10A NCAC 09 .1720 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 2/3/2025 Number Present: 44 Completed Date: 2/3/2025 Age: From 5 To 11 Total Minutes: 160 Time In: 01:55 PM Time Out: 04:35 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Your program currently operates a Five Star Rated License with an effective date of March 10, 2017. The program’s compliance history before today’s visit was 92%. Jacqueline Shepperd, Site Coordinator, assisted me with the visit. I arrived prior to the children’s arrival and was provided notebooks with all the paperwork I needed to review during the annual compliance visit. The current Public-School Off-Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for after school. I reviewed the current Staff and Training Worksheet. Each group leader is missing the Administration of Medication Health and Safety Training. Each group leader has current First Aid and CPR. All staff at this site have their BSAC. Ms. Sheppherd has an expired CBC qualifying letter dated 10/29/2024. I checked ABCMS. The process was initiated 9/12/2024 and closed due to Name Check Request not submitted within authorized timeframe Program records were monitored. The emergency drill log was reviewed and found meeting compliance. The last fire drill was conducted on January 24, 2025. A lockdown and shelter-in-place drill was conducted January 28, 2025. The playground inspections were reviewed and found in compliance. The incident log was reviewed and found in compliance. The last sanitation inspection was completed November 27, 2024, with a Superior classification. The last fire inspection was conducted on June 3, 2024. Cleaning supplies were observed properly stored. General safety requirements were monitored and found meeting compliance. I reviewed the current ASEP bulletin board in the cafeteria and observed all information required to be posted. Current activity plans were reviewed, and interest centers were set up. The teacher directed activity plans were observed posted on a bulletin board in the cafeteria. The menu was posted and current. I observed 5 learning areas with materials that were in good repair and age appropriate. It was reported that one child currently has emergency medication. The medication is expired, and the Medical Action Plan did not have a physician’s signature. As children arrived, they placed their belongings down and attendance was taken. Attendance was monitored and found in compliance. Staff/child ratio was not in compliance. Two (2) groups were combined today with 29 children present and one staff member. The children were taken by groups to wash hands and have snack. During the visit, children were observed indoor learning environment, eating snacks, using chrome books for homework and participating in learning center and homework. I monitored the screen time log and observed the screen time activity plan. Nurturing and caring tones were observed as the staff interacted with the children. One child needing one on one support is enrolled. I observed a teacher assistant present with him. The support teacher, K. Miller, does not have a current CBC Qualifying Letter. I explained to Ms. Shepperd and Ms. Miller that she would need to obtain the CBC Qualifying Letter in order to work with the child daily in the Afterschool Program. I monitored the outdoor play area including the track and field you use regularly and found in compliance. I observed resilient surfacing under a climber meeting compliance. The following violations were cited: Violation Number Comment Rule 319 Staff/child ratios applicable to a classroom, were not posted in each classroom. The staff/child ratio sheet was not posted on the program board in the cafeteria. .0713(a)(10), (c) & (f)(3); .2818(e) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. One child did not have a medical action care plan signed by a physician on file. .0803(2)(a) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Benadryl expired 6/2023 and an Auvi-Q epi-pen expired 12/17/2024 was not returned to a parent. .0803(12) 1041 Prior to employment a Criminal Background Check was not completed. One support staff member, K. Miller, did not have a CBC Letter on file prior to employment. G.S. 110-90.2(b) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). One staff , J. Shepperd does not have a current qualifying letter on file. The letter on file expired 10/29/2024. G.S. 110-90.2(b) & .2703(n)&(o) 1756 Enhanced staff/child ratios and group sizes were not met. Two (2) groups with 29 children present were combined with one (1) staff member. 10A NCAC 09 .2818 1757 A valid qualification letter was not on file and available to review at the facility. One support staff member, K. Miller, does not have a current CBC Letter. G.S. 110-90.2(b) & (d) & .2703(e) 1898 Staff did not complete the health and safety training within one year of employment. Two (2) staff did not complete Administration of Medication Health and Safety training within one year of employment. .1102(a) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before February 17,2025, I will conduct a follow up visit to verify compliance. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please email the information to: Lisa.Eddins-Smith@dhhs.nc.gov Technical Assistance: Reminders: Continue to review emails from me and from the Division of Child Development and Early Education (DCDEE) CBC Qualifying Letter You can reach out to Criminal Background Check Unit at (919) 814-8401 and someone will assist you regarding the status of and needed steps to complete your qualifying letter. Emergency Medication Rules can be reviewed in Chapter 9 of the Child Care Rules and Regulations here: 10A NCAC 09 .1720 MEDICATION REQUIREMENTS DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.EddinsSmith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

10A NCAC 09 .2818 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 2/3/2025 Number Present: 44 Completed Date: 2/3/2025 Age: From 5 To 11 Total Minutes: 160 Time In: 01:55 PM Time Out: 04:35 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Your program currently operates a Five Star Rated License with an effective date of March 10, 2017. The program’s compliance history before today’s visit was 92%. Jacqueline Shepperd, Site Coordinator, assisted me with the visit. I arrived prior to the children’s arrival and was provided notebooks with all the paperwork I needed to review during the annual compliance visit. The current Public-School Off-Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for after school. I reviewed the current Staff and Training Worksheet. Each group leader is missing the Administration of Medication Health and Safety Training. Each group leader has current First Aid and CPR. All staff at this site have their BSAC. Ms. Sheppherd has an expired CBC qualifying letter dated 10/29/2024. I checked ABCMS. The process was initiated 9/12/2024 and closed due to Name Check Request not submitted within authorized timeframe Program records were monitored. The emergency drill log was reviewed and found meeting compliance. The last fire drill was conducted on January 24, 2025. A lockdown and shelter-in-place drill was conducted January 28, 2025. The playground inspections were reviewed and found in compliance. The incident log was reviewed and found in