more than 12 months old at the time of program entry. A child enrolled on 9/16/2024 did not have a health assessment, vision screening, hearing screening, and dental screening on file. .3005(a) Technical Assistance: • To ensure the health and safety of children, please document the arrival and departure times as each child is dropped off or picked up. You mentioned that the child was dropped off while you were heading to the cafeteria for breakfast. I suggest that you stop to document the arrival time at the moment the child is dropped off, so you don’t forget by the time you reach your next destination. • All staff members must have a completed Criminal Background Check qualification letter on file before caring for children. You mentioned that an assistant teacher from another classroom stepped in to care for children during your absence. Since substitutes must meet all DCDEE requirements, I recommend that a few staff members in the building obtain their qualification letters and maintain a substitute file in the classroom. This ensures that qualified staff are available to step in during emergencies or absences. If necessary, children can be moved between NC Pre-K classrooms to maintain the staff-to-child ratio while locating a qualified staff member. I have provided you with the Substitute File Checklist to help ensure that all required information is complete. • To ensure that all children's files are complete, I suggest using the Children’s File Checklist from the DCDEE website to verify that all required documents are in the folder. I recommend conducting a monthly check of children's files, especially as new children are enrolled throughout the school year. Consultation: • As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. • Child care rule 10A NCAC 09 .0304 which requires a child care center operator to: schedule and obtain a fire inspection within 12 months of the center's previous fire inspection, to notify the local fire inspector when it is time for the center's annual fire inspection, and to submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. • Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/. Here are some important links on the DCEEE website that may be helpful: -Child Care Rules and Laws: https://ncchildcare.ncdhhs.gov/Services/Licensing/Getting-a-License -Training and Professional Development: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development -Required Health and Safety Training: https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings -Care for Children Receiving Subsidy: https://ncchildcare.ncdhhs.gov/Provider/Providing-Child-Care/Subsidized-Child-Care/Care-for-Children-Receiving-Subsidy -DCDEE Updates, Current Projects, and information applicable to Child Care in NC: https://ncchildcare.ncdhhs.gov/Whats-New Child care programs are required to maintain compliance with all applicable child care rules and regulations at all times. North Carolina General Statute 110-90(4)(d) requires all child care facilities to maintain a compliance history of at least seventy-five percent (75%) for the past eighteen (18) months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Any violations cited during a visit may affect your score. COMPLIANCE PLAN: Violations must be corrected immediately. A signed and dated letter of compliance must be received by me no later than 12/23/2024, stating how each violation was corrected and how compliance will be maintained in the future. Please mail or email me a signed copy of the letter to: Mailing Address: P.O. Box 1078 Faith, NC 28041 Email: ashlynn.vaughan@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. If a letter is not received by the required date an unannounced follow-up visit may be conducted to confirm the violations were corrected or an administrative action may be recommended. Based on Child Care Rule 10A https://www.msn.com/enus/feedNCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Please Note: Please be aware that any information submitted by you is legal documentation. If you state in your compliance letter that corrections have been made when they have not, it will be considered falsification of information. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you today. We appreciate all you and your staff do to serve the children and families in your community. If you have any questions, feel free to contact me by phone at (704) 330-3722 or by email at ashlynn.vaughan@dhhs.nc.gov or my supervisor, Erin Pickard, at erin.pickard@dhhs.nc.gov. Thank you for your time today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0801 · Violation

Name of Operation: CHINA GROVE ELEMENTARY Facility ID: 80000353 Consultant: CAROLYN CONLEY Operation Type: Center Case Number: Visit Date: 1/17/2024 Number Present: 27 Completed Date: 1/17/2024 Age: From 4 To 5 Total Minutes: 165 Time In: 09:45 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of this visit is to monitor compliance with applicable child care requirements. The last annual compliance visit was conducted on January 25, 2023. The Environmental Rating Scale (ERS) assessments were conducted in April 2019. This program is in Cohort Two and will go through the rated license process between July 2025 and June 2026. Prior to this visit the 18-month compliance history was 88%. The license was posted and the following restrictions were listed: daytime care only; meets highest enhanced ratios reduced by one from the seven point level and enhanced space. This elementary school has two NC Pre-K classrooms. Upon arrival, I was greeted by Ms. Sherlock, Lead Teacher and you, Ms. White, Lead Teacher. I stated