Chantilly Elementary Asep

G.S. 110-90 · Violation

Name of Operation: CHANTILLY ELEMENTARY ASEP Facility ID: 60002020 Consultant: MARA BRINTON Operation Type: Center Case Number: Visit Date: 5/22/2025 Number Present: 14 Completed Date: 5/22/2025 Age: From 6 To 11 Total Minutes: 150 Time In: 03:30 PM Time Out: 06:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor for compliance with applicable child care requirements during a Routine Unannounced Visit. Upon arrival at the five-star rated license center, the center program administrator, Ms. McIlwain was present and greeted me at the exit door of the program. Children were monitored arriving to the program upon day school dismissal, placing their personal belongings in their assigned baskets and lining up to go wash their hands and eat PM snack. The child care item number listing dated November 2024 was used to identify and determine non-compliance. The following sections were monitored for compliance: A1, B1, C4, C5, C6, E1, E2, F3, G1, G3, G4 and G5. A walk through of spaces #6, cafeteria and gym were conducted with Ms. McIlwain. There were not any new staff hired since the last annual compliance visit. The staff and training worksheet was monitored for compliance. The review of the staff and training worksheet provided documentation showed existing staff were current with CPR, FA, and Health and Safety, CMT training. All staff were monitored with current CBC’s. DPI Staff Verification forms were monitored current. Monthly outdoor inspections, incident log, monthly fire drills were monitored and compliant. We discussed and reviewed child care rules related to the frequency of safety drills (shelter in place or lockdown drills). They are required at least once every three months. The last two drills were documented completed November 15, 2024, and March 3, 2025. Either drill should have been completed no later than February 15, 2025. The last sanitation inspection was completed March 21, 2025, with zero (0) demerits cited and a Superior classification issued. The last annual fire inspection was completed on May 15, 2025. Violation Number Comment Rule 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. An ABCMS roster report was run, and no data was present for the requested fields. G.S. 110-90.2 & .2703(r) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Either drill was not completed at least once every three months. Either drill was documented conducted November 15, 2024, and March 3, 2025. A drill should have been completed no later than February 15, 2025. .0604(u);.0302(d)(8) Technical Assistance Provided and General Discussion: CBC Provider Portal Technical Assistance Guidance As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS on an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Today, Ms. McIlwain was asked if she could print an ABCMS roster report for the site. She stated she wasn’t aware of the requirements. A report was run in the ABCMS system and no data found that matched the filter criteria. It was recommended to work with the PA to obtain the necessary training and access to complete the required steps within the system. It was recommended to ensure all staff know their NCID username and password. Staff must ensure their password has not expired. Corrective Action Plan: All violations must be corrected immediately. You shall submit a written, signed, and dated statement/compliance letter to me, at the address below detailing how each violation has been corrected and when. This information shall be received by Thursday, June 5, 2025. You may email me with your letter of correction. Mail documentation to Mara Brinton, 3687 Stallings Road, Harrisburg, NC 28075. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. If you have any questions, please contact Mara Brinton at 704-594-0140 or email mara.brinton@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2818 · Violation