compliance. The last sanitation inspection was completed November 27, 2024, with a Superior classification. The last fire inspection was conducted on June 3, 2024. Cleaning supplies were observed properly stored. General safety requirements were monitored and found meeting compliance. I reviewed the current ASEP bulletin board in the cafeteria and observed all information required to be posted. Current activity plans were reviewed, and interest centers were set up. The teacher directed activity plans were observed posted on a bulletin board in the cafeteria. The menu was posted and current. I observed 5 learning areas with materials that were in good repair and age appropriate. It was reported that one child currently has emergency medication. The medication is expired, and the Medical Action Plan did not have a physician’s signature. As children arrived, they placed their belongings down and attendance was taken. Attendance was monitored and found in compliance. Staff/child ratio was not in compliance. Two (2) groups were combined today with 29 children present and one staff member. The children were taken by groups to wash hands and have snack. During the visit, children were observed indoor learning environment, eating snacks, using chrome books for homework and participating in learning center and homework. I monitored the screen time log and observed the screen time activity plan. Nurturing and caring tones were observed as the staff interacted with the children. One child needing one on one support is enrolled. I observed a teacher assistant present with him. The support teacher, K. Miller, does not have a current CBC Qualifying Letter. I explained to Ms. Shepperd and Ms. Miller that she would need to obtain the CBC Qualifying Letter in order to work with the child daily in the Afterschool Program. I monitored the outdoor play area including the track and field you use regularly and found in compliance. I observed resilient surfacing under a climber meeting compliance. The following violations were cited: Violation Number Comment Rule 319 Staff/child ratios applicable to a classroom, were not posted in each classroom. The staff/child ratio sheet was not posted on the program board in the cafeteria. .0713(a)(10), (c) & (f)(3); .2818(e) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. One child did not have a medical action care plan signed by a physician on file. .0803(2)(a) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Benadryl expired 6/2023 and an Auvi-Q epi-pen expired 12/17/2024 was not returned to a parent. .0803(12) 1041 Prior to employment a Criminal Background Check was not completed. One support staff member, K. Miller, did not have a CBC Letter on file prior to employment. G.S. 110-90.2(b) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). One staff , J. Shepperd does not have a current qualifying letter on file. The letter on file expired 10/29/2024. G.S. 110-90.2(b) & .2703(n)&(o) 1756 Enhanced staff/child ratios and group sizes were not met. Two (2) groups with 29 children present were combined with one (1) staff member. 10A NCAC 09 .2818 1757 A valid qualification letter was not on file and available to review at the facility. One support staff member, K. Miller, does not have a current CBC Letter. G.S. 110-90.2(b) & (d) & .2703(e) 1898 Staff did not complete the health and safety training within one year of employment. Two (2) staff did not complete Administration of Medication Health and Safety training within one year of employment. .1102(a) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before February 17,2025, I will conduct a follow up visit to verify compliance. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please email the information to: Lisa.Eddins-Smith@dhhs.nc.gov Technical Assistance: Reminders: Continue to review emails from me and from the Division of Child Development and Early Education (DCDEE) CBC Qualifying Letter You can reach out to Criminal Background Check Unit at (919) 814-8401 and someone will assist you regarding the status of and needed steps to complete your qualifying letter. Emergency Medication Rules can be reviewed in Chapter 9 of the Child Care Rules and Regulations here: 10A NCAC 09 .1720 MEDICATION REQUIREMENTS DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.EddinsSmith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 2/3/2025 Number Present: 44 Completed Date: 2/3/2025 Age: From 5 To 11 Total Minutes: 160 Time In: 01:55 PM Time Out: 04:35 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Your program currently operates a Five Star Rated License with an effective date of March 10, 2017. The program’s compliance history before today’s visit was 92%. Jacqueline Shepperd, Site Coordinator, assisted me with the visit. I arrived prior to the children’s arrival and was provided notebooks with all the paperwork I needed to review during the annual compliance visit. The current Public-School Off-Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for after school. I reviewed the current Staff and Training Worksheet. Each group leader is missing the Administration of Medication Health and Safety Training. Each group leader has current First Aid and CPR. All staff at this site have their BSAC. Ms. Sheppherd has an expired CBC qualifying letter dated 10/29/2024. I checked ABCMS. The process was initiated 9/12/2024 and closed due to Name Check Request not submitted within authorized timeframe Program records were monitored. The emergency drill log was reviewed and found meeting compliance. The last fire drill was conducted on January 24, 2025. A lockdown and shelter-in-place drill was conducted January 28, 2025. The playground inspections were reviewed and found in compliance. The incident log was reviewed and found in compliance. The last sanitation inspection was completed November 27, 2024, with a Superior classification. The last fire inspection was conducted on June 3, 2024. Cleaning supplies were observed properly stored. General safety requirements were monitored and found meeting compliance. I reviewed the current ASEP bulletin board in the cafeteria and observed all information required to be posted. Current activity plans were reviewed, and interest centers were set up. The teacher directed activity plans were observed posted on a bulletin board in the cafeteria. The menu was posted and current. I observed 5 learning areas with materials that were in good repair and age appropriate. It was reported that one child currently has emergency medication. The medication is expired, and the Medical Action Plan did not have a physician’s signature. As children arrived, they placed their belongings down and attendance was taken. Attendance was monitored and found in compliance. Staff/child ratio was not in compliance. Two (2) groups were combined today with 29 children present and one staff member. The children were taken by groups to wash hands and have snack. During the visit, children were observed indoor learning environment, eating snacks, using chrome books for homework and participating in learning center and homework. I monitored the screen time log and observed the screen time activity plan. Nurturing and caring tones were observed as the staff interacted with the children. One child needing one on one support is enrolled. I observed a teacher assistant