Bain Elementary Asep

10A NCAC 09 .0803 · Violation

Name of Operation: BAIN ELEMENTARY ASEP Facility ID: 60004229 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 3/18/2025 Number Present: 51 Completed Date: 3/18/2025 Age: From 5 To 11 Total Minutes: 120 Time In: 02:45 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the office staff. I shared the reason for the visit and walked over to the cafeteria to meet the group leaders. Ms. Berniceta Gibson, Program Coordinator, assisted me with the visit. Permit Information: This program currently operates with a Four-Star Center License effective 1/13/23. The license was posted, and the following restrictions were in compliance: • 1st Shift • Children in care on ground level only • School age only • Meets enhanced ratios • Meets enhanced space • -minus one As a reminder, this facility follows, “Highest Voluntary Enhanced” ratios which is indicated on your license as, “- minus one”. Ownership: The facility owner is Charlotte-Mecklenburg Board of Education. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring, this includes a change of the superintendent. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. I monitored the following items: supervision, staff/child ratios, health, safety, and program records. The following licensed spaces are being used: • Gym • Cafeteria • Restrooms • Playground Inspections: The program's last fire inspection on file with DCDEE was completed on 1/8/25. As a reminder, fire inspections need to be completed annually prior to the last inspection and needs to be submitted to DCDEE within seven (7) days. The program's recent sanitation inspection on file with DCDEE was conducted on 10/4/24. The program received three (3) demerits and received a superior classification. The last playground inspection was completed on 2/3/25. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. During today’s visit we reviewed that if children have dropped out of the ASEP that attendance rosters reflect which children belong to which group. In addition, please remember that ratios must always be maintained and due to your high enrollment, please have a plan of action if all children are present all at once, so you do not go over ratio. Children were participating in transitions from the school day into the cafeteria. Children arrived and used the bathroom and completed handwashing routines. Children were observed participating in free play, board games, afternoon snack routines and gross motor play. During the visit you shared that your facility completed an outreach assessment with NCRLAP, I reviewed the current hold harmless and that rated license assessments with official scores will only be ordered by voluntary request from the facility. At this time, the new assessments that have been updated are ITERS-3 and ECERS-3 and that became in affect 2/1/25. SACERS-R does not have a 3rd version (updated). Outdoor Learning Environment: The outdoor learning environment was monitored, please ensure that the mulch is being tilled or fluffed, especially near fall zones, it needs to be six (6) inches in depth. Adequate mulch was observed but needs to be dispersed and raked. It was reported that mulch is delivered to this site twice a year. Program Records: This facility had all the “Offsite Records for Transportation, Staff Records, and Children’s Records” completed and on file. The last fire drill was conducted on 2/18/25 and the last emergency drill was conducted on 2/22/25. On the emergency log, I observed a fire drill not logged for the month of December 2024. After further review of the fire drill documentation, a drill was conducted on 12/16/24 at 4PM. We reviewed to ensure that you log all drills on the emergency log. Staff Records: There were no new staff files to review. Please ensure to have all staff complete annual forms and on-going training as required by DCDEE. Medication: Reported medication was monitored, I observed an EPI pen that expired on 1/2025. Please also ensure that when you review and accept medical action plans and medication administration permission forms, that all signatures are present, both from the family and yourself. Transportation: Transportation is not provided at this facility. Nutrition: This facility only serves afternoon snacks, a current menu was posted. Weapons: It was reported that the facility was in compliance with child care requirements regarding firearms. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. On the emergency log, I observed a fire drill not logged for the month of December 2024. .0604(t); .0302(d)(5) 843 A drug or medicine was administered after its expiration date. I observed an EPI pen that expired on 1/2025. 10A NCAC 09 .0803(1)(d) Corrective Action Plan – Compliance Letter: The violations not corrected during the visit must be corrected immediately. On or before 4/1/25, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please ensure that all these components are in your compliance letter: • Name of your facility • Your facility ID number • Date the visit made • Date that you are submitting the compliance letter • Provide each cited violation number • Describe when and how each violation was corrected • Describe how you will prevent the recurrence of each violation (you need to specify how you will prevent the violation from re-occurring) • Sign with your signature Please email the information to: abigail.avalos@dhhs.nc.gov Compliance History: The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. Rated License: Hold harmless has been extended until the new QRIS (Quality Rating and Improvement System) is implemented, this is also known as SB 425 (Senate Bill 425). Providers in Cohort #1 are not required to go any further with a rated license assessment unless requested, and providers in Cohort #2 do