10A NCAC 09 .0304 · Violation

Name of Operation: GRANDY PRIMARY AFTER SCHOOL PROGRAM Facility ID: 15000015 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 11/12/2024 Number Present: 54 Completed Date: 11/12/2024 Age: From 5 To 10 Total Minutes: 150 Time In: 03:00 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable out of school care requirements. Last Annual Compliance visit – 6/24/24 18-month compliance history from 5/8/23 – 11/7/24 = 97% Last Sanitation Inspection – 10/1/24 - Superior Last Fire Inspection – 9/10/24 – Satisfactory, Daytime care only, but not received until 11/5/24 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. The Clean Classrooms for Carolina Kids website reflects the following information about your center’s required three-year water testing, lead paint testing, and asbestos testing: Three-year Water Testing – not started; due 12/31/24 Lead Paint Testing – not started; due 12/31/24 Asbestos Testing – not started; due 12/31/24 Maintain any paperwork received by mail or email in your Program Records file. *Because program is part of a larger DPI school, testing for the school may count as testing for the licensed ASEP *For more information check out the FAQ page at https://www.cleanwaterforuskids.org/en/carolina/. T. Braddy, Program Coordinator, was present and assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 4/30/20, earning points in the following components: Program (5 PTS) + Education (7 PTS) + Quality Point (1 PT) = 13 Points = 5 Stars *Quality Point met and remains in effect: The child care administrator has 10 years of documented administrative work experience in a licensed child care center that can be verified by the Division. (Will need to be evaluated when new administrator is named) The next rated license assessment was due by 4/30/23, but new legislation (Senate Bill 425) has extended the “hold harmless” period until the new Quality Rating Improvement System (QRIS) is implemented. At this time, you may choose to complete a rated license assessment using the current rated license process or you may wait until the new QRIS is implemented. The SACERS-U will continue to be used as the assessment tool for programs serving school-aged students until it is updated. See Additional Comments for updates on the modernized QRIS. This facility is owned by Camden County Schools. There is a new Superintendent, B. Ratliff, who serves as the after school program’s Authorized Individual. I will be sending him information to update owner information. There is also a new Off-site Administrator, M. Reeves. I will be sending him information to complete and update administrator information. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the spaces used for out-of-school care including primary space in the cafeteria and auxiliary space in the gym using the Child Care Center Requirements, effective 1/1/24 and Item Number Listing, effective 3/2024. Camden County Schools opt not to meet playground safety standards. I monitored one staff record and all program records. The facility meets all DPI transportation requirements and continues to be approved for transportation. Center Observations: Children were finishing up snack which were a choice of milks, juices or water and choice of baked chips, fruit snack, or whole grain cereal. The position for the first grade group leader is currently vacant so the first grade children were re-grouped with Kindergarten or Second Grade, maintaining staff/child ratios. The children put on coats and went outdoors to play on the school playground where they had the opportunity to swing and play on a variety of climbers. Portable equipment was made available for ball play. They used the bathroom and washed hands when they returned indoors and transitioned to a craft activity or selected free choice activities. *Contact NCRLAP to request feedback on the two assessments. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. Fire Inspection was completed on September 10, 2024 but was not forwarded to child care consultant until November 5, 2024. 10A NCAC 09 .0304(a) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and reviewed it with you, T. Braddy, Program Coordinator. Because my printer is not functioning, we reviewed the visit summary and one violation. I will forward an electronic copy of the visit summary to you and to the new administrator. Please respond when you receive the visit summary and accompanying documents. The violation as corrected prior to the visit so no further action is required except to maintain compliance in the future. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance With Documented Violations: #106: Annual Fire Inspection – Annual fire inspections ensure that the building meets fire codes and that your fire detection and alarm systems are operating correctly in the event of a fire. The fire inspector completed a fire inspection on 9/10/24; however, you did not send the fire inspection to me until 11/5/24. You stated that in the process of ensuring that the fire inspection was completed before it expired on 9/12/24, you forgot to scan and email it to me. You stated that you will forward the fire inspection immediately after the Facilities Manager emails it to you. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant – C. Smith - (252) 340-0212 or cindy@aacfnc.org *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Call Traci Herring at (828) 350-7685 or email at herring.traci@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available trainings. *Southwestern Child Development Commission, www.swcdcinc.org - offers DCDEE approved, on-line, self-paced training with affordable annual packages allowing you to take as many courses as you need or want for one price. Consultation: You recently had two SACERS-U Outreach Assessments. I reviewed these briefly during the visit. You had a question about Item #23 which was about building toys (Duplos, blocks, linking toys, Legos) and accessories. After looking at how you have these items set up, it appears that the accessories that could be used with the building toys, e.g., farm animals, people, and vehicles, are stored with dramatic play materials on the next set of tables. Farm animals with a barn, vehicles with a road rug, people with a doll house. Even though it is obvious to you that children can use the dramatic play accessories with the building toys, to receive higher credit on the that item, add bins of at least three accessories to the tables with the building toys. Reminders: ***CBC Provider Portal - Technical Assistance & Notification to the Division of New Hires or Residents As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete ABCMS Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. Then you will update this information in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Staff Worksheets – We reviewed your staff worksheet. I highlighted items that are coming due in the next year. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 6/24/25 (anniversary of last Annual Compliance visit). Staff Education and Works – M. Williams needs to finish Works. Log into Works. Request to be approved as a Group Leader. Upload BSAC Training Certificate. Activity Plans – Activity Plans must be current, dated and posted where they are easily visible and include at least four daily activities with specifics, e.g. Make friendship bracelets instead of “craft” or Kickball instead of “group game”. Children must be offered an opportunity to contribute their ideas in activity plan – pick out a craft, teach a new game, choose the outdoor group game. Additional Comments: I shared information on the following topics and emailed the information to you after the visit: 1. Free Webinar: Emotional Literacy 2. CBC Provider Portal – New Way to Attach Staff to Your License 3. QRIS Update 4. NCID – Keep it active! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: GRANDY PRIMARY AFTER SCHOOL PROGRAM Facility ID: 15000015 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 11/12/2024 Number Present: 54 Completed Date: 11/12/2024 Age: From 5 To 10 Total Minutes: 150 Time In: 03:00 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable out of school care requirements. Last Annual Compliance visit – 6/24/24 18-month compliance history from 5/8/23 – 11/7/24 = 97% Last Sanitation Inspection – 10/1/24 - Superior Last Fire Inspection – 9/10/24 – Satisfactory, Daytime care only, but not received until 11/5/24 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. The Clean Classrooms for Carolina Kids website reflects the following information about your center’s required three-year water testing, lead paint testing, and asbestos testing: Three-year Water Testing – not started; due 12/31/24 Lead Paint Testing – not started; due 12/31/24 Asbestos Testing – not started; due 12/31/24 Maintain any paperwork received by mail or email in your Program Records file. *Because program is part of a larger DPI school, testing for the school may count as testing for the licensed ASEP *For more information check out the FAQ page at https://www.cleanwaterforuskids.org/en/carolina/. T. Braddy, Program Coordinator, was present and assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 4/30/20, earning points in the following components: Program (5 PTS) + Education (7 PTS) + Quality Point (1 PT) = 13 Points = 5 Stars *Quality Point met and remains in effect: The child care administrator has 10 years of documented administrative work experience in a licensed child care center that can be verified by the Division. (Will need to be evaluated when new administrator is named) The next rated license assessment was due by 4/30/23, but new legislation (Senate Bill 425) has extended the “hold harmless” period until the new Quality Rating Improvement System (QRIS) is implemented. At this time, you may choose to complete a rated license assessment using the current rated license process or you may wait until the new QRIS is implemented. The SACERS-U will continue to be used as the assessment tool for programs serving school-aged students until it is updated. See Additional Comments for updates on the modernized QRIS. This facility is owned by Camden County Schools. There is a new Superintendent, B. Ratliff, who serves as the after school program’s Authorized Individual. I will be sending him information to update owner information. There is also a new Off-site Administrator, M. Reeves. I will be sending him information to complete and update administrator information. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the spaces used for out-of-school care including primary space in the cafeteria and auxiliary space in the gym using the Child Care Center Requirements, effective 1/1/24 and Item Number Listing, effective 3/2024. Camden County Schools opt not to meet playground safety standards. I monitored one staff record and all program records. The facility meets all DPI transportation requirements and continues to be approved for transportation. Center Observations: Children were finishing up snack which were a choice of milks, juices or water and choice of baked chips, fruit snack, or whole grain cereal. The position for the first grade group leader is currently vacant so the first grade children were re-grouped with Kindergarten or Second Grade, maintaining staff/child ratios. The children put on coats and went outdoors to play on the school playground where they had the opportunity to swing and play on a variety of climbers. Portable equipment was made available for ball play. They used the bathroom and washed hands when they returned indoors and transitioned to a craft activity or selected free choice activities. *Contact NCRLAP to request feedback on the two assessments. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. Fire Inspection was completed on September 10, 2024 but was not forwarded to child care consultant until November 5, 2024. 10A NCAC 09 .0304(a) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and reviewed it with you, T. Braddy, Program Coordinator. Because my printer is not functioning, we reviewed the visit summary and one violation. I will forward an electronic copy of the visit summary to you and to the new administrator. Please respond when you receive the visit summary and accompanying documents. The violation as corrected prior to the visit so no further action is required except to maintain compliance in the future. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance With Documented Violations: #106: Annual Fire Inspection – Annual fire inspections ensure that the building meets fire codes and that your fire detection and alarm systems are operating correctly in the event of a fire. The fire inspector completed a fire inspection on 9/10/24; however, you did not send the fire inspection to me until 11/5/24. You stated that in the process of ensuring that the fire inspection was completed before it expired on 9/12/24, you forgot to scan and email it to me. You stated that you will forward the fire inspection immediately after the Facilities Manager emails it to you. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant – C. Smith - (252) 340-0212 or cindy@aacfnc.org *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Call Traci Herring at (828) 350-7685 or email at herring.traci@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available trainings. *Southwestern Child Development Commission, www.swcdcinc.org - offers DCDEE approved, on-line, self-paced training with affordable annual packages allowing you to take as many courses as you need or want for one price. Consultation: You recently had two SACERS-U Outreach Assessments. I reviewed these briefly during the visit. You had a question about Item #23 which was about building toys (Duplos, blocks, linking toys, Legos) and accessories. After looking at how you have these items set up, it appears that the accessories that could be used with the building toys, e.g., farm animals, people, and vehicles, are stored with dramatic play materials on the next set of tables. Farm animals with a barn, vehicles with a road rug, people with a doll house. Even though it is obvious to you that children can use the dramatic play accessories with the building toys, to receive higher credit on the that item, add bins of at least three accessories to the tables with the building toys. Reminders: ***CBC Provider Portal - Technical Assistance & Notification to the Division of New Hires or Residents As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete ABCMS Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. Then you will update this information in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Staff Worksheets – We reviewed your staff worksheet. I highlighted items that are coming due in the next year. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 6/24/25 (anniversary of last Annual Compliance visit). Staff Education and Works – M. Williams needs to finish Works. Log into Works. Request to be approved as a Group Leader. Upload BSAC Training Certificate. Activity Plans – Activity Plans must be current, dated and posted where they are easily visible and include at least four daily activities with specifics, e.g. Make friendship bracelets instead of “craft” or Kickball instead of “group game”. Children must be offered an opportunity to contribute their ideas in activity plan – pick out a craft, teach a new game, choose the outdoor group game. Additional Comments: I shared information on the following topics and emailed the information to you after the visit: 1. Free Webinar: Emotional Literacy 2. CBC Provider Portal – New Way to Attach Staff to Your License 3. QRIS Update 4. NCID – Keep it active! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: GRANDY PRIMARY AFTER SCHOOL PROGRAM Facility ID: 15000015 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 11/12/2024 Number Present: 54 Completed Date: 11/12/2024 Age: From 5 To 10 Total Minutes: 150 Time In: 03:00 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable out of school care requirements. Last Annual Compliance visit – 6/24/24 18-month compliance history from 5/8/23 – 11/7/24 = 97% Last Sanitation Inspection – 10/1/24 - Superior Last Fire Inspection – 9/10/24 – Satisfactory, Daytime care only, but not received until 11/5/24 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. The Clean Classrooms for Carolina Kids website reflects the following information about your center’s required three-year water testing, lead paint testing, and asbestos testing: Three-year Water Testing – not started; due 12/31/24 Lead Paint Testing – not started; due 12/31/24 Asbestos Testing – not started; due 12/31/24 Maintain any paperwork received by mail or email in your Program Records file. *Because program is part of a larger DPI school, testing for the school may count as testing for the licensed ASEP *For more information check out the FAQ page at https://www.cleanwaterforuskids.org/en/carolina/. T. Braddy, Program Coordinator, was present and assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 4/30/20, earning points in the following components: Program (5 PTS) + Education (7 PTS) + Quality Point (1 PT) = 13 Points = 5 Stars *Quality Point met and remains in effect: The child care administrator has 10 years of documented administrative work experience in a licensed child care center that can be verified by the Division. (Will need to be evaluated when new administrator is named) The next rated license assessment was due by 4/30/23, but new legislation (Senate Bill 425) has extended the “hold harmless” period until the new Quality Rating Improvement System (QRIS) is implemented. At this time, you may choose to complete a rated license assessment using the current rated license process or you may wait until the new QRIS is implemented. The SACERS-U will continue to be used as the assessment tool for programs serving school-aged students until it is updated. See Additional Comments for updates on the modernized QRIS. This facility is owned by Camden County Schools. There is a new Superintendent, B. Ratliff, who serves as the after school program’s Authorized Individual. I will be sending him information to update owner information. There is also a new Off-site Administrator, M. Reeves. I will be sending him information to complete and update administrator information. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the spaces used for out-of-school care including primary space in the cafeteria and auxiliary space in the gym using the Child Care Center Requirements, effective 1/1/24 and Item Number Listing, effective 3/2024. Camden County Schools opt not to meet playground safety standards. I monitored one staff record and all program records. The facility meets all DPI transportation requirements and continues to be approved for transportation. Center Observations: Children were finishing up snack which were a choice of milks, juices or water and choice of baked chips, fruit snack, or whole grain cereal. The position for the first grade group leader is currently vacant so the first grade children were re-grouped with Kindergarten or Second Grade, maintaining staff/child ratios. The children put on coats and went outdoors to play on the school playground where they had the opportunity to swing and play on a variety of climbers. Portable equipment was made available for ball play. They used the bathroom and washed hands when they returned indoors and transitioned to a craft activity or selected free choice activities. *Contact NCRLAP to request feedback on the two assessments. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. Fire Inspection was completed on September 10, 2024 but was not forwarded to child care consultant until November 5, 2024. 10A NCAC 09 .0304(a) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and reviewed it with you, T. Braddy, Program Coordinator. Because my printer is not functioning, we reviewed the visit summary and one violation. I will forward an electronic copy of the visit summary to you and to the new administrator. Please respond when you receive the visit summary and accompanying documents. The violation as corrected prior to the visit so no further action is required except to maintain compliance in the future. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199. Technical Assistance With Documented Violations: #106: Annual Fire Inspection – Annual fire inspections ensure that the building meets fire codes and that your fire detection and alarm systems are operating correctly in the event of a fire. The fire inspector completed a fire inspection on 9/10/24; however, you did not send the fire inspection to me until 11/5/24. You stated that in the process of ensuring that the fire inspection was completed before it expired on 9/12/24, you forgot to scan and email it to me. You stated that you will forward the fire inspection immediately after the Facilities Manager emails it to you. General Visit Information: As a licensed child care facility, it is your responsibility to be knowledgeable of the child care laws and rules and to teach your staff the rules to ensure your center remains in compliance. The most recent versions of laws and rules regarding child care facilities in North Carolina are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. You can also review the “What’s New” section and download a copy of the Items Number Listing which you can use as a checklist for your program. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies and Child Care Health Consultants provide general training to meet on-going training hours, health and safety training requirements, Environment Rating Scale training and training specific to your center’s needs. They can also work with you to provide on-site technical assistance. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone – (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant – C. Smith - (252) 340-0212 or cindy@aacfnc.org *Healthy Behaviors Specialist: P. White – Phone (252) 333-1233; pam@aacfnc.org *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Call Traci Herring at (828) 350-7685 or email at herring.traci@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available trainings. *Southwestern Child Development Commission, www.swcdcinc.org - offers DCDEE approved, on-line, self-paced training with affordable annual packages allowing you to take as many courses as you need or want for one price. Consultation: You recently had two SACERS-U Outreach Assessments. I reviewed these briefly during the visit. You had a question about Item #23 which was about building toys (Duplos, blocks, linking toys, Legos) and accessories. After looking at how you have these items set up, it appears that the accessories that could be used with the building toys, e.g., farm animals, people, and vehicles, are stored with dramatic play materials on the next set of tables. Farm animals with a barn, vehicles with a road rug, people with a doll house. Even though it is obvious to you that children can use the dramatic play accessories with the building toys, to receive higher credit on the that item, add bins of at least three accessories to the tables with the building toys. Reminders: ***CBC Provider Portal - Technical Assistance & Notification to the Division of New Hires or Residents As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete ABCMS Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. Then you will update this information in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. Staff Worksheets – We reviewed your staff worksheet. I highlighted items that are coming due in the next year. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 6/24/25 (anniversary of last Annual Compliance visit). Staff Education and Works – M. Williams needs to finish Works. Log into Works. Request to be approved as a Group Leader. Upload BSAC Training Certificate. Activity Plans – Activity Plans must be current, dated and posted where they are easily visible and include at least four daily activities with specifics, e.g. Make friendship bracelets instead of “craft” or Kickball instead of “group game”. Children must be offered an opportunity to contribute their ideas in activity plan – pick out a craft, teach a new game, choose the outdoor group game. Additional Comments: I shared information on the following topics and emailed the information to you after the visit: 1. Free Webinar: Emotional Literacy 2. CBC Provider Portal – New Way to Attach Staff to Your License 3. QRIS Update 4. NCID – Keep it active! Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: GRANDY PRIMARY AFTER SCHOOL PROGRAM Facility ID: 15000015 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 6/24/2024 Number Present: 61 Completed Date: 6/24/2024 Age: From 5 To 11 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable out of school care requirements and begin discussions about the facility’s next rated license reassessment. Last Annual Compliance visit – 7/17/23 Last Sanitation Inspection – 5/29/24 with a Superior Rating Last Fire Inspection – 9/12/23 with Satisfactory rating; approved for daytime only *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 12/22/22 – 6/21/24 = 98% T. Braddy, Program Coordinator, was present and assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 4/30/20, earning points in the following components: Program (5 PTS) + Education (7 PTS) + Quality Point (1 PT) = 13 Points = 5 Stars *Quality Point met and remains in effect: The child care administrator has 10 years of documented administrative work experience in a licensed child care center that can be verified by the Division. (Will need to be evaluated when new administrator is named) The next rated license assessment was due by 4/30/23, but DCDEE has developed a two-year cohort system to return all facilities back to rated license reassessments. Your center has been assigned to Cohort 2. See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Camden County Schools. Camden County Schools has hired a new superintendent who will start on 7/1/24. This position has historically served as the Authorized Individual for the school system in relation to the licensed after school program. There is also a new off-site administrator position, M. Reaves. I will email the new superintendent and administrator paperwork that is required. The new off-site administrator will need to complete a Criminal Background Check. Please take care of this by the start of the school year in August. Contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the spaces used for out-of-school care including primary space in the cafeteria and auxiliary space in the gym using the Child Care Center Requirements, effective 1/1/2024 and Item Number Listing, effective 3/1/2024. Camden County Schools opt to not meet playground safety standards; however, I observed the outdoor play area for hazards. I monitored six children’s records, all staff records and all program records. The facility meets all DPI transportation requirements and continues to be approved for transportation. Center Observations: Forty-seven children, five through eleven years of age, were present with seven staff. Today was Tye Dye Monday. Children brought in white tee shirts to tye dye and take home. Parents signed children in as they arrived. Children engaged in free play with defined activity centers with a large variety of materials that stimulated cognitive thinking, creativity, language skills, gross motor development, and social/emotional development. Group leaders circulated to provide supervision and assistance when needed but allowed the children to play freely with friends of their choosing in centers of their choosing. Tye Dye was offered as small group activity during free play. Children washed hands and ate lunch. Lunches were brought from home. Some but not all met nutritional guidelines, but nutrition opt-out forms were not completed. After lunch, children rested on linen-covered mats and watched “Inside Out”. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. A medication administration form for a Ventolin inhaler expired at the end of the school year and was not updated for use during summer camp. .0803(12) 1329 Application for enrollment did not include all required information. In one of six children's records reviewed, the parent did not complete all required information in the Health Care Needs section. .0801(a)(1-7) 1790 A statement acknowledging the parental decision to opt out of the supplemental food provided by the center was not signed by the parent and/or maintained on file at the center. Nutrition Opt-out forms were not available for children whose lunches did not meet nutritional guidelines. .0901(d) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to T. Braddy, Program Coordinator. We reviewed the visit summary and violation(s) documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 7/8/2024. The compliance verification letter needs to state the facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. If referring to staff or children in your compliance letter, refer to them by initials or position. Send compliance