Rainbow Community School

10A NCAC 09 .0601 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/21/2025 Number Present: 32 Completed Date: 10/21/2025 Age: From 3 To 5 Total Minutes: 337 Time In: 09:08 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaoru Eddins Child Care Consultant and also signed by Kate Brantly, Administrator, during the visit. A signed copy of the visit summary was left on-site and electronically emailed to you. Today, Ms. Brantly was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-two (92) percent as of today prior to this visit. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation; Rainbow Community School is current/active as of 10/14/25. Permit type – five-star center license issued on 12/20/24. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance with Rated License Assessment visit was conducted on 11/22/24. The last fire drill was practiced on 9/26/25. The last shelter-in-place drill was practiced on 8/25/25. The last playground inspection was documented on 10/4/25. The last fire inspection was approved on 6/24/24. The school has issues with the system and in contact with the Fire Department. The last sanitation inspection was conducted on 1/15/25 with ten (10) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 8/16/24 without hazards. Lead paint and asbestos testing was completed on 2/12/25. Upon arrival, I announced my presence and the purpose of the visit. In space #2, a group of sixteen (16) children, four-to-five years of age, were present with three (3) staff members. One (1) child received speech therapy outside of the classroom. The children had morning snacks brought from home. One (1) child had a granola bar and puffs, and the other child had goldfish crackers and fruits. After morning snacks, the children transitioned to free play. The children played with doctor’s kit, sensory table, created pumpkin art, and completed a worksheet. A group of sixteen (16) children, three-to-four years of age, from space #1 were present with three (3) staff members. They participated in music class in the separate unlicensed building. The program uses the out-of-fenced area permission form and classify the activity as a field trip. In the sanctuary, the children, the staff members and a music teacher created a circle, practicing making rhythm with hands. In space #2, lesson plan, medications, activities areas, attendance sheet and safety areas were reviewed. The program provides sunscreens and bug sprays. The parents fill out the blanket form upon enrollment. There were two (2) over-the-counter medications and three (3) emergency medications maintained in the classrooms. Action plan was not signed either by a parent or a physician, and the permission form was not on file for one (1) medication. The playground was monitored. Mulches were measured for slide structure, climbing structure, monkey bars, and swings. All structures’ critical height is between six (6) and seven (7) feet. In all sections, mulch were measured for at least six (6) inches. Children’s files were monitored. All documents were in compliance. Staff files were monitored. Ms. Brantley submitted the Staff and Training Worksheet during the visit. Due to incomplete worksheet, I reviewed two (2) existing staff files and three (3) new staff files in full. Other three (3) staff files were reviewed partially. Review of all staff files revealed that no existing staff member completed “Medication in Child Care” training during the fifth-year renewal for the Health and Safety Training and no staff members had completed required training hours for the previous training period. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection was completed on 6/26/24. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. The lesson plan posted in space #2 was dated 9/15/25 - 9/19/25. GS 110-91(12); .0508(a) 429 The activity plan was not designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In space #2, health and physical activity was not included in the activity plan. In space #1, cognitive activity was not included in the activity plan for this week. .0508(b)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. In space #2, a boxcutter was accessible to the children. On the playground, a protruding nail was observed on the climber. 10A NCAC 09 .0601(a) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An epi-pen and an inhaler in space #1 were not in their original container with pharmacy labels. .0803(2)(a) 847 Parent's medication authorization did not include required information. Medication authorization for an inhaler in space #1 was not on file. 10A NCAC 09 .0803(4)(6-9) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). K. Brantley's criminal background expired on 9/1/25 and the renewal application was submitted on 10/7/25. G.S. 110-90.2(b) & .2703(n)&(o) 1052 Staff required to receive on-going training had not completed the required number of hours according to their education and experience. Five (5) existing staff members did not complete the required hours of on-going training hours for the past training period. .1103(a) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. Five (5) existing staff members renewed their Health and Safety training around 2022, but they did not complete "Medication in Child Care" training. .1103(b) Technical assistance was provided as follows: 106: fire inspection The last fire inspection was conducted on 6/26/24. Please contact your Fire Marshall and remind them that you need a fire inspection at your earliest convenience possible. In your compliance letter, please state when you completed the fire inspection. Also, please kindly forward the passing fire inspection to me. 428: activity plans Activity plans must be posted. This violation was corrected during the visit. 