not need to start their preparation year unless a rated license assessment is requested. Lead in Water/Paint and Asbestos: 10A NCAC 41C .1001 through .1007 and 15A NCAC 18A .2816 require all child care facilities (homes and centers) to test for lead in drinking water, identify lead based paint hazards, and mitigate or restrict access to identified hazards. As of today, the “Clean Classrooms for Carolina Kids” website indicates that your facility has completed the lead in water section, the sections on lead-based paint and asbestos still needs to be fully completed. The website indicates these sections have started enrollment. Resources and Reminders: Please ensure that all on-going training hours are being completed and documented as required for yourself and all staff members and that any annual documents are being updated and completed. Once you log incident reports on your incident log, file the incident reports in the children’s individual files. Exit Conference: At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. Gibson. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-91 · Violation

Name of Operation: BAIN ELEMENTARY ASEP Facility ID: 60004229 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 2/23/2024 Number Present: 42 Completed Date: 2/23/2024 Age: From 5 To 10 Total Minutes: 150 Time In: 02:30 PM Time Out: 05:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the office staff. I shared the reason for the visit and walked over to the cafeteria to meet Ms. Berniceta Gibson, Program Coordinator. I shared the reason for the visit. Your program currently operates with a Four-Star Center License effective 1/13/23. The license was posted, and the following restrictions were in compliance: • 1st Shift • Children in care on ground level only • School age only • Meets enhanced ratios • Meets enhanced space • -minus one The following licensed spaces are being used: • Gym • Cafeteria • Restrooms • Playground I monitored the following items: supervision, staff/child ratio, new staff files, health, safety, and program records. Inspections: All inspections were monitored. The program's last fire inspection on file with DCDEE was completed on 8/22/23. As a reminder, fire inspections need to be completed annually prior to the last inspection on the DCDEE form and fire inspections need to be submitted to DCDEE within seven (7) days. The program's recent sanitation inspection on file with DCDEE was conducted on 9/28/23. The program received zero (0) demerits and received a superior classification. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. This facility follows the “Highest Voluntary Enhanced” ratios. Children were participating in transitions from the school day into the cafeteria. Children arrived and used the bathroom and completed handwashing routines. Children were observed during snack, which consisted of a muffin and milk or 100% juice. Outdoor Learning Environment: The outdoor learning environment was monitored and in compliance. Program Records: I reviewed all the required records. This facility had all the “Offsite Records for Transportation, Staff Records, and Children’s Records” completed and on file. The last fire drill was conducted on 1/26/24 and the last emergency drill was conducted on 2/9/24. A current activity plan was not posted. Staff Records: There were no new staff files to review. Please ensure to have all staff complete annual forms and on-going training as required by DCDEE. Medication: Medication is not being administered at this time. Transportation: Transportation is not provided at this facility. Nutrition: The facility was in compliance with child care meal pattern requirements. This center only serves afternoon snack. Weapons: You reported that the facility was in compliance with child care requirements regarding firearms. Violation Number Comment Rule 428 A current activity plan was not posted for each group of children for reference. An activity plan was not posted for each group of children, this is a repeat violation. GS 110-91(12); .0508(a) The violation must be corrected immediately. On or before 3/8/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The following items must be on your compliance letter: - Name of your facility - ID number - Date of the visit made - Date you are submitting the letter - Citing each violation number - When AND how it was corrected AND how you will prevent the reoccurrence of this violation (You need to specify how you will prevent this from re-occurring) - Close with YOUR SIGNATURE Please email the information to: abigail.avalos@dhhs.nc.gov The program’s compliance history was eighty-eight percent (88%) prior to today’s visit. Rated License: You shared with me today, Ms. Gibson that you were interested in going through the rated license assessment next school year 2024-2025. I reviewed with you to keep me informed for me to forward you the rated license application. I will also follow-up with you via email with literature and links on tasks and activities that you can review as you consider going through the assessment. Please keep me informed of when your program is ready in order for me to order the assessment. Technical Assistance: I observed on each board for all groups of children the teacher-directed activity for each day along with the daily schedule. The daily schedule did not have the specific activities that were available. I asked why the activity plan from the DCDEE website that I left with you on 9/8/23 wasn’t posted. It was reported that you were instructed to focus on the teacher-directed activities, and you were not familiar with completing the activity plan that I shared with you. I left another copy with you today and I shared that I would follow up with your ASEP administration team to gather more insight on how CMS will