present with him. The support teacher, K. Miller, does not have a current CBC Qualifying Letter. I explained to Ms. Shepperd and Ms. Miller that she would need to obtain the CBC Qualifying Letter in order to work with the child daily in the Afterschool Program. I monitored the outdoor play area including the track and field you use regularly and found in compliance. I observed resilient surfacing under a climber meeting compliance. The following violations were cited: Violation Number Comment Rule 319 Staff/child ratios applicable to a classroom, were not posted in each classroom. The staff/child ratio sheet was not posted on the program board in the cafeteria. .0713(a)(10), (c) & (f)(3); .2818(e) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. One child did not have a medical action care plan signed by a physician on file. .0803(2)(a) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Benadryl expired 6/2023 and an Auvi-Q epi-pen expired 12/17/2024 was not returned to a parent. .0803(12) 1041 Prior to employment a Criminal Background Check was not completed. One support staff member, K. Miller, did not have a CBC Letter on file prior to employment. G.S. 110-90.2(b) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). One staff , J. Shepperd does not have a current qualifying letter on file. The letter on file expired 10/29/2024. G.S. 110-90.2(b) & .2703(n)&(o) 1756 Enhanced staff/child ratios and group sizes were not met. Two (2) groups with 29 children present were combined with one (1) staff member. 10A NCAC 09 .2818 1757 A valid qualification letter was not on file and available to review at the facility. One support staff member, K. Miller, does not have a current CBC Letter. G.S. 110-90.2(b) & (d) & .2703(e) 1898 Staff did not complete the health and safety training within one year of employment. Two (2) staff did not complete Administration of Medication Health and Safety training within one year of employment. .1102(a) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before February 17,2025, I will conduct a follow up visit to verify compliance. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please email the information to: Lisa.Eddins-Smith@dhhs.nc.gov Technical Assistance: Reminders: Continue to review emails from me and from the Division of Child Development and Early Education (DCDEE) CBC Qualifying Letter You can reach out to Criminal Background Check Unit at (919) 814-8401 and someone will assist you regarding the status of and needed steps to complete your qualifying letter. Emergency Medication Rules can be reviewed in Chapter 9 of the Child Care Rules and Regulations here: 10A NCAC 09 .1720 MEDICATION REQUIREMENTS DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.EddinsSmith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 2/3/2025 Number Present: 44 Completed Date: 2/3/2025 Age: From 5 To 11 Total Minutes: 160 Time In: 01:55 PM Time Out: 04:35 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Your program currently operates a Five Star Rated License with an effective date of March 10, 2017. The program’s compliance history before today’s visit was 92%. Jacqueline Shepperd, Site Coordinator, assisted me with the visit. I arrived prior to the children’s arrival and was provided notebooks with all the paperwork I needed to review during the annual compliance visit. The current Public-School Off-Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for after school. I reviewed the current Staff and Training Worksheet. Each group leader is missing the Administration of Medication Health and Safety Training. Each group leader has current First Aid and CPR. All staff at this site have their BSAC. Ms. Sheppherd has an expired CBC qualifying letter dated 10/29/2024. I checked ABCMS. The process was initiated 9/12/2024 and closed due to Name Check Request not submitted within authorized timeframe Program records were monitored. The emergency drill log was reviewed and found meeting compliance. The last fire drill was conducted on January 24, 2025. A lockdown and shelter-in-place drill was conducted January 28, 2025. The playground inspections were reviewed and found in compliance. The incident log was reviewed and found in compliance. The last sanitation inspection was completed November 27, 2024, with a Superior classification. The last fire inspection was conducted on June 3, 2024. Cleaning supplies were observed properly stored. General safety requirements were monitored and found meeting compliance. I reviewed the current ASEP bulletin board in the cafeteria and observed all information required to be posted. Current activity plans were reviewed, and interest centers were set up. The teacher directed activity plans were observed posted on a bulletin board in the cafeteria. The menu was posted and current. I observed 5 learning areas with materials that were in good repair and age appropriate. It was reported that one child currently has emergency medication. The medication is expired, and the Medical Action Plan did not have a physician’s signature. As children arrived, they placed their belongings down and attendance was taken. Attendance was monitored and found in compliance. Staff/child ratio was not in compliance. Two (2) groups were combined today with 29 children present and one staff member. The children were taken by groups to wash hands and have snack. During the visit, children were observed indoor learning environment, eating snacks, using chrome books for homework and participating in learning center and homework. I monitored the screen time log and observed the screen time activity plan. Nurturing and caring tones were observed as the staff interacted with the children. One child needing one on one support is enrolled. I observed a teacher assistant present with him. The support teacher, K. Miller, does not have a current CBC Qualifying Letter. I explained to Ms. Shepperd and Ms. Miller that she would need to obtain the CBC Qualifying Letter in order to work with the child daily in the Afterschool Program. I monitored the outdoor play area including the track and field you use regularly and found in compliance. I observed resilient surfacing under a climber meeting compliance. The following violations were cited: Violation Number Comment Rule 319 Staff/child ratios applicable to a classroom, were not posted in each classroom. The staff/child ratio sheet was not posted on the program board in the cafeteria. .0713(a)(10), (c) & (f)(3); .2818(e) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. One child did not have a medical action care plan signed by a physician on file. .0803(2)(a) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Benadryl expired 6/2023 and an Auvi-Q epi-pen expired 12/17/2024 was not returned to a parent. .0803(12) 1041 Prior to employment a Criminal Background Check was not completed. One support staff member, K. Miller, did not have a CBC Letter on file prior to employment. G.S. 110-90.2(b) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). One staff , J. Shepperd does not have a current qualifying letter on file. The letter on file expired 10/29/2024. G.S. 110-90.2(b) & .2703(n)&(o) 1756 Enhanced staff/child ratios and group sizes were not met. Two (2) groups with 29 children present were combined with one (1) staff member. 