10A NCAC 09 .2509 · Violation

Name of Operation: SHAMROCK GARDENS ELEMENTARY SCHOOL ASEP Facility ID: 60004226 Consultant: MARA BRINTON Operation Type: Center Case Number: Visit Date: 6/18/2024 Number Present: 49 Completed Date: 6/18/2024 Age: From 5 To 12 Total Minutes: 240 Time In: 10:00 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor for compliance with applicable child care requirements during a Routine Unannounced Visit. Upon arrival at the five-star rated license afterschool program, the program coordinator, Ms. Marie Saddler was off site with children on a field trip. The school administrator contacted Ms. Saddler and she returned to the school to complete the visit. The child care item number listing dated March 2024 was used to identify and determine non-compliance. The following sections were monitored for compliance: A1, B1, C4, C5, C6, E1, E2, F3, G1, G3, G4 and G5. The cafeteria, art, music, media center and maker rooms were monitored for compliance with Ms. Saddler. Two spaces were measured and approved for use (art and music). I requested the piano and chair be stored in the storage closet in the music room. I requested to see if the heavy metal piece of art equipment could be stored in the storage room. Concerns were raised regarding the potential for children to fall into the equipment. The art room was approved with a room capacity of 33 children @ 30 square feet. The music room was approved with a room capacity of 35 children @ 30 square feet. A sanitation inspection was completed June 4, 2024, and both spaces were approved for use by environmental health. This week began summer camp at the CMS school. Staff and Training worksheets were in the process of being updated by Ms. Saddler. There were nine new staff working from this site. Only one staff person was a new hire to CMS. All other staff were existing CMS/ASEP staff. The following staff files were monitored for compliance during the visit: M. Saddler, G. McIlwain, T. Green, K. Richardson, C. Hunt, A. Richardson, H. Adderton and L. Crank, J. Kudawoo and E. Hughes. Ms. Hughes will have four weeks from her date of employment to obtain the required training. Child Care Rule .2502 was read to Ms. Saddler during the visit. All staff were monitored current with CPR, FA, CMT, and BSAC. Only the new staff person (E. Hughes) does not have BSAC. Monthly outdoor inspections, incident log, monthly fire drills and quarterly safety drills were monitored completed and current. We discussed completing either safety drill (shelter in place or lock down drill) within the first two weeks of summer camp beginning or within the first week of school. Children were monitored returning from a field trip to Cordelia Park Spray Ground, eating their lunch and participating in TDA. There was not off-premises activities information posted in each participating class or by the entrance/exit. The field trip permission form was monitored, and it was missing the purpose of the field trip and an adult’s emergency contact information. Ms. Saddler and Ms. McIlwain stated there is a memo that lists the purpose of each planned field trip for the summer. They will add the emergency contact information on the field trip permission form and The following hazardous products were monitored not stored under lock and key: dry erase cleanser, aerosol can of disinfectant maintained at the base of a smart board. The items were removed and placed under lock and key during the visit. There were several water bottles that were not labeled and dated. We discussed ensuring the following forms are posted in the new rooms: staff to child ratio worksheets, emergency medical care plan and emergency numbers next to the classroom phones. (art and music) The center has two information boards where all required items are posted: cafeteria ASEP board and at the summer camp entrance/exit. It was recommended to use a dry erase board and post the information outside the entrance. The last sanitation inspection was completed February 15, 2024, with four (4) demerits cited and a Superior classification issued. The last annual fire inspection was completed on March 8, 2024, with two cited violations. Please make sure to follow up with the school office staff to ensure all cited violations have been corrected. Violation Number Comment Rule 533 Human milk, formula and other bottled beverages including sippy cups, sent from child's home were not fully prepared, dated, and labeled for the appropriate child. Children's water bottles and sippy cups were monitored not labeled or dated. 15A NCAC 18A .2804(d) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. Dry erase cleanser and two cans of aerosol cans of disinfectant or air fresheners were monitored in the art and music rooms, not under lock and key. The contents were removed and placed under lock and key during the visit. .2820(b) 1415 A written plan of the off-premises activities was not posted weekly in a place at home base or was not given to parents. The off-premises activities were not posted and did not list all required components. The purpose of the trip was not listed or the contact information of an adult in the event of an emergency. 10A NCAC 09 .2509(b) Technical Assistance Provided and General Discussion: 1. It was recommended to use science poster boards to help ensure required posted items are in each approved operating space. This would help make it easier for staff to relocate to a different space and still meet child care requirements. 2. The offered materials/centers in the art room need improvement of variety and multiples. Corrective Action Plan: All violations must be corrected immediately. You shall submit a written, signed, and dated statement/compliance letter to me, at the address below detailing how each violation has been corrected and when. This information shall be received by Tuesday, July 2, 2024. You may email me your letter of correction. Mail written documentation to Mara Brinton, 7870 Woodmere Drive, Harrisburg, NC 28075. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. If you have any questions, please contact Mara Brinton at 704-594-0140 or email mara.brinton@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times