10A NCAC 09 .2508 · Violation

Name of Operation: POLO RIDGE ELEMENTARY ASEP Facility ID: 60002985 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 10/15/2024 Number Present: 26 Completed Date: 10/15/2024 Age: From 5 To 11 Total Minutes: 190 Time In: 02:20 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's visit was to monitor compliance during an Annual Compliance Visit. The April 2024 Iitem Number Listing and Annual Compliance Monitoring Checklist were used during today’s visit. The facility has a Five-Star License issued January 17, 2019. The facility has an 18-month compliance history of 98 % prior to today’s visit. The last Annual Compliance Visit was conducted November 2, 2023 Upon arrival I checked in at the main school office. I was greeted by Satina Jones, Site Coordinator and escorted to the cafeteria. Ms. Jones provided all program and children record notebooks. Ms. Jones walked with me to monitor the playground areas. There are three stationary playgrounds, and one swing set used by the ASEP. Ms. Jones stated that the program uses the play areas during teacher workdays however not as regularly during the week. There were several violations cited. Please see the violations section of this visit summary. Upon return to the cafeteria I met Maryellen Cox, Associate. Ms. Cox was setting up the centers. I monitored program records. The last fire inspection was conducted on August 22, 2024. The last sanitation inspection was conducted October 4, 2024, with 0 demerits and a Superior rating. The emergency drill log was reviewed and in compliance. The last fire drill was conducted August 30, 2024. A drill was not logged in for September. A shelter in place drill was for this year was not logged on the emergency drill log. While waiting on the children to arrive I monitored the ASEP board in the cafeteria. All required items were posted and current. A tobacco free statement was posted at the entrance of the school and Ms. Jones will post the statement on the doors closest to the cafeteria to be visible for ASEP families. Daily attendance, the menu and current activity plans were also reviewed today. There was not a screen time log available for review. Ms. Cox and Ms. Jones stated that the children use the chrome books every MWF for 20 minutes. The current Public School Off Site Verification Forms for children and staff files were signed July 1, 2024 and current. I reviewed the staff and training worksheet from the last annual compliance visit and updated the dates for required compliance. No violations were found regarding staff and training requirements. I was able to verify compliance with health and safety trainings from the compliance documentation from the last annual compliance visit. Ms. Jones will update the worksheet and have one on file for future review. The Public School Off Site Verification Forms for Transportation was also reviewed and current. You currently have no emergency medications. I observed children's arrival, the staff playing Simon Says as the children arrived, snack time and a teacher directed activity. Children participated in a monster madness design project to enter in a contest using art pencils. As children arrived attendance was taken and found in compliance, the children washed hands. Each group had adequate and age-appropriate materials accessible with at least 7 centers each. I observed the menu posted and children served Doritos and juice. Staff were observed moving about the cafeteria monitoring their group of children. Interactions were nurturing and caring. Supervision and staff/child ratio was observed being maintained. There were no hazardous materials or indoor safety hazards observed. There were six (6) violations cited today. Violation Number Comment Rule 539 When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. A screen time log was not kept and available for review. .2508(e)(1-5) 705 Equipment and furnishings were not sturdy, stable and free of hazards. The borders and ramps to the playground around play area 1 and 2 have cracks and tears in them creating jagged edges. The bolts are rusted in several areas. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged on the record was dated August 30, 2024. A September, 2024 drill was not documented. .0604(t); .0302(d)(5) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection on file is dated August 30, 2024. The September playground inspection was not in the notebook. .0605(q) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. There is not a shelter in place or lockdown drill logged on the emergency drill log. .0604(u);.0302(d)(8) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch on the outdoor play areas is compacted and there is not adequate amount to rake under the swings and the stationary equipment. .0605(k)(1-4) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before October 29, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance: Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. We discussed accessing Moodle to print your health and safety certificates and have them on file for review. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle, https://www.dcdee.moodle.nc.gov/ —a video tutorial followed by a few questions. We discussed updating the staff and training worksheet regularly in order to monitor compliance with expiration dates, annual medical statements and required training. We discussed screen time and maintaining the screen time log. A log can be found on the NCDCDEE website. Please see the rue below for your reference: 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: POLO RIDGE ELEMENTARY ASEP Facility ID: 60002985 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 10/15/2024 Number Present: 26 Completed Date: 10/15/2024 Age: From 5 To 11 Total Minutes: 190 Time In: 02:20 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's visit was to monitor compliance during an Annual Compliance Visit. The April 2024 Iitem Number Listing and Annual Compliance Monitoring Checklist were used during today’s visit. The facility has a Five-Star License issued January 17, 2019. The facility has an 18-month compliance history of 98 % prior to today’s visit. The last Annual Compliance Visit was conducted November 2, 2023 Upon arrival I checked in at the main school office. I was greeted by Satina Jones, Site Coordinator and escorted to the cafeteria. Ms. Jones provided all program and children record notebooks. Ms. Jones walked with me to monitor the playground areas. There are three stationary playgrounds, and one swing set used by the ASEP. Ms. Jones stated that the program uses the play areas during teacher workdays however not as regularly during the week. There were several violations cited. Please see the violations section of this visit summary. Upon return to the cafeteria I met Maryellen Cox, Associate. Ms. Cox was setting up the centers. I monitored program records. The last fire inspection was conducted on August 22, 2024. The last sanitation inspection was conducted October 4, 2024, with 0 demerits and a Superior rating. The emergency drill log was reviewed and in compliance. The last fire drill was conducted August 30, 2024. A drill was not logged in for September. A shelter in place drill was for this year was not logged on the emergency drill log. While waiting on the children to arrive I monitored the ASEP board in the cafeteria. All required items were posted and current. A tobacco free statement was posted at the entrance of the school and Ms. Jones will post the statement on the doors closest to the cafeteria to be visible for ASEP families. Daily attendance, the menu and current activity plans were also reviewed today. There was not a screen time log available for review. Ms. Cox and Ms. Jones stated that the children use the chrome books every MWF for 20 minutes. The current Public School Off Site Verification Forms for children and staff files were signed July 1, 2024 and current. I reviewed the staff and training worksheet from the last annual compliance visit and updated the dates for required compliance. No violations were found regarding staff and training requirements. I was able to verify compliance with health and safety trainings from the compliance documentation from the last annual compliance visit. Ms. Jones will update the worksheet and have one on file for future review. The Public School Off Site Verification Forms for Transportation was also reviewed and current. You currently have no emergency medications. I observed children's arrival, the staff playing Simon Says as the children arrived, snack time and a teacher directed activity. Children participated in a monster madness design project to enter in a contest using art pencils. As children arrived attendance was taken and found in compliance, the children washed hands. Each group had adequate and age-appropriate materials accessible with at least 7 centers each. I observed the menu posted and children served Doritos and juice. Staff were observed moving about the cafeteria monitoring their group of children. Interactions were nurturing and caring. Supervision and staff/child ratio was observed being maintained. There were no hazardous materials or indoor safety hazards observed. There were six (6) violations cited today. Violation Number Comment Rule 539 When screen time was provided to school-aged children, it was not offered as a free-choice activity; not used to meet a developmental goal; was not limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and/or was not documented on a cumulative log or the activity plan that is available for review. A screen time log was not kept and available for review. .2508(e)(1-5) 705 Equipment and furnishings were not sturdy, stable and free of hazards. The borders and ramps to the playground around play area 1 and 2 have cracks and tears in them creating jagged edges. The bolts are rusted in several areas. .0601(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged on the record was dated August 30, 2024. A September, 2024 drill was not documented. .0604(t); .0302(d)(5) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. The last playground inspection on file is dated August 30, 2024. The September playground inspection was not in the notebook. .0605(q) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. There is not a shelter in place or lockdown drill logged on the emergency drill log. .0604(u);.0302(d)(8) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The mulch on the outdoor play areas is compacted and there is not adequate amount to rake under the swings and the stationary equipment. .0605(k)(1-4) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before October 29, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance: Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. We discussed accessing Moodle to print your health and safety certificates and have them on file for review. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle, https://www.dcdee.moodle.nc.gov/ —a video tutorial followed by a few questions. We discussed updating the staff and training worksheet regularly in order to monitor compliance with expiration dates, annual medical statements and required training. We discussed screen time and maintaining the screen time log. A log can be found on the NCDCDEE website. Please see the rue below for your reference: 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: POLO RIDGE ELEMENTARY ASEP Facility ID: 60002985 Consultant: ANDREA ANDERSON Operation Type: Center Case Number: Visit Date: 11/2/2023 Number Present: 17 Completed Date: 11/2/2023 Age: From 5 To 10 Total Minutes: 75 Time In: 02:45 PM Time Out: 04:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance of applicable child care requirements during the annual compliance visit. I used a checklist and Child Care Requirements effective July 2023 to monitor the facility. The 18 month compliance history, prior to today's visit, is 98% Upon my arrival I was greeted by Satina Jones, Program Coordinator. I arrived before children's arrival. You provided the notebook you put together for licensing to review and staff files. The notebook had the current Public School Off-Site Verification Forms for Staff Records, Children Records and Transportation dated 7/1/23. You and the other group leader did not have proof of completing your health and safety trainings within 5 years of last completion. Program records were reviewed and found meeting compliance. The last fire inspection was conducted on 5-31-23 and approved for daytime. The last sanitation inspection was conducted on 2-3-23. Information required to be posted were observed posted on the bulletin board in the cafeteria. The emergency drill log was reviewed and found meeting compliance. We monitored the outdoor environment. You stated you use the field and the blacktop mainly and on teacher workdays if resilient surfacing is maintained you allow the children to play on the stationary equipment. Monthly playground inspections were reviewed and found meeting compliance. No medications are required at this time. Outlets were covered and hazardous supplies were observed stored properly. The refrigerator thermometer read 40 degrees. The following violation was cited during today's visit: Violation Number Comment Rule 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. One staff employed since 2004 and one staff employed since 2015 do not have proof of completing the Health and Safety Trainings within the five year requirement. The staff hired in 2015 did not complete 3 of required topic areas. The staff hired in 2015 did not have any proof of completing any of the topic health and safety trainings on file. .1103(b) Compliance Letter: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before 11-16-23, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Andrea Anderson, Child Care Consultant PO Box 49335 Charlotte, NC, 28277 andrea.anderson@dhhs.nc.gov Technical Assistance: Staff Records: You keep the Public School off Site Verification form updated annually, any item listed on the document for a staff file is housed with HR, all other information required to be on file must remain on file on site. Use the staff and training worksheet to determine what must be on file on site, I have placed a * on the line item that is housed with your HR department off site. All other line items on the staff and training worksheet that are applicable must remain on file on site. I helped you log into Preventchildabuse.nc to take Recognizing and Responding to Suspicions of Maltreatment. You will need your NCID username and password to complete all other health and safety trainings if you complete them through DCDEE Moodle. Rated License Reassessment: Your facility is in Cohort 2. Your prep year runs from July 1, 204 to June 30, 2025. Your reassessment year runs from July 1, 2025 to June 30, 2026. During your prep year if you want to have the SACERS-U completed you can request the scales by submitting the request to your child care consultant. If you score well you may choose to hold on to those scores until your reassessment year. I encourage you to utilize the NC Rated License Assessment Project website for additional notes on SACERS-U, videos and other resources, NCRLAP.org Contact me anytime you have any questions, Andrea Anderson PO Box 49335 Charlotte, NC 28277 andrea.anderson@dhhs.nc.gov (704)594-0039 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.