429: activity plans The activity plan must be designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In the activity plan posted in the space #2 included emotional/social, approaches to play and learning, language/communication and cognitive development, but health/physical development was not included. In the activity plan posted in space #2 included emotional/social, health/physical, language/communication, approaches to play and learning, but no cognitive development related activities were included. To comply, please add activities that stimulate missing developmental area to each of the activity plan. In your compliance letter, please state how you met the compliance. 807: Safe environment A safe environment must be provided to children at all times. Please remove a boxcutter in a drawer by the refrigerator in space #2. Also, remove or drive the nail on the climber into the wood on the playground. In your compliance letter, please state how you met the compliance. 844: Prescription in original box All prescription must be in its original box with pharmacy label. An inhaler and an epi-pen in space #3 must be in its original pharmacy box. It may be possible for the pharmacy to print out the labels. If so, please place them on the correct medication. Prior to administering medications, staff members must check five (5) R’s – Right child, dosage, time, route and medication. Without pharmacy labels, identifying Five (5) R’s may be challenging. In your compliance letter, please state how you met the compliance. 847: Medication authorization Parents must provide written permission before the program staff members can administer any types of medication, including prescription, over-the-counter medication and products. This was corrected during the visit. 1044: Criminal background letter Prior to the expiration date of the qualification letter, the child care provider must complete and submit required forms to complete a criminal background check. In your compliance letter, please state how you will prevent recurrence of this violation. 1052: On-going training hours On-going training hours for each staff is based on each staff member’s education listed on their WORKS letter. Each staff member’s on-going training period is based on the hiring date. During their first year, staff are required to complete the Health and Safety training. Starting their second year, each staff must complete the required training hours. Within next two (2) weeks, all existing staff members must complete the required hours of on-going training for the last completed period. The following list is the training period: K. Brantley – 6/1/24 – 5/31/25 5 hours C. Herring – 11/20/23 – 11/20/24 10 hours G. Carson – 9/19/24 – 9/18/25 5 hours L. Green – 9/19/24 – 9/18/25 * please apply for WORKS letter. Required training for person who works 1-10 hours/week is 5 hours L. Levine – 6/9/24 – 6/8/25 – 4 hours DCDEE Works letter must be printed and maintained in the staff files. Based on the information, required training hours are determined. The training completed for this violation is to make up the hours you were required to complete for the previous training period. Therefore, none of the training hours for this violation would apply to their current training period. You can ear 1 hours of training hours on ncrlap.org by reviewing ERS-3 videos. 1899: Health and Safety Training Health and Safety training must include all topic areas. Transportation training is optional for those programs that don’t provide transportation services. Please have all existing staff member complete Medication in Child Care training training on DCDEE Moodle at https://www.dcdee.moodle.nc.gov/. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 11/4/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. No staff members were listed on the ABCMS roster as of 10/14/25. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Rated License Assessment: The renewal of the Rated License Assessment is due in December 2027. Action plan: Please obtain the signature of the person who filled out the action plan for an inhaler in space #2. Staff medical statement: The purpose of the medical statement/physical exam for child care program is to determine if staff members are fit (physically, mentally, emotionally) to care for children. Blood test results itself is not a verification of the staff member’s medical status to work in child care centers. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/21/2025 Number Present: 32 Completed Date: 10/21/2025 Age: From 3 To 5 Total Minutes: 337 Time In: 09:08 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaoru Eddins Child Care Consultant and also signed by Kate Brantly, Administrator, during the visit. A signed copy of the visit summary was left on-site and electronically emailed to you. Today, Ms. Brantly was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-two (92) percent as of today prior to this visit. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation; Rainbow Community School is current/active as of 10/14/25. Permit type – five-star center license issued on 12/20/24. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance with Rated License Assessment visit was conducted on 11/22/24. The last fire drill was practiced on 9/26/25. The last shelter-in-place drill was practiced on 8/25/25. The last playground inspection was documented on 10/4/25. The last fire inspection was approved on 6/24/24. The school has issues with the system and in contact with the Fire Department. The last sanitation inspection was conducted on 1/15/25 with ten (10) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 8/16/24 without hazards. Lead paint and asbestos testing was completed on 2/12/25. Upon arrival, I announced my presence and the purpose of the visit. In space #2, a group of sixteen (16) children, four-to-five years of age, were present with three (3) staff members. One (1) child received speech therapy outside of the classroom. The children had morning snacks brought from home. One (1) child had a granola bar and puffs, and the other child had goldfish crackers and fruits. After morning snacks, the children transitioned to free play. The children played with doctor’s kit, sensory table, created pumpkin art, and completed a worksheet. A group of sixteen (16) children, three-to-four years of age, from space #1 were present with three (3) staff members. They participated in music class in the separate unlicensed building. The program uses the out-of-fenced area permission form and classify the activity as a field trip. In the sanctuary, the children, the staff members and a music teacher created a circle, practicing making rhythm with hands. In space #2, lesson plan, medications, activities areas, attendance sheet and safety areas were reviewed. The program provides sunscreens and bug sprays. The parents fill out the blanket form upon enrollment. There were two (2) over-the-counter medications and three (3) emergency medications maintained in the classrooms. Action plan was not signed either by a parent or a physician, and the permission form was not on file for one (1) medication. The playground was monitored. Mulches were measured for slide structure, climbing structure, monkey bars, and swings. All structures’ critical height is between six (6) and seven (7) feet. In all sections, mulch were measured for at least six (6) inches. Children’s files were monitored. All documents were in compliance. Staff files were monitored. Ms. Brantley submitted the Staff and Training Worksheet during the visit. Due to incomplete worksheet, I reviewed two (2) existing staff files and three (3) new staff files in full. Other three (3) staff files were reviewed partially. Review of all staff files revealed that no existing staff member completed “Medication in Child Care” training during the fifth-year renewal for the Health and Safety Training and no staff members had completed required training hours for the previous training period. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection was completed on 6/26/24. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. The lesson plan posted in space #2 was dated 9/15/25 - 9/19/25. GS 110-91(12); .0508(a) 429 The activity plan was not designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In space #2, health and physical activity was not included in the activity plan. In space #1, cognitive activity was not included in the activity plan for this week. .0508(b)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. In space #2, a boxcutter was accessible to the children. On the playground, a protruding nail was observed on the climber. 10A NCAC 09 .0601(a) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An epi-pen and an inhaler in space #1 were not in their original container with pharmacy labels. .0803(2)(a) 847 Parent's medication authorization did not include required information. Medication authorization for an inhaler in space #1 was not on file. 10A NCAC 09 .0803(4)(6-9) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). K. Brantley's criminal background expired on 9/1/25 and the renewal application was submitted on 10/7/25. G.S. 110-90.2(b) & .2703(n)&(o) 1052 Staff required to receive on-going training had not completed the required number of hours according to their education and experience. Five (5) existing staff members did not complete the required hours of on-going training hours for the past training period. .1103(a) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. Five (5) existing staff members renewed their Health and Safety training around 2022, but they did not complete "Medication in Child Care" training. .1103(b) Technical assistance was provided as follows: 106: fire inspection The last fire inspection was conducted on 6/26/24. Please contact your Fire Marshall and remind them that you need a fire inspection at your earliest convenience possible. In your compliance letter, please state when you completed the fire inspection. Also, please kindly forward the passing fire inspection to me. 428: activity plans Activity plans must be posted. This violation was corrected during the visit. 429: activity plans The activity plan must be designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In the activity plan posted in the space #2 included emotional/social, approaches to play and learning, language/communication and cognitive development, but health/physical development was not included. In the activity plan posted in space #2 included emotional/social, health/physical, language/communication, approaches to play and learning, but no cognitive development related activities were included. To comply, please add activities that stimulate missing developmental area to each of the activity plan. In your compliance letter, please state how you met the compliance. 807: Safe environment A safe environment must be provided to children at all times. Please remove a boxcutter in a drawer by the refrigerator in space #2. Also, remove or drive the nail on the climber into the wood on the playground. In your compliance letter, please state how you met the compliance. 