10A NCAC 09 .3009 · Violation

Name of Operation: CATAWBA ELEMENTARY PRE-K Facility ID: 18000417 Consultant: MERIA WILDER Operation Type: Center Case Number: Visit Date: 11/6/2024 Number Present: 14 Completed Date: 11/6/2024 Age: From 3 To 5 Total Minutes: 163 Time In: 09:17 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in spaces # 401, where children participating in the NC Pre-K program are cared for. Christie Warlick, Teacher Assistant, assisted me with today’s visit. The last annual compliance visit was conducted on December 21, 2023. Your facilities compliance history score was 96% as of October 3, 2024. Your program currently operates with a five-star license, issued February 9, 2018, earning 7 points in the education component, 7 points in the program standards component (meeting enhanced space) and 1 quality point. Your facility operates with the following permit restrictions: daytime care only, meets enhanced ratios, meets enhanced space, reduced staff/child ratios by 1 child per group. The following required postings were prominently posted throughout the classroom: Five-star rated license, NC Summary of Child Care Law dated September 2023, safe arrival and departure procedure, First Aid poster, sanitation placard, tobacco free signage, daily schedule, menu, emergency numbers, and the Emergency Medical Care Plan. On September 6, 2024, you sent me the most recent fire inspection was conducted on September 3, 2024, and your most recent sanitation inspection was completed May 1, 2024, with a “Superior” classification. On September 26, 2024, you completed a shelter-in-place emergency drill. I monitored your incident report log, and playground inspections. Screen time was logged on your activity plan. Your program was also monitored for compliance with NC Pre-K requirements including: The Creative Curriculum being used as the approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled. Today I visited your indoor and outdoor space. Children were interacting positively with their teachers and peers as they participated in free choice play, toileting routines, transitions and whole group learning. Teacher interactions with children were positive and nurturing. The lunch listed on the menu for today included hamburger, tater tots, oranges, and 1% unflavored white milk. The NC Pre-K requirements in section .3000 of the child care rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC PreK staff includes lead teacher, Misty Coffey and teacher, Christie Warlick. A selection of files was monitored for completed health assessments and developmental screenings. You stated you were in the process of completing the ASQ and the Dial 4 formative assessments. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. You stated that there were no medications, medication permission to administer forms and/or Medical Action plans to monitor. Your facility does not provide transportation. A random sampling of 2 children’s records were monitored. I monitored 1 existing staff file, 1 substitute staff file and 1 volunteer staff file was monitored. The following violation was documented. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. During the month of October there was not a documented fire drill completed. .0604(t); .0302(d)(5) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before November 20, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Meria Wilder, Child Care Consultant P.O. Box 6591 Statesville, NC 28677 meria.wilder@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance: • During the month of October there was not a documented fire drill completed. As discussed, fire drills are required to be completed and documented monthly. I suggest that you set a reminder on a calendar to ensure that monthly fire drills are completed as required by child care rules. Consultation: • Fire inspections are to be sent to the consultant within 7 business days of the inspection being completed. If the fire inspection report is not sent to the consultant within 7 business days a violation will be cited at the next monitoring visit. • Stay updated with changes and new rule updates by visiting DCDEE new website at http://ncchildcare.nc.gov/general/home.asp. • When reviewing Staff Files, Children’s Files, and Program Records, utilize the Staff Files Checklist, Children’s File Checklist, Volunteer Files Checklist and the Program Records File Checklist to ensure that you are maintaining compliance with all of the files that are monitored by DCDEE and that all of the documents within those files are current, accurate and relevant. These forms should be updated annually with staff files, children’s records and program record documents to ensure that all information stored in your facilities files are current and accurate prior to DCDEE monitoring visits. These file checklists can be found on the DCDEE website under provider documents. • Located on the DCDEE website there is an editable form of the staff and training worksheet that you may utilize when completing the staff and training worksheet to assist you with being prepared for upcoming monitoring visits. This document can be downloaded to your computer and completed electronically. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me Meria Wilder, Child Care Consultant, by email at meria.wilder@dhhs.nc.gov, 980-434-3877 or Erin Pickard, Licensing Supervisor, erin.pickard@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: CATAWBA ELEMENTARY PRE-K Facility ID: 18000417 Consultant: MERIA WILDER Operation Type: Center Case Number: Visit Date: 11/6/2024 Number Present: 14 Completed Date: 11/6/2024 Age: From 3 To 5 Total Minutes: 163 Time In: 09:17 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in spaces # 401, where children participating in the NC Pre-K program are cared for. Christie Warlick, Teacher Assistant, assisted me with today’s visit. The last annual compliance visit was conducted on December 21, 2023. Your facilities compliance history score was 96% as of October 3, 2024. Your program currently operates with a five-star license, issued February 9, 2018, earning 7 points in the education component, 7 points in the program standards component (meeting enhanced space) and 1 quality point. Your facility operates with the following permit restrictions: daytime care only, meets enhanced ratios, meets enhanced space, reduced staff/child ratios by 1 child per group. The following required postings were prominently posted throughout the classroom: Five-star rated license, NC Summary of Child Care Law dated September 2023, safe arrival and departure procedure, First Aid poster, sanitation placard, tobacco free signage, daily schedule, menu, emergency numbers, and the Emergency Medical Care Plan. On September 6, 2024, you sent me the most recent fire inspection was conducted on September 3, 2024, and your most recent sanitation inspection was completed May 1, 2024, with a “Superior” classification. On September 26, 2024, you completed a shelter-in-place emergency drill. I monitored your incident report log, and playground inspections. Screen time was logged on your activity plan. Your program was also monitored for compliance with NC Pre-K requirements including: The Creative Curriculum being used as the approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled. Today I visited your indoor and outdoor space. Children were interacting positively with their teachers and peers as they participated in free choice play, toileting routines, transitions and whole group learning. Teacher interactions with children were positive and nurturing. The lunch listed on the menu for today included hamburger, tater tots, oranges, and 1% unflavored white milk. The NC Pre-K requirements in section .3000 of the child care rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was reviewed today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC PreK staff includes lead teacher, Misty Coffey and teacher, Christie Warlick. A selection of files was monitored for completed health assessments and developmental screenings. You stated you were in the process of completing the ASQ and the Dial 4 formative assessments. The center uses the Teaching Strategies Gold instrument to document evidence of children's ongoing progress. The checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. You stated that there were no medications, medication permission to administer forms and/or Medical Action plans to monitor. Your facility does not provide transportation. A random sampling of 2 children’s records were monitored. I monitored 1 existing staff file, 1 substitute staff file and 1 volunteer staff file was monitored. The following violation was documented. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. During the month of October there was not a documented fire drill completed. .0604(t); .0302(d)(5) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before November 20, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Meria Wilder, Child Care Consultant P.O. Box 6591 Statesville, NC 28677 meria.wilder@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance: • During the month of October there was not a documented fire drill completed. As discussed, fire drills are required to be completed and documented monthly. I suggest that you set a reminder on a calendar to ensure that monthly fire drills are completed as required by child care rules. Consultation: • Fire inspections are to be sent to the consultant within 7 business days of the inspection being completed. If the fire inspection report is not sent to the consultant within 7 business days a violation will be cited at the next monitoring visit. • Stay updated with changes and new rule updates by visiting DCDEE new website at http://ncchildcare.nc.gov/general/home.asp. • When reviewing Staff Files, Children’s Files, and Program Records, utilize the Staff Files Checklist, Children’s File Checklist, Volunteer Files Checklist and the Program Records File Checklist to ensure that you are maintaining compliance with all of the files that are monitored by DCDEE and that all of the documents within those files are current, accurate and relevant. These forms should be updated annually with staff files, children’s records and program record documents to ensure that all information stored in your facilities files are current and accurate prior to DCDEE monitoring visits. These file checklists can be found on the DCDEE website under provider documents. • Located on the DCDEE website there is an editable form of the staff and training worksheet that you may utilize when completing the staff and training worksheet to assist you with being prepared for upcoming monitoring visits. This document can be downloaded to your computer and completed electronically. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me Meria Wilder, Child Care Consultant, by email at meria.wilder@dhhs.nc.gov, 980-434-3877 or Erin Pickard, Licensing Supervisor, erin.pickard@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .3009 · Violation

