Coleman's Childcare

10A NCAC 09 .1721 · Violation

Name of Operation: COLEMAN'S CHILDCARE Facility ID: 60001809 Consultant: RESHA WASHINGTON Operation Type: Family CC Home Case Number: Visit Date: 1/30/2026 Number Present: 2 Completed Date: 1/30/2026 Age: From 1 To 1 Total Minutes: 255 Time In: 09:15 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor the facility for all applicable child care requirements during the program’s full Annual Compliance visit. The facility has a Four Star Rated License issued June 05, 2018 and an eighteen-month compliance history of 93% prior to today’s visit. The April 2025 FCCH Item Number Listing and the March 2023 Annual Compliance Checklist were used to monitor today. A copy of today’s Annual Compliance Visit Summary and the Annual Compliance Checklist were left with the operator at the conclusion of today’s visit. The program’s license and NC Summary of the Law were each prominently posted during today’s. Upon my arrival, I was greeted at the front entrance of the home by the owner/operator, Ms. D. Coleman, where I explained the purpose of today’s visit. She allowed me entry into the program and Ms. Coleman was observed present with two (2) enrolled preschool children. I inquired about the program’s enrollment and was informed that these are the only children currently enrolled on the program’s first shift. There are currently no children enrolled on the program’s second shift. During today’s visit children were observed in free play activities, utilizing table toys, and engaging in personal care routines. A walk through of the facility was conducted. The licensed childcare space, the bathroom utilized by enrolled children and the home’s kitchen. Each was found to be in compliance. The outdoor learning environment was not monitored during today’s visit due to recent inclement weather and visible areas with ice still present. The FCCH was within capacity and adequate supervision was observed. During today’s visit one staff file was monitored. It was observed that the provider had documentation of having current CPR, First Aid, ITS-SIDS training on file and a current Criminal Background Check (CBC) on file. Ms. Coleman stated that she is currently the only caregiver. Criminal Background Checks were monitored for all other household members. They were found to be current and easily accessible. Ms. Coleman is required to receive eight (8) in-service training hours annually. She currently has received five (5) hours of in-service training and will need to complete another three (3) hours of in-service training to meet this requirement. Health and Safety training requirements were reviewed and it was observed that the provider last completed the required Child Abuse and Maltreatment training on October 13, 2020. Ms. Coleman was reminded that this training is required to be renewed every five years and this was due by October 13, 2025, as it is part of the Health and Safety training and this did not occur. She stated that she was unaware of that requirement, but she would complete this immediately. Ms. Coleman has one (1) pet dog. His vaccination records were monitored and found to be current. Ms. Coleman had a file available for review for all enrolled children. Each child’s file was reviewed, and it was observed that one child did not have a completed application on file including the name and phone number of the child's physician. It was also observed while monitoring children’s files that both enrolled children are under fifteen months of age but neither had an Infant feeding plan on file complete with all the required information. Each of these issues was shared with Ms. Coleman and she stated that she would have this updated as soon as possible. There are currently no medications administered in the facility. Hazardous materials were observed stored, as required during today’s visit. The center currently does not provide transportation, although a vehicle was observed onsite for use for emergency purposes. Program records were reviewed, and it was observed that quarterly Emergency drills, monthly Fire drills and monthly Outdoor inspections are each being completed as required. The incident log was reviewed and found to be in compliance. The last sanitation inspection was conducted on April 16, 2025. The program received six (6) demerits. The Emergency Preparedness and Response Plan (EPR) was reviewed and found to have been last updated in January 2025. The program’s CBC roster was reviewed. It was observed to be complete and maintained, as required. There were three (3) violations cited during today’s visit. Violation Number Comment Rule 1990 Infant feeding plans did not include the required information, including but not limited to the type and amount of milk, formula and food, and the frequency of feedings, and/or was not available for reference. It was observed while monitoring children’s files that both enrolled children are under fifteen months of age but neither had an Infant feeding plan on file complete with all the required information. .1706(i) 2023 Operator and/or staff who work with children, did not complete health and safety training as part of on-going training so that every five years, all the topic areas were covered. Health and Safety training requirements were reviewed and it was observed that the provider last completed the required Child Abuse and Maltreatment training on October 13, 2020. .1703(d)(2) 2041 Application did not include the names and the phone numbers of the child's physician and the persons to be contacted in an emergency situation. It was observed that one child did not have a completed application on file including the name and phone number of the child's physician. 