10A NCAC 09 .2818 1757 A valid qualification letter was not on file and available to review at the facility. One support staff member, K. Miller, does not have a current CBC Letter. G.S. 110-90.2(b) & (d) & .2703(e) 1898 Staff did not complete the health and safety training within one year of employment. Two (2) staff did not complete Administration of Medication Health and Safety training within one year of employment. .1102(a) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before February 17,2025, I will conduct a follow up visit to verify compliance. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please email the information to: Lisa.Eddins-Smith@dhhs.nc.gov Technical Assistance: Reminders: Continue to review emails from me and from the Division of Child Development and Early Education (DCDEE) CBC Qualifying Letter You can reach out to Criminal Background Check Unit at (919) 814-8401 and someone will assist you regarding the status of and needed steps to complete your qualifying letter. Emergency Medication Rules can be reviewed in Chapter 9 of the Child Care Rules and Regulations here: 10A NCAC 09 .1720 MEDICATION REQUIREMENTS DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.EddinsSmith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2818 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 2/27/2024 Number Present: 28 Completed Date: 2/27/2024 Age: From 5 To 11 Total Minutes: 110 Time In: 02:15 PM Time Out: 04:05 PM Time In: Time Out: List to Use: Center Type Of Visit: Unannounced Visit Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to follow up on a staff/child ratio violation cited during an Annual Compliance Follow Up visit conducted on February 15, 2024. Upon arrival, I was greeted by the Program Coordinator, I. Deese. I stated the reason for the visit. The Program Coordinator stated that the Group Leader had a flat tire on her way and was waiting for someone to come fix her tire. She also stated that she had called a substitute but had not heard back from her yet. After school dismissal, from 2:46 PM to 2:50 PM, the Program Coordinator had a total of twenty-eight children by herself. The ages ranged from five years of age to eleven years of age. At 2:50 PM a substitute arrived. The two groups were divided so that staff/child ratios were in compliance. Another child arrived, making a total of twenty-nine children. Group #2 had a total of fourteen children and group #3 had a total of fifteen children. There was one violation cited and corrected today. Violation Number Comment Rule 1756 Enhanced staff/child ratios and group sizes were not met. There were twenty-eight children present with one staff member from 2:46 PM to 2:50 PM. The ages of the children ranged from five years of age to eleven years of age. 10A NCAC 09 .2818 The following technical assistance was provided: During the visit, J. Tampa, After School Enrichment Program Specialist arrived. We had a conversation regarding maintaining staff/child ratios. I explained that since the facility holds seven points in Program Standards, they are required to follow reduced enhanced ratios. However, if the facility dropped to six points in Program Standards, they could follow enhanced ratios. Enhanced ratios are as follows: one to fifteen for children five to six years of age and one to twenty-five with children six years of age and older. If the facility decides to drop from seven points in Program Standards to six points, this would also be a reduction in the Star Rated License from a Five Star Rated License to a Four Star Rated License. Ms. Tampa stated that she would discuss this option with the Director of the After School Enrichment Program. If a decision is made to reduce to a Four Star Rated License with six points in Program Standards, I must have the request in writing from the Director. The facility would not be able to follow enhanced ratios until the new license is received. Thank you for your time today. If you have any questions or concerns, please free to contact me at 704-594-0152 or by email at Kaye.Dunlap@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

10A NCAC 09 .2203 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 2/15/2024 Number Present: 35 Completed Date: 2/15/2024 Age: From 5 To 11 Total Minutes: 150 Time In: 02:15 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to follow up on a staff/child ratio violation cited during an annual compliance visit conducted on February 8, 2024. Upon arrival, I was greeted by the Program Coordinator, I. Deese. I stated the reason for the visit. The Program Coordinator stated that she might be out of staff/child ratio today because she was going to be short staffed. She stated that she had a substitute that would be working with her today however, she works at the school and would arrive once she was dismissed from her afternoon bus duties. After my arrival and prior to the children arriving, the Program Coordinator phoned a Program Coordinator at another after school program to come and help since her children are not dismissed until 4:15 PM. Upon the arrival of the children to the after-school program, there was a total of thirty-five children present with the Program Coordinator in space A3. The capacity of space A3 is twenty-eight children at thirty square feet per child. The ages of the children ranged from five years of age to eleven years of age. From 2:49 PM to 3:15 PM the Program Coordinator was by herself until the Program Coordinator from another school and substitute arrived. The children were divided into three groups at that time. A discussion was held with the Program Coordinator regarding steps that have been taken to prevent staff/child ratio issues from reoccurring. She stated that she notified her Supervisor and had obtained substitutes for Monday, Tuesday and Wednesday of each week but was still working on coverage for Thursdays and Fridays. There were three violations cited and one corrected today. Violation Number Comment Rule 860 Balloons were accessible to children. There were five latex balloons present in space A4 which is used as a lobby area and where the some of the children keep their personal belongings. .0604(q) 1245 For each child, there was not at least 30 sq. ft. inside space per the total licensed capacity and 100 sq. ft. outside space for each child using the outdoor learning environment at any one time. In space A3, there was a total of thirty-five children present. The capacity of space A3 is twenty-eight children. 10A NCAC 09 .2809(a) 1756 Enhanced staff/child ratios and group sizes were not met. There were thirty-five children present with one staff member for approximately twenty-five minutes. The ages of the children ranged from five years of age to eleven years of age. 10A NCAC 09 .2818 Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before February 29, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov A written warning may be issued based on two consecutive violations cited regarding staff/child ratios. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). The following technical assistance was provided: -Balloons are prohibited for children of all ages. I explained to the Program Coordinator that children could not have access to balloons at any time. -Since the facility has seven points in program standards, enhanced reduced staff/child ratios are required. Therefore, the ratio for children from five years of age to six years of age is one staff member to fourteen children with a group size of no more than twenty-five children. The ratio for children six years and older is one staff member to nineteen children with a group size of no more than twenty-five children. -The facility follows enhanced space which is at least 30 square feet of indoor space per child. There are a total of four approved spaces in the school age building. Based on 30 square feet per child, space A1 has a capacity of twenty-six children, space A2 has a capacity of seventeen children, space A3 has a capacity of twenty-eight children and space A4 has a capacity of fifteen children. Thank you for your time today. If you have any questions or concerns, please free to contact me at 704-594-0152 or by email at Kaye.Dunlap@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .2809 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 2/15/2024 Number Present: 35 Completed Date: 2/15/2024 Age: From 5 To 11 Total Minutes: 150 Time In: 02:15 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to follow up on a staff/child ratio violation cited during an annual compliance visit conducted on February 8, 2024. Upon arrival, I was greeted by the Program Coordinator, I. Deese. I stated the reason for the visit. The Program Coordinator stated that she might be out of staff/child ratio today because she was going to be short staffed. She stated that she had a substitute that would be working with her today however, she works at the school and would arrive once she was dismissed from her afternoon bus duties. After my arrival and prior to the children arriving, the Program Coordinator phoned a Program Coordinator at another after school program to come and help since her children are not dismissed until 4:15 PM. Upon the arrival of the children to the after-school program, there was a total of thirty-five children present with the Program Coordinator in space A3. The capacity of space A3 is twenty-eight children at thirty square feet per child. The ages of the children ranged from five years of age to eleven years of age. From 2:49 PM to 3:15 PM the Program Coordinator was by herself until the Program Coordinator from another school and substitute arrived. The children were divided into three groups at that time. A discussion was held with the Program Coordinator regarding steps that have been taken to prevent staff/child ratio issues from reoccurring. She stated that she notified her Supervisor and had obtained substitutes for Monday, Tuesday and Wednesday of each week but was still working on coverage for Thursdays and Fridays. There were three violations cited and one corrected today. Violation Number Comment Rule 860 Balloons were accessible to children. There were five latex balloons present in space A4 which is used as a lobby area and where the some of the children keep their personal belongings. .0604(q) 1245 For each child, there was not at least 30 sq. ft. inside space per the total licensed capacity and 100 sq. ft. outside space for each child using the outdoor learning environment at any one time. In space A3, there was a total of thirty-five children present. The capacity of space A3 is twenty-eight children. 10A NCAC 09 .2809(a) 1756 Enhanced staff/child ratios and group sizes were not met. There were thirty-five children present with one staff member for approximately twenty-five minutes. The ages of the children ranged from five years of age to eleven years of age. 10A NCAC 09 .2818 Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before February 29, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov A written warning may be issued based on two consecutive violations cited regarding staff/child ratios. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). The following technical assistance was provided: -Balloons are prohibited for children of all ages. I explained to the Program Coordinator that children could not have access to balloons at any time. -Since the facility has seven points in program standards, enhanced reduced staff/child ratios are required. Therefore, the ratio for children from five years of age to six years of age is one staff member to fourteen children with a group size of no more than twenty-five children. The ratio for children six years and older is one staff member to nineteen children with a group size of no more than twenty-five children. -The facility follows enhanced space which is at least 30 square feet of indoor space per child. There are a total of four approved spaces in the school age building. Based on 30 square feet per child, space A1 has a capacity of twenty-six children, space A2 has a capacity of seventeen children, space A3 has a capacity of twenty-eight children and space A4 has a capacity of fifteen children. Thank you for your time today. If you have any questions or concerns, please free to contact me at 704-594-0152 or by email at Kaye.Dunlap@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2818 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 2/15/2024 Number Present: 35 Completed Date: 2/15/2024 Age: From 5 To 11 Total Minutes: 150 Time In: 02:15 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to follow up on a staff/child ratio violation cited during an annual compliance visit conducted on February 8, 2024. Upon arrival, I was greeted by the Program Coordinator, I. Deese. I stated the reason for the visit. The Program Coordinator stated that she might be out of staff/child ratio today because she was going to be short staffed. She stated that she had a substitute that would be working with her today however, she works at the school and would arrive once she was dismissed from her afternoon bus duties. After my arrival and prior to the children arriving, the Program Coordinator phoned a Program Coordinator at another after school program to come and help since her children are not dismissed until 4:15 PM. Upon the arrival of the children to the after-school program, there was a total of thirty-five children present with the Program Coordinator in space A3. The capacity of space A3 is twenty-eight children at thirty square feet per child. The ages of the children ranged from five years of age to eleven years of age. From 2:49 PM to 3:15 PM the Program Coordinator was by herself until the Program Coordinator from another school and substitute arrived. The children were divided into three groups at that time. A discussion was held with the Program Coordinator regarding steps that have been taken to prevent staff/child ratio issues from reoccurring. She stated that she notified her Supervisor and had obtained substitutes for Monday, Tuesday and Wednesday of each week but was still working on coverage for Thursdays and Fridays. There were three violations cited and one corrected today. Violation Number Comment Rule 860 Balloons were accessible to children. There were five latex balloons present in space A4 which is used as a lobby area and where the some of the children keep their personal belongings. .0604(q) 1245 For each child, there was not at least 30 sq. ft. inside space per the total licensed capacity and 100 sq. ft. outside space for each child using the outdoor learning environment at any one time. In space A3, there was a total of thirty-five children present. The capacity of space A3 is twenty-eight children. 