the reason for my visit. I used the "Annual Compliance Monitoring Checklist for Centers" during today's visit. I observed the children during free choice activities indoors, gross motor activities indoors, hand washing routines and transitioning to lunch in the cafeteria. I observed staff/child ratios, group size and supervision were observed and in compliance. Positive interactions between staff and children were also observed. I monitored the outdoor play area and the outdoor inspections. I was unable to measure the mulch during today's because I did not have my measuring tool. Please make sure to monitor frequently under swings and slide landings to assure that the mulch is measuring at least six inches in depth. I will measure during my next visit. I monitored the emergency drill report to assure that drills were occurring as required. The last sanitation inspection was conducted on November 13, 2023 with no demerits and a superior classification. A fire inspection was conducted on August 30, 2023. There are 31 children enrolled. I monitored a portion of the children’s records; including their health screenings. I received the completed Staff and Training Worksheet prior to today’s visit. There have been no new staff hired since my last visit. I monitored a portion of the staffs’ files today. The Off-Site Staff Verification Forms were completed for this year. Prior to today's visit, the Program Consultant Site Visit Information Report was reviewed in the NC Pre-K Plan system. The staff present in the classrooms were the staff listed on the information report. The program uses Creative Curriculum and the Teaching Strategies Gold as the on-going assessment. The DIAL-4 is the screening tool used and a portion of the screening tools were monitored today. The following are some ways that families are involved: home visits, parent teacher conferences, newsletters, take home projects and opportunities to participate in activities in the classroom. The children are present 8:30 to 3:30 and the staff are present 8:00 to 4:00. The following violations were observed during today’s visit. Violation Number Comment Rule 1303 Application was not signed by the parent. A child's application in classroom 123 did not have the parent's/guardian's signature. 10A NCAC 09 .0801(a) 1311 Emergency medical care information was not on file in the center on the child's first day of attendance and/or was not updated as changes occurred or at least annually for each child. A child's file in classroom 123 did not have the hospital or medical professional preference. A child's file in classroom 123 did not have the hospital preference. .0802(c) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. The health questionnaires for staff in classroom 123 were not kept in individual separate files. .0701(d) TECHNICAL ASSITANCE: -It is important that the children’s applications are complete when received. Please review prior to filing to make that is there is a blank it is filled. This includes date of application, date of enrollment, signatures, and date of signatures. -It is important that families include their hospital preference and contact information and their medical professional preference and contact information. -Each staff member’s Heath Questionnaire needs be in a separate file and separate from the personnel file. CONSULTATION: -Children are required to go outside daily unless there is a weather advisory. Send reminders to families to dress the children appropriately for the weather. Ask families to donate clothing, jackets to keep in the classroom just in case Children did not wear warm clothing. Refer to Weather Chart that can be found under "Provider Documents" on the DCDEE website. -When completing the outdoor play inspections review prior to filing to assure that the time, date and signature are documented. -Visit the North Carolina Rated License Assessment Project’s website: ncrlap.org. There are training and resources available for the Environmental Rating Scale (ERS) assessments. REQUIRED RESPONSE: Violations must be corrected immediately. You shall submit a written/typed, signed and dated statement to me at the address noted below or email me detailing how the violations were corrected with exact dates and details including how you plan to prevent reoccurrence of such violations which must be received by January 31, 2024. Failure to correct the violation(s) and send the written statement by the established deadline listed above may result in an unannounced follow-up visit or an administrative action may be recommended based on Child Care Rule 10A NCAC 09 .2200. The documentation was completed electronically and reviewed with you during the visit. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have any questions, please contact me at: 704-594-0149 or carolyn.conley@dhhs.nc.gov. or my supervisor Erin Pickard at erinpickard@dhhs.nc.gov. Carolyn Conley Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education Post Office Box 835 Kannapolis, NC 28082-0835 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .2200 · Violation