10A NCAC 09 .1721(a)(3)(G)(H) Corrective Action: Violations must be corrected immediately. The childcare provider is expected to maintain all applicable childcare requirements at all times. The provider will send me a compliance letter explaining how she corrected today’s violation and the steps she put in place to ensure on going compliance on or before Friday February 13, 2026 to the email listed below. Failure to correct the violation and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance Provided and General Discussion: -During today’s visit Ms. Coleman was reminded of the importance of completing all training renewals, as required, to ensure the program remains in compliance. -Ms. Coleman was also reminded about the importance of reviewing all forms/documents completed by both parents and other caregivers to ensure that they contain all required information and have been completed in their entirety. -During today’s visit the provider and I discussed the status of the QRIS process and that both in-person and virtual trainings had been offered for providers in Mecklenburg County. I reminded her that there are currently three Pathways now being offered and I inquired if she had any specific questions about either Pathway. She stated that she would like more detailed information on both Pathway One and Pathway Two. We spoke in detail about changes made to Pathway One: Program Assessment and about the guidelines for achieving a 4 Star Rating when being assessed utilizing Pathway Two: Classroom and Instructional Quality. After this discussion she informed me that she was comfortable with both options but she was currently most interested in having her program assessed utilizing Pathway Two. I, then, inquired if she had a tentative timeline in place for when she felt her program would be ready to begin this process. She informed me within the next four-five months, no later than June 2026. We, then, completed the Pathway to the Stars information sheet and I provided her with printed resources from the Division website explaining more about the CQI, Education Standards, Community Engagement Standards and Pathway Two. -Ms. Coleman and I discussed visiting the Division’s website for the most up to date information, provider forms and expectations. -Please make sure you check your email regularly for any updates or correspondence from either myself or DCDEE. Thank you for your time today and if you have any questions, please feel free to contact me, Resha K. Washington by phone at 704-910-7947 or via email at resha.washington@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1721 · Violation

Name of Operation: COLEMAN'S CHILDCARE Facility ID: 60001809 Consultant: RESHA WASHINGTON Operation Type: Family CC Home Case Number: Visit Date: 2/6/2025 Number Present: 5 Completed Date: 2/6/2025 Age: From 1 To 4 Total Minutes: 255 Time In: 09:45 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor the facility for all applicable child care requirements during the full Annual Compliance visit. The facility has a Four Star Rated License issued June 05, 2018 and an eighteen month compliance history of 100% prior to today’s visit. The March 2024 FCCH Item Number Listing and the March 2024 Annual Compliance Checklist were used to monitor today. A copy of the Annual Compliance Summary and Checklist were left with the operator at the conclusion of today’s visit. The program’s license and NC Summary of the Law were each prominently posted during today’s. Upon my arrival, I was greeted at the front entrance of the home by the owner/operator, Ms. D. Coleman, and I explained the purpose of today’s visit. She allowed me entry into the program and Ms. Coleman was observed present in a secondary space with five (5) enrolled preschool children. I inquired why Ms. Coleman was no longer utilizing the living room as her primary program space and she shared that she had recently made some changes to her living space and was now utilizing this space. She also shared that she had previously used this room, and it had been approved for care with children. There are currently a total of seven (7) preschool children enrolled on first shift including five full-time children and two drop-ins. There are currently no children enrolled on second shift. During today’s visit children were observed in free play activities, utilizing table toys, and engaging in personal care routines. A walk through of the facility was conducted. The childcare space, bathroom, kitchen, and outdoor learning environment were monitored. In the outdoor learning environment animal waste was observed on the right side of the fenced in play area near the gate. I shared this information with Ms. Coleman and informed her that this would need to be cleaned up immediately and that area would need to be made inaccessible until the removal of the pet waste was completed. During today’s visit Ms. Coleman’s file was monitored and it was observed that she had current CPR, First Aid, SIDS training and a current Criminal Background Check (CBC) on file. Ms. Coleman stated that is she currently