Name of Operation: CATAWBA ELEMENTARY PRE-K Facility ID: 18000417 Consultant: MERIA WILDER Operation Type: Center Case Number: Visit Date: 12/21/2023 Number Present: 5 Completed Date: 12/21/2023 Age: From 4 To 5 Total Minutes: 150 Time In: 08:45 AM Time Out: 11:15 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with all applicable child care requirements during an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in space # (401), where children participating in the NC Pre-K program are cared for. You, Wendy Secrest, Teacher, assisted me, Meria Wilder, Child Care Consultant, with today’s visit. Your program operates with a Five-Star rated license that was issued on February 9, 2018. Your program earned 7 points in education standards, 7 points in staff education and 1 quality point and permit restrictions are as follows: daytime care only, meets enhanced ratios, meets enhanced space and reduced staff child ratios by one per group. I observed your license, sanitation placard, safe arrival and departure procedures, First Aid poster, schedule, menu, NC Summary of Child Care Law, tobacco free signage, Emergency Medical Care Plan, and Emergency Phone Numbers prominently posted. Your last annual compliance visit was conducted on January 10, 2023. I observed your most recent sanitation inspection, fire inspection to be and posted current, your fire drills and shelter-in-place emergency drills to be conducted as required. I observed monthly playground inspections and found them to be current. I observed your incident log and found incident reports to be filed in children’s records. I observed children being cared for in a caring and nurturing way. I observed materials and furnishings to be of sufficient quantity, developmentally appropriate, sturdy and in good repair. I observed all children signed in and attendance to be current and accurate. I observed children adequately supervised, staff child ratios being met, and approved space capacity. I observed children being cared for in a positive and nurturing way. I observed children participating in teacher directed activities and transitioning through the daily schedule. During today’s visit I monitored a sampling of staff files and a random selection of children’s records. I observed allergies listing to be posted in the classroom. I monitored a total of 1 emergency medication and Medical Action Plan during today’s visit. I observed the menu to be current and posted. Today’s breakfast menu was whole grain blueberry muffins, a cereal bowl and 1% milk. I observed breakfast being served as listed on the menu. The NC Pre-K requirements in section .3000 of the child care rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was reviewed today, this program uses the DIAL 4 screening tool, Teaching Strategies Gold instrument to document evidence of children's ongoing progress and checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The classroom operates from 8:15 am to 3:00 pm. Parent and teacher conferences are held three times per year. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified and in compliance. I observed your indoor and outdoor learning environment to be free of hazards. You stated your program does use screen time that is documented on your lesson plan. The following violations were cited during today’s visit. Violation Number Comment Rule 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. The discipline policy should contain the child’s name, date of enrollment, the date the policy was given and explained and a parent’s signature as acknowledgement of the policy being explained and given to the parent/guardian. .1804(b) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Staff health and medical information should be stored in a separate file/location and not with the staff member’s personnel file. During today’s visit substitute teachers’ health questionnaire forms and emergency information forms were stored in the binder that contains all substitute staff records and were not stored in a separate location. I recommend that all staff members’ health and medical information be stored in a separate location in individual files for each staff member. .0701(d) Technical Assistance: • As discussed, staff health and medical information should be stored in a separate file/location and not with the staff member’s personnel file. During today’s visit substitute teachers’ health questionnaire forms and emergency information forms were stored in the binder that contains all substitute staff records and were not stored in a separate location. I recommend that all staff members’ health and medical information be stored in a separate location in individual files for each staff member. • As discussed, the discipline policy should contain the child’s name, date of enrollment, the date the policy was given and explained and a parent’s signature as acknowledgement of the policy being explained and given to the parent/guardian. Due to all violations that were cited being corrected during today’s visit, no compliance letter will be due to me. Any observed violations cited during visits will negatively affect the center’s Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c) in order to be eligible for a star rated license. Stay updated with changes and new rule updates by visiting DCDEE new website at http://ncchildcare.nc.gov/general/home.asp. Consultation: • Your program is in Cohort 1 for Rated License reassessment. Your reassessment planning year begins July 1, 2023, and goes through June 30, 2024. Be prepared to begin the timeline for reassessment up to 6 months prior to the expiration month of the current star rated license. • Although the updated NC Child Care Summary of Law was prominently posted, be sure that you have documentation that you have reviewed the updated document with parents in each child’s file. • As discussed, be sure to update the Emergency Medical Care Plan from the instructions form to the Emergency Medical Care Plan form that is located on the DCDEE website under provider documents. You may contact me by phone at (980) 434-3877 or by email at meria.wilder@dhhs.nc.gov or Licensing Supervisor, Erin Pickard by email at erin.pickard@dhhs.nc.gov, if you have questions. Thank you for your time and assistance today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: CATAWBA ELEMENTARY PRE-K Facility ID: 18000417 Consultant: MERIA WILDER Operation Type: Center Case Number: Visit Date: 12/21/2023 Number Present: 5 Completed Date: 12/21/2023 Age: From 4 To 5 Total Minutes: 150 Time In: 08:45 AM Time Out: 11:15 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with all applicable child care requirements during an annual compliance visit, including compliance with requirements located in Child Care Rule Section .3000 in space # (401), where children participating in the NC Pre-K program