Name of Operation: CHINA GROVE ELEMENTARY Facility ID: 80000353 Consultant: CAROLYN CONLEY Operation Type: Center Case Number: Visit Date: 1/17/2024 Number Present: 27 Completed Date: 1/17/2024 Age: From 4 To 5 Total Minutes: 165 Time In: 09:45 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of this visit is to monitor compliance with applicable child care requirements. The last annual compliance visit was conducted on January 25, 2023. The Environmental Rating Scale (ERS) assessments were conducted in April 2019. This program is in Cohort Two and will go through the rated license process between July 2025 and June 2026. Prior to this visit the 18-month compliance history was 88%. The license was posted and the following restrictions were listed: daytime care only; meets highest enhanced ratios reduced by one from the seven point level and enhanced space. This elementary school has two NC Pre-K classrooms. Upon arrival, I was greeted by Ms. Sherlock, Lead Teacher and you, Ms. White, Lead Teacher. I stated the reason for my visit. I used the "Annual Compliance Monitoring Checklist for Centers" during today's visit. I observed the children during free choice activities indoors, gross motor activities indoors, hand washing routines and transitioning to lunch in the cafeteria. I observed staff/child ratios, group size and supervision were observed and in compliance. Positive interactions between staff and children were also observed. I monitored the outdoor play area and the outdoor inspections. I was unable to measure the mulch during today's because I did not have my measuring tool. Please make sure to monitor frequently under swings and slide landings to assure that the mulch is measuring at least six inches in depth. I will measure during my next visit. I monitored the emergency drill report to assure that drills were occurring as required. The last sanitation inspection was conducted on November 13, 2023 with no demerits and a superior classification. A fire inspection was conducted on August 30, 2023. There are 31 children enrolled. I monitored a portion of the children’s records; including their health screenings. I received the completed Staff and Training Worksheet prior to today’s visit. There have been no new staff hired since my last visit. I monitored a portion of the staffs’ files today. The Off-Site Staff Verification Forms were completed for this year. Prior to today's visit, the Program Consultant Site Visit Information Report was reviewed in the NC Pre-K Plan system. The staff present in the classrooms were the staff listed on the information report. The program uses Creative Curriculum and the Teaching Strategies Gold as the on-going assessment. The DIAL-4 is the screening tool used and a portion of the screening tools were monitored today. The following are some ways that families are involved: home visits, parent teacher conferences, newsletters, take home projects and opportunities to participate in activities in the classroom. The children are present 8:30 to 3:30 and the staff are present 8:00 to 4:00. The following violations were observed during today’s visit. Violation Number Comment Rule 1303 Application was not signed by the parent. A child's application in classroom 123 did not have the parent's/guardian's signature. 10A NCAC 09 .0801(a) 1311 Emergency medical care information was not on file in the center on the child's first day of attendance and/or was not updated as changes occurred or at least annually for each child. A child's file in classroom 123 did not have the hospital or medical professional preference. A child's file in classroom 123 did not have the hospital preference. .0802(c) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. The health questionnaires for staff in classroom 123 were not kept in individual separate files. .0701(d) TECHNICAL ASSITANCE: -It is important that the children’s applications are complete when received. Please review prior to filing to make that is there is a blank it is filled. This includes date of application, date of enrollment, signatures, and date of signatures. -It is important that families include their hospital preference and contact information and their medical professional preference and contact information. -Each staff member’s Heath Questionnaire needs be in a separate file and separate from the personnel file. CONSULTATION: -Children are required to go outside daily unless there is a weather advisory. Send reminders to families to dress the children appropriately for the weather. Ask families to donate clothing, jackets to keep in the classroom just in case Children did not wear warm clothing. Refer to Weather Chart that can be found under "Provider Documents" on the DCDEE website. -When completing the outdoor play inspections review prior to filing to assure that the time, date and signature are documented. -Visit the North Carolina Rated License Assessment Project’s website: ncrlap.org. There are training and resources available for the Environmental Rating Scale (ERS) assessments. REQUIRED RESPONSE: Violations must be corrected immediately. You shall submit a written/typed, signed and dated statement to me at the address noted below or email me detailing how the violations were corrected with exact dates and details including how you plan to prevent reoccurrence of such violations which must be received by January 31, 2024. Failure to correct the violation(s) and send the written statement by the established deadline listed above may result in an unannounced follow-up visit or an administrative action may be recommended based on Child Care Rule 10A NCAC 09 .2200. The documentation was completed electronically and reviewed with you during the visit. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have any questions, please contact me at: 704-594-0149 or carolyn.conley@dhhs.nc.gov. or my supervisor Erin Pickard at erinpickard@dhhs.nc.gov. Carolyn Conley Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education Post Office Box 835 Kannapolis, NC 28082-0835 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0901 · Violation