meet this requirement. Overall, the free choice activities were being reflected during the visit. However, a current activity plan is not posted other than the teacher-directed activity per day. Today I reviewed to remove the children's application information from the sign-in desk due to the child's personal health insurance and other information was listed on the application. You removed them during the visit and stated that you had copies of this information in two (2) other places on site. Please ensure that all on-going training hours are being completed and documented as required for yourself and all staff members and that any annual documents are being updated and completed. These items will be monitored for completion at your annual compliance visit: - Staff Development Plans - Annual Evaluations for Staff - Medical Forms (Health Questionnaire/Emergency Info) - Polices (EMC, EPR, and any other policies that are amended) Ongoing Training – all on-going training hours need to be recorded on the on-going training log for each employee. These hours are based on your staff’s education and need to begin after their first year of employment and then your compliance year moving forward. For existing staff, this year’s log needs to highlight the training’s that has been taken between 9/8/23 to 9/8/24. For your annual compliance visit I will monitor the trainings completed between these dates. Please ensure to have this log and all completed certificates in a binder or folder for each staff member. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violation with you, Ms. Gibson. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: BAIN ELEMENTARY ASEP Facility ID: 60004229 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 9/8/2023 Number Present: 37 Completed Date: 9/8/2023 Age: From 5 To 10 Total Minutes: 120 Time In: 02:25 PM Time Out: 04:25 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Traci Meyer-Carpenter, Child Care Consultant assisted me with today’s visit. Upon arrival we were greeted by the office staff, and we met with Ms. Berniceta Gibson, Program Coordinator. We shared the reason for the visit. Ms. Gibson assisted us with today’s visit. We monitored the following items today: supervision, staff/child ratio, staff/children’s records, health, safety, and program records. This is the facility’s first annual compliance visit at their new location. A temporary license was effective on 9/12/22. Your program currently operates with a Four-Star Center License effective 1/13/23. The license was posted, with restrictions to: - 1st shift - School age only - Meets enhanced ratios - Meets enhanced space - Children in care on ground level only - -minus one The following licensed spaces are being used: - Gym - Cafeteria - Restrooms - Playground Inspections: All inspections were monitored. The last fire drill was conducted on 8/31/23 and the last emergency drill was conducted on 8/30/23. The program's last fire inspection on file with DCDEE was completed on 8/23/22. The current inspection that was reviewed today was completed on 8/22/23. We reviewed that fire inspections need to be completed annually prior to the last inspection and that fire inspections need to be submitted to DCDEE within seven (7) days. This violation was corrected during the visit. The program's recent sanitation inspection was conducted on 10/3/22. The program received zero (0) demerits and received a Superior classification. Once your new sanitation inspection is complete, please send me a copy of the inspection report. Indoor Learning Environment: We observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. Children were participating in transitions into the afterschool program and dismal from the school day. Current activity plans were not posted during today’s visit. It was stated that the first 3-4 weeks of the ASEP has no activity plans completed due to children learning their new routines. We shared guidance today that those routines can be included in your activity plan and to have a current one always posted. A sample activity plan from the DCDEE website was given to you today. The following is rule around activity plans and screen time: 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (c) Facilities that operate a school-age component for three or fewer hours per day shall make three of the following activities available daily; those that operate a school-age component for more than three hours per day shall make four of the following activities available daily: (1) career development activities; (2) community awareness activities; (3) creative arts activities; (4) cultural activities; (5) games or manipulatives; (6) hands-on academic enrichment activities including language, math, science, social studies, or foreign language activities; (7) health education or wellness activities; (8) homework with assistance available as needed from center personnel; (9) reading activities; (10) sand or water play; (11) social skills, life skills or problem-solving activities; (12) structured or unstructured physical activities; or (13) technology skill-building activities. (d) All equipment and materials used by school-age children shall be appropriate for the age and size of the children using the items. (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. As a reminder, your facility must maintain the following ratios based on the “Highest Voluntary Enhanced Requirements” posted in your licensed spaces: - The staff to child ratio for children as young as five (5) years old is 1:14 - The staff to child ratio for children as young as six (6) years old is 1:19 The max group size is twenty-five (25) children. Outdoor Learning Environment: The outdoor learning environment was monitored and in compliance. Program Records: We reviewed all the