Magnificent Minds Childcare

10A NCAC 09 .1721 · Violation

Name of Operation: MAGNIFICENT MINDS CHILDCARE Facility ID: 60003941 Consultant: ABIGAIL AVALOS Operation Type: Family CC Home Case Number: Visit Date: 9/26/2023 Number Present: 1 Completed Date: 9/26/2023 Age: From 3 To 3 Total Minutes: 266 Time In: 09:04 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by Ms. Yolanda McDonald, Owner. I shared the reason for the visit. Ms. McDonald assisted me with today’s visit. Your program currently operates with a Four-Star Family Child Care License effective 10/5/22. The license was posted with the following restrictions: - 1st Shift - 2nd Shift - Children in care on ground level only - Maximum of 5 preschool children at any time - Fireplace/woodstove not used during operating hours Today I used the “Annual Compliance Monitoring Checklist for Family Child Care Homes” as a monitoring tool. I monitored the following items today: supervision, capacity, staff qualifications and training, staff/child ratios, health, safety, and program records. The children have access to a designated play area, a restroom located in the play area, and the outdoor learning environment. Inspections: All inspections were monitored. The last fire drill was conducted on 9/1/23. The last emergency drill was conducted on 9/1/23. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. The child present was napping. Outdoor Learning Environment: The outdoor learning environment was monitored. Program Records: I reviewed all the required records. I reviewed the EPR Plan and observed that it was last updated in March of 2020. We reviewed to make the necessary changes to reflect your current information on enrollment, contacts, and if your emergency numbers and/or locations have changed. Staff Records: The "Verification of Required Information for Operator and Additional Staff" and the “Operator’s Statement of Responsibility” were completed and reviewed in detail. Today I reviewed with you that your annual ongoing training hours are eight (8) and that twenty (20) training hours are to also be completed for your quality point option. The total hours needed are twenty (28). I observed sixteen and a half (16.5) hours completed and four (4) carryover hours from the previous year for a total of twenty and half (20.5) hours that were completed. Children’s Records: There are five (5) children enrolled in this center. There was one (1) child in attendance today. There are two (2) children enrolled in 2nd shift. The children’s records were all reviewed. Today I reviewed with you that children’s applications need to be completed to their entirety including the emergency contact section and the health care needs section, I observed two (2) applications where the health care needs section was missing information. Today we discussed paperwork for siblings can be completed on one (1) form but that every child needs to have their full name and have a signed copy of each form in their individual files. Please ensure to have a copy of the shaken baby policy and the summary of the law for the two (2) children’s files that we discussed today. I observed the operational policy review missing from the same two (2) children’s files. One (1) other child was also missing this information. Please ensure that once the operational polices are reviewed to have the documentation on file and available for review. For those same files, the no smoking policy form was missing several pieces of information including the child(s) name(s) and the date it was reviewed. Please ensure to have this form completed to its entirety and that a copy is placed in each individual file. One (1) additional child did not have the form on file and available for review. Please ensure that all three (3) policies are reviewed, signed and a copy is placed in each file. Today you stated that two (2) children were in transition and that you did not have the medical report for the youngest child due to their transition. I shared with you that once I receive more information around “The McKinley Act” that I would pass it along. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Pattern Requirements. Medication: The provider does not administer any medication. I observed several topical ointments stored above on a shelf, you stated that you have those for when children need them and that no children were currently using any of the ointments. Please remember that if you are going to or plan to administer any topical ointments to children, that you need the parent’s/guardian’s permission. The form to administer topical ointments including diaper creams, lotions, special soaps, and bug sprays is found on our website and a copy was left with you today. I also reviewed with you how to complete the form. I observed two (2) expired ointments in the basket, and I shared with you that you needed to dispose of them. Transportation: It was stated today that you do not provide transportation and have the vehicle observed on site for emergency purposes only. If you decide you want to provide transportation you must contact your consultant to have the vehicle you wish to use monitored and review the transportation requirements. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Six (6) violations were observed today: Violation Number Comment Rule 1704 Summary of the NC Child Care Law was not given to each child's parent, guardian, or full-time custodian before the child was enrolled in the home and/or signed statement was not on file. The Summary of the Law was not on file for each child enrolled, I observed one (1) child not have the documentation on file. GS 110-102 1828 The Family Child Care Home operator did not discuss the operational policies with parents on or before the child's first day of attendance. Documentation of the operational polices were not on file for three (3) children. 10A NCAC 09. 1715(b) 1876 The operator did not review the EPR Plan annually or when information in the plan changed to ensure all information is current. The EPR plan was last updated in March of 2020. .1714(e ) 1893 Application did not include all required information including, but not limited to: child's full name, named to be called, child’s date of birth, any allergies, including symptoms and the type of response required, and any fears or behavior characteristics a child has. Two (2) children's applications did not have the Health Care Needs section completed to it's entirety. 