NC GS 110-90 · Violation

Name of Operation: Butner- Stem Elementary School Facility ID: 39000273 Consultant: GILETTE PARKER Operation Type: Center Case Number: Visit Date: 8/28/2025 Number Present: 14 Completed Date: 8/28/2025 Age: From 4 To 4 Total Minutes: 140 Time In: 09:20 AM Time Out: 11:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Temp Time Period Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to conduct the first temporary time period visit. The temporary time period license was issued on 8/20/25 and expires on 2/20/26. I monitored your program for compliance with applicable child care requirements including compliance with requirements located in Child Care Rule Section .3000 in classroom 210, where children participating in the NC Pre-K program are cared for. Ms. D. Grantham and Ms. V. Hughes assisted me with today’s visit. The last sanitation inspection was completed (8-18-25) with a “Superior” classification. The last fire inspection was conducted (8-18-25) and the facility was approved for daytime care only. A full walk-through of the Pre-k classroom was completed today; all indoor and outdoor areas were monitored. I observed children in the indoor and outdoor learning environment and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in group time, free play in activity areas, transitions, and personal care routines. The caregivers were interacting and meeting the developmental needs for each of the children. The following items were observed in compliance during today's visit: license posted, and restrictions followed, summary of law posted, attendance taken daily, emergency medical care plan posted, activity plans posted, daily schedule posted, menus posted, allergies posted, storage of hazardous materials and substances, CPR/First Aid training completed as required, and Criminal Record Checks completed as required. The NC Pre-K requirements in section .3000 of the child care rules were monitored for compliance. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. The current NC Pre-K lead teacher, (D. Grantham) and teacher assistant, (V, Hughes). The last fire drill was conducted on 8/18/25, no children were present. The last shelter and lock down drill were conducted on hasn’t been conducted yet due to the first day being 8/25/25. Playground inspection was conducted on 8/25/25. The Staff and Training Worksheet was completed and reviewed for compliance. A sampling of Children’s files (ten percent of enrollment) was reviewed today. A checklist was used to note the requirements I monitored today. One violation(s) was cited during today’s visit. The provider did ask questions and the topics below were discussed to ensure the facility stays in compliance. Violation Number Comment Rule 9999 A violation was found for which there is no item number. During a required fire, lockdown, or shelter-in-place drill, the approved evacuation plan will not be used as described in the EPR Plan or on the evacuation plan due to the fact that the teachers do not have a working key or a way to unlock the fence. The staff do have a alternative plan until this violation is corrected. The violation(s) documented must be corrected immediately. On or before 9-11-25, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Also, please provide information regarding how the facility will maintain compliance in the future. Please be aware that any information submitted by you is considered legal documentation. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Email the information to: Gilette Parker, Child Care Consultant Gilette.parker@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 You were provided with an opportunity to ask questions regarding interpretation and implementation of all child care requirements. Child care licensing rules and regulations are established to ensure a safe and healthy environment for children in care. Therefore, it is important for you to be knowledgeable of all the licensing requirements that apply to your program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times. The best way for you to make sure that you meet all requirements is to periodically review the childcare law and rules. Both are available on the DCDEE website https://ncchildcare.ncdhhs.gov/, on the home page under the ‘Services’ tab. Technical Assistance The providers and I discussed fire evacuation alternatives, record retention and off-site verification forms. An evacuation is carried out to move students and staff out of the building. These drills often accompany fire drills and require students and staff to leave and move to a nearby, predetermined location. If a fire or fire drill is needed before the violation is corrected the staff have a plan in place. Each child care center shall retain records for children in each child’s file for as long as they are enrolled and one year after enrollment. Agency Information The North Carolina Child Care Rules and Laws are on the Division’s website. Please visit the Division’s website at https://ncchildcare.ncdhhs.gov/ for more information. Please go to the NCRLAP website, www.ncrlap.org, to learn more about the third edition of the scale booklets and the Environmental Rating Scale Process. The third edition of the scales will be used for all assessments conducted. If your program will go through the assessment. Ensure that all new staff members’ education information is current in the W.O.R.K.S. database. Each staff member must register with the WORKS system as soon as they are hired at any location. Education evaluations can take some time to process so beginning the process early will help to ensure we have the accurate information needed when it is time to complete the rated license assessment before the end of the temporary time period. The new QRIS options regarding the three Pathways are online. Please go to our website DCDEE to become knowledgeable about the changes that came into effect July 1, 2025. RESOURCES The Health and Safety Trainings are offered on the DCDEE Moodle format. On the Division’s website look under the “SERVICES” tab for “DCDEE Moodle.” These training courses are free, and participants will receive training certificates when completed. Childcare programs can order free posters from the NC Child Care Health and Safety Resource Center at https://healthychildcare.unc.edu/. Additional resource links https://www.fns.usda.gov/cacfp https://www.childcareaware.org/ https://www.naeyc.org/ https://nrckids.org/CFOC https://www.preventchildabusenc.org/new-recognizing-responding-online-course/. Thank you for your cooperation during today’s visit. If you need assistance, I can be reached at gilette.parker@dhhs.nc.gov or by phone at 919-939-7519. My supervisor Kaye Adkins can be reached at kaye.adkins@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.