G.S. 110-90 · Violation

Name of Operation: Eastover Elementary ASEP Facility ID: 60004316 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 5/12/2025 Number Present: 27 Completed Date: 5/12/2025 Age: From 6 To 10 Total Minutes: 125 Time In: 02:00 PM Time Out: 04:05 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance of applicable child care requirements during the routine unannounced visit. The current Three Star rated license was issued on January 17, 2025. The last annual compliance visit visit was conducted November 26, 2024. The 18-month compliance history, prior to today's visit, was 98%. Upon arrival, I went to the ASEP office and met with Rhonda Chapman, Site Coordinator. I arrived prior to the children’s arrival to review needed paperwork. The Staff and Training Worksheet and notebooks were provided for review. I observed children arriving, attendance taken, personal care routines and center choice. The children had snack upon arrival. The menu was posted and in compliance. All activity centers had age appropriate and sufficient materials. The following child care requirements were monitored during today’s visit: License Posted/Permit Restrictions: The license was posted, and restrictions were in compliance. Supervision: Each group of children was adequately supervised during the visit. Nurturing tones were heard when staff spoke with children. Staff/Child Ratio: The ratios were maintained during today’s visit. CPR: Each staff has current CPR. First Aid: Each staff has current First Aid. CBC Qualification: Staff were current with Criminal Background Check (CBC) qualification. Emergency Medical Care Plan: The Emergency Care Plan was posted and in compliance. Administration of Medication: Emergency Medications were monitored. One child requiring Albuterol has an inhaler on site that expired 4/2025 and did not have a physician’s signature on the Medical Care Plan. Storage of Hazardous Substances: Hazardous materials were stored properly. Storage of Medication: All medication was observed stored in compliance. General Safety: General safety was found in compliance. Discipline: There were no discipline concerns; appropriate discipline was provided. Adequate/Approved Space: Each group of children were observed in licensed approved space. Program Records: I reviewed all information required to be posted and found un compliance. The last Sanitation Inspection was completed March 31, 2025 with a superior rating and zero (0) demerits. The last fire inspection was completed on August 14, 2024. The playground inspections were current and in compliance. The incident log was monitored and in compliance. The emergency drill log was monitored and found in compliance. Two violations were cited today: Violation Number Comment Rule 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. A child requiring emergency medication for asthma did not have a Medical Care Plan signed by a physician on file. .0803(2)(a) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. One child requiring Albuterol had expired inhaler dated 4/2025. .0803(12) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before May 26, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Emergency Medications We discussed creating a spreadsheet or calendar alert to review all medications monthly. We discussed reviewing all paperwork submitted for emergency medications to make sure a physician has signed the Medical Care Plan. NC School Age Initiative We discussed a great resource for your program. The North Carolina School Age Initiative can be accessed here: https://www.childcarerrnc.org/special-projects/nc-school-age-initiative/ The initiative was established in 2004 to improve the quality and availability of school age care services in North Carolina by increasing the number of licensed programs and the number of programs that voluntarily operate with a higher star-rated license. The program also provides training to school age providers across the state through its online services, and technical assistance. The project team consists of a Statewide School Age Project Manager and Statewide Professional Development Consultants to ensure that all 14 regions have access to project services. Getting ready for SACERS: We discussed accessing resources to prepare for SACERS here: https://www.ncrlap.org/Resources/ Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. QRIS Iniative ABCMS (Criminal Background System): Please make sure you have a current CBC Qualifying Letter for all substitutes prior to working with children. North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: Eastover Elementary ASEP Facility ID: 60004316 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 5/12/2025 Number Present: 27 Completed Date: 5/12/2025 Age: From 6 To 10 Total Minutes: 125 Time In: 02:00 PM Time Out: 04:05 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance of applicable child care requirements during the routine unannounced visit. The current Three Star rated license was issued on January 17, 2025. The last annual compliance visit visit was conducted November 26, 2024. The 18-month compliance history, prior to today's visit, was 98%. Upon arrival, I went to the ASEP office and met with Rhonda Chapman, Site Coordinator. I arrived prior to the children’s arrival to review needed paperwork. The Staff and Training Worksheet and notebooks were provided for review. I observed children arriving, attendance taken, personal care routines and center choice. The children had snack upon arrival. The menu was posted and in compliance. All activity centers had age appropriate and sufficient materials. The following child care requirements were monitored during today’s visit: License Posted/Permit Restrictions: The license was posted, and restrictions were in compliance. Supervision: Each group of children was adequately supervised during the visit. Nurturing tones were heard when staff spoke with children. Staff/Child Ratio: The ratios were