844: Prescription in original box All prescription must be in its original box with pharmacy label. An inhaler and an epi-pen in space #3 must be in its original pharmacy box. It may be possible for the pharmacy to print out the labels. If so, please place them on the correct medication. Prior to administering medications, staff members must check five (5) R’s – Right child, dosage, time, route and medication. Without pharmacy labels, identifying Five (5) R’s may be challenging. In your compliance letter, please state how you met the compliance. 847: Medication authorization Parents must provide written permission before the program staff members can administer any types of medication, including prescription, over-the-counter medication and products. This was corrected during the visit. 1044: Criminal background letter Prior to the expiration date of the qualification letter, the child care provider must complete and submit required forms to complete a criminal background check. In your compliance letter, please state how you will prevent recurrence of this violation. 1052: On-going training hours On-going training hours for each staff is based on each staff member’s education listed on their WORKS letter. Each staff member’s on-going training period is based on the hiring date. During their first year, staff are required to complete the Health and Safety training. Starting their second year, each staff must complete the required training hours. Within next two (2) weeks, all existing staff members must complete the required hours of on-going training for the last completed period. The following list is the training period: K. Brantley – 6/1/24 – 5/31/25 5 hours C. Herring – 11/20/23 – 11/20/24 10 hours G. Carson – 9/19/24 – 9/18/25 5 hours L. Green – 9/19/24 – 9/18/25 * please apply for WORKS letter. Required training for person who works 1-10 hours/week is 5 hours L. Levine – 6/9/24 – 6/8/25 – 4 hours DCDEE Works letter must be printed and maintained in the staff files. Based on the information, required training hours are determined. The training completed for this violation is to make up the hours you were required to complete for the previous training period. Therefore, none of the training hours for this violation would apply to their current training period. You can ear 1 hours of training hours on ncrlap.org by reviewing ERS-3 videos. 1899: Health and Safety Training Health and Safety training must include all topic areas. Transportation training is optional for those programs that don’t provide transportation services. Please have all existing staff member complete Medication in Child Care training training on DCDEE Moodle at https://www.dcdee.moodle.nc.gov/. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 11/4/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. No staff members were listed on the ABCMS roster as of 10/14/25. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Rated License Assessment: The renewal of the Rated License Assessment is due in December 2027. Action plan: Please obtain the signature of the person who filled out the action plan for an inhaler in space #2. Staff medical statement: The purpose of the medical statement/physical exam for child care program is to determine if staff members are fit (physically, mentally, emotionally) to care for children. Blood test results itself is not a verification of the staff member’s medical status to work in child care centers. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/21/2025 Number Present: 32 Completed Date: 10/21/2025 Age: From 3 To 5 Total Minutes: 337 Time In: 09:08 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaoru Eddins Child Care Consultant and also signed by Kate Brantly, Administrator, during the visit. A signed copy of the visit summary was left on-site and electronically emailed to you. Today, Ms. Brantly was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-two (92) percent as of today prior to this visit. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation; Rainbow Community School is current/active as of 10/14/25. Permit type – five-star center license issued on 12/20/24. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance with Rated License Assessment visit was conducted on 11/22/24. The last fire drill was practiced on 9/26/25. The last shelter-in-place drill was practiced on 8/25/25. The last playground inspection was documented on 10/4/25. The last fire inspection was approved on 6/24/24. The school has issues with the system and in contact with the Fire Department. The last sanitation inspection was conducted on 1/15/25 with ten (10) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 8/16/24 without hazards. Lead paint and asbestos testing was completed on 2/12/25. Upon arrival, I announced my presence and the purpose of the visit. In space #2, a group of sixteen (16) children, four-to-five years of age, were present with three (3) staff members. One (1) child received speech therapy outside of the classroom. The children had morning snacks brought from home. One (1) child had a granola bar and puffs, and the other child had goldfish crackers and fruits. After morning snacks, the children transitioned to free play. The children played with doctor’s kit, sensory table, created pumpkin art, and completed a worksheet. A group of sixteen (16) children, three-to-four years of age, from space #1 were present with three (3) staff members. They participated in music class in the separate unlicensed building. The program uses the out-of-fenced area permission form and classify the activity as a field trip. In the sanctuary, the children, the staff members and a music