10A NCAC 09 .2809(a) 1756 Enhanced staff/child ratios and group sizes were not met. There were thirty-five children present with one staff member for approximately twenty-five minutes. The ages of the children ranged from five years of age to eleven years of age. 10A NCAC 09 .2818 Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before February 29, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov A written warning may be issued based on two consecutive violations cited regarding staff/child ratios. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). The following technical assistance was provided: -Balloons are prohibited for children of all ages. I explained to the Program Coordinator that children could not have access to balloons at any time. -Since the facility has seven points in program standards, enhanced reduced staff/child ratios are required. Therefore, the ratio for children from five years of age to six years of age is one staff member to fourteen children with a group size of no more than twenty-five children. The ratio for children six years and older is one staff member to nineteen children with a group size of no more than twenty-five children. -The facility follows enhanced space which is at least 30 square feet of indoor space per child. There are a total of four approved spaces in the school age building. Based on 30 square feet per child, space A1 has a capacity of twenty-six children, space A2 has a capacity of seventeen children, space A3 has a capacity of twenty-eight children and space A4 has a capacity of fifteen children. Thank you for your time today. If you have any questions or concerns, please free to contact me at 704-594-0152 or by email at Kaye.Dunlap@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-105 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 2/15/2024 Number Present: 35 Completed Date: 2/15/2024 Age: From 5 To 11 Total Minutes: 150 Time In: 02:15 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to follow up on a staff/child ratio violation cited during an annual compliance visit conducted on February 8, 2024. Upon arrival, I was greeted by the Program Coordinator, I. Deese. I stated the reason for the visit. The Program Coordinator stated that she might be out of staff/child ratio today because she was going to be short staffed. She stated that she had a substitute that would be working with her today however, she works at the school and would arrive once she was dismissed from her afternoon bus duties. After my arrival and prior to the children arriving, the Program Coordinator phoned a Program Coordinator at another after school program to come and help since her children are not dismissed until 4:15 PM. Upon the arrival of the children to the after-school program, there was a total of thirty-five children present with the Program Coordinator in space A3. The capacity of space A3 is twenty-eight children at thirty square feet per child. The ages of the children ranged from five years of age to eleven years of age. From 2:49 PM to 3:15 PM the Program Coordinator was by herself until the Program Coordinator from another school and substitute arrived. The children were divided into three groups at that time. A discussion was held with the Program Coordinator regarding steps that have been taken to prevent staff/child ratio issues from reoccurring. She stated that she notified her Supervisor and had obtained substitutes for Monday, Tuesday and Wednesday of each week but was still working on coverage for Thursdays and Fridays. There were three violations cited and one corrected today. Violation Number Comment Rule 860 Balloons were accessible to children. There were five latex balloons present in space A4 which is used as a lobby area and where the some of the children keep their personal belongings. .0604(q) 1245 For each child, there was not at least 30 sq. ft. inside space per the total licensed capacity and 100 sq. ft. outside space for each child using the outdoor learning environment at any one time. In space A3, there was a total of thirty-five children present. The capacity of space A3 is twenty-eight children. 10A NCAC 09 .2809(a) 1756 Enhanced staff/child ratios and group sizes were not met. There were thirty-five children present with one staff member for approximately twenty-five minutes. The ages of the children ranged from five years of age to eleven years of age. 10A NCAC 09 .2818 Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before February 29, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov A written warning may be issued based on two consecutive violations cited regarding staff/child ratios. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). The following technical assistance was provided: -Balloons are prohibited for children of all ages. I explained to the Program Coordinator that children could not have access to balloons at any time. -Since the facility has seven points in program standards, enhanced reduced staff/child ratios are required. Therefore, the ratio for children from five years of age to six years of age is one staff member to fourteen children with a group size of no more than twenty-five children. The ratio for children six years and older is one staff member to nineteen children with a group size of no more than twenty-five children. -The facility follows enhanced space which is at least 30 square feet of indoor space per child. There are a total of four approved spaces in the school age building. Based on 30 square feet per child, space A1 has a capacity of twenty-six children, space A2 has a capacity of seventeen children, space A3 has a capacity of twenty-eight children and space A4 has a capacity of fifteen children. Thank you for your time today. If you have any questions or concerns, please free to contact me at 704-594-0152 or by email at Kaye.Dunlap@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 2/15/2024 Number Present: 35 Completed Date: 2/15/2024 Age: From 5 To 11 Total Minutes: 150 Time In: 02:15 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to follow up on a staff/child ratio violation cited during an annual compliance visit conducted on February 8, 2024. Upon arrival, I was greeted by the Program Coordinator, I. Deese. I stated the reason for the visit. The Program Coordinator stated that she might be out of staff/child ratio today because she was going to be short staffed. She stated that she had a substitute that would be working with her today however, she works at the school and would arrive once she was dismissed from her afternoon bus duties. After my arrival and prior to the children arriving, the Program Coordinator phoned a Program Coordinator at another after school program to come and help since her children are not dismissed until 4:15 PM. Upon the arrival of the children to the after-school program, there was a total of thirty-five children present with the Program Coordinator in space A3. The capacity of space A3 is twenty-eight children at thirty square feet per child. The ages of the children ranged from five years of age to eleven years of age. From 2:49 PM to 3:15 PM the Program Coordinator was by herself until the Program Coordinator from another school and substitute arrived. The children were divided into three groups at that time. A discussion was held with the Program Coordinator regarding steps that have been taken to prevent staff/child ratio issues from reoccurring. She stated that she notified her Supervisor and had obtained substitutes for Monday, Tuesday and Wednesday of each week but was still working on coverage for Thursdays and Fridays. There were three violations cited and one corrected today. Violation Number Comment Rule 860 Balloons were accessible to children. There were five latex balloons present in space A4 which is used as a lobby area and where the some of the children keep their personal belongings. .0604(q) 1245 For each child, there was not at least 30 sq. ft. inside space per the total licensed capacity and 100 sq. ft. outside space for each child using the outdoor learning environment at any one time. In space A3, there was a total of thirty-five children present. The capacity of space A3 is twenty-eight children. 