maintained during today’s visit. CPR: Each staff has current CPR. First Aid: Each staff has current First Aid. CBC Qualification: Staff were current with Criminal Background Check (CBC) qualification. Emergency Medical Care Plan: The Emergency Care Plan was posted and in compliance. Administration of Medication: Emergency Medications were monitored. One child requiring Albuterol has an inhaler on site that expired 4/2025 and did not have a physician’s signature on the Medical Care Plan. Storage of Hazardous Substances: Hazardous materials were stored properly. Storage of Medication: All medication was observed stored in compliance. General Safety: General safety was found in compliance. Discipline: There were no discipline concerns; appropriate discipline was provided. Adequate/Approved Space: Each group of children were observed in licensed approved space. Program Records: I reviewed all information required to be posted and found un compliance. The last Sanitation Inspection was completed March 31, 2025 with a superior rating and zero (0) demerits. The last fire inspection was completed on August 14, 2024. The playground inspections were current and in compliance. The incident log was monitored and in compliance. The emergency drill log was monitored and found in compliance. Two violations were cited today: Violation Number Comment Rule 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. A child requiring emergency medication for asthma did not have a Medical Care Plan signed by a physician on file. .0803(2)(a) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. One child requiring Albuterol had expired inhaler dated 4/2025. .0803(12) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before May 26, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance Emergency Medications We discussed creating a spreadsheet or calendar alert to review all medications monthly. We discussed reviewing all paperwork submitted for emergency medications to make sure a physician has signed the Medical Care Plan. NC School Age Initiative We discussed a great resource for your program. The North Carolina School Age Initiative can be accessed here: https://www.childcarerrnc.org/special-projects/nc-school-age-initiative/ The initiative was established in 2004 to improve the quality and availability of school age care services in North Carolina by increasing the number of licensed programs and the number of programs that voluntarily operate with a higher star-rated license. The program also provides training to school age providers across the state through its online services, and technical assistance. The project team consists of a Statewide School Age Project Manager and Statewide Professional Development Consultants to ensure that all 14 regions have access to project services. Getting ready for SACERS: We discussed accessing resources to prepare for SACERS here: https://www.ncrlap.org/Resources/ Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. QRIS Iniative ABCMS (Criminal Background System): Please make sure you have a current CBC Qualifying Letter for all substitutes prior to working with children. North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: Eastover Elementary ASEP Facility ID: 60004316 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 11/26/2024 Number Present: 25 Completed Date: 11/26/2024 Age: From 5 To 10 Total Minutes: 178 Time In: 01:47 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance of applicable child care requirements during the annual compliance visit. The current Three Star rated license was issued on June 6, 2024. The last temporary time period visit was conducted on May 14, 2024. The 18-month compliance history, prior to today's visit, was 100%. A checklist was used to monitor the facility today. I met with Rhonda Chapman, Site Coordinator during today's visit. I arrived prior to the children’s arrival and was provided notebooks with all the paperwork I needed to review during the annual compliance visit. The current Public School Off Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for after school. I reviewed the current Staff and Training Worksheet. Each group leader is current with their Health and Safety Training, First Aid and CPR. All staff at this site have their CBC qualification letter and BSAC. Program records were monitored. The last fire inspection was conducted July 18, 2024. The last sanitation inspection was conducted October 30, 2024, with 0 demerits and a Superior rating. The emergency drill log was reviewed and found meeting compliance. The playground log and incident log was reviewed and found in compliance. Cleaning supplies were observed properly stored. General safety requirements were monitored and found meeting compliance. I reviewed the current ASEP bulletin board outside the cafeteria and observed all information required to be posted. The summary of law is dated 2019. A current summary is available, see technical assistance. Current activity plans were reviewed, and interest centers were set up for each group. The teacher directed activity plans were observed posted on a bulletin board in the cafeteria. The snack posted for today was served November 25th, 2024 . Ms. Chapman noted the switch on the menu. It was reported two children have emergency medication. Medication for both children was monitored and observed stored correctly. One child’s medical action plan dated June 8, 2023, was out of compliance. The allergy list was observed posted. I monitored the outdoor environment play area. There are two surfaces within one fenced in outdoor play area. One area has a resilient turf surfacing and meets compliance. Stationary equipment over wood mulch is included in on the other area. I observed inadequate amount of compacted mulch under the stationary equipment and throughout the play area. I observed a tree root vine creating a tripping hazard near the left corner of the playground facing away from the school building. I observed associates set up centers for both groups in the cafeteria. As children arrived, they placed their belongings down and attendance was taken. The children were taken by group to wash hands and went to cafeteria for snack. The children transitioned to the gym area for a drama about conserving energy. Guests from Duke Energy came today to share a play with the children. Supervision and staff child ratio was monitored and in compliance. As the children transitioned to the gym, I observed one associate with a Ginger Ale. She was not with the children and I was able to ask her to put the drink away in the kitchen area not accessible to children. Each group was observed in appropriate and adequate space with staff using nurturing and soft tones. Three (3) violations were cited during today's visit. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. Tree roots located in the left corner of the mulched playground present a tripping hazard. 10A NCAC 09 .0601(a) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. One child has a medical action plan dated June 8, 2024. .0801(b) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The compacted mulch on the playground does not meet depth requirement. .0605(k)(1-4) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before December 10, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance: Emergency Medical Action Plan: I encourage you to follow up with parents several months prior to the expiration of the Medical Action Plan. Modeling Healthy Eating Habits: Remind all staff to model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. The current Summary of Law can be found here as well. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: Eastover Elementary ASEP Facility ID: 60004316 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 11/26/2024 Number Present: 25 Completed Date: 11/26/2024 Age: From 5 To 10 Total Minutes: 178 Time In: 01:47 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance of applicable child care requirements during the annual compliance visit. The current Three Star rated license was issued on June 6, 2024. The last temporary time period visit was conducted on May 14, 2024. The 18-month compliance history, prior to today's visit, was 100%. A checklist was used to monitor the facility today. I met with Rhonda Chapman, Site Coordinator during today's visit. I arrived prior to the children’s arrival and was provided notebooks with all the paperwork I needed to review during the annual compliance visit. The current Public School Off Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for after school. I reviewed the current Staff and Training Worksheet. Each group leader is current with their Health and Safety Training, First Aid and CPR. All staff at this site have their CBC qualification letter and BSAC. Program records were monitored. The last fire inspection was conducted July 18, 2024. The last sanitation inspection was conducted October 30, 2024, with 0 demerits and a Superior rating. The emergency drill log was reviewed and found meeting compliance. The playground log and incident log was reviewed and found in compliance. Cleaning supplies were observed properly stored. General safety requirements were monitored and found meeting compliance. I reviewed the current ASEP bulletin board outside the cafeteria and observed all information required to be posted. The summary of law is dated 2019. A current summary is available, see technical assistance. Current activity plans were reviewed, and interest centers were set up for each group. The teacher directed activity plans were observed posted on a bulletin board in the cafeteria. The snack posted for today was served November 25th, 2024 . Ms. Chapman noted the switch on the menu. It was reported two children have emergency medication. Medication for both children was monitored and observed stored correctly. One child’s medical action plan dated June 8, 2023, was out of compliance. The allergy list was observed posted. I monitored the outdoor environment play area. There are two surfaces within one fenced in outdoor play area. One area has a resilient turf surfacing and meets compliance. Stationary equipment over wood mulch is included in on the other area. I observed inadequate amount of compacted mulch under the stationary equipment and throughout the play area. I observed a tree root vine creating a tripping hazard near the left corner of the playground facing away from the school building. I observed associates set up centers for both groups in the cafeteria. As children arrived, they placed their belongings down and attendance was taken. The children were taken by group to wash hands and went to cafeteria for snack. The children transitioned to the gym area for a drama about conserving energy. Guests from Duke Energy came today to share a play with the children. Supervision and staff child ratio was monitored and in compliance. As the children transitioned to the gym, I observed one associate with a Ginger Ale. She was not with the children and I was able to ask her to put the drink away in the kitchen area not accessible to children. Each group was observed in appropriate and adequate space with staff using nurturing and soft tones. Three (3) violations were cited during today's visit. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. Tree roots located in the left corner of the mulched playground present a tripping hazard. 10A NCAC 09 .0601(a) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. One child has a medical action plan dated June 8, 2024. .0801(b) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The compacted mulch on the playground does not meet depth requirement. .0605(k)(1-4) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before December 10, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance: Emergency Medical Action Plan: I encourage you to follow up with parents several months prior to the expiration of the Medical Action Plan. Modeling Healthy Eating Habits: Remind all staff to model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. The current Summary of Law can be found here as well. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: Eastover Elementary ASEP Facility ID: 60004316 Consultant: LISA EDDINS-SMITH Operation Type: Center Case Number: Visit Date: 11/26/2024 Number Present: 25 Completed Date: 11/26/2024 Age: From 5 To 10 Total Minutes: 178 Time In: 01:47 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance of applicable child care requirements during the annual compliance visit. The current Three Star rated license was issued on June 6, 2024. The last temporary time period visit was conducted on May 14, 2024. The 18-month compliance history, prior to today's visit, was 100%. A checklist was used to monitor the facility today. I met with Rhonda Chapman, Site Coordinator during today's visit. I arrived prior to the children’s arrival and was provided notebooks with all the paperwork I needed to review during the annual compliance visit. The current Public School Off Site Verification Form for Staff Records, Children's Record and Transportation was signed and on file with each current staff listed and all current children enrolled listed for after school. I reviewed the current Staff and Training Worksheet. Each group leader is current with their Health and Safety Training, First Aid and CPR. All staff at this site have their CBC qualification letter and BSAC. Program records were monitored. The last fire inspection was conducted July 18, 2024. The last sanitation inspection was conducted October 30, 2024, with 0 demerits and a Superior rating. The emergency drill log was reviewed and found meeting compliance. The playground log and incident log was reviewed and found in compliance. Cleaning supplies were observed properly stored. General safety requirements were monitored and found meeting compliance. I reviewed the current ASEP bulletin board outside the cafeteria and observed all information required to be posted. The summary of law is dated 2019. A current summary is available, see technical assistance. Current activity plans were reviewed, and interest centers were set up for each group. The teacher directed activity plans were observed posted on a bulletin board in the cafeteria. The snack posted for today was served November 25th, 2024 . Ms. Chapman noted the switch on the menu. It was reported two children have emergency medication. Medication for both children was monitored and observed stored correctly. One child’s medical action plan dated June 8, 2023, was out of compliance. The allergy list was observed posted. I monitored the outdoor environment play area. There are two surfaces within one fenced in outdoor play area. One area has a resilient turf surfacing and meets compliance. Stationary equipment over wood mulch is included in on the other area. I observed inadequate amount of compacted mulch under the stationary equipment and throughout the play area. I observed a tree root vine creating a tripping hazard near the left corner of the playground facing away from the school building. I observed associates set up centers for both groups in the cafeteria. As children arrived, they placed their belongings down and attendance was taken. The children were taken by group to wash hands and went to cafeteria for snack. The children transitioned to the gym area for a drama about conserving energy. Guests from Duke Energy came today to share a play with the children. Supervision and staff child ratio was monitored and in compliance. As the children transitioned to the gym, I observed one associate with a Ginger Ale. She was not with the children and I was able to ask her to put the drink away in the kitchen area not accessible to children. Each group was observed in appropriate and adequate space with staff using nurturing and soft tones. Three (3) violations were cited during today's visit. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. Tree roots located in the left corner of the mulched playground present a tripping hazard. 10A NCAC 09 .0601(a) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. One child has a medical action plan dated June 8, 2024. .0801(b) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The compacted mulch on the playground does not meet depth requirement. .0605(k)(1-4) Compliance Statement: Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before December 10, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Lisa Eddins-Smith, Child Care Consultant 8801 Crosstimbers Drive Charlotte. NC 28215 Lisa.Eddins-Smith@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address on file with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. Technical Assistance: Emergency Medical Action Plan: I encourage you to follow up with parents several months prior to the expiration of the Medical Action Plan. Modeling Healthy Eating Habits: Remind all staff to model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. Reminders: Continue to review emails from the Division of Child Development and Early Education (DCDEE) and from your assigned child care consultant. DCDEE Website: I encourage you to utilize the DCDEE website, https://ncchildcare.ncdhhs.gov/, on a regular basis. All the laws, rules and regulations, item number listing, sanitation requirements, and provider documents can be found on the website. Additionally, there are many resources such as DCDEE Moodle where you can complete health and safety trainings free of charge. The What’s New tab provides current information that is sent out through blast emails. The current Summary of Law can be found here as well. ABCMS (Criminal Background System): North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Thank you for your time today. If you have questions or concerns regarding today’s visit, please contact me at Lisa.Eddins-Smith@dhhs.nc.gov or 980-748-6270. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times