10A NCAC 09 .1721 (a)(3)(A)(B)(C)(E) 2030 Operator did not provide a written statement to parents regarding the smoking and tobacco restriction. Three (3) children were missing a no smoking policy, the form observed file was missing several pieces of information. .1719(a)(11) The violations must be corrected immediately. On or before 10-10-23, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. I left a copy of the compliance letter template with you today. Mail or email the information to: Abigail Avalos, Child Care Consultant PO Box 690162 Mint Hill, NC 28277 OR abigail.avalos@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation(s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: Today we discussed your options for completing the twenty (20) hours for your quality point each year. Please keep me informed if you would like to make any changes to your quality point selection. Technical Assistance: Please ensure to have the most current NC Summary of the Law posted, an updated from was emailed to you. As a reminder, every time an incident report is completed it needs to be logged on the incident log, an updated copy was left with you today. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. McDonald. We reviewed your questions and I encouraged you to reach out if you had any additional ones. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09. 1715 · Violation

Name of Operation: MAGNIFICENT MINDS CHILDCARE Facility ID: 60003941 Consultant: ABIGAIL AVALOS Operation Type: Family CC Home Case Number: Visit Date: 9/26/2023 Number Present: 1 Completed Date: 9/26/2023 Age: From 3 To 3 Total Minutes: 266 Time In: 09:04 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by Ms. Yolanda McDonald, Owner. I shared the reason for the visit. Ms. McDonald assisted me with today’s visit. Your program currently operates with a Four-Star Family Child Care License effective 10/5/22. The license was posted with the following restrictions: - 1st Shift - 2nd Shift - Children in care on ground level only - Maximum of 5 preschool children at any time - Fireplace/woodstove not used during operating hours Today I used the “Annual Compliance Monitoring Checklist for Family Child Care Homes” as a monitoring tool. I monitored the following items today: supervision, capacity, staff qualifications and training, staff/child ratios, health, safety, and program records. The children have access to a designated play area, a restroom located in the play area, and the outdoor learning environment. Inspections: All inspections were monitored. The last fire drill was conducted on 9/1/23. The last emergency drill was conducted on 9/1/23. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. The child present was napping. Outdoor Learning Environment: The outdoor learning environment was monitored. Program Records: I reviewed all the required records. I reviewed the EPR Plan and observed that it was last updated in March of 2020. We reviewed to make the necessary changes to reflect your current information on enrollment, contacts, and if your emergency numbers and/or locations have changed. Staff Records: The "Verification of Required Information for Operator and Additional Staff" and the “Operator’s Statement of Responsibility” were completed and reviewed in detail. Today I reviewed with you that your annual ongoing training hours are eight (8) and that twenty (20) training hours are to also be completed for your quality point option. The total hours needed are twenty (28). I observed sixteen and a half (16.5) hours completed and four (4) carryover hours from the previous year for a total of twenty and half (20.5) hours that were completed. Children’s Records: There are five (5) children enrolled in this center. There was one (1) child in attendance today. There are two (2) children enrolled in 2nd shift. The children’s records were all reviewed. Today I reviewed with you that children’s applications need to be completed to their entirety including the emergency contact section and the health care needs section, I observed two (2) applications where the health care needs section was missing information. Today we discussed paperwork for siblings can be completed on one (1) form but that every child needs to have their full name and have a signed copy of each form in their individual files. Please ensure to have a copy of the shaken baby policy and the summary of the law for the two (2) children’s files that we discussed today. I observed the operational policy review missing from the same two (2) children’s files. One (1) other child was also missing this information. Please ensure that once the operational polices are reviewed to have the documentation on file and available for review. For those same files, the no smoking policy form was missing several pieces of information including the child(s) name(s) and the date it was reviewed. Please ensure to have this form completed to its entirety and that a copy is placed in each individual file. One (1) additional child did not have the form on file and available for review. Please ensure that all three (3) policies are reviewed, signed and a copy is placed in each file. Today you stated that two (2) children were in transition and that you did not have the medical report for the youngest child due to their transition. I shared with you that once I receive more information around “The McKinley Act” that I would pass it along. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Pattern Requirements. Medication: The provider does not administer any medication. I observed several topical ointments stored above on a shelf, you stated that you have those for when children need them and that no children were currently using any of the ointments. Please remember that if you are going to or plan to administer any topical ointments to children, that you need the parent’s/guardian’s permission. The form to administer topical ointments including diaper creams, lotions, special soaps, and bug sprays is found on our website and a copy was left with you today. I also reviewed with you how to complete the form. I observed two (2) expired ointments in the basket, and I shared with you that you needed to dispose of them. Transportation: It was stated today that you do not provide transportation and have the vehicle observed on site for emergency purposes only. If you decide you want to provide transportation you must contact your consultant to have the vehicle you wish to use monitored and review the transportation requirements. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Six (6) violations were observed today: Violation Number Comment Rule 1704 Summary of the NC Child Care Law was not given to each child's parent, guardian, or full-time custodian before the child was enrolled in the home and/or signed statement was not on file. The Summary of the Law was not on file for each child enrolled, I observed one (1) child not have the documentation on file. GS 110-102 1828 The Family Child Care Home operator did not discuss the operational policies with parents on or before the child's first day of attendance. Documentation of the operational polices were not on file for three (3) children. 10A NCAC 09. 1715(b) 1876 The operator did not review the EPR Plan annually or when information in the plan changed to ensure all information is current. The EPR plan was last updated in March of 2020. .1714(e ) 1893 Application did not include all required information including, but not limited to: child's full name, named to be called, child’s date of birth, any allergies, including symptoms and the type of response required, and any fears or behavior characteristics a child has. Two (2) children's applications did not have the Health Care Needs section completed to it's entirety. 10A NCAC 09 .1721 (a)(3)(A)(B)(C)(E) 2030 Operator did not provide a written statement to parents regarding the smoking and tobacco restriction. Three (3) children were missing a no smoking policy, the form observed file was missing several pieces of information. .1719(a)(11) The violations must be corrected immediately. On or before 10-10-23, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. I left a copy of the compliance letter template with you today. Mail or email the information to: Abigail Avalos, Child Care Consultant PO Box 690162 Mint Hill, NC 28277 OR abigail.avalos@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation(s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: Today we discussed your options for completing the twenty (20) hours for your quality point each year. Please keep me informed if you would like to make any changes to your quality point selection. Technical Assistance: Please ensure to have the most current NC Summary of the Law posted, an updated from was emailed to you. As a reminder, every time an incident report is completed it needs to be logged on the incident log, an updated copy was left with you today. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. McDonald. We reviewed your questions and I encouraged you to reach out if you had any additional ones. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-102 · Violation

Name of Operation: MAGNIFICENT MINDS CHILDCARE Facility ID: 60003941 Consultant: ABIGAIL AVALOS Operation Type: Family CC Home Case Number: Visit Date: 9/26/2023 Number Present: 1 Completed Date: 9/26/2023 Age: From 3 To 3 Total Minutes: 266 Time In: 09:04 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by Ms. Yolanda McDonald, Owner. I shared the reason for the visit. Ms. McDonald assisted me with today’s visit. Your program currently operates with a Four-Star Family Child Care License effective 10/5/22. The license was posted with the following restrictions: - 1st Shift - 2nd Shift - Children in care on ground level only - Maximum of 5 preschool children at any time - Fireplace/woodstove not used during operating hours Today I used the “Annual Compliance Monitoring Checklist for Family Child Care Homes” as a monitoring tool. I monitored the following items today: supervision, capacity, staff qualifications and training, staff/child ratios, health, safety, and program records. The children have access to a designated play area, a restroom located in the play area, and the outdoor learning environment. Inspections: All inspections were monitored. The last fire drill was conducted on 9/1/23. The last emergency drill was conducted on 9/1/23. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. The child present was napping. Outdoor Learning Environment: The outdoor learning environment was monitored. Program Records: I reviewed all the required records. I reviewed the EPR Plan and observed that it was last updated in March of 2020. We reviewed to make the necessary changes to reflect your current information on enrollment, contacts, and if your emergency numbers and/or locations have changed. Staff Records: The "Verification of Required Information for Operator and Additional Staff" and the “Operator’s Statement of Responsibility” were completed and reviewed in detail. Today I reviewed with you that your annual ongoing training hours are eight (8) and that twenty (20) training hours are to also be completed for your quality point option. The total hours needed are twenty (28). I observed sixteen and a half (16.5) hours completed and four (4) carryover hours from the previous year for a total of twenty and half (20.5) hours that were completed. Children’s Records: There are five (5) children enrolled in this center. There was one (1) child in attendance today. There are two (2) children enrolled in 2nd shift. The children’s records were all reviewed. Today I reviewed with you that children’s applications need to be completed to their entirety including the emergency contact section and the health care needs section, I observed two (2) applications where the health care needs section was missing information. Today we discussed paperwork for siblings can be completed on one (1) form but that every child needs to have their full name and have a signed copy of each form in their individual files. Please ensure to have a copy of the shaken baby policy and the summary of the law for the two (2) children’s files that we