verification letter in an email from the center’s official email address, tbraddy@camden.k12.nc.us, to my email address, Marjorie.White@dhhs.nc.gov. If sent from another email address, the center’s official address must be Cc’d in the compliance email. You may include the compliance verification as an attachment or in the body of the email. If sufficient information is not received by the due date, a follow-up visit may be conducted. *I will email a sample compliance verification letter to you. *Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. Technical Assistance With Documented Violations: Expired Medication – Not having current authorization to administer medication, could create medical or liability issues if there are changes to the child’s medication, dosage, or instructions for administration. A medication permission form for a Ventolin inhaler for HB expired at the end of the school year and was not renewed for use during summer camp, and the medication was not returned to the parent. You have not had to administer the inhaler for the child, but either return the medication to the parent or have the parent review and update the medication permission form or complete a new form if any of the instructions have changed. For your compliance letter, state the date when the inhaler is either returned to the parent or an updated medication administration form is on file. Health Care Needs Section of Child’s Application – The DCDEE form “Child’s Application for Enrollment” contains important information related to the care of children, including a Health Care Needs section that provides basic information about a child’s medical needs. This is information that could be helpful to groups leaders as they get to know the children in their groups. In one of six files reviewed, the parent checked that the child (CS enrolled 6/17/24) did not have a medical action plan but did not complete the questions in the Health Care Needs section or write n/a if they did not apply to their child. You stated that you missed it when the parent initially completed the application but will have the parent complete the section at pick-up today. Build in time to review enrollment documents with families explaining that they need to be fully completed, signed and dated. Check them before the parent leaves their children with you the first time. The empty blank might be the signature you need to seek emergency medical care if the child is injured. For your compliance letter, state the date that the health care needs section has been completed for CS. Nutrition Opt-Out Form – Healthy food choices provide nutrition for growing bodies and minds. As a licensed child care program, you are required to provide food items that meet the USDA guidelines whether or not food is provided by the center or the parent. If children bring their lunches, and the lunches do not meet nutritional guidelines, you are required to supplement their lunches with food that meets the guidelines. The Nutrition Opt-Out Form allows the parents to opt-out of having their child’s lunch supplemented. During summer camp, children pack their lunches. I observed numerous lunches during today’s visit. Many met nutritional guidelines, but many did not. They were missing one or more of the following components: protein, grain, two fruits/vegetables, or milk. The missing items were not provided by the center, and nutrition opt-out forms were not completed by the parents. We discussed this last year during summer camp. Have all parents complete a Nutrition Opt-out form for this year. Include it in next year’s summer camp enrollment packet. For your compliance letter, state the date when Nutrition Opt-out forms are available in the children’s files. General Visit Information: Because you have chosen to be a licensed child care facility, you agree to follow the Law, Rules and Requirements pertaining to and governing child care in NC. It is your responsibility to study, learn and know how to access information concerning Child Care Law, Rules and Requirements. It is also your responsibility to ask Division staff questions for clarification of requirements you do not understand and to help your staff learn rules so that they are met daily. The most recent versions of child care laws and rules (updated 1/1/24) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, healthy behaviors and classroom management, developmentally appropriate practice, activity plans, etc. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant: C. Smith – Phone (252) 340-0212 or cindy@aacfnc.org *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Call Traci Herring at (828) 350-7685 or email at herring.traci@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available trainings. Reminders: Staff Worksheets – We reviewed your staff worksheet. I highlighted items that were delinquent and items that are coming due in the next year. *New administrator needs to complete DHHS Criminal Background Check *T. Braddy – Five-year CBC due 10/10/24 Health and Safety Training and Five (5) Year Cycle Tracking Requirements – All staff have completed H&S Training. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 7/17/24 (anniversary of last Annual Compliance visit) and/or by 6/24/25 (anniversary of today’s Annual Compliance visit). New staff will complete Health & Safety in their first year and then will complete on-going training annually based upon their level of education posted in DCDEE Works. *A. Overman needs to complete 3.5 on-going training hours by 7/17/24 to meet the required number of annual on-going training hours. I will review at the next visit. *Southwestern Child Development Commission offers on-line trainings specific to school-age programs. https://www.swcdcinc.org/ *Consider building in Orientation at the beginning of each school year to help group leaders earn on-going training hours. Create a certificate that includes the topics covered and number of contact hours. Consider inviting trainers from the NC Rated License Assessment Project (NCRLAP) or T. Herring from the NC School-age Initiative to be a part of your orientation. Works – See staff worksheet and information below to determine who needs to complete Works registration. Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025 but enroll now to ensure testing can be completed prior to the due date. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. (Lead paint was not used in buildings built after 1978. Asbestos was not used in buildings after 1988.) Water testing will only be required once for family child care homes. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or speak with your Environmental Health Specialist. *The Clean Classrooms for Carolina Kids website reflects that you have completed the pre-enrollment webinar on 5/8/24 and started enrollment for water, lead paint, and asbestos testing. Water Testing – completed 10/7/21 (4 taps - <.10 – 5.03ppb); due again 10/2024 Lead Paint Testing – not completed; due 1/1/25 Asbestos Testing – not completed; due 1/1/25 *Because public schools are required to be tested, licensed facilities operated by public schools may use testing results for school building. *Maintain any paperwork received by mail or email in your Program Records file. Activity Plans – Activity Plans must be current, dated and posted where they are easily visible. I shared a sample school-age activity plan. Additional Comments: I shared information on the following topics and emailed the information to you after the visit: 1. Summer Tips 2. Criminal Background Check Reminders 3. Moodle Back Up and Running! 