the only caregiver but she has recently had someone come in to assist with meal preparation for the children. I inquired if this person had a Criminal Background Check on file and Ms. Coleman stated that she did. It was monitored during the visit and found to be current. It was at that time Ms. Coleman and I discussed the requirements for additional caregivers, substitutes and individuals that provide coverage during emergencies. Criminal Background Checks were monitored for all other household members. They were found to be current and easily accessible. Ms. Coleman is required to receive eight (8) in-service training hours annually. She currently has received four (4) hours of in-service training and carried over four (4) hours from the previous year to meet this requirement. Ms. Coleman has one (1) pet dog. His vaccination records were monitored and found to be current. Ms. Coleman had a file available for review for all enrolled children. I reviewed three (3)children’s files. It was observed that one child did not have a completed application on file including all required information. This was shared with Ms. Coleman and she stated that she would have this updated as soon as possible. There are currently no medications administered in the facility. Hazardous materials were observed stored, as required during today’s visit. The center currently does not provide transportation, although a vehicle was observed onsite for use for emergency purposes. Program records were reviewed, and it was observed that quarterly emergency drills and monthly fire drills were being completed as required. Monthly outdoor inspections were reviewed, and it was observed that an outdoor inspection had not been completed in December 2024, as required. This violation was considered corrected as one had occurred in January 2025. The incident log was reviewed and found to be in compliance. The last sanitation inspection was conducted on April 04, 2024. The program received six (6) demerits. The Emergency Preparedness and Response Plan (EPR) was reviewed and found to have been last updated in January 2025. There were three (3) violations cited during today’s visit. Violation Number Comment Rule 714 Monthly check for hazards on the outdoor play area was not completed using a form supplied by the Division. Monthly outdoor inspections were reviewed, and it was observed that an outdoor inspection had not been completed in December 2024, as required. 10A NCAC .1721(e)(5)(A-F) 1893 Application did not include all required information including, but not limited to: child's full name, named to be called, child’s date of birth, any allergies, including symptoms and the type of response required, and any fears or behavior characteristics a child has. Ms. Coleman had a file available for review for all enrolled children. I reviewed three (3) children’s files. It was observed that one child did not have a completed application on file including all required information. 10A NCAC 09 .1721 (a)(3)(A)(B)(C)(E) 1920 Indoor and outdoor area was not checked daily for debris, vandalism, broken equipment, and animal waste. In the outdoor learning environment animal waste was observed on the right side of the fenced in play area near the gate. .1719(a)(17) Corrective Action: Violations must be corrected immediately. The childcare provider is expected to maintain all applicable childcare requirements at all times. The provider will send me a compliance letter explaining how she corrected today’s violation and the steps she put in place to ensure on going compliance on or before Thursday February 20, 2024 to the email listed below. Failure to correct the violation and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance Provided and General Discussion: -During today’s visit Ms. Coleman was reminded of the importance of thoroughly monitoring the outdoor learning environment daily and prior to children utilizing the space for all hazards included but not limited to pet waste, environmental debris and other items that could potentially cause harm. We also discussed the requirement of completing and documenting monthly outdoor inspections to ensure that all hazards have been identified, documented and resolved in a timely manner. -During today’s visit Ms. Coleman was reminded about the importance of reviewing all forms/documents completed by both parents and other caregivers to ensure that they contain all required information and have been completed in their entirety. -Ms. Coleman and I discussed the importance of ensuring the approved curriculum, Mother Goose, that she is utilizing in her program is being fully implemented. I reminded her that she currently has three preschool children that are four years of age enrolled in her program and it needs to evident that daily learning is being facilitated. We discussed the presence of visual aids, learning activities and assessment documentation to promote school readiness. -Ms. Coleman and I discussed visiting the Division’s website for the most up to date information, provider forms and expectations. -Please make sure you check your email regularly for any updates or correspondence from either myself or DCDEE. Thank you for your time today and if you have any questions, please feel free to contact me, Resha K. Washington by phone at 704-910-7947 or via email at resha.washington@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times