teacher created a circle, practicing making rhythm with hands. In space #2, lesson plan, medications, activities areas, attendance sheet and safety areas were reviewed. The program provides sunscreens and bug sprays. The parents fill out the blanket form upon enrollment. There were two (2) over-the-counter medications and three (3) emergency medications maintained in the classrooms. Action plan was not signed either by a parent or a physician, and the permission form was not on file for one (1) medication. The playground was monitored. Mulches were measured for slide structure, climbing structure, monkey bars, and swings. All structures’ critical height is between six (6) and seven (7) feet. In all sections, mulch were measured for at least six (6) inches. Children’s files were monitored. All documents were in compliance. Staff files were monitored. Ms. Brantley submitted the Staff and Training Worksheet during the visit. Due to incomplete worksheet, I reviewed two (2) existing staff files and three (3) new staff files in full. Other three (3) staff files were reviewed partially. Review of all staff files revealed that no existing staff member completed “Medication in Child Care” training during the fifth-year renewal for the Health and Safety Training and no staff members had completed required training hours for the previous training period. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection was completed on 6/26/24. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. The lesson plan posted in space #2 was dated 9/15/25 - 9/19/25. GS 110-91(12); .0508(a) 429 The activity plan was not designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In space #2, health and physical activity was not included in the activity plan. In space #1, cognitive activity was not included in the activity plan for this week. .0508(b)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. In space #2, a boxcutter was accessible to the children. On the playground, a protruding nail was observed on the climber. 10A NCAC 09 .0601(a) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An epi-pen and an inhaler in space #1 were not in their original container with pharmacy labels. .0803(2)(a) 847 Parent's medication authorization did not include required information. Medication authorization for an inhaler in space #1 was not on file. 10A NCAC 09 .0803(4)(6-9) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). K. Brantley's criminal background expired on 9/1/25 and the renewal application was submitted on 10/7/25. G.S. 110-90.2(b) & .2703(n)&(o) 1052 Staff required to receive on-going training had not completed the required number of hours according to their education and experience. Five (5) existing staff members did not complete the required hours of on-going training hours for the past training period. .1103(a) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. Five (5) existing staff members renewed their Health and Safety training around 2022, but they did not complete "Medication in Child Care" training. .1103(b) Technical assistance was provided as follows: 106: fire inspection The last fire inspection was conducted on 6/26/24. Please contact your Fire Marshall and remind them that you need a fire inspection at your earliest convenience possible. In your compliance letter, please state when you completed the fire inspection. Also, please kindly forward the passing fire inspection to me. 428: activity plans Activity plans must be posted. This violation was corrected during the visit. 429: activity plans The activity plan must be designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In the activity plan posted in the space #2 included emotional/social, approaches to play and learning, language/communication and cognitive development, but health/physical development was not included. In the activity plan posted in space #2 included emotional/social, health/physical, language/communication, approaches to play and learning, but no cognitive development related activities were included. To comply, please add activities that stimulate missing developmental area to each of the activity plan. In your compliance letter, please state how you met the compliance. 807: Safe environment A safe environment must be provided to children at all times. Please remove a boxcutter in a drawer by the refrigerator in space #2. Also, remove or drive the nail on the climber into the wood on the playground. In your compliance letter, please state how you met the compliance. 844: Prescription in original box All prescription must be in its original box with pharmacy label. An inhaler and an epi-pen in space #3 must be in its original pharmacy box. It may be possible for the pharmacy to print out the labels. If so, please place them on the correct medication. Prior to administering medications, staff members must check five (5) R’s – Right child, dosage, time, route and medication. Without pharmacy labels, identifying Five (5) R’s may be challenging. In your compliance letter, please state how you met the compliance. 847: Medication authorization Parents must provide written permission before the program staff members can administer any types of medication, including prescription, over-the-counter medication and products. This was corrected during the visit. 1044: Criminal background letter Prior to the expiration date of the qualification letter, the child care provider must complete and submit required forms to complete a criminal background check. In your compliance letter, please state how you will prevent recurrence of this violation. 