Name of Operation: CHANTILLY ELEMENTARY ASEP Facility ID: 60002020 Consultant: MARA BRINTON Operation Type: Center Case Number: Visit Date: 10/18/2023 Number Present: 31 Completed Date: 10/18/2023 Age: From 5 To 11 Total Minutes: 240 Time In: 01:30 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor for compliance with applicable child care requirements during the annual compliance visit. I was greeted outside of the front office by Ms. McIlwain, the Program Coordinator. The five-star licensed afterschool program serves school age children only and continues to meet enhanced ratios, enhanced space, and the highest voluntary enhanced ratios. The Annual Compliance Monitoring Checklist for Child Care Centers and the Child Care Center Item Listing dated August 2023 was used to monitor and document compliance during the visit. The program continues to utilize space #6, #8, gym, and media center. Today was an early release day and children were served from space #6 and #8. There were eighteen (18) children in space #8. The youngest children present were in space #8 with Ms. Quick. Based on the required staff to child ratios, Ms. Quick should not have had more than fourteen children present. Ms. McIlwain gathered four additional children and shifted them over to space #6. I explained Ms. Quick should be trained to know when she reaches fourteen children, she has reached her maximum. The ASEP board was monitored with NC Summary of the Law, License, no smoking signage, menu, parent participation plan, center medical emergency care plan, weather watch, FA, CPR, staff to child ratio worksheet, field trip policy, discipline policy, safe arrival and departure procedures, center discipline policy, last sanitation inspection, staff who are certified in CPR, lesson plans, TD Activities, daily schedule, full day schedule and center choices and gross motor activities. A 2 liter bottle of Coke was monitored in space# 8. A Bojangles box was monitored on the countertop in space #6. Both items were removed and placed out of sight of the children. The program coordinator stated there was one incident, but it was not listed on the DCDEE incident report form or logged onto the incident report log. The incident report was monitored completed on the CMS incident report log. Current posted lesson plans were monitored with identifying how many activity centers were being offered. Either a shelter in place drill or lock down drill were documented as current. The DPI Verification forms were monitored current in the licensing binder for children, staff, and transportation. I reminded Ms. McIlwain to make sure any children who are no longer enrolled in the program draw a line through their name. It was also recommended to separate out the children enrolled for before school and after school on the DPI Children’s Records Form. Staff and Training worksheets were not current. I reviewed the previous year’s staff and training worksheet with Ms. McIllwain during the visit and requested she work this week to complete the worksheets and email them to me. There were not any new employees since the last AC visit. I explained any substitutes used should be listed on the DPI Verification staff form. Three staff’s annual in-service training hours were monitored current. We reviewed daily tracking of children’s attendance, arrival, and departure times. Medications, medical action plans and permission to administer medications were monitored for compliance. It was recommended to Ms. McIllwain store the life-altering medications five feet vertical from the ground. The Benadryl must be stored under lock and key. The outdoor learning environment was monitored with two outdoor stationary play sections. Ms. McIllwain stated the children primarily use the area behind the cafeteria and seldom use the playground across the street. Children have annual parental permission to play outside of the fenced area. The center’s last three-year reassessment was processed February 2, 2018. The average ERS score was 5.49. Based on the new DCDEE cohort plan for licensed centers to be reassessed after COVID-19 states, programs last reassessed in 2018 will now be reassessed between June 30, 2024, and June 30, 2025. The last annual fire inspection completed and on file was dated April 6, 2023, with zero cited violations. It is very important the PC track down the most current inspections from school staff inside of the building and then submit them to the assigned licensing consultant. The last sanitation inspection was completed September 5, 2023, with zero demerits cited and a Superior Classification issued. Violation Number Comment Rule 853 Incident logs were not completed and maintained as required. One incident report was monitored completed. It was not logged onto the incident log. The log was updated during the visit. .0802(g)(1-6) 1756 Enhanced staff/child ratios and group sizes were not met. Space #8 was monitored with 18 children and one group leader. The youngest age of the child present was five years of age. Ms. McIlwain transferred four children to space #6. 10A NCAC 09 .2818 1792 Staff did not model appropriate eating behaviors by consuming food or beverages that meet the nutritional requirements specified in the Meal Patterns for Children in Child Care Programs in the presence of children in care. A 2-Liter bottle of Coke was monitored on the table in space #8 and a box of Bojangles was monitored stored on the countertop in space #6. Both items were placed out of sight of the children and were not consumed. .0901(i) Technical Assistance Provided and General Discussion: 1. I highly recommend not accepting any CMS transfer staff until their file has been reviewed and ensure all required documentation is present and current. 2. It was recommended to review the last ERS summary with staff, participate in offered webinars via the www.NCRLAP.org website. Review any additional notes listed under the NCRLAP resources tab via their website. 3. It was recommended not to post the school’s crisis plan on the ASEP bulletin board. It was recommended to place a copy of the plan in each Group Leader’s binder. Corrective Action Plan: All violations must be corrected immediately. You shall submit a written, signed, and dated statement/compliance letter to me, at the address below detailing how each violation has been corrected and when. This information shall be received by Wednesday, November 1, 2023. You may email me your letter of correction. Mail written documentation to Mara Brinton, 7870 Woodmere Drive, Harrisburg, NC 28075. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time-period. If you have any questions, please contact Mara Brinton at 704-594-0140 or email mara.brinton@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times