are cared for. You, Wendy Secrest, Teacher, assisted me, Meria Wilder, Child Care Consultant, with today’s visit. Your program operates with a Five-Star rated license that was issued on February 9, 2018. Your program earned 7 points in education standards, 7 points in staff education and 1 quality point and permit restrictions are as follows: daytime care only, meets enhanced ratios, meets enhanced space and reduced staff child ratios by one per group. I observed your license, sanitation placard, safe arrival and departure procedures, First Aid poster, schedule, menu, NC Summary of Child Care Law, tobacco free signage, Emergency Medical Care Plan, and Emergency Phone Numbers prominently posted. Your last annual compliance visit was conducted on January 10, 2023. I observed your most recent sanitation inspection, fire inspection to be and posted current, your fire drills and shelter-in-place emergency drills to be conducted as required. I observed monthly playground inspections and found them to be current. I observed your incident log and found incident reports to be filed in children’s records. I observed children being cared for in a caring and nurturing way. I observed materials and furnishings to be of sufficient quantity, developmentally appropriate, sturdy and in good repair. I observed all children signed in and attendance to be current and accurate. I observed children adequately supervised, staff child ratios being met, and approved space capacity. I observed children being cared for in a positive and nurturing way. I observed children participating in teacher directed activities and transitioning through the daily schedule. During today’s visit I monitored a sampling of staff files and a random selection of children’s records. I observed allergies listing to be posted in the classroom. I monitored a total of 1 emergency medication and Medical Action Plan during today’s visit. I observed the menu to be current and posted. Today’s breakfast menu was whole grain blueberry muffins, a cereal bowl and 1% milk. I observed breakfast being served as listed on the menu. The NC Pre-K requirements in section .3000 of the child care rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was reviewed today, this program uses the DIAL 4 screening tool, Teaching Strategies Gold instrument to document evidence of children's ongoing progress and checkpoint assessments are conducted three times per year: at the beginning, middle and end of the school year. The classroom operates from 8:15 am to 3:00 pm. Parent and teacher conferences are held three times per year. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified and in compliance. I observed your indoor and outdoor learning environment to be free of hazards. You stated your program does use screen time that is documented on your lesson plan. The following violations were cited during today’s visit. Violation Number Comment Rule 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. The discipline policy should contain the child’s name, date of enrollment, the date the policy was given and explained and a parent’s signature as acknowledgement of the policy being explained and given to the parent/guardian. .1804(b) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Staff health and medical information should be stored in a separate file/location and not with the staff member’s personnel file. During today’s visit substitute teachers’ health questionnaire forms and emergency information forms were stored in the binder that contains all substitute staff records and were not stored in a separate location. I recommend that all staff members’ health and medical information be stored in a separate location in individual files for each staff member. .0701(d) Technical Assistance: • As discussed, staff health and medical information should be stored in a separate file/location and not with the staff member’s personnel file. During today’s visit substitute teachers’ health questionnaire forms and emergency information forms were stored in the binder that contains all substitute staff records and were not stored in a separate location. I recommend that all staff members’ health and medical information be stored in a separate location in individual files for each staff member. • As discussed, the discipline policy should contain the child’s name, date of enrollment, the date the policy was given and explained and a parent’s signature as acknowledgement of the policy being explained and given to the parent/guardian. Due to all violations that were cited being corrected during today’s visit, no compliance letter will be due to me. Any observed violations cited during visits will negatively affect the center’s Compliance History Score. Your program must maintain a compliance score of at least 75% as required by G.S. 110-90 (4)(c) in order to be eligible for a star rated license. Stay updated with changes and new rule updates by visiting DCDEE new website at http://ncchildcare.nc.gov/general/home.asp. Consultation: • Your program is in Cohort 1 for Rated License reassessment. Your reassessment planning year begins July 1, 2023, and goes through June 30, 2024. Be prepared to begin the timeline for reassessment up to 6 months prior to the expiration month of the current star rated license. • Although the updated NC Child Care Summary of Law was prominently posted, be sure that you have documentation that you have reviewed the updated document with parents in each child’s file. • As discussed, be sure to update the Emergency Medical Care Plan from the instructions form to the Emergency Medical Care Plan form that is located on the DCDEE website under provider documents. You may contact me by phone at (980) 434-3877 or by email at meria.wilder@dhhs.nc.gov or Licensing Supervisor, Erin Pickard by email at erin.pickard@dhhs.nc.gov, if you have questions. Thank you for your time and assistance today. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times