required records. The Public School Off-Site Records Verification forms were updated and completed for: - Transportation - Staff Records - Children’s Records Staff Records: The staff-training worksheet was completed. There were no new staff files to review today, and one (1) existing staff file was reviewed. Please ensure that First Aid and CPR certifications are updated and completed before they expire. Children’s Records: There are forty-seven (47) children enrolled in this center. There were thirty-four (34) children in attendance today. Four (4) children’s files were reviewed today, please refer to the children’s worksheet to review which files was monitored. Medication: Medication is not being administered at this time. You stated today that you are waiting for paperwork and medication to be on site in for a child with allergies. Please ensure to have the documentation and emergency medication labeled and all forms completed. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. This center only serves afternoon snack. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: Transportation is not provided at this facility. Two (2) violations were observed today: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection on file with DCDEE was dated for 8/23/22. A new inspection was printed and on file during today's visit dated for 8/22/23. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. It was reported today that activity plans are not created for the first 3-4 weeks of the ASEP due to children learning their new routines. GS 110-91(12); .0508(a) The violations must be corrected immediately. On or before 9/22/23, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The following items must be on your compliance letter: - Name of your facility - ID number - Date of the visit made - Date you are submitting the letter - Citing each violation number - When AND how it was corrected AND how you will prevent the reoccurrence of this violation (You need to specify how you will prevent this from re-occurring) - Close with YOUR SIGNATURE Mail or email the information to: Abigail Avalos, Child Care Consultant PO Box 690162 Mint Hill, NC 28277 OR abigail.avalos@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation(s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four percent (84%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: You shared with me today Ms. Gibson that you may be interested in participating in the rated license process. Please ensure to share this interest with your ASEP administration team and to prepare for the SACER-S by following the suggestions below: - Have all staff update their information in the WORKS database. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS. Have all teachers and staff print out their WORKS letter, so you can see if their education is updated. If any teachers have a BSAC certificate have them upload the certificate into their account. - Access the resources for your upcoming assessment at www.ncrlap.org. - Review the materials lists that have been given to you in prior visits. This list is to be used as a resource reminding you of some of the required items to promote quality in programming. - Contact CCRI and the SWCDC to have them assist you in providing guidance in preparation for the scales. Contact information was shared with you today on the agency’s resources and trainings and on the school-age specialist to contact. I shared with you today that more information would be forthcoming as we get closer to your prep year and to lookout for any email communication regarding the rated license process. Technical Assistance: DCDEE criminal background letters are now valid for five (5) years. New letters will not be sent out, please review all letters and indicate with your initials the new change from three (3) years to five (5). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. Gibson. I encouraged to ask any questions and you did not have any. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2508 · Violation

Name of Operation: BAIN ELEMENTARY ASEP Facility ID: 60004229 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 9/8/2023 Number Present: 37 Completed Date: 9/8/2023 Age: From 5 To 10 Total Minutes: 120 Time In: 02:25 PM Time Out: 04:25 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Traci Meyer-Carpenter, Child Care Consultant assisted me with today’s visit. Upon arrival we were greeted by the office staff, and we met with Ms. Berniceta Gibson, Program Coordinator. We shared the reason for the visit. Ms. Gibson assisted us with today’s visit. We monitored the following items today: supervision, staff/child ratio, staff/children’s records, health, safety, and program records. This is the facility’s first annual compliance visit at their new location. A temporary license was effective on 9/12/22. Your program currently operates with a Four-Star Center License effective 1/13/23. The license was posted, with restrictions to: - 1st shift - School age only - Meets enhanced ratios - Meets enhanced space - Children in care on ground level only - -minus one The following licensed spaces are being used: - Gym - Cafeteria - Restrooms - Playground Inspections: All inspections were monitored. The last fire drill was conducted on 8/31/23 and the last emergency drill was conducted on 8/30/23. The program's last fire inspection on file with DCDEE was completed on 8/23/22. The current inspection that was reviewed today was completed on 8/22/23. We reviewed that fire inspections need to be completed annually prior to the last inspection and that fire inspections need to be submitted to DCDEE within seven (7) days. This violation was corrected during the visit. The program's recent sanitation inspection was conducted on 10/3/22. The program received zero (0) demerits and