1052: On-going training hours On-going training hours for each staff is based on each staff member’s education listed on their WORKS letter. Each staff member’s on-going training period is based on the hiring date. During their first year, staff are required to complete the Health and Safety training. Starting their second year, each staff must complete the required training hours. Within next two (2) weeks, all existing staff members must complete the required hours of on-going training for the last completed period. The following list is the training period: K. Brantley – 6/1/24 – 5/31/25 5 hours C. Herring – 11/20/23 – 11/20/24 10 hours G. Carson – 9/19/24 – 9/18/25 5 hours L. Green – 9/19/24 – 9/18/25 * please apply for WORKS letter. Required training for person who works 1-10 hours/week is 5 hours L. Levine – 6/9/24 – 6/8/25 – 4 hours DCDEE Works letter must be printed and maintained in the staff files. Based on the information, required training hours are determined. The training completed for this violation is to make up the hours you were required to complete for the previous training period. Therefore, none of the training hours for this violation would apply to their current training period. You can ear 1 hours of training hours on ncrlap.org by reviewing ERS-3 videos. 1899: Health and Safety Training Health and Safety training must include all topic areas. Transportation training is optional for those programs that don’t provide transportation services. Please have all existing staff member complete Medication in Child Care training training on DCDEE Moodle at https://www.dcdee.moodle.nc.gov/. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 11/4/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. No staff members were listed on the ABCMS roster as of 10/14/25. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Rated License Assessment: The renewal of the Rated License Assessment is due in December 2027. Action plan: Please obtain the signature of the person who filled out the action plan for an inhaler in space #2. Staff medical statement: The purpose of the medical statement/physical exam for child care program is to determine if staff members are fit (physically, mentally, emotionally) to care for children. Blood test results itself is not a verification of the staff member’s medical status to work in child care centers. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/21/2025 Number Present: 32 Completed Date: 10/21/2025 Age: From 3 To 5 Total Minutes: 337 Time In: 09:08 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaoru Eddins Child Care Consultant and also signed by Kate Brantly, Administrator, during the visit. A signed copy of the visit summary was left on-site and electronically emailed to you. Today, Ms. Brantly was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-two (92) percent as of today prior to this visit. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation; Rainbow Community School is current/active as of 10/14/25. Permit type – five-star center license issued on 12/20/24. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance with Rated License Assessment visit was conducted on 11/22/24. The last fire drill was practiced on 9/26/25. The last shelter-in-place drill was practiced on 8/25/25. The last playground inspection was documented on 10/4/25. The last fire inspection was approved on 6/24/24. The school has issues with the system and in contact with the Fire Department. The last sanitation inspection was conducted on 1/15/25 with ten (10) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 8/16/24 without hazards. Lead paint and asbestos testing was completed on 2/12/25. Upon arrival, I announced my presence and the purpose of the visit. In space #2, a group of sixteen (16) children, four-to-five years of age, were present with three (3) staff members. One (1) child received speech therapy outside of the classroom. The children had morning snacks brought from home. One (1) child had a granola bar and puffs, and the other child had goldfish crackers and fruits. After morning snacks, the children transitioned to free play. The children played with doctor’s kit, sensory table, created pumpkin art, and completed a worksheet. A group of sixteen (16) children, three-to-four years of age, from space #1 were present with three (3) staff members. They participated in music class in the separate unlicensed building. The program uses the out-of-fenced area permission form and classify the activity as a field trip. In the sanctuary, the children, the staff members and a music teacher created a circle, practicing making rhythm with hands. In space #2, lesson plan, medications, activities areas, attendance sheet and safety areas were reviewed. The program provides sunscreens and bug sprays. The parents fill out the blanket form upon enrollment. There were two (2) over-the-counter medications and three (3) emergency medications maintained in the classrooms. Action plan was not signed either by a parent or a physician, and the permission form was not on file for one (1) medication. The playground was monitored. Mulches were measured for slide structure, climbing structure, monkey bars, and swings. All structures’ critical height is between six (6) and seven (7) feet. In all sections, mulch were measured for at least six (6) inches. Children’s files were monitored. All documents were in compliance. Staff files were monitored. Ms. Brantley submitted the Staff and Training Worksheet during the visit. Due to incomplete worksheet, I reviewed two (2) existing staff files and three (3) new staff files in full. Other three (3) staff files were reviewed partially. Review of all staff files revealed that no existing staff member completed “Medication in Child Care” training during the fifth-year renewal for the Health and Safety Training and no staff members had completed required training hours for the previous training period. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection was completed on 6/26/24. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. The lesson plan posted in space #2 was dated 9/15/25 - 9/19/25. GS 110-91(12); .0508(a) 429 The activity plan was not designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In space #2, health and physical activity was not included in the activity plan. In space #1, cognitive activity was not included in the activity plan for this week. .0508(b)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. In space #2, a boxcutter was accessible to the children. On the playground, a protruding nail was observed on the climber. 10A NCAC 09 .0601(a) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An epi-pen and an inhaler in space #1 were not in their original container with pharmacy labels. .0803(2)(a) 847 Parent's medication authorization did not include required information. Medication authorization for an inhaler in space #1 was not on file. 10A NCAC 09 .0803(4)(6-9) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). K. Brantley's criminal background expired on 9/1/25 and the renewal application was submitted on 10/7/25. G.S. 110-90.2(b) & .2703(n)&(o) 1052 Staff required to receive on-going training had not completed the required number of hours according to their education and experience. Five (5) existing staff members did not complete the required hours of on-going training hours for the past training period. .1103(a) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. Five (5) existing staff members renewed their Health and Safety training around 2022, but they did not complete "Medication in Child Care" training. .1103(b) Technical assistance was provided as follows: 106: fire inspection The last fire inspection was conducted on 6/26/24. Please contact your Fire Marshall and remind them that you need a fire inspection at your earliest convenience possible. In your compliance letter, please state when you completed the fire inspection. Also, please kindly forward the passing fire inspection to me. 428: activity plans Activity plans must be posted. This violation was corrected during the visit. 429: activity plans The activity plan must be designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In the activity plan posted in the space #2 included emotional/social, approaches to play and learning, language/communication and cognitive development, but health/physical development was not included. In the activity plan posted in space #2 included emotional/social, health/physical, language/communication, approaches to play and learning, but no cognitive development related activities were included. To comply, please add activities that stimulate missing developmental area to each of the activity plan. In your compliance letter, please state how you met the compliance. 807: Safe environment A safe environment must be provided to children at all times. Please remove a boxcutter in a drawer by the refrigerator in space #2. Also, remove or drive the nail on the climber into the wood on the playground. In your compliance letter, please state how you met the compliance. 844: Prescription in original box All prescription must be in its original box with pharmacy label. An inhaler and an epi-pen in space #3 must be in its original pharmacy box. It may be possible for the pharmacy to print out the labels. If so, please place them on the correct medication. Prior to administering medications, staff members must check five (5) R’s – Right child, dosage, time, route and medication. Without pharmacy labels, identifying Five (5) R’s may be challenging. In your compliance letter, please state how you met the compliance. 847: Medication authorization Parents must provide written permission before the program staff members can administer any types of medication, including prescription, over-the-counter medication and products. This was corrected during the visit. 1044: Criminal background letter Prior to the expiration date of the qualification letter, the child care provider must complete and submit required forms to complete a criminal background check. In your compliance letter, please state how you will prevent recurrence of this violation. 1052: On-going training hours On-going training hours for each staff is based on each staff member’s education listed on their WORKS letter. Each staff member’s on-going training period is based on the hiring date. During their first year, staff are required to complete the Health and Safety training. Starting their second year, each staff must complete the required training hours. Within next two (2) weeks, all existing staff members must complete the required hours of on-going training for the last completed period. The following list is the training period: K. Brantley – 6/1/24 – 5/31/25 5 hours C. Herring – 11/20/23 – 11/20/24 10 hours G. Carson – 9/19/24 – 9/18/25 5 hours L. Green – 9/19/24 – 9/18/25 * please apply for WORKS letter. Required training for person who works 1-10 hours/week is 5 hours L. Levine – 6/9/24 – 6/8/25 – 4 hours DCDEE Works letter must be printed and maintained in the staff files. Based on the information, required training hours are determined. The training completed for this violation is to make up the hours you were required to complete for the previous training period. Therefore, none of the training hours for this violation would apply to their current training period. You can ear 1 hours of training hours on ncrlap.org by reviewing ERS-3 videos. 