discussed today. I observed the operational policy review missing from the same two (2) children’s files. One (1) other child was also missing this information. Please ensure that once the operational polices are reviewed to have the documentation on file and available for review. For those same files, the no smoking policy form was missing several pieces of information including the child(s) name(s) and the date it was reviewed. Please ensure to have this form completed to its entirety and that a copy is placed in each individual file. One (1) additional child did not have the form on file and available for review. Please ensure that all three (3) policies are reviewed, signed and a copy is placed in each file. Today you stated that two (2) children were in transition and that you did not have the medical report for the youngest child due to their transition. I shared with you that once I receive more information around “The McKinley Act” that I would pass it along. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Pattern Requirements. Medication: The provider does not administer any medication. I observed several topical ointments stored above on a shelf, you stated that you have those for when children need them and that no children were currently using any of the ointments. Please remember that if you are going to or plan to administer any topical ointments to children, that you need the parent’s/guardian’s permission. The form to administer topical ointments including diaper creams, lotions, special soaps, and bug sprays is found on our website and a copy was left with you today. I also reviewed with you how to complete the form. I observed two (2) expired ointments in the basket, and I shared with you that you needed to dispose of them. Transportation: It was stated today that you do not provide transportation and have the vehicle observed on site for emergency purposes only. If you decide you want to provide transportation you must contact your consultant to have the vehicle you wish to use monitored and review the transportation requirements. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Six (6) violations were observed today: Violation Number Comment Rule 1704 Summary of the NC Child Care Law was not given to each child's parent, guardian, or full-time custodian before the child was enrolled in the home and/or signed statement was not on file. The Summary of the Law was not on file for each child enrolled, I observed one (1) child not have the documentation on file. GS 110-102 1828 The Family Child Care Home operator did not discuss the operational policies with parents on or before the child's first day of attendance. Documentation of the operational polices were not on file for three (3) children. 10A NCAC 09. 1715(b) 1876 The operator did not review the EPR Plan annually or when information in the plan changed to ensure all information is current. The EPR plan was last updated in March of 2020. .1714(e ) 1893 Application did not include all required information including, but not limited to: child's full name, named to be called, child’s date of birth, any allergies, including symptoms and the type of response required, and any fears or behavior characteristics a child has. Two (2) children's applications did not have the Health Care Needs section completed to it's entirety. 10A NCAC 09 .1721 (a)(3)(A)(B)(C)(E) 2030 Operator did not provide a written statement to parents regarding the smoking and tobacco restriction. Three (3) children were missing a no smoking policy, the form observed file was missing several pieces of information. .1719(a)(11) The violations must be corrected immediately. On or before 10-10-23, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. I left a copy of the compliance letter template with you today. Mail or email the information to: Abigail Avalos, Child Care Consultant PO Box 690162 Mint Hill, NC 28277 OR abigail.avalos@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation(s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: Today we discussed your options for completing the twenty (20) hours for your quality point each year. Please keep me informed if you would like to make any changes to your quality point selection. Technical Assistance: Please ensure to have the most current NC Summary of the Law posted, an updated from was emailed to you. As a reminder, every time an incident report is completed it needs to be logged on the incident log, an updated copy was left with you today. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. McDonald. We reviewed your questions and I encouraged you to reach out if you had any additional ones. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: MAGNIFICENT MINDS CHILDCARE Facility ID: 60003941 Consultant: ABIGAIL AVALOS Operation Type: Family CC Home Case Number: Visit Date: 9/26/2023 Number Present: 1 Completed Date: 9/26/2023 Age: From 3 To 3 Total Minutes: 266 Time In: 09:04 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by Ms. Yolanda McDonald, Owner. I shared the reason for the visit. Ms. McDonald assisted me with today’s visit. Your program currently operates with a Four-Star Family Child Care License effective 10/5/22. The license was posted with the following restrictions: - 1st Shift - 2nd Shift - Children in care on ground level only - Maximum of 5 preschool children at any time - Fireplace/woodstove not used during operating hours Today I used the “Annual Compliance Monitoring Checklist for Family Child Care Homes” as a monitoring tool. I monitored the following items today: supervision, capacity, staff qualifications and training, staff/child ratios, health, safety, and program records. The children have access to a designated play area, a restroom located in the play area, and the outdoor learning environment. Inspections: All inspections were monitored. The last fire drill was conducted on 9/1/23. The last emergency drill was conducted on 9/1/23. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. The child present was napping. Outdoor Learning Environment: The outdoor learning environment was monitored. Program Records: I reviewed all the required records. I reviewed the EPR Plan and observed that it was last updated in March of 2020. We reviewed to make the necessary changes to reflect your current information on enrollment, contacts, and if your emergency numbers and/or locations have changed. Staff Records: The "Verification of Required Information for Operator and Additional Staff" and the “Operator’s Statement of Responsibility” were completed and reviewed in detail. Today I reviewed with you that your annual ongoing training hours are eight (8) and that twenty (20) training hours are to also be completed for your quality point option. The total hours needed are twenty (28). I observed sixteen and a half (16.5) hours completed and four (4) carryover hours from the previous year for a total of twenty and half (20.5) hours that were completed. Children’s Records: There are five (5) children enrolled in this center. There was one (1) child in attendance today. There are two (2) children enrolled in 2nd shift. The children’s records were all reviewed. Today I reviewed with you that children’s applications need to be completed to their entirety including the emergency contact section and the health care needs section, I observed two (2) applications where the health care needs section was missing information. Today we discussed paperwork for siblings can be completed on one (1) form but that every child needs to have their full name and have a signed copy of each form in their individual files. Please ensure to have a copy of the shaken baby policy and the summary of the law for the two (2) children’s files that we discussed today. I observed the operational policy review missing from the same two (2) children’s files. One (1) other child was also missing this information. Please ensure that once the operational polices are reviewed to have the documentation on file and available for review. For those same files, the no smoking policy form was missing several pieces of information including the child(s) name(s) and the date it was reviewed. Please ensure to have this form completed to its entirety and that a copy is placed in each individual file. One (1) additional child did not have the form on file and available for review. Please ensure that all three (3) policies are reviewed, signed and a copy is placed in each file. Today you stated that two (2) children were in transition and that you did not have the medical report for the youngest child due to their transition. I shared with you that once I receive more information around “The McKinley Act” that I would pass it along. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Pattern Requirements. Medication: The provider does not administer any medication. I observed several topical ointments stored above on a shelf, you stated that you have those for when children need them and that no children were currently using any of the ointments. Please remember that if you are going to or plan to administer any topical ointments to children, that you need the parent’s/guardian’s permission. The form to administer topical ointments including diaper creams, lotions, special soaps, and bug sprays is found on our website and a copy was left with you today. I also reviewed with you how to complete the form. I observed two (2) expired ointments in the basket, and I shared with you that you needed to dispose of them. Transportation: It was stated today that you do not provide transportation and have the vehicle observed on site for emergency purposes only. If you decide you want to provide transportation you must contact your consultant to have the vehicle you wish to use monitored and review the transportation requirements. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Six (6) violations were observed today: Violation Number Comment Rule 1704 Summary of the NC Child Care Law was not given to each child's parent, guardian, or full-time custodian before the child was enrolled in the home and/or signed statement was not on file. The Summary of the Law was not on file for each child enrolled, I observed one (1) child not have the documentation on file. GS 110-102 1828 The Family Child Care Home operator did not discuss the operational policies with parents on or before the child's first day of attendance. Documentation of the operational polices were not on file for three (3) children. 10A NCAC 09. 1715(b) 1876 The operator did not review the EPR Plan annually or when information in the plan changed to ensure all information is current. The EPR plan was last updated in March of 2020. .1714(e ) 1893 Application did not include all required information including, but not limited to: child's full name, named to be called, child’s date of birth, any allergies, including symptoms and the type of response required, and any fears or behavior characteristics a child has. Two (2) children's applications did not have the Health Care Needs section completed to it's entirety. 10A NCAC 09 .1721 (a)(3)(A)(B)(C)(E) 2030 Operator did not provide a written statement to parents regarding the smoking and tobacco restriction. Three (3) children were missing a no smoking policy, the form observed file was missing several pieces of information. .1719(a)(11) The violations must be corrected immediately. On or before 10-10-23, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. I left a copy of the compliance letter template with you today. Mail or email the information to: Abigail Avalos, Child Care Consultant PO Box 690162 Mint Hill, NC 28277 OR abigail.avalos@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation(s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: Today we discussed your options for completing the twenty (20) hours for your quality point each year. Please keep me informed if you would like to make any changes to your quality point selection. Technical Assistance: Please ensure to have the most current NC Summary of the Law posted, an updated from was emailed to you. As a reminder, every time an incident report is completed it needs to be logged on the incident log, an updated copy was left with you today. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. McDonald. We reviewed your questions and I encouraged you to reach out if you had any additional ones. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times