received a Superior classification. Once your new sanitation inspection is complete, please send me a copy of the inspection report. Indoor Learning Environment: We observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. Children were participating in transitions into the afterschool program and dismal from the school day. Current activity plans were not posted during today’s visit. It was stated that the first 3-4 weeks of the ASEP has no activity plans completed due to children learning their new routines. We shared guidance today that those routines can be included in your activity plan and to have a current one always posted. A sample activity plan from the DCDEE website was given to you today. The following is rule around activity plans and screen time: 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (c) Facilities that operate a school-age component for three or fewer hours per day shall make three of the following activities available daily; those that operate a school-age component for more than three hours per day shall make four of the following activities available daily: (1) career development activities; (2) community awareness activities; (3) creative arts activities; (4) cultural activities; (5) games or manipulatives; (6) hands-on academic enrichment activities including language, math, science, social studies, or foreign language activities; (7) health education or wellness activities; (8) homework with assistance available as needed from center personnel; (9) reading activities; (10) sand or water play; (11) social skills, life skills or problem-solving activities; (12) structured or unstructured physical activities; or (13) technology skill-building activities. (d) All equipment and materials used by school-age children shall be appropriate for the age and size of the children using the items. (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. As a reminder, your facility must maintain the following ratios based on the “Highest Voluntary Enhanced Requirements” posted in your licensed spaces: - The staff to child ratio for children as young as five (5) years old is 1:14 - The staff to child ratio for children as young as six (6) years old is 1:19 The max group size is twenty-five (25) children. Outdoor Learning Environment: The outdoor learning environment was monitored and in compliance. Program Records: We reviewed all the required records. The Public School Off-Site Records Verification forms were updated and completed for: - Transportation - Staff Records - Children’s Records Staff Records: The staff-training worksheet was completed. There were no new staff files to review today, and one (1) existing staff file was reviewed. Please ensure that First Aid and CPR certifications are updated and completed before they expire. Children’s Records: There are forty-seven (47) children enrolled in this center. There were thirty-four (34) children in attendance today. Four (4) children’s files were reviewed today, please refer to the children’s worksheet to review which files was monitored. Medication: Medication is not being administered at this time. You stated today that you are waiting for paperwork and medication to be on site in for a child with allergies. Please ensure to have the documentation and emergency medication labeled and all forms completed. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. This center only serves afternoon snack. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: Transportation is not provided at this facility. Two (2) violations were observed today: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection on file with DCDEE was dated for 8/23/22. A new inspection was printed and on file during today's visit dated for 8/22/23. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. It was reported today that activity plans are not created for the first 3-4 weeks of the ASEP due to children learning their new routines. GS 110-91(12); .0508(a) The violations must be corrected immediately. On or before 9/22/23, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The following items must be on your compliance letter: - Name of your facility - ID number - Date of the visit made - Date you are submitting the letter - Citing each violation number - When AND how it was corrected AND how you will prevent the reoccurrence of this violation (You need to specify how you will prevent this from re-occurring) - Close with YOUR SIGNATURE Mail or email the information to: Abigail Avalos, Child Care Consultant PO Box 690162 Mint Hill, NC 28277 OR abigail.avalos@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation(s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four percent (84%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: You shared with me today Ms. Gibson that you may be interested in participating in the rated license process. Please ensure to share this interest with your ASEP administration team and to prepare for the SACER-S by following the suggestions below: - Have all staff update their information in the WORKS database. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS. Have all teachers and staff print out their WORKS letter, so you can see if their education is updated. If any teachers have a BSAC certificate have them upload the certificate into their account. - Access the resources for your upcoming assessment at www.ncrlap.org. - Review the materials lists that have been given to you in prior visits. This list is to be used as a resource reminding you of some of the required items to promote quality in programming. - Contact CCRI and the SWCDC to have them assist you in providing guidance in preparation for the scales. Contact information was shared with you today on the agency’s resources and trainings and on the school-age specialist to contact. I shared with you today that more information would be forthcoming as we get closer to your prep year and to lookout for any email communication regarding the rated license process. Technical Assistance: DCDEE criminal background letters are now valid for five (5) years. New letters will not be sent out, please review all letters and indicate with your initials the new change from three (3) years to five (5). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. Gibson. I encouraged to ask any questions and you did not have any. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-91 · Violation