10A NCAC 09 .2809(a) 1756 Enhanced staff/child ratios and group sizes were not met. There were thirty-five children present with one staff member for approximately twenty-five minutes. The ages of the children ranged from five years of age to eleven years of age. 10A NCAC 09 .2818 Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before February 29, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov A written warning may be issued based on two consecutive violations cited regarding staff/child ratios. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). The following technical assistance was provided: -Balloons are prohibited for children of all ages. I explained to the Program Coordinator that children could not have access to balloons at any time. -Since the facility has seven points in program standards, enhanced reduced staff/child ratios are required. Therefore, the ratio for children from five years of age to six years of age is one staff member to fourteen children with a group size of no more than twenty-five children. The ratio for children six years and older is one staff member to nineteen children with a group size of no more than twenty-five children. -The facility follows enhanced space which is at least 30 square feet of indoor space per child. There are a total of four approved spaces in the school age building. Based on 30 square feet per child, space A1 has a capacity of twenty-six children, space A2 has a capacity of seventeen children, space A3 has a capacity of twenty-eight children and space A4 has a capacity of fifteen children. Thank you for your time today. If you have any questions or concerns, please free to contact me at 704-594-0152 or by email at Kaye.Dunlap@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 2/15/2024 Number Present: 35 Completed Date: 2/15/2024 Age: From 5 To 11 Total Minutes: 150 Time In: 02:15 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Compliance Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to follow up on a staff/child ratio violation cited during an annual compliance visit conducted on February 8, 2024. Upon arrival, I was greeted by the Program Coordinator, I. Deese. I stated the reason for the visit. The Program Coordinator stated that she might be out of staff/child ratio today because she was going to be short staffed. She stated that she had a substitute that would be working with her today however, she works at the school and would arrive once she was dismissed from her afternoon bus duties. After my arrival and prior to the children arriving, the Program Coordinator phoned a Program Coordinator at another after school program to come and help since her children are not dismissed until 4:15 PM. Upon the arrival of the children to the after-school program, there was a total of thirty-five children present with the Program Coordinator in space A3. The capacity of space A3 is twenty-eight children at thirty square feet per child. The ages of the children ranged from five years of age to eleven years of age. From 2:49 PM to 3:15 PM the Program Coordinator was by herself until the Program Coordinator from another school and substitute arrived. The children were divided into three groups at that time. A discussion was held with the Program Coordinator regarding steps that have been taken to prevent staff/child ratio issues from reoccurring. She stated that she notified her Supervisor and had obtained substitutes for Monday, Tuesday and Wednesday of each week but was still working on coverage for Thursdays and Fridays. There were three violations cited and one corrected today. Violation Number Comment Rule 860 Balloons were accessible to children. There were five latex balloons present in space A4 which is used as a lobby area and where the some of the children keep their personal belongings. .0604(q) 1245 For each child, there was not at least 30 sq. ft. inside space per the total licensed capacity and 100 sq. ft. outside space for each child using the outdoor learning environment at any one time. In space A3, there was a total of thirty-five children present. The capacity of space A3 is twenty-eight children. 10A NCAC 09 .2809(a) 1756 Enhanced staff/child ratios and group sizes were not met. There were thirty-five children present with one staff member for approximately twenty-five minutes. The ages of the children ranged from five years of age to eleven years of age. 10A NCAC 09 .2818 Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before February 29, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov A written warning may be issued based on two consecutive violations cited regarding staff/child ratios. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). The following technical assistance was provided: -Balloons are prohibited for children of all ages. I explained to the Program Coordinator that children could not have access to balloons at any time. -Since the facility has seven points in program standards, enhanced reduced staff/child ratios are required. Therefore, the ratio for children from five years of age to six years of age is one staff member to fourteen children with a group size of no more than twenty-five children. The ratio for children six years and older is one staff member to nineteen children with a group size of no more than twenty-five children. -The facility follows enhanced space which is at least 30 square feet of indoor space per child. There are a total of four approved spaces in the school age building. Based on 30 square feet per child, space A1 has a capacity of twenty-six children, space A2 has a capacity of seventeen children, space A3 has a capacity of twenty-eight children and space A4 has a capacity of fifteen children. Thank you for your time today. If you have any questions or concerns, please free to contact me at 704-594-0152 or by email at Kaye.Dunlap@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2818 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 2/8/2024 Number Present: 37 Completed Date: 2/8/2024 Age: From 5 To 11 Total Minutes: 140 Time In: 01:55 PM Time Out: 04:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Program Coordinator, I. Deese assisted me with the visit. Your program currently operates with a five-star license, issued March 10, 2017, earning 7 points in the education component, 5 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point