4. Rules Changes, effective 1/1/2024 – Review on Moodle! 5. Provider Access to the Background Check Management System 6. Free On-line Teacher Professional Development Memberships 7. Unpacking ITERS-R: An Overview of the Infant/Toddler Environment Rating Scale 8. Environmental Health Rules Update 9. NC Rated License Assessment Project (NCRLAP) Resources 10. NCID – Keep it active! Transition Back To Rated License Assessments And Cohorts To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your out-of-school program was due for a three-year rated license reassessment 4/30/23 and has been assigned to Cohort 2. The Cohort 2 Rated License Preparation Year is from 7/1/2024 – 6/30/2025. During your preparation year, if you are interested in having the Environment Rating Scales completed, review the SACERS-U by obtaining the manuals for each classroom and looking for assessment related resources at ncrlap.org. Request technical assistance and training for your staff from Albemarle Alliance for Children and Families (AACF) and the NC CCR&R School-age Initiative. You can request and complete an SACERS-R during your preparation year. If your scores help you meet or exceed your current star rating and you are ready to move forward with your rated license assessment, you may choose to do so during your preparation year. Your preparation year is also the time to continue to work on staff education and ensure that Works accounts are completed and up to date for staff members. See below. You are taking advantage of having an Outreach Assessment completed this upcoming year, scheduled for mid-September to mid-October. Use that feedback to make improvements and schedule your Prep Year Assessment for February or March 2025. The Cohort 3 Rated License Assessment Year is from 7/1/2026 – 6/30/2027. During your assessment year you may choose to complete the SACERS-U again at no cost even if you completed it during your preparation year. Use the feedback from your preparation year scores to create a plan to improve your scores. During this year, all education needs to be posted in Works. At some point during that year, you will have your rated license assessed. *Note that the Child Care Commission and DCDEE are in the process of modernizing the QRIS (Quality Rating Improvement System), also known as the rated license process to offer various pathways to earning stars. Programs currently participating in the rated license process will continue to follow the current system. In the future programs will transition to the new QRIS system, once approved and implemented. Update On Center’s Rated License Points: Program Standards – Five (5) Points – will be reassessed when SACERS-U completed *meets enhanced space and ratios (may earn a maximum of 6 points) Education Standards –Seven (7) Points – currently eligible for One (1) Point *Based in information available in DCDEE Works *Points are earned based on the lowest level of education for any one position. Administrator Education – Currently 7 Points (will be reassessed when new Off-site Administrator is named) Program Coordinator Education – 7 Points T. Braddy – NCECC + 6 ECE/SA + BSAC w/ exp = 1 point Group Leader Education – 7 Points – Current eligible for 1 Point *All group leaders need to complete BSAC, register for Works and upload BSAC certificate. Kindergarten - J. Shiltz – BSAC (not in Works) w/ 3y sa exp = 1 point (7 points when BSAC posted in Works) *Return letter dated 6/12/24 requests J. Shiltz log into Works, apply to qualify as GL in top left corner, and upload pdf of BSAC certificate. 1st Grade – F. Richards – BSAC w/ 1y 3m sa exp = 7 points 2nd Grade – A. Overman - BSAC w/ 1y 7m sa exp = 7 points 3rd Grade – M. Williams – BSAC (not in Works) w/ 24+y sa exp = 1 point (y points when BSAC posted in Works) *Return letter dated 9/22/23 requests M. Williams log into Works, apply to qualify as GL in top left corner, and upload pdf of BSAC certificate. 4th & 5th Grade – B. Bailey – BSAC w/ 2y 10m sa exp = 7 points Quality Point - One (1) Point The child care administrator has 10 years of documented administrative work experience in a licensed child care center that can be verified by the Division. (will be reassessed when new administrator named) Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: GRANDY PRIMARY AFTER SCHOOL PROGRAM Facility ID: 15000015 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 7/17/2023 Number Present: 41 Completed Date: 7/17/2023 Age: From 6 To 10 Total Minutes: 315 Time In: 09:00 AM Time Out: 02:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable child care requirements. Last Annual Compliance visit – 8/1/2022 Last Sanitation Inspection – 11/2/2022 with Superior Rating; expires 11/2/2023 Last Fire Inspection – 4/4/2023 with Satisfactory rating; approved for daytime only; expires 4/4/2024 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 1/15/2022 - 7/14/2023 = 98% T. Braddy, Program Coordinator, was present and assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 4/30/2020, earning points in the following components: Program (5 PTS) + Education (7 PTS) + Quality Point (1 PT) = 13 Points = 5 Stars *Quality Point met and remains in effect: The child care administrator has 10 years of documented administrative work experience in a licensed child care center that can be verified by the Division. (There will a new administrator assigned to the program so this will need to be verified or another Quality Point selected.) The next rated license assessment was due by 4/30/2023. See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Camden County Schools. Please contact me prior to any information change regarding the ownership of this facility. Camden County Schools has a new superintendent who also serves as the Authorized Individual for the afterschool program has not name the new Off-site Administrator. Once this is determined, I will email the required documents for these persons to complete and return to me. Facility contact information and license information were current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the spaces used for out-of-school care including primary space in the cafeteria and auxiliary space in the gym using the Child Care Center Requirements, effective 4/1/2022 and Item Number Listing, effective 6/2022. Camden County Schools opts to not meet playground safety standards; however, I observed the outdoor play area for hazards. I monitored six children’s records, seven staff records and all program records. The facility meets all transportation requirements for DPI programs. Center Observations: Forty-one children, six through ten years of age were present today with the program coordinator and three group leaders. Two more group leaders arrived late morning. Parent information was posted at the entrance. Parents documented arrival and departure on the rosters for each group. Sign up for the field trip to the NC Aquarium and for the school year ASEP program were available. A laptop at the entrance