10A NCAC 09 .1801 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: 0825-304L Visit Date: 8/28/2025 Number Present: 127 Completed Date: 8/28/2025 Age: From 0 To 5 Total Minutes: 95 Time In: 09:30 AM Time Out: 11:05 AM Time In: Time Out: List to Use: Center Type Of Visit: Self Report Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to obtain information regarding alleged violations of childcare requirements. A self-report was received by the Division on August 26, 2025.The facility currently operates with a five-star license, issued March 9, 2018. Upon arrival, I was greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. I stated the reason for the visit and explained what would be monitored today. Casey Mullis, Head of School, joined us to complete the walk through. The allegation is a child was left in a room alone unsupervised for approximately one minute during a routine fire drill. Ms. Luft assisted me with a walk through the facility. During the walkthrough, I observed children throughout the facility participating in personal care routines, play, outdoor play, activity areas, and teacher directed activities. I found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Each group of children was observed in licensed approved space and adequately supervised during the visit. Based on the self-report and administrator interview the allegation that a child was left in a room alone unsupervised for approximately one minute during a routine fire drill is confirmed. The following violation was cited: Violation Number Comment Rule 303 Children were not adequately supervised at all times. In Space 4, on August 26, 2025 at approximately 9:03 am, a child was left unattended and alone in the classroom serving toddlers during a routine fire drill. .1801(a)(1-5) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before September 11, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected as well as monitoring for on-going compliance. I will make a return unannounced visit within two (2) weeks. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Supervision We discussed your procedures regarding name to face requirements prior to leaving a classroom. I was able to observe the transition of a class serving toddlers. The name to face procedures were followed carefully. You shared that support staff has been placed in classrooms serving younger children to assist with transitions. We discussed reviewing supervision rule and reviewing your fire drill procedure as it relates to10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. We reviewed and discussed that you have met with each staff member and documented acknowledgement and statement of understanding. I suggest you copy the signature sheet and place a copy in each staff member’s file. We discussed the following regarding administrative actions and written warnings: 10A NCAC 09 .2201 ADMINISTRATIVE ACTIONS GENERAL PROVISIONS (b) The Division shall consider the following factors when determining whether to issue an administrative action or what type of administrative action to be issued, including: (1) the severity of the violation or incident; (2) the probability of recurrence of the violation or incident; (3) all prior administrative actions issued to the facility; (4) all prior incidents where the Division has determined that abuse, neglect, or child maltreatment occurred at the facility; (5) the operator's response to the violation or incident, including actions taken to prevent recurrence, such as revision to facility policies and procedures or additional staff training; (6) a self- report of the violation or incident was submitted to the Division by the operator; and (7) information or records received from local, State, or federal agencies relevant to the violation or incident. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .2201 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: 0825-304L Visit Date: 8/28/2025 Number Present: 127 Completed Date: 8/28/2025 Age: From 0 To 5 Total Minutes: 95 Time In: 09:30 AM Time Out: 11:05 AM Time In: Time Out: List to Use: Center Type Of Visit: Self Report Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to obtain information regarding alleged violations of childcare requirements. A self-report was received by the Division on August 26, 2025.The facility currently operates with a five-star license, issued March 9, 2018. Upon arrival, I was greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. I stated the reason for the visit and explained what would be monitored today. Casey Mullis, Head of School, joined us to complete the walk through. The allegation is a child was left in a room alone unsupervised for approximately one minute during a routine fire drill. Ms. Luft assisted me with a walk through the facility. During the walkthrough, I observed children throughout the facility participating in personal care routines, play, outdoor play, activity areas, and teacher directed activities. I found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Each group of children was observed in licensed approved space and adequately supervised during the visit. Based on the self-report and administrator interview the allegation that a child was left in a room alone unsupervised for approximately one minute during a routine fire drill is confirmed. The following violation was cited: Violation Number Comment Rule 303 Children were not adequately supervised at all times. In Space 4, on August 26, 2025 at approximately 9:03 am, a child was left unattended and alone in the classroom serving toddlers during a routine fire drill. .1801(a)(1-5) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before September 11, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected as well as monitoring for on-going compliance. I will make a return unannounced visit within two (2) weeks. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Supervision We discussed your procedures regarding name to face requirements prior to leaving a classroom. I was able to observe the transition of a class serving toddlers. The name to face procedures were followed carefully. You shared that support staff has been placed in classrooms serving younger children to assist with transitions. We discussed reviewing supervision rule and reviewing your fire drill procedure as it relates to10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. We reviewed and discussed that you have met with each staff member and documented acknowledgement and statement of understanding. I suggest you copy the signature sheet and place a copy in each staff member’s file. We discussed the following regarding administrative actions and written warnings: 10A NCAC 09 .2201 ADMINISTRATIVE ACTIONS GENERAL PROVISIONS (b) The Division shall consider the following factors when determining whether to issue an administrative action or what type of administrative action to be issued, including: (1) the severity of the violation or incident; (2) the probability of recurrence of the violation or incident; (3) all prior administrative actions issued to the facility; (4) all prior incidents where the Division has determined that abuse, neglect, or child maltreatment occurred at the facility; (5) the operator's response to the violation or incident, including actions taken to prevent recurrence, such as revision to facility policies and procedures or additional staff training; (6) a self- report of the violation or incident was submitted to the Division by the operator; and (7) information or records received from local, State, or federal agencies relevant to the violation or incident. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2203 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: 0825-304L Visit Date: 8/28/2025 Number Present: 127 Completed Date: 8/28/2025 Age: From 0 To 5 Total Minutes: 95 Time In: 09:30 AM Time Out: 11:05 AM Time In: Time Out: List to Use: Center Type Of Visit: Self Report Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to obtain information regarding alleged violations of childcare requirements. A self-report was received by the Division on August 26, 2025.The facility currently operates with a five-star license, issued March 9, 2018. Upon arrival, I was greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. I stated the reason for the visit and explained what would be monitored today. Casey Mullis, Head of School, joined us to complete the walk through. The allegation is a child was left in a room alone unsupervised for approximately one minute during a routine fire drill. Ms. Luft assisted me with a walk through the facility. During the walkthrough, I observed children throughout the facility participating in personal care routines, play, outdoor play, activity areas, and teacher directed activities. I found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Each group of children was observed in licensed approved space and adequately supervised during the visit. Based on the self-report and administrator interview the allegation that a child was left in a room alone unsupervised for approximately one minute during a routine fire drill is confirmed. The following violation was cited: Violation Number Comment Rule 303 Children were not adequately supervised at all times. In Space 4, on August 26, 2025 at approximately 9:03 am, a child was left unattended and alone in the classroom serving toddlers during a routine fire drill. .1801(a)(1-5) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before September 11, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected as well as monitoring for on-going compliance. I will make a return unannounced visit within two (2) weeks. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Supervision We discussed your procedures regarding name to face requirements prior to leaving a classroom. I was able to observe the transition of a class serving toddlers. The name to face procedures were followed carefully. You shared that support staff has been placed in classrooms serving younger children to assist with transitions. We discussed reviewing supervision rule and reviewing your fire drill procedure as it relates to10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. We reviewed and discussed that you have met with each staff member and documented acknowledgement and statement of understanding. I suggest you copy the signature sheet and place a copy in each staff member’s file. We discussed the following regarding administrative actions and written warnings: 10A NCAC 09 .2201 ADMINISTRATIVE ACTIONS GENERAL PROVISIONS (b) The Division shall consider the following factors when determining whether to issue an administrative action or what type of administrative action to be issued, including: (1) the severity of the violation or incident; (2) the probability of recurrence of the violation or incident; (3) all prior administrative actions issued to the facility; (4) all prior incidents where the Division has determined that abuse, neglect, or child maltreatment occurred at the facility; (5) the operator's response to the violation or incident, including actions taken to prevent recurrence, such as revision to facility policies and procedures or additional staff training; (6) a self- report of the violation or incident was submitted to the Division by the operator; and (7) information or records received from local, State, or federal agencies relevant to the violation or incident. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-105 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: 0825-304L Visit Date: 8/28/2025 Number Present: 127 Completed Date: 8/28/2025 Age: From 0 To 5 Total Minutes: 95 Time In: 09:30 AM Time Out: 11:05 AM Time In: Time Out: List to Use: Center Type Of Visit: Self Report Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to obtain information regarding alleged violations of childcare requirements. A self-report was received by the Division on August 26, 2025.The facility currently operates with a five-star license, issued March 9, 2018. Upon arrival, I was greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. I stated the reason for the visit and explained what would be monitored today. Casey Mullis, Head of School, joined us to complete the walk through. The allegation is a child was left in a room alone unsupervised for approximately one minute during a routine fire drill. Ms. Luft assisted me with a walk through the facility. During the walkthrough, I observed children throughout the facility participating in personal care routines, play, outdoor play, activity areas, and teacher directed activities. I found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Each group of children was observed in licensed approved space and adequately supervised during the visit. Based on the self-report and administrator interview the allegation that a child was left in a room alone unsupervised for approximately one minute during a routine fire drill is confirmed. The following violation was cited: Violation Number Comment Rule 303 Children were not adequately supervised at all times. In Space 4, on August 26, 2025 at approximately 9:03 am, a child was left unattended and alone in the classroom serving toddlers during a routine fire drill. .1801(a)(1-5) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before September 11, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected as well as monitoring for on-going compliance. I will make a return unannounced visit within two (2) weeks. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Supervision We discussed your procedures regarding name to face requirements prior to leaving a classroom. I was able to observe the transition of a class serving toddlers. The name to face procedures were followed carefully. You shared that support staff has been placed in classrooms serving younger children to assist with transitions. We discussed reviewing supervision rule and reviewing your fire drill procedure as it relates to10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. We reviewed and discussed that you have met with each staff member and documented acknowledgement and statement of understanding. I suggest you copy the signature sheet and place a copy in each staff member’s file. We discussed the following regarding administrative actions and written warnings: 10A NCAC 09 .2201 ADMINISTRATIVE ACTIONS GENERAL PROVISIONS (b) The Division shall consider the following factors when determining whether to issue an administrative action or what type of administrative action to be issued, including: (1) the severity of the violation or incident; (2) the probability of recurrence of the violation or incident; (3) all prior administrative actions issued to the facility; (4) all prior incidents where the Division has determined that abuse, neglect, or child maltreatment occurred at the facility; (5) the operator's response to the violation or incident, including actions taken to prevent recurrence, such as revision to facility policies and procedures or additional staff training; (6) a self- report of the violation or incident was submitted to the Division by the operator; and (7) information or records received from local, State, or federal agencies relevant to the violation or incident. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: 0825-304L Visit Date: 8/28/2025 Number Present: 127 Completed Date: 8/28/2025 Age: From 0 To 5 Total Minutes: 95 Time In: 09:30 AM Time Out: 11:05 AM Time In: Time Out: List to Use: Center Type Of Visit: Self Report Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to obtain information regarding alleged violations of childcare requirements. A self-report was received by the Division on August 26, 2025.The facility currently operates with a five-star license, issued March 9, 2018. Upon arrival, I was greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. I stated the reason for the visit and explained what would be monitored today. Casey Mullis, Head of School, joined us to complete the walk through. The allegation is a child was left in a room alone unsupervised for approximately one minute during a routine fire drill. Ms. Luft assisted me with a walk through the facility. During the walkthrough, I observed children throughout the facility participating in personal care routines, play, outdoor play, activity areas, and teacher directed activities. I found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Each group of children was observed in licensed approved space and adequately supervised during the visit. Based on the self-report and administrator interview the allegation that a child was left in a room alone unsupervised for approximately one minute during a routine fire drill is confirmed. The following violation was cited: Violation Number Comment Rule 303 Children were not adequately supervised at all times. In Space 4, on August 26, 2025 at approximately 9:03 am, a child was left unattended and alone in the classroom serving toddlers during a routine fire drill. .1801(a)(1-5) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before September 11, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected as well as monitoring for on-going compliance. I will make a return unannounced visit within two (2) weeks. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Supervision We discussed your procedures regarding name to face requirements prior to leaving a classroom. I was able to observe the transition of a class serving toddlers. The name to face procedures were followed carefully. You shared that support staff has been placed in classrooms serving younger children to assist with transitions. We discussed reviewing supervision rule and reviewing your fire drill procedure as it relates to10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. We reviewed and discussed that you have met with each staff member and documented acknowledgement and statement of understanding. I suggest you copy the signature sheet and place a copy in each staff member’s file. We discussed the following regarding administrative actions and written warnings: 10A NCAC 09 .2201 ADMINISTRATIVE ACTIONS GENERAL PROVISIONS (b) The Division shall consider the following factors when determining whether to issue an administrative action or what type of administrative action to be issued, including: (1) the severity of the violation or incident; (2) the probability of recurrence of the violation or incident; (3) all prior administrative actions issued to the facility; (4) all prior incidents where the Division has determined that abuse, neglect, or child maltreatment occurred at the facility; (5) the operator's response to the violation or incident, including actions taken to prevent recurrence, such as revision to facility policies and procedures or additional staff training; (6) a self- report of the violation or incident was submitted to the Division by the operator; and (7) information or records received from local, State, or federal agencies relevant to the violation or incident. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: 0825-304L Visit Date: 8/28/2025 Number Present: 127 Completed Date: 8/28/2025 Age: From 0 To 5 Total Minutes: 95 Time In: 09:30 AM Time Out: 11:05 AM Time In: Time Out: List to Use: Center Type Of Visit: Self Report Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to obtain information regarding alleged violations of childcare requirements. A self-report was received by the Division on August 26, 2025.The facility currently operates with a five-star license, issued March 9, 2018. Upon arrival, I was greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. I stated the reason for the visit and explained what would be monitored today. Casey Mullis, Head of School, joined us to complete the walk through. The allegation is a child was left in a room alone unsupervised for approximately one minute during a routine fire drill. Ms. Luft assisted me with a walk through the facility. During the walkthrough, I observed children throughout the facility participating in personal care routines, play, outdoor play, activity areas, and teacher directed activities. I found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Each group of children was observed in licensed approved space and adequately supervised during the visit. Based on the self-report and administrator interview the allegation that a child was left in a room alone unsupervised for approximately one minute during a routine fire drill is confirmed. The following violation was cited: Violation Number Comment Rule 303 Children were not adequately supervised at all times. In Space 4, on August 26, 2025 at approximately 9:03 am, a child was left unattended and alone in the classroom serving toddlers during a routine fire drill. .1801(a)(1-5) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before September 11, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected as well as monitoring for on-going compliance. I will make a return unannounced visit within two (2) weeks. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Supervision We discussed your procedures regarding name to face requirements prior to leaving a classroom. I was able to observe the transition of a class serving toddlers. The name to face procedures were followed carefully. You shared that support staff has been placed in classrooms serving younger children to assist with transitions. We discussed reviewing supervision rule and reviewing your fire drill procedure as it relates to10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. We reviewed and discussed that you have met with each staff member and documented acknowledgement and statement of understanding. I suggest you copy the signature sheet and place a copy in each staff member’s file. We discussed the following regarding administrative actions and written warnings: 10A NCAC 09 .2201 ADMINISTRATIVE ACTIONS GENERAL PROVISIONS (b) The Division shall consider the following factors when determining whether to issue an administrative action or what type of administrative action to be issued, including: (1) the severity of the violation or incident; (2) the probability of recurrence of the violation or incident; (3) all prior administrative actions issued to the facility; (4) all prior incidents where the Division has determined that abuse, neglect, or child maltreatment occurred at the facility; (5) the operator's response to the violation or incident, including actions taken to prevent recurrence, such as revision to facility policies and procedures or additional staff training; (6) a self- report of the violation or incident was submitted to the Division by the operator; and (7) information or records received from local, State, or federal agencies relevant to the violation or incident. 10A NCAC 09 .2203 WRITTEN WARNINGS A written warning, which shall include a corrective action plan, may be issued to an operator in regard to any violation including, but not limited to, these situations: (1) a substantiation of one or more violations as a result of a complaint that do not meet the criteria for a maltreatment finding in accordance with G.S. 110-105.3(b)(3) but for which corrective action is needed; (2) citation of 16 or more violations of separate rules in a single visit where the operator does not meet the criteria of other administrative actions set forth in this Section; or (3) citation of one of the following violations on two consecutive visits: (a) supervision of children; (b) discipline, nurture, or care of children; (c) staff/child ratio; (d) group size; (e) licensed capacity; (f) permit restriction; (g) CPR training; (h) First Aid training; (i) ITS-SIDS training; and (j) criminal record check requirements regarding pre-service and three-year reassessments in accordance with G.S. 110-90.2(b). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 8/19/2025 Number Present: 131 Completed Date: 8/19/2025 Age: From 0 To 5 Total Minutes: 405 Time In: 08:00 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for an annual compliance visit. The facility’s 18-month compliance history before today’s visit was 90%. The last annual compliance visit was conducted September 10, 2024. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. I reviewed Secretary of State August 14, 2025, and found Providence Preparatory School, LLC listed as current-active. Upon arrival, I was greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. I stated the reason for the visit and explained what would be monitored today. Ms.Luft assisted me with a walk through the facility. All indoor and outdoor areas were monitored. The center does not provide transportation. I observed each learning environment and found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Children throughout the facility were participating in personal care routines, literacy, play, outdoor play, activity areas, teacher directed activities, and transitions. The caregivers were interacting and meeting the developmental needs for each child. Each group of children was observed in licensed approved space and adequately supervised during the visit. Diaper creams were monitored, and a violation was cited. See the violations section for more details. Emergency Medications were monitored and found in compliance. Storage of hazardous materials was monitored and found in compliance. All medication was observed stored correctly. I monitored each area for general safety. A violation was cited for plastic bags/small parts accessible to children. See the violations section for more details. Infant Sleep Charts and feeding schedules were monitored and violations were cited. I monitored lesson plans and daily schedules and found in compliance. I observed materials available and in good repair in each classroom and in the outdoor play area. The outdoor play areas weas monitored and found in compliance. I reviewed all information required to be posted and found in compliance. The last Sanitation Inspection was completed June 12, 2025, with a superior rating and zero (0) demerits. The last fire inspection was completed on July 28, 2025, however, the report was not sent to the me within one week. A violation was cited. The playground inspections were current and in compliance. The incident log was monitored and found in compliance. The emergency drill log was monitored and found in compliance. Staff and Training Worksheets were provided. The files for five (5) new staff hired since the routine unannounced visit on April 15, 2025, were reviewed. Ten (10) percent of veteran files were also reviewed today. Ten (10) percent of children’s files were reviewed and found in compliance. The following violations were cited: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The annual fire inspection was completed July 28, 2025 however was not submitted to the Division within one (1) week of the inspection. 10A NCAC 09 .0304(a) 542 The written feeding plan was not modified as the child's needs changed. In Space 1 and Space 2, feeding schedules were not updated to include baby food for two (2) children enrolled. 10 NCAC 09 .0902(a) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. In Space 2, a diaper cream expired 7/2025 and in Space 5, Aquaphor expired 6/2025 and Aquaphor expired 7/2025. .0803(12) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. In Spaces 1, 2, and 6 sheet protectors, diapers wrapped in plastic and grocery bags with clothing were accessible to children. .0604(q) 887 Caregivers did not document compliance with visually checking on sleeping infants aged 12 months or younger and/or the documents were not maintained for a minimum of one month. In Spaces 1 and 2, on Monday, August 18, 2025 , it was documented that three (3) children were not initially placed on their back when placed in the crib. .0606(g) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before September 2, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. Plastic We discussed removing the lightweight sheet protectors for documents and monitoring all classrooms serving children under three (3) years of age for plastic regularly. I suggested using plastic picture frames or printing documents on cardstock if its a required item needed to be posted. New Rules Effective July 1, 2025 Now Available Please refer to our website https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/C/Chapter_9_Child_Care_Rules_Effective_July_1_2025.pdf?ver=9gQO5ZV3KdVI8BanULluoA%3d%3d and bookmark Chapter 9 to reference the most current rules effective July 1, 2025. Understanding the New QRIS and Pathway to the Stars Provider Resources We discussed that the NCDCDEE will host webinars this week and provider meetings with consultants the week of September 8, 2025, to provide additional guidance on the changes, the transition plan and timeline. I recommend Samantha Mathews, Curriculum Coordinator, attend one of the meetings with you. We discussed the formative assessment component of Pathway 2, and I will forward additional information to you. The FAQ from the webinars will be compiled and distributed to facilities as well. We will discuss your preference of pathway during your next routine unannounced or annual compliance visit, or I will schedule a meeting with you when you are ready to choose the pathway. You do not need to choose a pathway at this time. Please continue to regularly visit the following page on our website for more information and to access links to webinars and additional resources: https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization Last Webinar Dates: August 20 at 6:30pm (child care centers and centers located in a residence). The webinars will be recorded, and you will be able to access them using a link provided. I will forward the information to you. NC RATED LICENSE ASSESSMENT PROJECT We discussed training and equipping your teachers using the resources for Get Ready for the 3’s / QRIS: Get ready for the 3s (ECERS-3, ITERS-3, FCCERS-3) Starting on February 1, 2025, ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—will be used for program assessments and reassessments. Find information about updated resources, credit hour trainings, and outreach assessment opportunities from the North Carolina Rated License Project (NCRLAP). https://www.ncrlap.org/ STAFF WORKS LETTERS We discussed keeping your staff WORKS Letters up to date and on file. You can access more inflation here: https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS NC FELD Training We discussed utilizing the NC Foundations for Early Learning and Development resource left book left with you today as you write your lesson plans. I recommend taking the NC FELD training offered through Child Care Resources. The training description and calendar can be accessed here: https://www.childcareresourcesinc.org/training . CCRI will also contract training for your facility if you are interested. MOODLE Staff Orientation We discussed that Moodle now offers orientation and child development training for your staff. Moodle can be accessed here: https://www.dcdee.moodle.nc.gov/ At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 8/19/2025 Number Present: 131 Completed Date: 8/19/2025 Age: From 0 To 5 Total Minutes: 405 Time In: 08:00 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for an annual compliance visit. The facility’s 18-month compliance history before today’s visit was 90%. The last annual compliance visit was conducted September 10, 2024. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled. I reviewed Secretary of State August 14, 2025, and found Providence Preparatory School, LLC listed as current-active. Upon arrival, I was greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. I stated the reason for the visit and explained what would be monitored today. Ms.Luft assisted me with a walk through the facility. All indoor and outdoor areas were monitored. The center does not provide transportation. I observed each learning environment and found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Children throughout the facility were participating in personal care routines, literacy, play, outdoor play, activity areas, teacher directed activities, and transitions. The caregivers were interacting and meeting the developmental needs for each child. Each group of children was observed in licensed approved space and adequately supervised during the visit. Diaper creams were monitored, and a violation was cited. See the violations section for more details. Emergency Medications were monitored and found in compliance. Storage of hazardous materials was monitored and found in compliance. All medication was observed stored correctly. I monitored each area for general safety. A violation was cited for plastic bags/small parts accessible to children. See the violations section for more details. Infant Sleep Charts and feeding schedules were monitored and violations were cited. I monitored lesson plans and daily schedules and found in compliance. I observed materials available and in good repair in each classroom and in the outdoor play area. The outdoor play areas weas monitored and found in compliance. I reviewed all information required to be posted and found in compliance. The last Sanitation Inspection was completed June 12, 2025, with a superior rating and zero (0) demerits. The last fire inspection was completed on July 28, 2025, however, the report was not sent to the me within one week. A violation was cited. The playground inspections were current and in compliance. The incident log was monitored and found in compliance. The emergency drill log was monitored and found in compliance. Staff and Training Worksheets were provided. The files for five (5) new staff hired since the routine unannounced visit on April 15, 2025, were reviewed. Ten (10) percent of veteran files were also reviewed today. Ten (10) percent of children’s files were reviewed and found in compliance. The following violations were cited: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The annual fire inspection was completed July 28, 2025 however was not submitted to the Division within one (1) week of the inspection. 10A NCAC 09 .0304(a) 542 The written feeding plan was not modified as the child's needs changed. In Space 1 and Space 2, feeding schedules were not updated to include baby food for two (2) children enrolled. 