for offering staff benefits package, an infrastructure of parent involvement and having approved enhanced policies. The last annual compliance visit was conducted February 13, 2023. The sanitation inspection was completed December 7, 2023, with a “Superior” classification. The last fire inspection was conducted April 25, 2023, and your facility was approved for daytime care only. A fire drill and lockdown drill were conducted on January 31, 2024. Upon my arrival, the Program Coordinator stated that she found out today that one of the staff members was no longer going to be working at the facility. She stated that as of today she had combined groups and will only have two groups of children instead of three groups until someone is hired or she is given a substitute. During the visit, children were observed participating in arrival procedures, personal care routines, snack, and free choice of indoor play. Group one was observed to be out of staff/child ratio. The facility has a separate building dedicated to after-school care. The building has three classrooms and two restrooms. Activity areas in each space include math, writing, music, books, art, science, global world studies and dramatic play. Staff members were observed supervising and interacting with the children in a caring and nurturing manner. Public School Off-Site Records Verification forms for staff and children for the 2023-2024 school year was reviewed today. There were three violations cited and two corrected. Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. An aerosol can of Glade was located on a windowsill in space #A3. .2820(b) 1756 Enhanced staff/child ratios and group sizes were not met. In space A1, there were a total of eighteen children present with one staff member. The children were five years of age to nine years of age. 10A NCAC 09 .2818 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. A lockdown drill was conducted on January 31, 2024 however the previous shelter-in-place or lockdown drill was conducted September 18, 2024 therefore, a drill was not practice every three months. .0604(u);.0302(d)(8) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before February 22, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov The following technical assistance was provided: -A discussion was held with the Program Coordinator regarding storage of medication that is not considered emergency medication. She stated that on teacher workdays they may take field trips and due to the time, the medication is to be administered she would have to take the medication on the field trip. I explained that the medication would be required to remain in locked storage. I suggested a small lockbox that would fit in the backpack with the emergency medications. -A conversation was held with the Program Coordinator regarding staff/child ratios. The after-school office staff should be notified as soon as you know you will not have enough staff to cover staff/child ratios. -A Lockdown or a shelter-in-place drill must be conducted every three months and documented on the Emergency Drill Log. A suggestion was made to the Program Coordinator to place a reminder alert on the calendar. - All aerosol cans must be kept in locked storage. A suggestion was made to have all aerosol cans stored in locked storage in the Program Coordinator’s office. If you have any questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: SELWYN ASEP Facility ID: 6055644 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 2/8/2024 Number Present: 37 Completed Date: 2/8/2024 Age: From 5 To 11 Total Minutes: 140 Time In: 01:55 PM Time Out: 04:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Program Coordinator, I. Deese assisted me with the visit. Your program currently operates with a five-star license, issued March 10, 2017, earning 7 points in the education component, 5 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point for offering staff benefits package, an infrastructure of parent involvement and having approved enhanced policies. The last annual compliance visit was conducted February 13, 2023. The sanitation inspection was completed December 7, 2023, with a “Superior” classification. The last fire inspection was conducted April 25, 2023, and your facility was approved for daytime care only. A fire drill and lockdown drill were conducted on January 31, 2024. Upon my arrival, the Program Coordinator stated that she found out today that one of the staff members was no longer going to be working at the facility. She stated that as of today she had combined groups and will only have two groups of children instead of three groups until someone is hired or she is given a substitute. During the visit, children were observed participating in arrival procedures, personal care routines, snack, and free choice of indoor play. Group one was observed to be out of staff/child ratio. The facility has a separate building dedicated to after-school care. The building has three classrooms and two restrooms. Activity areas in each space include math, writing, music, books, art, science, global world studies and dramatic play. Staff members were observed supervising and interacting with the children in a caring and nurturing manner. Public School Off-Site Records Verification forms for staff and children for the 2023-2024 school year was reviewed today. There were three violations cited and two corrected. Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. An aerosol can of Glade was located on a windowsill in space #A3. .2820(b) 1756 Enhanced staff/child ratios and group sizes were not met. In space A1, there were a total of eighteen children present with one staff member. The children were five years of age to nine years of age. 10A NCAC 09 .2818 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. A lockdown drill was conducted on January 31, 2024 however the previous shelter-in-place or lockdown drill was conducted September 18, 2024 therefore, a drill was not practice every three months. .0604(u);.0302(d)(8) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before February 22, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov The following technical assistance was provided: -A discussion was held with the Program Coordinator regarding storage of medication that is not considered emergency medication. She stated that on teacher workdays they may take field trips and due to the time, the medication is to be administered she would have to take the medication on the field trip. I explained that the medication would be required to remain in locked storage. I suggested a small lockbox that would fit in the backpack with the emergency medications. -A conversation was held with the Program Coordinator regarding staff/child ratios. The after-school office staff should be notified as soon as you know you will not have enough staff to cover staff/child ratios. -A Lockdown or a shelter-in-place drill must be conducted every three months and documented on the Emergency Drill Log. A suggestion was made to the Program Coordinator to place a reminder alert on the calendar. - All aerosol cans must be kept in locked storage. A suggestion was made to have all aerosol cans stored in locked storage in the Program Coordinator’s office. If you have any questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times