displayed a slideshow loop with pictures of the children participating in their summer camp activities. They were engaged in indoor free play in school-age centers for building, art, dramatic play, books, science, sand play, and manipulatives. They went outdoors where they played on the school playground, basketball, and portable gross motor equipment. The three group leaders spread out to supervise the different areas of the playground. When they returned indoors, they used the bathroom and washed their hands before their planned art activity where they created collages. Lunches were brought from home. After lunch, they rested on linen covered mats. Interactions were positive and respectful. I observed and documented the following violation during today’s visit. Violation Number Comment Rule 1125 Before children were transported, written permission from a parent was not obtained that included when and where the child was to be transported, expected time of departure and arrival, and the transportation provider. In one of six children's records reviewed, a transportation permission form was not completed. .1003(i)(j) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to T. Braddy, Program Coordinator. We reviewed the visit summary and violation documented during today’s visit. Correct these immediately. Send evidence of correction to me so that I receive it no later than 7/31/2023. The compliance verification letter needs to state the facility name and license number and list each violation by Item # and describe in detail when and how each violation has been corrected. Send compliance verification letter in an email from the center’s official email address, tbraddy@camden.k12.nc.us to my email address, Marjorie.White@dhhs.nc.gov. If sent from another email address, the center’s official address must be Cc’d in the compliance email. You may include the compliance verification as an attachment or in the body of the email. If sufficient information is not received by the due date, a follow-up visit may be conducted. *I will email a sample compliance verification letter to you. *Please be aware that any information submitted by you is legal documentation. If it is determined the information provided in the compliance letter is not true, this may be considered falsification of information. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATION: Transportation Permission – Proving routine transportation or transportation for off-premise activities requires authorization from parents because there is an inherent risk when taking children off-premises in a vehicle (school bus) to an unfamiliar location. Not all parents want their child to be transported in a vehicle by anyone else or taken from the child care site. In one of six children’s files reviewed (SH), the parent did not complete the blanket transportation authorization form. You stated that you missed that when the parent returned the summer camp packet but will have the parent complete it at pick-up this afternoon. For your compliance letter state the date when the parent of SH has completed the transportation permission form. GENERAL VISIT INFORMATION: Be knowledgeable of the child care laws and rules, review them with your center staff, and assist your staff with maintaining compliance with the laws and rules. The most recent versions of laws and rules regarding child care facilities in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, healthy behaviors and classroom management, developmentally appropriate practice, activity plans, etc. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant: C. Smith – Phone (252) 340-0212 or cindy@aacfnc.org *The North Carolina CCR&R School Age Initiative can offer training on a wide variety of school-age topics and technical assistance with the SACERS-U. Call Angela Pate at (252) 640-0122 or email at pate.angela@swcdcinc.org. Or go to www.swcdcinc.org, click on the School-age Initiative tab and complete Request Form for technical assistance or check out available trainings. REMINDERS: Off-site Verification Forms – I provided you with the DPI Off-site Verification Forms to complete for the 2023-24 School year for Children, Staff, and Transportation (summer only). Scan and return to me by 10/1/2023. These forms verify that listed documents for children or staff records have been completed but do not have to be available on-site for consultant review. See the list on each form. The following documents do have to be available in children and staff files and be available on-site for consultant review Children’s Records – 1. Incident Report – filled out if child is injured at ASEP, document on Incident Log 2. Transportation Permission – summer camp only for field trips 3. Permission for Off-premises activities that do not require transportation, if needed 4. Nutrition Opt-out Form – Include next summer for lunches brought by parents 5. Aquatics Policies and Parent Permission – summer camp only Staff Records – 1. Staff Emergency Information Form 2. Health & Safety Training Log w/ certificates attached – initial and five-year renewal a. Recognizing and Responding to Suspicions of Child Maltreatment certificate 3. On-going Training Log – after first year with certificates attached 4. CPR/First certificate 5. BSAC certificate 6. Documentation of annual review of School Risk Management Plan and Emergency Medical Care Plan. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – New staff are required to complete Health & Safety Training (H&S Training) within one year of hire (CPR/First Aid and Recognizing and Responding to Suspicions of Child Maltreatment within 3 months of hire) and then complete training in all topic areas every five years. Note that BSAC Training (see below) meets the 5 following topic areas for new employees: 1. Prevention and control of infectious diseases, including immunization; 2. Administration of medication, with standards for parental consent; 3. Building and physical premises safety, including identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water, and vehicular traffic; 4. Emergency preparedness and response planning for emergencies resulting from a natural disaster, or a man-caused event (not the required EPR training); and 5. Precautions in transporting children, if applicable. New group leaders who take BSAC meet the Health and Safety Training requirements for these topics. *All staff except for JS have completed H&S Training. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 8/1/2023 (anniversary of last Annual Compliance visit) and by 7/17/2024 (anniversary of today’s Annual Compliance visit). New staff will complete Health & Safety in their first year and then will complete on-going training annually based upon their level of education posted in DCDEE Works. *If staff have not met the required on-going training hours for 2022-23 that are due by 8/1/2023, I will review at the next visit. *The Health and Safety Training available on Moodle on the DCDEE website and other free trainings can also be used to help staff meet on-going training hours. *Also available on Moodle is a training course on Supporting Children and Families Experiencing Homelessness. *ECE college coursework or coursework leading to an ECE degree counts towards on-going training hours. Each semester credit counts as 16 hours so a 3-credit classes also earns 48 hours of on-going training. *Check with your local Child Care Resource & Referral for available training. *The following offer on-line training opportunities at reasonable prices and accessible at times for your busy schedules: *ProSolutions courses are still available for a fee – offers individual and group packages also *Southwestern Child Development Commission, www.swcdcinc.org - offers DCDEE approved, on-line, self-paced training with affordable annual packages allowing you to take as many courses as you need or want for one price. *Use the On-going Training Log to document training annually. Attach copies of certificates. Moodle Support - DCDEE has established a new email address and phone number for Moodle Support. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Staff Education and Works - Formal education (NCECC, college coursework, Principal and Teaching Licenses, BSAC training certificates, and Early Educator Certificates) are submitted to DCDEE through WORKS, an on-line portal where you can register, request to be approved for various positions, and access your education information once evaluated and posted. You can now request to have your transcripts sent electronically from colleges attended. *Staff must complete BSAC within 3 months of hire and submit it to Works within 6 months of hire. *When education is posted, staff need to log back into Works and print a copy of their Education Status Letter for their file. Nutrition – If children bring their own lunches, the parent may complete a Nutrition Opt-out form that exempts the program from having to supplement lunches that do not meet nutritional requirements. ADDITIONAL COMMENTS: I shared information on the following topics: 1. New Challenging Behaviors Helpline! 2. NC Rated License Assessment Project (NCRLAP) Resources 3. NCID 4. Environmental Health Rules Update TRANSITION BACK TO RATED LICENSE ASSESSMENTS AND COHORTS To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. (However, you are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your out-of-school program was due for a three-year rated license reassessment by 4/30/2023 and has been assigned to Cohort 2. The Cohort 2 Rated License Preparation Year is from 7/1/2024 – 6/30/2025. During your preparation year, if you are interested in having the Environment Rating Scales completed, review the SACERS-U by obtaining the manuals for each group and looking for assessment related resources at ncrlap.org. Request technical assistance and training for your staff from Albemarle Alliance for Children and Families (AACF) and the NC School-age Initiative. You can request and complete a SACERS-R during your preparation year. If your scores help you meet or exceed your current star rating and you are ready to move forward with your rated license assessment, you may choose to do so during your preparation year. This is also the time to update/increase staff education and verify that Works accounts are completed and up to date for staff members. All afterschool staff need to complete BSAC, register for Works and upload their BSAC certificates. The Cohort 2 Rated License Assessment Year is from 7/1/2025 – 6/30/2026. During your assessment year if your SACERS-U score was not high enough to maintain or increase your points in Program Standards, you may choose to complete it again at no cost. Use the feedback from your preparation year scores to create a plan to improve your scores. During this year, all education needs to be posted in Works. At some point during your assessment year, you will have your rated license assessed. Based on your current program points and staff points and quality point, your rated license would be: PROGRAM STANDARDS – Five (5) Points –will be reassessed when SACERS-U is completed *meets enhanced space and enhanced ratios *completed SACERS-U and scored 4.89 points EDUCATION STANDARDS –Seven (7) Points – currently eligible for Four (4) Points *Based in information available in DCDEE Works *Points are earned based on the lowest level of education for any one position. Administrator Education – TBA A new administrator needs to be named Program Coordinator Education – 7 Points T. Braddy – NCECC + 6 ECE + BSAC w/ 22+y exp = 7 points Group Leader Education – 7 Points – Current eligible for 1 Point *All group leaders need to complete BSAC, register for Works and upload BSAC certificate. QUALTY POINT - One (1) Point *Quality Point met and remains in effect: The child care administrator has 10 years of documented administrative work experience in a licensed child care center that can be verified by the Division. (There is a new administrator so this will need to be verified or another Quality Point selected.) Technical Assistance to Improve SACERS-U Scores – The website for the NC Rated License Assessment Project (NCRLAP), www.ncrlap.org, has a wealth of resources and training opportunities to help you intentionally prepare for your upcoming SACERS-U assessment. From the main webpage, you can access self-assessment tools to review each subscale in detail and determine how you can make improvements in each area. See “Thinking More About Space and Furnishing,” “Thinking More About Health and Safety,” “Thinking More About Language and Interactions,” “Thinking More About Activities,” and “Thinking More About Program Structure.” Taking the time to work through these activities with your staff and using that self-reflection to purchase materials, rearrange your space, work on interactions, improve daily routines, etc., will help you improve your environment and your scores. Also check out the training options under the training tab. Trainings are both self-guided and live (virtual). You and your staff can earn training credit for participating in these trainings. In 2020, you scored the lowest on Subscale 2: Health and Safety. I provided technical assistance on this subscale last year in your TA/Training visit summary on 9/8/2023. In 2020, you scored second lowest on Subscale 5: Program Structure. Look at the following and consider ways to improve your scores: Item 36 – Schedule – School-age children are held to a rigid schedule all day during the school day. Afterschool is a time to have the opportunity to make reasonable choices. When offering a staff-led activity indoors or outdoors such as an art activity or a game of kickball, also offer children the opportunity to do their own spontaneous, self-directed activity such as play in centers or play on the playground. If your activity interests them, they will join you, but if they want to be alone or with a small group of friends, they are still participating in the choices that are available but may prefer not to participate with the group. Item 37 – Free choice – Your afterschool program offers time for the children to complete homework and offers other choices such as reading, art, or word puzzles if they do not have homework. During other group activities, children are expected to participate whether they want to do the activity or not. Consider allowing them to choose not to participate in the planned group activity and allowing them to play in centers or socialize with friends if it does not compromise supervision. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.