Name of Operation: BAIN ELEMENTARY ASEP Facility ID: 60004229 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 9/8/2023 Number Present: 37 Completed Date: 9/8/2023 Age: From 5 To 10 Total Minutes: 120 Time In: 02:25 PM Time Out: 04:25 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Traci Meyer-Carpenter, Child Care Consultant assisted me with today’s visit. Upon arrival we were greeted by the office staff, and we met with Ms. Berniceta Gibson, Program Coordinator. We shared the reason for the visit. Ms. Gibson assisted us with today’s visit. We monitored the following items today: supervision, staff/child ratio, staff/children’s records, health, safety, and program records. This is the facility’s first annual compliance visit at their new location. A temporary license was effective on 9/12/22. Your program currently operates with a Four-Star Center License effective 1/13/23. The license was posted, with restrictions to: - 1st shift - School age only - Meets enhanced ratios - Meets enhanced space - Children in care on ground level only - -minus one The following licensed spaces are being used: - Gym - Cafeteria - Restrooms - Playground Inspections: All inspections were monitored. The last fire drill was conducted on 8/31/23 and the last emergency drill was conducted on 8/30/23. The program's last fire inspection on file with DCDEE was completed on 8/23/22. The current inspection that was reviewed today was completed on 8/22/23. We reviewed that fire inspections need to be completed annually prior to the last inspection and that fire inspections need to be submitted to DCDEE within seven (7) days. This violation was corrected during the visit. The program's recent sanitation inspection was conducted on 10/3/22. The program received zero (0) demerits and received a Superior classification. Once your new sanitation inspection is complete, please send me a copy of the inspection report. Indoor Learning Environment: We observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. Children were participating in transitions into the afterschool program and dismal from the school day. Current activity plans were not posted during today’s visit. It was stated that the first 3-4 weeks of the ASEP has no activity plans completed due to children learning their new routines. We shared guidance today that those routines can be included in your activity plan and to have a current one always posted. A sample activity plan from the DCDEE website was given to you today. The following is rule around activity plans and screen time: 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (c) Facilities that operate a school-age component for three or fewer hours per day shall make three of the following activities available daily; those that operate a school-age component for more than three hours per day shall make four of the following activities available daily: (1) career development activities; (2) community awareness activities; (3) creative arts activities; (4) cultural activities; (5) games or manipulatives; (6) hands-on academic enrichment activities including language, math, science, social studies, or foreign language activities; (7) health education or wellness activities; (8) homework with assistance available as needed from center personnel; (9) reading activities; (10) sand or water play; (11) social skills, life skills or problem-solving activities; (12) structured or unstructured physical activities; or (13) technology skill-building activities. (d) All equipment and materials used by school-age children shall be appropriate for the age and size of the children using the items. (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. As a reminder, your facility must maintain the following ratios based on the “Highest Voluntary Enhanced Requirements” posted in your licensed spaces: - The staff to child ratio for children as young as five (5) years old is 1:14 - The staff to child ratio for children as young as six (6) years old is 1:19 The max group size is twenty-five (25) children. Outdoor Learning Environment: The outdoor learning environment was monitored and in compliance. Program Records: We reviewed all the required records. The Public School Off-Site Records Verification forms were updated and completed for: - Transportation - Staff Records - Children’s Records Staff Records: The staff-training worksheet was completed. There were no new staff files to review today, and one (1) existing staff file was reviewed. Please ensure that First Aid and CPR certifications are updated and completed before they expire. Children’s Records: There are forty-seven (47) children enrolled in this center. There were thirty-four (34) children in attendance today. Four (4) children’s files were reviewed today, please refer to the children’s worksheet to review which files was monitored. Medication: Medication is not being administered at this time. You stated today that you are waiting for paperwork and medication to be on site in for a child with allergies. Please ensure to have the documentation and emergency medication labeled and all forms completed. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. This center only serves afternoon snack. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: Transportation is not provided at this facility. Two (2) violations were observed today: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection on file with DCDEE was dated for 8/23/22. A new inspection was printed and on file during today's visit dated for 8/22/23. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. It was reported today that activity plans are not created for the first 3-4 weeks of the ASEP due to children learning their new routines. GS 110-91(12); .0508(a) The violations must be corrected immediately. On or before 9/22/23, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The following items must be on your compliance letter: - Name of your facility - ID number - Date of the visit made - Date you are submitting the letter - Citing each violation number - When AND how it was corrected AND how you will prevent the reoccurrence of this violation (You need to specify how you will prevent this from re-occurring) - Close with YOUR SIGNATURE Mail or email the information to: Abigail Avalos, Child Care Consultant PO Box 690162 Mint Hill, NC 28277 OR abigail.avalos@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation(s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four percent (84%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: You shared with me today Ms. Gibson that you may be interested in participating in the rated license process. Please ensure to share this interest with your ASEP administration team and to prepare for the SACER-S by following the suggestions below: - Have all staff update their information in the WORKS database. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS. Have all teachers and staff print out their WORKS letter, so you can see if their education is updated. If any teachers have a BSAC certificate have them upload the certificate into their account. - Access the resources for your upcoming assessment at www.ncrlap.org. - Review the materials lists that have been given to you in prior visits. This list is to be used as a resource reminding you of some of the required items to promote quality in programming. - Contact CCRI and the SWCDC to have them assist you in providing guidance in preparation for the scales. Contact information was shared with you today on the agency’s resources and trainings and on the school-age specialist to contact. I shared with you today that more information would be forthcoming as we get closer to your prep year and to lookout for any email communication regarding the rated license process. Technical Assistance: DCDEE criminal background letters are now valid for five (5) years. New letters will not be sent out, please review all letters and indicate with your initials the new change from three (3) years to five (5). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. Gibson. I encouraged to ask any questions and you did not have any. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: BAIN ELEMENTARY ASEP Facility ID: 60004229 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 9/8/2023 Number Present: 37 Completed Date: 9/8/2023 Age: From 5 To 10 Total Minutes: 120 Time In: 02:25 PM Time Out: 04:25 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Traci Meyer-Carpenter, Child Care Consultant assisted me with today’s visit. Upon arrival we were greeted by the office staff, and we met with Ms. Berniceta Gibson, Program Coordinator. We shared the reason for the visit. Ms. Gibson assisted us with today’s visit. We monitored the following items today: supervision, staff/child ratio, staff/children’s records, health, safety, and program records. This is the facility’s first annual compliance visit at their new location. A temporary license was effective on 9/12/22. Your program currently operates with a Four-Star Center License effective 1/13/23. The license was posted, with restrictions to: - 1st shift - School age only - Meets enhanced ratios - Meets enhanced space - Children in care on ground level only - -minus one The following licensed spaces are being used: - Gym - Cafeteria - Restrooms - Playground Inspections: All inspections were monitored. The last fire drill was conducted on 8/31/23 and the last emergency drill was conducted on 8/30/23. The program's last fire inspection on file with DCDEE was completed on 8/23/22. The current inspection that was reviewed today was completed on 8/22/23. We reviewed that fire inspections need to be completed annually prior to the last inspection and that fire inspections need to be submitted to DCDEE within seven (7) days. This violation was corrected during the visit. The program's recent sanitation inspection was conducted on 10/3/22. The program received zero (0) demerits and received a Superior classification. Once your new sanitation inspection is complete, please send me a copy of the inspection report. Indoor Learning Environment: We observed children in the indoor learning environment and found supervision and staff/child ratios to be in compliance. Children were participating in transitions into the afterschool program and dismal from the school day. Current activity plans were not posted during today’s visit. It was stated that the first 3-4 weeks of the ASEP has no activity plans completed due to children learning their new routines. We shared guidance today that those routines can be included in your activity plan and to have a current one always posted. A sample activity plan from the DCDEE website was given to you today. The following is rule around activity plans and screen time: 10A NCAC 09 .2508 AGE APPROPRIATE ACTIVITIES (c) Facilities that operate a school-age component for three or fewer hours per day shall make three of the following activities available daily; those that operate a school-age component