Name of Operation: CHINA GROVE ELEMENTARY Facility ID: 80000353 Consultant: CAROLYN CONLEY Operation Type: Center Case Number: Visit Date: 9/6/2023 Number Present: 26 Completed Date: 9/6/2023 Age: From 4 To 4 Total Minutes: 855 Time In: 12:30 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor applicable child care requirements. The last annual compliance visit was conducted on January 25, 2023. The current 18-month compliance history is 93%. The Environmental Rating Scale (ERS) assessments were conducted in April 2019. This program is part of cohort two and will need to go through the rated license process between July 2025-June 2-26. The 18-month compliance history is at 92%. The license was posted and the following restrictions were listed: daytime care only; meets highest enhanced ratios reduced by one from the seven point level and enhanced space. This elementary school has two NC Pre-K classrooms. Upon arrival, I was greeted by you, Ms. White, Lead Teacher, and I stated the reason for my visit. I observed children during snack time, hand-washing routines, music and movement, transitioning to the hallway bathrooms and nap/rest time. I monitored the following items: supervision, staff/child ratios, CPR and First Aid, special training, criminal background checks completed, general safety, discipline, Emergency Medical Care Plan, administering of medication, storage of hazardous products and medications, adequate/approved space, program records, posted license and restrictions met. Emergency drills, fire drills and outdoor inspections are documented and are occurring as required. The last documented fire inspection was conducted on August 16, 2022. You stated that have requested a copy of the most current inspection but have not received it as of today’s date. You contacted office staff and they stated they do not have access to it because it locked in the principal’s office and she is not on site today. A sanitation inspection was completed on May 5, 2023 with no demerits and a superior rating. There were 26 children present today and 29 children enrolled. There are no new staff hired since my last visit. The following violations were observed during today’s visit. Violation Number Comment Rule 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. The children in Space 123 were observed participating in a music and movement activity where screen time was part of the activity and it was documented. .0510(d)(2)(A-C) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. The menu posted in space 124 had cereal and milk listed for today's snack and the children were served cheese crackers and water. Snack time needs to consist of at least two of the following components: milk, vegetable or fruit or 100 percent juice, grain, meat or meat alternative. 10A NCAC 09 .0901(b) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The children began school 8\14\23 and there was not inspection completed prior to the children returning nor for the month of August. .0605(q) 1739 All records required were not available for review by a representative of the Division. The last documented fire inspection was conducted on 8/16/22. The current fire inspections was locked in an office and not accessible for review. .2318(1-8) TECHNICAL ASSISTANCE/RESOURCES/REMINNDERS: -The menu needs to be revised when there is a change prior to the children eating. -Snack time needs to have two of the following components: milk, vegetable or fruit or 100 percent juice, grain, meat/meat alternative. -Make sure to have the current sanitation and fire inspection on file/posted and available for review. -Make sure to conduct an outdoor inspection prior to the children returning for the new school year and monthly thereafter. -Keep the Screen Time Log in view as a reminder to document when screen is used or you have it included in your activity plan. -Kimberly Cruz, Child Care Health Consultant, is available for assistance with health education for staff and children. You can reach her at kimberly.cruz@rowancountync.gov or704-216-8806. -The North Carolina child Care Resource and Referral Council (CCR&R) now has a challenging behavior helpline that staff can call and speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classrooms: 1-888-600-1685 option 1. I also sent an email about this resource on April 4th. -You had requested information on the lead testing for the water. Here is the link: https://www.cleanwaterforuskids.org/en/carolina/. REQUIRED RESPONSE: Violations must be corrected immediately. You shall submit a written/typed, signed and dated statement to me at the address noted below or email me detailing how the violations were corrected with exact dates and details including how you plan to prevent reoccurrence of such violations which must be received by September 20, 2023. Failure to correct the violation(s) and send the written statement by the established deadline listed above may result in an unannounced follow-up visit or an administrative action may be recommended based on Child Care Rule 10A NCAC 09 .2200. The documentation was completed electronically and reviewed with you during the visit. I emailed today’s visit summary to you for your records. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have any questions, please contact me at: 704-594-0149 or carolyn.conley@dhhs.nc.gov. or my supervisor Kris Updike at kris.updike@dhhs.nc.gov. Carolyn Conley Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education Post Office Box 835 Kannapolis, NC 28082-0835 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .2200 · Violation