10 NCAC 09 .0902(a) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. In Space 2, a diaper cream expired 7/2025 and in Space 5, Aquaphor expired 6/2025 and Aquaphor expired 7/2025. .0803(12) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. In Spaces 1, 2, and 6 sheet protectors, diapers wrapped in plastic and grocery bags with clothing were accessible to children. .0604(q) 887 Caregivers did not document compliance with visually checking on sleeping infants aged 12 months or younger and/or the documents were not maintained for a minimum of one month. In Spaces 1 and 2, on Monday, August 18, 2025 , it was documented that three (3) children were not initially placed on their back when placed in the crib. .0606(g) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before September 2, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. Plastic We discussed removing the lightweight sheet protectors for documents and monitoring all classrooms serving children under three (3) years of age for plastic regularly. I suggested using plastic picture frames or printing documents on cardstock if its a required item needed to be posted. New Rules Effective July 1, 2025 Now Available Please refer to our website https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/C/Chapter_9_Child_Care_Rules_Effective_July_1_2025.pdf?ver=9gQO5ZV3KdVI8BanULluoA%3d%3d and bookmark Chapter 9 to reference the most current rules effective July 1, 2025. Understanding the New QRIS and Pathway to the Stars Provider Resources We discussed that the NCDCDEE will host webinars this week and provider meetings with consultants the week of September 8, 2025, to provide additional guidance on the changes, the transition plan and timeline. I recommend Samantha Mathews, Curriculum Coordinator, attend one of the meetings with you. We discussed the formative assessment component of Pathway 2, and I will forward additional information to you. The FAQ from the webinars will be compiled and distributed to facilities as well. We will discuss your preference of pathway during your next routine unannounced or annual compliance visit, or I will schedule a meeting with you when you are ready to choose the pathway. You do not need to choose a pathway at this time. Please continue to regularly visit the following page on our website for more information and to access links to webinars and additional resources: https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization Last Webinar Dates: August 20 at 6:30pm (child care centers and centers located in a residence). The webinars will be recorded, and you will be able to access them using a link provided. I will forward the information to you. NC RATED LICENSE ASSESSMENT PROJECT We discussed training and equipping your teachers using the resources for Get Ready for the 3’s / QRIS: Get ready for the 3s (ECERS-3, ITERS-3, FCCERS-3) Starting on February 1, 2025, ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—will be used for program assessments and reassessments. Find information about updated resources, credit hour trainings, and outreach assessment opportunities from the North Carolina Rated License Project (NCRLAP). https://www.ncrlap.org/ STAFF WORKS LETTERS We discussed keeping your staff WORKS Letters up to date and on file. You can access more inflation here: https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS NC FELD Training We discussed utilizing the NC Foundations for Early Learning and Development resource left book left with you today as you write your lesson plans. I recommend taking the NC FELD training offered through Child Care Resources. The training description and calendar can be accessed here: https://www.childcareresourcesinc.org/training . CCRI will also contract training for your facility if you are interested. MOODLE Staff Orientation We discussed that Moodle now offers orientation and child development training for your staff. Moodle can be accessed here: https://www.dcdee.moodle.nc.gov/ At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1719 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 4/15/2025 Number Present: 124 Completed Date: 4/15/2025 Age: From 0 To 5 Total Minutes: 230 Time In: 08:55 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. The facility’s 18-month compliance history before today’s visit was 93%. The last annual compliance visit was conducted September 10, 2024. Amy Italiano, Lead Child Care Consultant, accompanied me today to review staff and training worksheets. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled in. Upon arrival, we were greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. We stated the reason for the visit and explained what we would monitor today. Ms. Luft assisted me with a walk through the facility. All indoor areas were monitored. I observed each learning environment and found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Children throughout the facility were participating in personal care routines, literacy, water play, outdoor play, activity areas, teacher directed activities, music and transitions. The caregivers were interacting and meeting the developmental needs for each of the children. The files for ten (10) new staff hired since the annual compliance visit were reviewed verifying CBC Qualifying Letter, First Aid/ CPR certification, Recognizing and Responding to Child Maltreatment training. The Staff and Training Worksheets were also reviewed to verify existing staff were current with criminal background checks, ITS-SIDS training, First Aid and CPR certification and health and safety training. Upon review of thE staff files, it was observed that one (1) staff member has an expired Health Questionnaire (HQ) and one (1) staff member’s Health and Safety Training is expired. The following child care requirements were monitored during today’s visit: License Posted/Permit Restrictions: The license was posted, and restrictions were in compliance. Supervision: Each group of children was adequately supervised during the visit. Nurturing tones were heard when staff spoke with children. Staff/Child Ratio: The ratios were maintained during today’s visit. CPR: Each staff has current CPR. First Aid: Each staff has current First Aid. CBC Qualification: Staff were current with Criminal Background Check (CBC) qualification. ITS-SIDS: Staff requiring ITS-SIDS certification were current and in compliance. Safe sleep policy and sleep charts: Safe sleep policy was posted and in compliance. Sleep Charts were monitored and found in compliance. Emergency Medical Care Plan: The Emergency Care Plan was posted and in compliance. Administration of Medication: Diaper creams and Sunscreens were monitored, and a violation was cited. See the violations section for more details. Emergency Medications were monitored and found in compliance. Storage of Hazardous Substances: A violation was cited for a diaper cream left in a child’s backpack accessible to children. Storage of Medication: All medication was observed stored in compliance. General Safety: A violation was cited for plastic bags/small parts accessible to children. See the violations section for more details. Discipline: There were no discipline concerns; appropriate discipline was provided. Interactions with children were caring and appropriate. Adequate/Approved Space: Each group of children were observed in licensed approved space. Program Records: I reviewed all information required to be posted and found in compliance. The last Sanitation Inspection was completed December 16, 2024 with a superior rating and nine (9) demerits. The last fire inspection was completed on August 14, 2024. The playground inspections were current and in compliance. The incident log was monitored and in compliance. The emergency drill log was monitored and found in compliance. The following violations were cited: Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In Space 6, Aquaphor found in a back pack accessible to children. .2820(b) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. In Spaces 1 and 3 sheet protectors were accessible to children under three. In Spaces 4 and 5 construction paper wrapped in plastic was accessible to children under three. In Space 6 soiled clothes in grocery store bags were hanging in the bathroom accessible to children. .0604(q) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff member had an health questionnaire on file that expired 1/30/2025. .0701(a) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. One (1) staff member's health and safety training expired 4/13/2025. .1103(b) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before April 29, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance We discussed completing the staff Health Questionnaire and Emergency Information Form annually in December before the winter break to ensure your staff are completing the forms prior to expiration date. We discussed having the staff check backpacks daily upon arrival for diaper creams or hazardous items accessible to children. We discussed training all staff to keep plastic bags inaccessible to children under three. You can review the following rule with your staff: 10A NCAC 09 .1719 REQUIREMENTS FOR A SAFE INDOOR/OUTDOOR ENVIRONMENT (18) not have plastic bags, toys, and toy parts small enough to be swallowed accessible to children under three years of age. This includes materials that can be easily torn apart such as foam rubber and Styrofoam, except that Styrofoam plates may be used for food service and larger pieces of foam rubber may be used for supervised art activities; Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. We discussed training and equipping your teachers using the resources for Get Ready for the 3’s / QRIS: On February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—is being used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website, https://www.ncrlap.org/ for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. Understanding the New QRIS If you missed the information sessions on the QRIS Modernization, you can now watch recordings of the webinars for parents and providers, including one with live Spanish translation. Visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization for videos, new resources and updates. You asked about the quality point option. We shared that the most current information can be found on our website regarding the pathways. We discussed the I will review the following ABCMS (Criminal Background System) requirement at your annual compliance visit: North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 4/15/2025 Number Present: 124 Completed Date: 4/15/2025 Age: From 0 To 5 Total Minutes: 230 Time In: 08:55 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. The facility’s 18-month compliance history before today’s visit was 93%. The last annual compliance visit was conducted September 10, 2024. Amy Italiano, Lead Child Care Consultant, accompanied me today to review staff and training worksheets. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled in. Upon arrival, we were greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. We stated the reason for the visit and explained what we would monitor today. Ms. Luft assisted me with a walk through the facility. All indoor areas were monitored. I observed each learning environment and found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Children throughout the facility were participating in personal care routines, literacy, water play, outdoor play, activity areas, teacher directed activities, music and transitions. The caregivers were interacting and meeting the developmental needs for each of the children. The files for ten (10) new staff hired since the annual compliance visit were reviewed verifying CBC Qualifying Letter, First Aid/ CPR certification, Recognizing and Responding to Child Maltreatment training. The Staff and Training Worksheets were also reviewed to verify existing staff were current with criminal background checks, ITS-SIDS training, First Aid and CPR certification and health and safety training. Upon review of thE staff files, it was observed that one (1) staff member has an expired Health Questionnaire (HQ) and one (1) staff member’s Health and Safety Training is expired. The following child care requirements were monitored during today’s visit: License Posted/Permit Restrictions: The license was posted, and restrictions were in compliance. Supervision: Each group of children was adequately supervised during the visit. Nurturing tones were heard when staff spoke with children. Staff/Child Ratio: The ratios were maintained during today’s visit. CPR: Each staff has current CPR. First Aid: Each staff has current First Aid. CBC Qualification: Staff were current with Criminal Background Check (CBC) qualification. ITS-SIDS: Staff requiring ITS-SIDS certification were current and in compliance. Safe sleep policy and sleep charts: Safe sleep policy was posted and in compliance. Sleep Charts were monitored and found in compliance. Emergency Medical Care Plan: The Emergency Care Plan was posted and in