for more than three hours per day shall make four of the following activities available daily: (1) career development activities; (2) community awareness activities; (3) creative arts activities; (4) cultural activities; (5) games or manipulatives; (6) hands-on academic enrichment activities including language, math, science, social studies, or foreign language activities; (7) health education or wellness activities; (8) homework with assistance available as needed from center personnel; (9) reading activities; (10) sand or water play; (11) social skills, life skills or problem-solving activities; (12) structured or unstructured physical activities; or (13) technology skill-building activities. (d) All equipment and materials used by school-age children shall be appropriate for the age and size of the children using the items. (e) When screen time is provided on any electronic device with a visual display, it shall be: (1) offered as a free choice activity; (2) used to meet a developmental goal; (3) limited to a maximum of 30 minutes per day and no more than two and a half hours per week, per child; (4) documented on a cumulative log or activity plan, available for review by a representative of the Division; and (5) usage time periods may be extended for school assigned homework. As a reminder, your facility must maintain the following ratios based on the “Highest Voluntary Enhanced Requirements” posted in your licensed spaces: - The staff to child ratio for children as young as five (5) years old is 1:14 - The staff to child ratio for children as young as six (6) years old is 1:19 The max group size is twenty-five (25) children. Outdoor Learning Environment: The outdoor learning environment was monitored and in compliance. Program Records: We reviewed all the required records. The Public School Off-Site Records Verification forms were updated and completed for: - Transportation - Staff Records - Children’s Records Staff Records: The staff-training worksheet was completed. There were no new staff files to review today, and one (1) existing staff file was reviewed. Please ensure that First Aid and CPR certifications are updated and completed before they expire. Children’s Records: There are forty-seven (47) children enrolled in this center. There were thirty-four (34) children in attendance today. Four (4) children’s files were reviewed today, please refer to the children’s worksheet to review which files was monitored. Medication: Medication is not being administered at this time. You stated today that you are waiting for paperwork and medication to be on site in for a child with allergies. Please ensure to have the documentation and emergency medication labeled and all forms completed. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. This center only serves afternoon snack. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: Transportation is not provided at this facility. Two (2) violations were observed today: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection on file with DCDEE was dated for 8/23/22. A new inspection was printed and on file during today's visit dated for 8/22/23. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. It was reported today that activity plans are not created for the first 3-4 weeks of the ASEP due to children learning their new routines. GS 110-91(12); .0508(a) The violations must be corrected immediately. On or before 9/22/23, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. The following items must be on your compliance letter: - Name of your facility - ID number - Date of the visit made - Date you are submitting the letter - Citing each violation number - When AND how it was corrected AND how you will prevent the reoccurrence of this violation (You need to specify how you will prevent this from re-occurring) - Close with YOUR SIGNATURE Mail or email the information to: Abigail Avalos, Child Care Consultant PO Box 690162 Mint Hill, NC 28277 OR abigail.avalos@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation(s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four percent (84%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: You shared with me today Ms. Gibson that you may be interested in participating in the rated license process. Please ensure to share this interest with your ASEP administration team and to prepare for the SACER-S by following the suggestions below: - Have all staff update their information in the WORKS database. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS. Have all teachers and staff print out their WORKS letter, so you can see if their education is updated. If any teachers have a BSAC certificate have them upload the certificate into their account. - Access the resources for your upcoming assessment at www.ncrlap.org. - Review the materials lists that have been given to you in prior visits. This list is to be used as a resource reminding you of some of the required items to promote quality in programming. - Contact CCRI and the SWCDC to have them assist you in providing guidance in preparation for the scales. Contact information was shared with you today on the agency’s resources and trainings and on the school-age specialist to contact. I shared with you today that more information would be forthcoming as we get closer to your prep year and to lookout for any email communication regarding the rated license process. Technical Assistance: DCDEE criminal background letters are now valid for five (5) years. New letters will not be sent out, please review all letters and indicate with your initials the new change from three (3) years to five (5). At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. Gibson. I encouraged to ask any questions and you did not have any. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times