10A NCAC 09 .2818 · Violation

Name of Operation: LANSDOWNE ELEMENTARY SCHOOL ASEP Facility ID: 60004233 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 11/25/2024 Number Present: 32 Completed Date: 11/26/2024 Age: From 5 To 10 Total Minutes: 165 Time In: 03:10 PM Time Out: 05:55 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance of applicable child care requirements during the annual compliance visit. The current Four Star rated license was issued on April 29, 2024. The last routine unannounced visit was conducted on June 5, 2024. The 18-month compliance history, prior to today's visit, was 95%. A checklist was used to monitor the facility today. Upon arrival I was greeted by Ms. Litha Nambiath, Program Coordinator and Ms. Keyonmokin Heath, Group Leader. I explained the purpose of today’s visit. I was provided a notebook that had all the paperwork I needed to review during the annual compliance visit. The current Public-School Off-Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for before school and after school. There were two substitutes listed on the staff and training worksheet not included on the forms. Neither of the subs were present today. I reviewed the current Staff and Training Worksheet. Each group leader is current with their Health and Safety Training, First Aid and CPR. I was unable to verify CBC Qualifying Letter for one substitute, R. Priester. She was not present today and does not work regularly. The other substitute is unable to work due to medical issue. The staff on site have their CBC qualification letter and BSAC. Program records were monitored. The last fire inspection was conducted September 5, 2024. The last sanitation inspection was conducted on September 25,2024 with 2 demerits and a Superior rating. The emergency drill log was reviewed and found meeting compliance. The playground log and incident log was reviewed and found in compliance. I reviewed the current ASEP bulletin board inside the cafeteria and observed all information required to be posted. The Summary of Law posted is dated 2019. There is a more current summary available to post. Current activity plans were reviewed, and ten (10) interest centers were set up for each group. The teacher directed activity plan was observed posted. It was reported no children have medication. Cleaning supplies were observed stored properly. General safety requirements were monitored. A mop bucket full of water was accessible to children in the cafeteria. The custodian came and removed the bucket and stated she had left it and forgotten to move it due to a fire drill earlier in the day. All outlets were observed covered. The program currently has 2 groups of children enrolled. They meet in the cafeteria. I observed the staff set up centers for both groups in the cafeteria prior to the children arriving. As children arrived, they placed their belongings down, washed hands, ate snack and went to center play. Each group was observed in appropriate and adequate space with staff using nurturing and soft tones. I observed children playing outside on one playground with stationary equipment. I observed a large piece of wood with sharp edges in the mulch on the playground used by the children. I was asked to measure the mulch on a larger playground to determine if the children could play on that playground. The mulch was not in compliance with depth requirements on the larger playground and should not be used until the surfacing depth meets compliance. While finishing the visit summary, I observed Ms. Nambiath come inside at 4:55 pm with two children to use the restroom. I asked her how many children were outside. Ms. Nambiath stated twenty-one (21) including two five-year-old children were with Ms. Heath. Staff child ratio was not maintained during the visit. Ms. Nambiath stated that the children are often grouped together, and one staff member will bring children in to use the restroom as needed. The following violation was cited today: Violation Number Comment Rule 1756 Enhanced staff/child ratios and group sizes were not met. At 4:55 pm one staff brought 2 children inside to use the restroom. There were 21 (twenty-one) children observed with one teacher outside. There were 2 (two) five year old children present outside leaving the group out of ratio. 10A NCAC 09 .2818 Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. A follow up visit will be conducted to monitor staff child ratio. On or before December 9, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. General Discussion: We discussed the following: Staff/Child Ratio: The ratio is 1:14 when children five (5) years old are present. You and I talked about ways to maintain ratio when both groups are combined on the playground, and someone needs to use the restroom. You can separate the groups and bring one group in, or you can bring in the five-year-old children to maintain the ratio with one teacher outside. General Indoor and Outdoor Safety: Prior to children arriving please walk through the indoor and outdoor space to check for any items needing to be moved which could pose a safety hazard including mop buckets and sharp or jagged wood/roots on the playground. Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. We discussed documenting the date and time you try to access MOODLE to print Health and Safety Training Certificates. The current Summary of Law can be found here as well. ABCMS (Criminal Background System): Please make sure you have a current CBC Qualifying Letter for all substitutes prior to working with children. North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, the handwritten visit summary was left with you. This visit summary was emailed to you November 26, 2024. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: LANSDOWNE ELEMENTARY SCHOOL ASEP Facility ID: 60004233 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 11/25/2024 Number Present: 32 Completed Date: 11/26/2024 Age: From 5 To 10 Total Minutes: 165 Time In: 03:10 PM Time Out: 05:55 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance of applicable child care requirements during the annual compliance visit. The current Four Star rated license was issued on April 29, 2024. The last routine unannounced visit was conducted on June 5, 2024. The 18-month compliance history, prior to today's visit, was 95%. A checklist was used to monitor the facility today. Upon arrival I was greeted by Ms. Litha Nambiath, Program Coordinator and Ms. Keyonmokin Heath, Group Leader. I explained the purpose of today’s visit. I was provided a notebook that had all the paperwork I needed to review during the annual compliance visit. The current Public-School Off-Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for before school and after school. There were two substitutes listed on the staff and training worksheet not included on the forms. Neither of the subs were present today. I reviewed the current Staff and Training Worksheet. Each group leader is current with their Health and Safety Training, First Aid and CPR. I was unable to verify CBC Qualifying Letter for one substitute, R. Priester. She was not present today and does not work regularly. The other substitute is unable to work due to medical issue. The staff on site have their CBC qualification letter and BSAC. Program records were monitored. The last fire inspection was conducted September 5, 2024. The last sanitation inspection was conducted on September 25,2024 with 2 demerits and a Superior rating. The emergency drill log was reviewed and found meeting compliance. The playground log and incident log was reviewed and found in compliance. I reviewed the current ASEP bulletin board inside the cafeteria and observed all information required to be posted. The Summary of Law posted is dated 2019. There is a more current summary available to post. Current activity plans were reviewed, and ten (10) interest centers were set up for each group. The teacher directed activity plan was observed posted. It was reported no children have medication. Cleaning supplies were observed stored properly. General safety requirements were monitored. A mop bucket full of water was accessible to children in the cafeteria. The custodian came and removed the bucket and stated she had left it and forgotten to move it due to a fire drill earlier in the day. All outlets were observed covered. The program currently has 2 groups of children enrolled. They meet in the cafeteria. I observed the staff set up centers for both groups in the cafeteria prior to the children arriving. As children arrived, they placed their belongings down, washed hands, ate snack and went to center play. Each group was observed in appropriate and adequate space with staff using nurturing and soft tones. I observed children playing outside on one playground with stationary equipment. I observed a large piece of wood with sharp edges in the mulch on the playground used by the children. I was asked to measure the mulch on a larger playground to determine if the children could play on that playground. The mulch was not in compliance with depth requirements on the larger playground and should not be used until the surfacing depth meets compliance. While finishing the visit summary, I observed Ms. Nambiath come inside at 4:55 pm with two children to use the restroom. I asked her how many children were outside. Ms. Nambiath stated twenty-one (21) including two five-year-old children were with Ms. Heath. Staff child ratio was not maintained during the visit. Ms. Nambiath stated that the children are often grouped together, and one staff member will bring children in to use the restroom as needed. The following violation was cited today: Violation Number Comment Rule 1756 Enhanced staff/child ratios and group sizes were not met. At 4:55 pm one staff brought 2 children inside to use the restroom. There were 21 (twenty-one) children observed with one teacher outside. There were 2 (two) five year old children present outside leaving the group out of ratio. 10A NCAC 09 .2818 Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. A follow up visit will be conducted to monitor staff child ratio. On or before December 9, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. General Discussion: We discussed the following: Staff/Child Ratio: The ratio is 1:14 when children five (5) years old are present. You and I talked about ways to maintain ratio when both groups are combined on the playground, and someone needs to use the restroom. You can separate the groups and bring one group in, or you can bring in the five-year-old children to maintain the ratio with one teacher outside. General Indoor and Outdoor Safety: Prior to children arriving please walk through the indoor and outdoor space to check for any items needing to be moved which could pose a safety hazard including mop buckets and sharp or jagged wood/roots on the playground. Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. We discussed documenting the date and time you try to access MOODLE to print Health and Safety Training Certificates. The current Summary of Law can be found here as well. ABCMS (Criminal Background System): Please make sure you have a current CBC Qualifying Letter for all substitutes prior to working with children. North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, the handwritten visit summary was left with you. This visit summary was emailed to you November 26, 2024. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: LANSDOWNE ELEMENTARY SCHOOL ASEP Facility ID: 60004233 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 11/25/2024 Number Present: 32 Completed Date: 11/26/2024 Age: From 5 To 10 Total Minutes: 165 Time In: 03:10 PM Time Out: 05:55 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance of applicable child care requirements during the annual compliance visit. The current Four Star rated license was issued on April 29, 2024. The last routine unannounced visit was conducted on June 5, 2024. The 18-month compliance history, prior to today's visit, was 95%. A checklist was used to monitor the facility today. Upon arrival I was greeted by Ms. Litha Nambiath, Program Coordinator and Ms. Keyonmokin Heath, Group Leader. I explained the purpose of today’s visit. I was provided a notebook that had all the paperwork I needed to review during the annual compliance visit. The current Public-School Off-Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for before school and after school. There were two substitutes listed on the staff and training worksheet not included on the forms. Neither of the subs were present today. I reviewed the current Staff and Training Worksheet. Each group leader is current with their Health and Safety Training, First Aid and CPR. I was unable to verify CBC Qualifying Letter for one substitute, R. Priester. She was not present today and does not work regularly. The other substitute is unable to work due to medical issue. The staff on site have their CBC qualification letter and BSAC. Program records were monitored. The last fire inspection was conducted September 5, 2024. The last sanitation inspection was conducted on September 25,2024 with 2 demerits and a Superior rating. The emergency drill log was reviewed and found meeting compliance. The playground log and incident log was reviewed and found in compliance. I reviewed the current ASEP bulletin board inside the cafeteria and observed all information required to be posted. The Summary of Law posted is dated 2019. There is a more current summary available to post. Current activity plans were reviewed, and ten (10) interest centers were set up for each group. The teacher directed activity plan was observed posted. It was reported no children have medication. Cleaning supplies were observed stored properly. General safety requirements were monitored. A mop bucket full of water was accessible to children in the cafeteria. The custodian came and removed the bucket and stated she had left it and forgotten to move it due to a fire drill earlier in the day. All outlets were observed covered. The program currently has 2 groups of children enrolled. They meet in the cafeteria. I observed the staff set up centers for both groups in the cafeteria prior to the children arriving. As children arrived, they placed their belongings down, washed hands, ate snack and went to center play. Each group was observed in appropriate and adequate space with staff using nurturing and soft tones. I observed children playing outside on one playground with stationary equipment. I observed a large piece of wood with sharp edges in the mulch on the playground used by the children. I was asked to measure the mulch on a larger playground to determine if the children could play on that playground. The mulch was not in compliance with depth requirements on the larger playground and should not be used until the surfacing depth meets compliance. While finishing the visit summary, I observed Ms. Nambiath come inside at 4:55 pm with two children to use the restroom. I asked her how many children were outside. Ms. Nambiath stated twenty-one (21) including two five-year-old children were with Ms. Heath. Staff child ratio was not maintained during the visit. Ms. Nambiath stated that the children are often grouped together, and one staff member will bring children in to use the restroom as needed. The following violation was cited today: Violation Number Comment Rule 1756 Enhanced staff/child ratios and group sizes were not met. At 4:55 pm one staff brought 2 children inside to use the restroom. There were 21 (twenty-one) children observed with one teacher outside. There were 2 (two) five year old children present outside leaving the group out of ratio. 10A NCAC 09 .2818 Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. A follow up visit will be conducted to monitor staff child ratio. On or before December 9, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. General Discussion: We discussed the following: Staff/Child Ratio: The ratio is 1:14 when children five (5) years old are present. You and I talked about ways to maintain ratio when both groups are combined on the playground, and someone needs to use the restroom. You can separate the groups and bring one group in, or you can bring in the five-year-old children to maintain the ratio with one teacher outside. General Indoor and Outdoor Safety: Prior to children arriving please walk through the indoor and outdoor space to check for any items needing to be moved which could pose a safety hazard including mop buckets and sharp or jagged wood/roots on the playground. Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. We discussed documenting the date and time you try to access MOODLE to print Health and Safety Training Certificates. The current Summary of Law can be found here as well. ABCMS (Criminal Background System): Please make sure you have a current CBC Qualifying Letter for all substitutes prior to working with children. North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, the handwritten visit summary was left with you. This visit summary was emailed to you November 26, 2024. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times