compliance. Administration of Medication: Diaper creams and Sunscreens were monitored, and a violation was cited. See the violations section for more details. Emergency Medications were monitored and found in compliance. Storage of Hazardous Substances: A violation was cited for a diaper cream left in a child’s backpack accessible to children. Storage of Medication: All medication was observed stored in compliance. General Safety: A violation was cited for plastic bags/small parts accessible to children. See the violations section for more details. Discipline: There were no discipline concerns; appropriate discipline was provided. Interactions with children were caring and appropriate. Adequate/Approved Space: Each group of children were observed in licensed approved space. Program Records: I reviewed all information required to be posted and found in compliance. The last Sanitation Inspection was completed December 16, 2024 with a superior rating and nine (9) demerits. The last fire inspection was completed on August 14, 2024. The playground inspections were current and in compliance. The incident log was monitored and in compliance. The emergency drill log was monitored and found in compliance. The following violations were cited: Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In Space 6, Aquaphor found in a back pack accessible to children. .2820(b) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. In Spaces 1 and 3 sheet protectors were accessible to children under three. In Spaces 4 and 5 construction paper wrapped in plastic was accessible to children under three. In Space 6 soiled clothes in grocery store bags were hanging in the bathroom accessible to children. .0604(q) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff member had an health questionnaire on file that expired 1/30/2025. .0701(a) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. One (1) staff member's health and safety training expired 4/13/2025. .1103(b) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before April 29, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance We discussed completing the staff Health Questionnaire and Emergency Information Form annually in December before the winter break to ensure your staff are completing the forms prior to expiration date. We discussed having the staff check backpacks daily upon arrival for diaper creams or hazardous items accessible to children. We discussed training all staff to keep plastic bags inaccessible to children under three. You can review the following rule with your staff: 10A NCAC 09 .1719 REQUIREMENTS FOR A SAFE INDOOR/OUTDOOR ENVIRONMENT (18) not have plastic bags, toys, and toy parts small enough to be swallowed accessible to children under three years of age. This includes materials that can be easily torn apart such as foam rubber and Styrofoam, except that Styrofoam plates may be used for food service and larger pieces of foam rubber may be used for supervised art activities; Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. We discussed training and equipping your teachers using the resources for Get Ready for the 3’s / QRIS: On February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—is being used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website, https://www.ncrlap.org/ for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. Understanding the New QRIS If you missed the information sessions on the QRIS Modernization, you can now watch recordings of the webinars for parents and providers, including one with live Spanish translation. Visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization for videos, new resources and updates. You asked about the quality point option. We shared that the most current information can be found on our website regarding the pathways. We discussed the I will review the following ABCMS (Criminal Background System) requirement at your annual compliance visit: North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 4/15/2025 Number Present: 124 Completed Date: 4/15/2025 Age: From 0 To 5 Total Minutes: 230 Time In: 08:55 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. The facility’s 18-month compliance history before today’s visit was 93%. The last annual compliance visit was conducted September 10, 2024. Amy Italiano, Lead Child Care Consultant, accompanied me today to review staff and training worksheets. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled in. Upon arrival, we were greeted by Megan Luft, Director and Kaylee Cobb, Associate Director. We stated the reason for the visit and explained what we would monitor today. Ms. Luft assisted me with a walk through the facility. All indoor areas were monitored. I observed each learning environment and found supervision and staff/child ratios to be in compliance. Caring and nurturing tones were used by the staff. Children throughout the facility were participating in personal care routines, literacy, water play, outdoor play, activity areas, teacher directed activities, music and transitions. The caregivers were interacting and meeting the developmental needs for each of the children. The files for ten (10) new staff hired since the annual compliance visit were reviewed verifying CBC Qualifying Letter, First Aid/ CPR certification, Recognizing and Responding to Child Maltreatment training. The Staff and Training Worksheets were also reviewed to verify existing staff were current with criminal background checks, ITS-SIDS training, First Aid and CPR certification and health and safety training. Upon review of thE staff files, it was observed that one (1) staff member has an expired Health Questionnaire (HQ) and one (1) staff member’s Health and Safety Training is expired. The following child care requirements were monitored during today’s visit: License Posted/Permit Restrictions: The license was posted, and restrictions were in compliance. Supervision: Each group of children was adequately supervised during the visit. Nurturing tones were heard when staff spoke with children. Staff/Child Ratio: The ratios were maintained during today’s visit. CPR: Each staff has current CPR. First Aid: Each staff has current First Aid. CBC Qualification: Staff were current with Criminal Background Check (CBC) qualification. ITS-SIDS: Staff requiring ITS-SIDS certification were current and in compliance. Safe sleep policy and sleep charts: Safe sleep policy was posted and in compliance. Sleep Charts were monitored and found in compliance. Emergency Medical Care Plan: The Emergency Care Plan was posted and in compliance. Administration of Medication: Diaper creams and Sunscreens were monitored, and a violation was cited. See the violations section for more details. Emergency Medications were monitored and found in compliance. Storage of Hazardous Substances: A violation was cited for a diaper cream left in a child’s backpack accessible to children. Storage of Medication: All medication was observed stored in compliance. General Safety: A violation was cited for plastic bags/small parts accessible to children. See the violations section for more details. Discipline: There were no discipline concerns; appropriate discipline was provided. Interactions with children were caring and appropriate. Adequate/Approved Space: Each group of children were observed in licensed approved space. Program Records: I reviewed all information required to be posted and found in compliance. The last Sanitation Inspection was completed December 16, 2024 with a superior rating and nine (9) demerits. The last fire inspection was completed on August 14, 2024. The playground inspections were current and in compliance. The incident log was monitored and in compliance. The emergency drill log was monitored and found in compliance. The following violations were cited: Violation Number Comment Rule 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In Space 6, Aquaphor found in a back pack accessible to children. .2820(b) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. In Spaces 1 and 3 sheet protectors were accessible to children under three. In Spaces 4 and 5 construction paper wrapped in plastic was accessible to children under three. In Space 6 soiled clothes in grocery store bags were hanging in the bathroom accessible to children. .0604(q) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. One (1) staff member had an health questionnaire on file that expired 1/30/2025. .0701(a) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. One (1) staff member's health and safety training expired 4/13/2025. .1103(b) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before April 29, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Email the information to: Lisa Eddins-Smith, Child Care Consultant Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance We discussed completing the staff Health Questionnaire and Emergency Information Form annually in December before the winter break to ensure your staff are completing the forms prior to expiration date. We discussed having the staff check backpacks daily upon arrival for diaper creams or hazardous items accessible to children. We discussed training all staff to keep plastic bags inaccessible to children under three. You can review the following rule with your staff: 10A NCAC 09 .1719 REQUIREMENTS FOR A SAFE INDOOR/OUTDOOR ENVIRONMENT (18) not have plastic bags, toys, and toy parts small enough to be swallowed accessible to children under three years of age. This includes materials that can be easily torn apart such as foam rubber and Styrofoam, except that Styrofoam plates may be used for food service and larger pieces of foam rubber may be used for supervised art activities; Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. We discussed training and equipping your teachers using the resources for Get Ready for the 3’s / QRIS: On February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—is being used for DCDEE environment rating scale assessments. The DCDEE and the North Carolina Rated License Assessment Project (NCRLAP) are collaboratively working on preparations for the transition to the third editions. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website, https://www.ncrlap.org/ for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. Understanding the New QRIS If you missed the information sessions on the QRIS Modernization, you can now watch recordings of the webinars for parents and providers, including one with live Spanish translation. Visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization for videos, new resources and updates. You asked about the quality point option. We shared that the most current information can be found on our website regarding the pathways. We discussed the I will review the following ABCMS (Criminal Background System) requirement at your annual compliance visit: North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 9/10/2024 Number Present: 127 Completed Date: 9/10/2024 Age: From 0 To 4 Total Minutes: 320 Time In: 09:30 AM Time Out: 02:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. M. Luft, Director, assisted me with the visit. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled in. A sanitation inspection was completed June 26, 2024, with a “Superior” classification. The last fire inspection was conducted August 14, 2024, and your facility was approved for daytime care only. A lockdown drill was conducted on August 2, 2024, and a fire drill on August 6, 2024. Playground Safety checklists were also reviewed today and occurring monthly as required. The NC Secretary of State website was reviewed on September 9, 2024, and Providence Preparatory School was listed as current- active. A walk-through of the facility was completed with the Director, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in personal care routines, free play of indoor and outdoor activity areas, teacher directed activities, transitions and lunch. Lunch consisted of chicken fried rice, glazed carrots, pears and milk. Staff were observed supervising activities and assisting children with personal care routines. Ten percent of children’s records were monitored. The Staff and Training Worksheets were received today. There have been three new staff hired since a Routine Unannounced visit was conducted on March 25, 2024. Files for the new staff were monitored as well as ten percent of existing staff files. The following violations were observed today. Violation Number Comment Rule 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space #9, Neosporin First Aid Ointment was located in a staff member's backpack located in a basket on the floor. 15A NCAC 18A .2820(d) 846 Over-the-counter medicines were not in their original containers or administered as authorized in writing by parent, physician or authorized health professional. In space #11, a bottle of Benadryl and a bottle of Allergy Relief medication was not in the manufacturer's original packaging. 10A NCAC 09 .0803(4) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. One new staff member's hire date was July 1, 2024, however the medical report was dated July 12, 2023. 10A NCAC 09 .0701(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before September 24, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov The following technical assistance was provided: -Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—will be used for DCDEE environment rating scale assessments. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. - Based on the American Pediatric Academy sound machines in an infant classroom should be used at a low tone and according to manufacturer’s guidelines. Multiply sound machines should not be used at the same time and cords cannot be accessible. In space #1, I observed one sound machine in use while an infant was sleeping however, there were two present in the classroom. -A First Aid Information Sheet must be posted for easy reference. A Choking/CPR sheet is not required to be posted however is best practice to post. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE h) A First Aid information sheet shall be posted in a place for referral. The information sheet shall include first aid guidance regarding burns, scalds, fractures, sprains, head injuries, poisons, skin wounds, stings and bites. An information sheet may be requested free of charge from the North Carolina Child Care Health and Safety Resource Center at 1-800-367-2229. -Prescription and over-the-counter medication must be stored in the original packaging and stored in locked storage. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (4) Over-the-counter medications, such as cough syrup, decongestant, acetaminophen, ibuprofen, topical antibiotic cream for abrasions, or medication for intestinal disorders shall be stored in the manufacturer's original packaging on which the child's name is written or labeled and shall be accompanied by written instructions specifying: (a) the child's name; (b) the names of the authorized over-the-counter medication (c) the amount and frequency of the dosages, which shall not exceed the amount and frequency of the dosages on the manufacturer's label; (d) the signature of the parent, physician or other health professional; and (e) the date the instructions were signed by the parent, physician or other health professional. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be kept inaccessible to children, but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept inaccessible to children when not in use, but are not required to be in locked storage. Thank you for your time today. If you have questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0701 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 9/10/2024 Number Present: 127 Completed Date: 9/10/2024 Age: From 0 To 4 Total Minutes: 320 Time In: 09:30 AM Time Out: 02:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. M. Luft, Director, assisted me with the visit. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled in. A sanitation inspection was completed June 26, 2024, with a “Superior” classification. The last fire inspection was conducted August 14, 2024, and your facility was approved for daytime care only. A lockdown drill was conducted on August 2, 2024, and a fire drill on August 6, 2024. Playground Safety checklists were also reviewed today and occurring monthly as required. The NC Secretary of State website was reviewed on September 9, 2024, and Providence Preparatory School was listed as current- active. A walk-through of the facility was completed with the Director, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in personal care routines, free play of indoor and outdoor activity areas, teacher directed activities, transitions and lunch. Lunch consisted of chicken fried rice, glazed carrots, pears and milk. Staff were observed supervising activities and assisting children with personal care routines. Ten percent of children’s records were monitored. The Staff and Training Worksheets were received today. There have been three new staff hired since a Routine Unannounced visit was conducted on March 25, 2024. Files for the new staff were monitored as well as ten percent of existing staff files. The following violations were observed today. Violation Number Comment Rule 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space #9, Neosporin First Aid Ointment was located in a staff member's backpack located in a basket on the floor. 15A NCAC 18A .2820(d) 846 Over-the-counter medicines were not in their original containers or administered as authorized in writing by parent, physician or authorized health professional. In space #11, a bottle of Benadryl and a bottle of Allergy Relief medication was not in the manufacturer's original packaging. 10A NCAC 09 .0803(4) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. One new staff member's hire date was July 1, 2024, however the medical report was dated July 12, 2023. 10A NCAC 09 .0701(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before September 24, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov The following technical assistance was provided: -Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—will be used for DCDEE environment rating scale assessments. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. - Based on the American Pediatric Academy sound machines in an infant classroom should be used at a low tone and according to manufacturer’s guidelines. Multiply sound machines should not be used at the same time and cords cannot be accessible. In space #1, I observed one sound machine in use while an infant was sleeping however, there were two present in the classroom. -A First Aid Information Sheet must be posted for easy reference. A Choking/CPR sheet is not required to be posted however is best practice to post. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE h) A First Aid information sheet shall be posted in a place for referral. The information sheet shall include first aid guidance regarding burns, scalds, fractures, sprains, head injuries, poisons, skin wounds, stings and bites. An information sheet may be requested free of charge from the North Carolina Child Care Health and Safety Resource Center at 1-800-367-2229. -Prescription and over-the-counter medication must be stored in the original packaging and stored in locked storage. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (4) Over-the-counter medications, such as cough syrup, decongestant, acetaminophen, ibuprofen, topical antibiotic cream for abrasions, or medication for intestinal disorders shall be stored in the manufacturer's original packaging on which the child's name is written or labeled and shall be accompanied by written instructions specifying: (a) the child's name; (b) the names of the authorized over-the-counter medication (c) the amount and frequency of the dosages, which shall not exceed the amount and frequency of the dosages on the manufacturer's label; (d) the signature of the parent, physician or other health professional; and (e) the date the instructions were signed by the parent, physician or other health professional. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be kept inaccessible to children, but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept inaccessible to children when not in use, but are not required to be in locked storage. Thank you for your time today. If you have questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0802 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 9/10/2024 Number Present: 127 Completed Date: 9/10/2024 Age: From 0 To 4 Total Minutes: 320 Time In: 09:30 AM Time Out: 02:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. M. Luft, Director, assisted me with the visit. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled in. A sanitation inspection was completed June 26, 2024, with a “Superior” classification. The last fire inspection was conducted August 14, 2024, and your facility was approved for daytime care only. A lockdown drill was conducted on August 2, 2024, and a fire drill on August 6, 2024. Playground Safety checklists were also reviewed today and occurring monthly as required. The NC Secretary of State website was reviewed on September 9, 2024, and Providence Preparatory School was listed as current- active. A walk-through of the facility was completed with the Director, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in personal care routines, free play of indoor and outdoor activity areas, teacher directed activities, transitions and lunch. Lunch consisted of chicken fried rice, glazed carrots, pears and milk. Staff were observed supervising activities and assisting children with personal care routines. Ten percent of children’s records were monitored. The Staff and Training Worksheets were received today. There have been three new staff hired since a Routine Unannounced visit was conducted on March 25, 2024. Files for the new staff were monitored as well as ten percent of existing staff files. The following violations were observed today. Violation Number Comment Rule 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space #9, Neosporin First Aid Ointment was located in a staff member's backpack located in a basket on the floor. 15A NCAC 18A .2820(d) 846 Over-the-counter medicines were not in their original containers or administered as authorized in writing by parent, physician or authorized health professional. In space #11, a bottle of Benadryl and a bottle of Allergy Relief medication was not in the manufacturer's original packaging. 10A NCAC 09 .0803(4) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. One new staff member's hire date was July 1, 2024, however the medical report was dated July 12, 2023. 10A NCAC 09 .0701(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before September 24, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov The following technical assistance was provided: -Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—will be used for DCDEE environment rating scale assessments. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. - Based on the American Pediatric Academy sound machines in an infant classroom should be used at a low tone and according to manufacturer’s guidelines. Multiply sound machines should not be used at the same time and cords cannot be accessible. In space #1, I observed one sound machine in use while an infant was sleeping however, there were two present in the classroom. -A First Aid Information Sheet must be posted for easy reference. A Choking/CPR sheet is not required to be posted however is best practice to post. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE h) A First Aid information sheet shall be posted in a place for referral. The information sheet shall include first aid guidance regarding burns, scalds, fractures, sprains, head injuries, poisons, skin wounds, stings and bites. An information sheet may be requested free of charge from the North Carolina Child Care Health and Safety Resource Center at 1-800-367-2229. -Prescription and over-the-counter medication must be stored in the original packaging and stored in locked storage. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (4) Over-the-counter medications, such as cough syrup, decongestant, acetaminophen, ibuprofen, topical antibiotic cream for abrasions, or medication for intestinal disorders shall be stored in the manufacturer's original packaging on which the child's name is written or labeled and shall be accompanied by written instructions specifying: (a) the child's name; (b) the names of the authorized over-the-counter medication (c) the amount and frequency of the dosages, which shall not exceed the amount and frequency of the dosages on the manufacturer's label; (d) the signature of the parent, physician or other health professional; and (e) the date the instructions were signed by the parent, physician or other health professional. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be kept inaccessible to children, but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept inaccessible to children when not in use, but are not required to be in locked storage. Thank you for your time today. If you have questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 9/10/2024 Number Present: 127 Completed Date: 9/10/2024 Age: From 0 To 4 Total Minutes: 320 Time In: 09:30 AM Time Out: 02:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. M. Luft, Director, assisted me with the visit. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled in. A sanitation inspection was completed June 26, 2024, with a “Superior” classification. The last fire inspection was conducted August 14, 2024, and your facility was approved for daytime care only. A lockdown drill was conducted on August 2, 2024, and a fire drill on August 6, 2024. Playground Safety checklists were also reviewed today and occurring monthly as required. The NC Secretary of State website was reviewed on September 9, 2024, and Providence Preparatory School was listed as current- active. A walk-through of the facility was completed with the Director, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in personal care routines, free play of indoor and outdoor activity areas, teacher directed activities, transitions and lunch. Lunch consisted of chicken fried rice, glazed carrots, pears and milk. Staff were observed supervising activities and assisting children with personal care routines. Ten percent of children’s records were monitored. The Staff and Training Worksheets were received today. There have been three new staff hired since a Routine Unannounced visit was conducted on March 25, 2024. Files for the new staff were monitored as well as ten percent of existing staff files. The following violations were observed today. Violation Number Comment Rule 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space #9, Neosporin First Aid Ointment was located in a staff member's backpack located in a basket on the floor. 15A NCAC 18A .2820(d) 846 Over-the-counter medicines were not in their original containers or administered as authorized in writing by parent, physician or authorized health professional. In space #11, a bottle of Benadryl and a bottle of Allergy Relief medication was not in the manufacturer's original packaging. 10A NCAC 09 .0803(4) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. One new staff member's hire date was July 1, 2024, however the medical report was dated July 12, 2023. 10A NCAC 09 .0701(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before September 24, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov The following technical assistance was provided: -Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—will be used for DCDEE environment rating scale assessments. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. - Based on the American Pediatric Academy sound machines in an infant classroom should be used at a low tone and according to manufacturer’s guidelines. Multiply sound machines should not be used at the same time and cords cannot be accessible. In space #1, I observed one sound machine in use while an infant was sleeping however, there were two present in the classroom. -A First Aid Information Sheet must be posted for easy reference. A Choking/CPR sheet is not required to be posted however is best practice to post. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE h) A First Aid information sheet shall be posted in a place for referral. The information sheet shall include first aid guidance regarding burns, scalds, fractures, sprains, head injuries, poisons, skin wounds, stings and bites. An information sheet may be requested free of charge from the North Carolina Child Care Health and Safety Resource Center at 1-800-367-2229. -Prescription and over-the-counter medication must be stored in the original packaging and stored in locked storage. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (4) Over-the-counter medications, such as cough syrup, decongestant, acetaminophen, ibuprofen, topical antibiotic cream for abrasions, or medication for intestinal disorders shall be stored in the manufacturer's original packaging on which the child's name is written or labeled and shall be accompanied by written instructions specifying: (a) the child's name; (b) the names of the authorized over-the-counter medication (c) the amount and frequency of the dosages, which shall not exceed the amount and frequency of the dosages on the manufacturer's label; (d) the signature of the parent, physician or other health professional; and (e) the date the instructions were signed by the parent, physician or other health professional. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be kept inaccessible to children, but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept inaccessible to children when not in use, but are not required to be in locked storage. Thank you for your time today. If you have questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 9/10/2024 Number Present: 127 Completed Date: 9/10/2024 Age: From 0 To 4 Total Minutes: 320 Time In: 09:30 AM Time Out: 02:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. M. Luft, Director, assisted me with the visit. The facility currently operates with a five-star license, issued March 9, 2018, earning 7 points in the education component, 7 points in the program standards component meeting enhanced space and enhanced reduced ratios and 1 quality point by staff benefits and an infrastructure for parent involvement. The program was also monitored for compliance with implementing an approved curriculum as required for all four- and five-star licensed facilities where four-year-old children are enrolled in. A sanitation inspection was completed June 26, 2024, with a “Superior” classification. The last fire inspection was conducted August 14, 2024, and your facility was approved for daytime care only. A lockdown drill was conducted on August 2, 2024, and a fire drill on August 6, 2024. Playground Safety checklists were also reviewed today and occurring monthly as required. The NC Secretary of State website was reviewed on September 9, 2024, and Providence Preparatory School was listed as current- active. A walk-through of the facility was completed with the Director, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in personal care routines, free play of indoor and outdoor activity areas, teacher directed activities, transitions and lunch. Lunch consisted of chicken fried rice, glazed carrots, pears and milk. Staff were observed supervising activities and assisting children with personal care routines. Ten percent of children’s records were monitored. The Staff and Training Worksheets were received today. There have been three new staff hired since a Routine Unannounced visit was conducted on March 25, 2024. Files for the new staff were monitored as well as ten percent of existing staff files. The following violations were observed today. Violation Number Comment Rule 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space #9, Neosporin First Aid Ointment was located in a staff member's backpack located in a basket on the floor. 15A NCAC 18A .2820(d) 846 Over-the-counter medicines were not in their original containers or administered as authorized in writing by parent, physician or authorized health professional. In space #11, a bottle of Benadryl and a bottle of Allergy Relief medication was not in the manufacturer's original packaging. 10A NCAC 09 .0803(4) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. One new staff member's hire date was July 1, 2024, however the medical report was dated July 12, 2023. 10A NCAC 09 .0701(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violations documented must be corrected immediately. On or before September 24, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov The following technical assistance was provided: -Starting on February 1, 2025, the ECERS-3, ITERS-3, and FCCERS-3—also known as the "3s"—will be used for DCDEE environment rating scale assessments. These third editions come with a spiral binding at the top, replacing the current revised editions. Visit the NCRLAP’s website for more information about updated resources, credit hour trainings, and outreach assessment opportunities to help you become familiar with these tools. For official environment rating scale assessments for a NC Star Rated License, the NCRLAP will use the Revised editions until February 1, 2025. - Based on the American Pediatric Academy sound machines in an infant classroom should be used at a low tone and according to manufacturer’s guidelines. Multiply sound machines should not be used at the same time and cords cannot be accessible. In space #1, I observed one sound machine in use while an infant was sleeping however, there were two present in the classroom. -A First Aid Information Sheet must be posted for easy reference. A Choking/CPR sheet is not required to be posted however is best practice to post. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE h) A First Aid information sheet shall be posted in a place for referral. The information sheet shall include first aid guidance regarding burns, scalds, fractures, sprains, head injuries, poisons, skin wounds, stings and bites. An information sheet may be requested free of charge from the North Carolina Child Care Health and Safety Resource Center at 1-800-367-2229. -Prescription and over-the-counter medication must be stored in the original packaging and stored in locked storage. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (4) Over-the-counter medications, such as cough syrup, decongestant, acetaminophen, ibuprofen, topical antibiotic cream for abrasions, or medication for intestinal disorders shall be stored in the manufacturer's original packaging on which the child's name is written or labeled and shall be accompanied by written instructions specifying: (a) the child's name; (b) the names of the authorized over-the-counter medication (c) the amount and frequency of the dosages, which shall not exceed the amount and frequency of the dosages on the manufacturer's label; (d) the signature of the parent, physician or other health professional; and (e) the date the instructions were signed by the parent, physician or other health professional. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be kept inaccessible to children, but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept inaccessible to children when not in use, but are not required to be in locked storage. Thank you for your time today. If you have questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 3/25/2024 Number Present: 143 Completed Date: 3/25/2024 Age: From 0 To 5 Total Minutes: 190 Time In: 01:00 PM Time Out: 04:10 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Your program currently operates with a Five Star Rated License with an effective date of March 8, 2018. The program’s 18-month compliance history before today’s visit was 88%. The NC Secretary of State website was reviewed March 20, 2024, and Providence Preparatory School, LLC is listed as current- active. Director, M. Luft, accompanied me on today’s visit. A walk-through of the facility was conducted with the Director. During the walk-through, I observed children in the indoor learning environments and found supervision and staff/child ratios to be in compliance. Infants were observed participating in tummy time, rest time, and personal care routines. Children throughout the facility were participating in personal care routines, and rest time. The caregivers were observed interacting with children in a nurturing and caring manner. There have been five new staff members hired since the annual compliance visit conducted on September 14, 2023. Files for the new staff members were monitored today. The Staff and Training Worksheets were reviewed to verify existing staff were current with criminal background checks, ITS-SIDS training, First Aid and CPR certification. The last fire inspection was conducted on August 16, 2023. The last sanitation inspection was conducted on November 30, 2023, with a “Superior” classification. A shelter-in-place drill was conducted on February 5, 2024 and the last fire drill was conducted on March 13, 2024. Outdoor safety checks were also monitored today and occurring monthly as required. There was one violation cited today. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violations documented may impact the compliance history score. The violation documented must be corrected immediately. On or before April 8, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kaye Dunlap, Child Care Consultant PO Box 627 Matthews, NC 28106 Kaye.Dunlap@dhhs.nc.gov Violation Number Comment Rule 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. One new staff member had a TB screening form on file signed by a doctor however, each question on the form had not been answered. .0701(a) The following technical assistance was provided: -During review of new staff files, one new staff member had a Tuberculosis Screening Form on file signed by a doctor however, the form was not completed in full. A conversation was held with the Director regarding requirements for the screening form. Each question on the form must be answered. Thank you for your time today. If you have any questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0514 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 9/14/2023 Number Present: 132 Completed Date: 9/14/2023 Age: From 0 To 5 Total Minutes: 330 Time In: 09:45 AM Time Out: 03:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance of applicable child care requirements during the annual compliance visit. The facility has a Five Star Rated License with an effective date of March 9, 2018. The facility license and NC Summary of the Law were prominently posted. The facility’s 18-month compliance history score before today’s visit was 86%. Upon arrival, I was greeted by the Director, M. Luft. I stated the reason for the visit. The Annual Compliance Monitoring Checklist for Child Care Centers and The Division of Child Development and Early Education’s 2022 June Items Listing was used to conduct the monitoring visit. I conducted a walk through the facility with the Director. Children were observed participating in personal care routines, teacher directed activities, free choice of indoor and outdoor learning activities. Staff members were observed interacting with the children in a nurturing and caring manner while supervising and participating in activities with the children. The last fire inspection was conducted on August 16, 2023. The last sanitation inspection was conducted on January 20, 2023, with four demerits and a Superior rating. The last fire drill was conducted on September 5, 2023, and a lockdown drill on September 7, 2023. Outdoor safety inspections were monitored today and are occurring monthly as required. Ten percent of the children’s records were monitored today. I received a copy of the Staff and Training Worksheets today. Ten percent of existing staff records were monitored today. There have been ten new staff members hired since the last visit was conducted on March 31 2023. Files for the new staff were monitored today. There were three violations cited and one corrected during today’s visit. Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. Three steering wheels located on the playground were not secure causing a pinching hazard. .0601(c) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space #6, there was a container with diaper creams located on the bottom shelf of the changing table instead of 5 feet above the floor. 15A NCAC 18A .2820(d) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One staff member's annual evaluation and staff development plan was not completed annually. The evaluation/development plan was due May 2023 however was completed August 2023. 10A NCAC 09 .0514(f) Technical Assistance/General Information: The hold harmless legislation was extended and signed into law on Monday June 12th, 2023. This legislation allows facilities to remain at their current star level without a reassessment until June 30, 2024, and when reassessed it reduces the education evaluation requirements for lead teachers from 75% to 50% until June of 2026. To prepare for the reassessment process, DCDEE has developed a cohort system. There are three cohorts, and each includes a preparation year and a reassessment year. The facility is in cohort #1 which means their preparation year began July 1, 2023, to June 30, 2024, with a reassessment year of July 1, 2024 to June 30, 2025. A conversation was held with the Director regarding the violations cited. Below is the rule reference for each violation. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be kept inaccessible to children, but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept inaccessible to children when not in use, but are not required to be in locked storage. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Violations must be corrected immediately. A signed and dated letter of compliance must be mailed or emailed to me by September 28, 2023. The letter of compliance must describe how and when the violations were corrected. The letter must be mailed to Kaye Dunlap, 3109 Wyntree Court, Matthews, NC, 28104 or emailed to Kaye.Dunlap@dhhs.nc.gov. If a letter is not received by the required date another visit will be conducted to confirm the violations were corrected. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Thank you for your time today. If you have questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0601 · Violation

Name of Operation: PROVIDENCE PREPARATORY SCHOOL- WESTBURY BUILDING Facility ID: 60003631 Consultant: KAYE DUNLAP Operation Type: Center Case Number: Visit Date: 9/14/2023 Number Present: 132 Completed Date: 9/14/2023 Age: From 0 To 5 Total Minutes: 330 Time In: 09:45 AM Time Out: 03:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance of applicable child care requirements during the annual compliance visit. The facility has a Five Star Rated License with an effective date of March 9, 2018. The facility license and NC Summary of the Law were prominently posted. The facility’s 18-month compliance history score before today’s visit was 86%. Upon arrival, I was greeted by the Director, M. Luft. I stated the reason for the visit. The Annual Compliance Monitoring Checklist for Child Care Centers and The Division of Child Development and Early Education’s 2022 June Items Listing was used to conduct the monitoring visit. I conducted a walk through the facility with the Director. Children were observed participating in personal care routines, teacher directed activities, free choice of indoor and outdoor learning activities. Staff members were observed interacting with the children in a nurturing and caring manner while supervising and participating in activities with the children. The last fire inspection was conducted on August 16, 2023. The last sanitation inspection was conducted on January 20, 2023, with four demerits and a Superior rating. The last fire drill was conducted on September 5, 2023, and a lockdown drill on September 7, 2023. Outdoor safety inspections were monitored today and are occurring monthly as required. Ten percent of the children’s records were monitored today. I received a copy of the Staff and Training Worksheets today. Ten percent of existing staff records were monitored today. There have been ten new staff members hired since the last visit was conducted on March 31 2023. Files for the new staff were monitored today. There were three violations cited and one corrected during today’s visit. Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. Three steering wheels located on the playground were not secure causing a pinching hazard. .0601(c) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. In space #6, there was a container with diaper creams located on the bottom shelf of the changing table instead of 5 feet above the floor. 15A NCAC 18A .2820(d) 1232 Each employee's personnel file did not contain an annual staff evaluation and a staff development plan. One staff member's annual evaluation and staff development plan was not completed annually. The evaluation/development plan was due May 2023 however was completed August 2023. 10A NCAC 09 .0514(f) Technical Assistance/General Information: The hold harmless legislation was extended and signed into law on Monday June 12th, 2023. This legislation allows facilities to remain at their current star level without a reassessment until June 30, 2024, and when reassessed it reduces the education evaluation requirements for lead teachers from 75% to 50% until June of 2026. To prepare for the reassessment process, DCDEE has developed a cohort system. There are three cohorts, and each includes a preparation year and a reassessment year. The facility is in cohort #1 which means their preparation year began July 1, 2023, to June 30, 2024, with a reassessment year of July 1, 2024 to June 30, 2025. A conversation was held with the Director regarding the violations cited. Below is the rule reference for each violation. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be kept inaccessible to children, but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept inaccessible to children when not in use, but are not required to be in locked storage. 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (f) In addition to all records required in Rule .0302(d) of this Chapter, each employee's personnel file shall contain an annual staff evaluation and staff development plan. 10A NCAC 09 .0601 SAFE ENVIRONMENT (c) Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Violations must be corrected immediately. A signed and dated letter of compliance must be mailed or emailed to me by September 28, 2023. The letter of compliance must describe how and when the violations were corrected. The letter must be mailed to Kaye Dunlap, 3109 Wyntree Court, Matthews, NC, 28104 or emailed to Kaye.Dunlap@dhhs.nc.gov. If a letter is not received by the required date another visit will be conducted to confirm the violations were corrected. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Thank you for your time today. If you have questions or concerns, please contact me at 704-594-0152 or by email at kaye.dunlap@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times