Name of Operation: CHINA GROVE ELEMENTARY Facility ID: 80000353 Consultant: CAROLYN CONLEY Operation Type: Center Case Number: Visit Date: 9/6/2023 Number Present: 26 Completed Date: 9/6/2023 Age: From 4 To 4 Total Minutes: 855 Time In: 12:30 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor applicable child care requirements. The last annual compliance visit was conducted on January 25, 2023. The current 18-month compliance history is 93%. The Environmental Rating Scale (ERS) assessments were conducted in April 2019. This program is part of cohort two and will need to go through the rated license process between July 2025-June 2-26. The 18-month compliance history is at 92%. The license was posted and the following restrictions were listed: daytime care only; meets highest enhanced ratios reduced by one from the seven point level and enhanced space. This elementary school has two NC Pre-K classrooms. Upon arrival, I was greeted by you, Ms. White, Lead Teacher, and I stated the reason for my visit. I observed children during snack time, hand-washing routines, music and movement, transitioning to the hallway bathrooms and nap/rest time. I monitored the following items: supervision, staff/child ratios, CPR and First Aid, special training, criminal background checks completed, general safety, discipline, Emergency Medical Care Plan, administering of medication, storage of hazardous products and medications, adequate/approved space, program records, posted license and restrictions met. Emergency drills, fire drills and outdoor inspections are documented and are occurring as required. The last documented fire inspection was conducted on August 16, 2022. You stated that have requested a copy of the most current inspection but have not received it as of today’s date. You contacted office staff and they stated they do not have access to it because it locked in the principal’s office and she is not on site today. A sanitation inspection was completed on May 5, 2023 with no demerits and a superior rating. There were 26 children present today and 29 children enrolled. There are no new staff hired since my last visit. The following violations were observed during today’s visit. Violation Number Comment Rule 524 When children 3 years and older were in care, screen time was not used to stimulate a developmental domain; was not limited to 30 minutes a day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. The children in Space 123 were observed participating in a music and movement activity where screen time was part of the activity and it was documented. .0510(d)(2)(A-C) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. The menu posted in space 124 had cereal and milk listed for today's snack and the children were served cheese crackers and water. Snack time needs to consist of at least two of the following components: milk, vegetable or fruit or 100 percent juice, grain, meat or meat alternative. 10A NCAC 09 .0901(b) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The children began school 8\14\23 and there was not inspection completed prior to the children returning nor for the month of August. .0605(q) 1739 All records required were not available for review by a representative of the Division. The last documented fire inspection was conducted on 8/16/22. The current fire inspections was locked in an office and not accessible for review. .2318(1-8) TECHNICAL ASSISTANCE/RESOURCES/REMINNDERS: -The menu needs to be revised when there is a change prior to the children eating. -Snack time needs to have two of the following components: milk, vegetable or fruit or 100 percent juice, grain, meat/meat alternative. -Make sure to have the current sanitation and fire inspection on file/posted and available for review. -Make sure to conduct an outdoor inspection prior to the children returning for the new school year and monthly thereafter. -Keep the Screen Time Log in view as a reminder to document when screen is used or you have it included in your activity plan. -Kimberly Cruz, Child Care Health Consultant, is available for assistance with health education for staff and children. You can reach her at kimberly.cruz@rowancountync.gov or704-216-8806. -The North Carolina child Care Resource and Referral Council (CCR&R) now has a challenging behavior helpline that staff can call and speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classrooms: 1-888-600-1685 option 1. I also sent an email about this resource on April 4th. -You had requested information on the lead testing for the water. Here is the link: https://www.cleanwaterforuskids.org/en/carolina/. REQUIRED RESPONSE: Violations must be corrected immediately. You shall submit a written/typed, signed and dated statement to me at the address noted below or email me detailing how the violations were corrected with exact dates and details including how you plan to prevent reoccurrence of such violations which must be received by September 20, 2023. Failure to correct the violation(s) and send the written statement by the established deadline listed above may result in an unannounced follow-up visit or an administrative action may be recommended based on Child Care Rule 10A NCAC 09 .2200. The documentation was completed electronically and reviewed with you during the visit. I emailed today’s visit summary to you for your records. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have any questions, please contact me at: 704-594-0149 or carolyn.conley@dhhs.nc.gov. or my supervisor Kris Updike at kris.updike@dhhs.nc.gov. Carolyn Conley Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education Post Office Box 835 Kannapolis, NC 28082-0835 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times