10A NCAC 09 .0304 · Violation

Name of Operation: FIRST WARD ASEP Facility ID: 60000885 Consultant: QUWANYA THOMPSON Operation Type: Center Case Number: Visit Date: 11/7/2023 Number Present: 15 Completed Date: 11/7/2023 Age: From 5 To 12 Total Minutes: 120 Time In: 02:00 PM Time Out: 04:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my unannounced annual compliance visit today was to monitor this program for compliance with applicable childcare requirements. Upon arrival, I went to the afterschool program entrance and had to walk around the building to get into the building. I was greeted by a school staff member who retrieved Mrs. Kennedy. We greeted each other and I stated the purpose of my visit. Today’s visit was conducted with you, Lavonda C. Kennedy, Program coordinator/site administrator. This facility currently operates with a five-star rated license effective February 22, 2019. The facility has two groups, who were combined today due to low attendance. Children were observed participating in a contracted group activity in the library. The following activity centers: Dramatic play, science, math art, reading as well as social studies and gross motor physical play. Children were also observed transitioning to and from the bathroom. Children were served sun butter sandwiches, fruit cup, milk, and orange/vegetable melody juice. Children do not use the playground due to safety issues (tree stumps and mulch). Children use the open field and blacktop(basket ball court). If the playground is not repaired, it can keep the facility from maintaining the appropriate score on the Environmental rating scale assessment. INSPECTIONS: The last sanitation inspection was conducted 9-20-2023. The last fire inspection was conducted.6-30-2023 The last documented fire drill was conducted 10-28-2023. The last documented shelter-in-place or lockdown drill was conducted 9-08-2023. The last documented playground inspection was conducted 09-18-2023. The last documented compliance history 98%. I monitored the following items today: Supervision, Staff/child ratio, health, safety, program and management. The PC provided the required Department of Public Instruction verification forms for children files, Staff files as well as transportation and criminal records. The attached checklist was used to note the requirements we monitored today. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The coordinator did not have and did not send the required checklist and it was not available for review during the visit. 10A NCAC 09 .0304(a) Comments: Violations: Any Violations observed today were discussed with you and documented on the visit summary and left with you at the conclusion of this visit. The following violations of child care requirements were cited during today’s visit and must be corrected immediately. Technical assistance on how to maintain compliance with the violations cited today was provided. Comments: It is important for licensed providers to be knowledgeable of all the licensing requirements that apply to their type of program. Child care consultants can make unannounced visits at any time. It is the provider's responsibility to be in compliance with all the applicable laws and rules. REQUIRED RESPONSE: You shall correct the violation(s) immediately. Send two (2) signed corrections letters to the address below by November 21, 2022 The format to follow is: -Name of your facility, -ID number, -date of the visit, -date you are submitting the letter, -citing each violation number, -when AND how it was corrected AND how you will prevent the reoccurrence of this violation, -Close with YOUR SIGNATURE REQUIRED RESPONSE: If it is stated in your correction letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by this date, you must contact me with a proposed timeline of the corrections. In some cases, the timeline may be extended. You are required to always maintain compliance with all applicable child care rules and regulations. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Violations cited today may negatively affect this score. As outlined in Session Law 2021-127 - Senate Bill (SB); facilities who have been unable to hire/retain staff with the same educational levels in the current star rating are in a hold harmless state. Your facility meets these criteria and therefore will retain your current star rating until six months after Governor Cooper issues an order to rescind Executive Order No. 116 Declaration of a State of Emergency to Coordinate Response and Protective Actions to Prevent the Spread of COVID-19. The state of emergency ended August 15, 2022. You are in the first Cohort and will need to reapply Technical Assistance: Rated License: During this interim time I suggested that you take the following steps: *Have all staff update their information in the WORKS database. The WORKS database is designed to streamline education evaluation, using a web-based process designed to increase efficiency with which staff can process child care provider applications. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS * Access the resources for your upcoming assessment at www.ncrlap.org. And look at your old assessments. On the first page there is a section that allows you to access resources For classrooms serving children 5 to 12 years: SACERS-Updated like: -NC Additional Notes SACERS-U -Health Reminders for the SACERS-U -Language for learning: School-agers -remember that you need a rug for your blocks and a rug and pillows for the reading area. -if your playground is not repaired, you will also score low in the gross motor section. -SACERS-U Important Program Policies and Procedures -SACERS-U Promoting Engagement -SACERS-U Statewide and county scores -SACERS-U: Language Activity: Understanding the requirement for item 29 *contact Childcare resource and referral school-age section for assistance, Mr. Williams will be able to assist you with any technical assistance needed. Resources: Visit the DCDEE website at https://ncchildcare.ncdhhs.gov/. This website contains provider resources, new rules, and updates. Practice the three W's: Wear, Wait, Wash •Wear a cloth face covering if you will be with other people •Wait 6 feet apart. Avoid close contact. •Wash your hands often with soap and water for at least 20 seconds or use hand sanitizer. You may contact me for any concerns or assistance at QuWanya Thompson Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education P.O. Box 6682 Concord, NC 28027 QuWanya.Thompson@dhhs.nc.gov 704-785-0981 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: FIRST WARD ASEP Facility ID: 60000885 Consultant: QUWANYA THOMPSON Operation Type: Center Case Number: Visit Date: 11/7/2023 Number Present: 15 Completed Date: 11/7/2023 Age: From 5 To 12 Total Minutes: 120 Time In: 02:00 PM Time Out: 04:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my unannounced annual compliance visit today was to monitor this program for compliance with applicable childcare requirements. Upon arrival, I went to the afterschool program entrance and had to walk around the building to get into the building. I was greeted by a school staff member who retrieved Mrs. Kennedy. We greeted each other and I stated the purpose of my visit. Today’s visit was conducted with you, Lavonda C. Kennedy, Program coordinator/site administrator. This facility currently operates with a five-star rated license effective February 22, 2019. The facility has two groups, who were combined today due to low attendance. Children were observed participating in a contracted group activity in the library. The following activity centers: Dramatic play, science, math art, reading as well as social studies and gross motor physical play. Children were also observed transitioning to and from the bathroom. Children were served sun butter sandwiches, fruit cup, milk, and orange/vegetable melody juice. Children do not use the playground due to safety issues (tree stumps and mulch). Children use the open field and blacktop(basket ball court). If the playground is not repaired, it can keep the facility from maintaining the appropriate score on the Environmental rating scale assessment. INSPECTIONS: The last sanitation inspection was conducted 9-20-2023. The last fire inspection was conducted.6-30-2023 The last documented fire drill was conducted 10-28-2023. The last documented shelter-in-place or lockdown drill was conducted 9-08-2023. The last documented playground inspection was conducted 09-18-2023. The last documented compliance history 98%. I monitored the following items today: Supervision, Staff/child ratio, health, safety, program and management. The PC provided the required Department of Public Instruction verification forms for children files, Staff files as well as transportation and criminal records. The attached checklist was used to note the requirements we monitored today. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The coordinator did not have and did not send the required checklist and it was not available for review during the visit. 10A NCAC 09 .0304(a) Comments: Violations: Any Violations observed today were discussed with you and documented on the visit summary and left with you at the conclusion of this visit. The following violations of child care requirements were cited during today’s visit and must be corrected immediately. Technical assistance on how to maintain compliance with the violations cited today was provided. Comments: It is important for licensed providers to be knowledgeable of all the licensing requirements that apply to their type of program. Child care consultants can make unannounced visits at any time. It is the provider's responsibility to be in compliance with all the applicable laws and rules. REQUIRED RESPONSE: You shall correct the violation(s) immediately. Send two (2) signed corrections letters to the address below by November 21, 2022 The format to follow is: -Name of your facility, -ID number, -date of the visit, -date you are submitting the letter, -citing each violation number, -when AND how it was corrected AND how you will prevent the reoccurrence of this violation, -Close with YOUR SIGNATURE REQUIRED RESPONSE: If it is stated in your correction letter that corrections have been made when they have not, this will be considered falsification of information. If you cannot meet the requirements by this date, you must contact me with a proposed timeline of the corrections. In some cases, the timeline may be extended. You are required to always maintain compliance with all applicable child care rules and regulations. NC GS 110-90(4)(d) requires all child care facilities to maintain a compliance history score of at least 75% for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action. Violations cited today may negatively affect this score. As outlined in Session Law 2021-127 - Senate Bill (SB); facilities who have been unable to hire/retain staff with the same educational levels in the current star rating are in a hold harmless state. Your facility meets these criteria and therefore will retain your current star rating until six months after Governor Cooper issues an order to rescind Executive Order No. 116 Declaration of a State of Emergency to Coordinate Response and Protective Actions to Prevent the Spread of COVID-19. The state of emergency ended August 15, 2022. You are in the first Cohort and will need to reapply Technical Assistance: Rated License: During this interim time I suggested that you take the following steps: *Have all staff update their information in the WORKS database. The WORKS database is designed to streamline education evaluation, using a web-based process designed to increase efficiency with which staff can process child care provider applications. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS * Access the resources for your upcoming assessment at www.ncrlap.org. And look at your old assessments. On the first page there is a section that allows you to access resources For classrooms serving children 5 to 12 years: SACERS-Updated like: -NC Additional Notes SACERS-U -Health Reminders for the SACERS-U -Language for learning: School-agers -remember that you need a rug for your blocks and a rug and pillows for the reading area. -if your playground is not repaired, you will also score low in the gross motor section. -SACERS-U Important Program Policies and Procedures -SACERS-U Promoting Engagement -SACERS-U Statewide and county scores -SACERS-U: Language Activity: Understanding the requirement for item 29 *contact Childcare resource and referral school-age section for assistance, Mr. Williams will be able to assist you with any technical assistance needed. Resources: Visit the DCDEE website at https://ncchildcare.ncdhhs.gov/. This website contains provider resources, new rules, and updates. Practice the three W's: Wear, Wait, Wash •Wear a cloth face covering if you will be with other people •Wait 6 feet apart. Avoid close contact. •Wash your hands often with soap and water for at least 20 seconds or use hand sanitizer. You may contact me for any concerns or assistance at QuWanya Thompson Child Care Consultant Regulatory Services Section/DHHS Division of Child Development and Early Education P.O. Box 6682 Concord, NC 28027 QuWanya.Thompson@dhhs.nc.gov 704-785-0981 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times