1899: Health and Safety Training Health and Safety training must include all topic areas. Transportation training is optional for those programs that don’t provide transportation services. Please have all existing staff member complete Medication in Child Care training training on DCDEE Moodle at https://www.dcdee.moodle.nc.gov/. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 11/4/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. No staff members were listed on the ABCMS roster as of 10/14/25. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Rated License Assessment: The renewal of the Rated License Assessment is due in December 2027. Action plan: Please obtain the signature of the person who filled out the action plan for an inhaler in space #2. Staff medical statement: The purpose of the medical statement/physical exam for child care program is to determine if staff members are fit (physically, mentally, emotionally) to care for children. Blood test results itself is not a verification of the staff member’s medical status to work in child care centers. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-91 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/21/2025 Number Present: 32 Completed Date: 10/21/2025 Age: From 3 To 5 Total Minutes: 337 Time In: 09:08 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaoru Eddins Child Care Consultant and also signed by Kate Brantly, Administrator, during the visit. A signed copy of the visit summary was left on-site and electronically emailed to you. Today, Ms. Brantly was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-two (92) percent as of today prior to this visit. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation; Rainbow Community School is current/active as of 10/14/25. Permit type – five-star center license issued on 12/20/24. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance with Rated License Assessment visit was conducted on 11/22/24. The last fire drill was practiced on 9/26/25. The last shelter-in-place drill was practiced on 8/25/25. The last playground inspection was documented on 10/4/25. The last fire inspection was approved on 6/24/24. The school has issues with the system and in contact with the Fire Department. The last sanitation inspection was conducted on 1/15/25 with ten (10) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 8/16/24 without hazards. Lead paint and asbestos testing was completed on 2/12/25. Upon arrival, I announced my presence and the purpose of the visit. In space #2, a group of sixteen (16) children, four-to-five years of age, were present with three (3) staff members. One (1) child received speech therapy outside of the classroom. The children had morning snacks brought from home. One (1) child had a granola bar and puffs, and the other child had goldfish crackers and fruits. After morning snacks, the children transitioned to free play. The children played with doctor’s kit, sensory table, created pumpkin art, and completed a worksheet. A group of sixteen (16) children, three-to-four years of age, from space #1 were present with three (3) staff members. They participated in music class in the separate unlicensed building. The program uses the out-of-fenced area permission form and classify the activity as a field trip. In the sanctuary, the children, the staff members and a music teacher created a circle, practicing making rhythm with hands. In space #2, lesson plan, medications, activities areas, attendance sheet and safety areas were reviewed. The program provides sunscreens and bug sprays. The parents fill out the blanket form upon enrollment. There were two (2) over-the-counter medications and three (3) emergency medications maintained in the classrooms. Action plan was not signed either by a parent or a physician, and the permission form was not on file for one (1) medication. The playground was monitored. Mulches were measured for slide structure, climbing structure, monkey bars, and swings. All structures’ critical height is between six (6) and seven (7) feet. In all sections, mulch were measured for at least six (6) inches. Children’s files were monitored. All documents were in compliance. Staff files were monitored. Ms. Brantley submitted the Staff and Training Worksheet during the visit. Due to incomplete worksheet, I reviewed two (2) existing staff files and three (3) new staff files in full. Other three (3) staff files were reviewed partially. Review of all staff files revealed that no existing staff member completed “Medication in Child Care” training during the fifth-year renewal for the Health and Safety Training and no staff members had completed required training hours for the previous training period. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection was completed on 6/26/24. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. The lesson plan posted in space #2 was dated 9/15/25 - 9/19/25. GS 110-91(12); .0508(a) 429 The activity plan was not designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In space #2, health and physical activity was not included in the activity plan. In space #1, cognitive activity was not included in the activity plan for this week. .0508(b)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. In space #2, a boxcutter was accessible to the children. On the playground, a protruding nail was observed on the climber. 10A NCAC 09 .0601(a) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An epi-pen and an inhaler in space #1 were not in their original container with pharmacy labels. .0803(2)(a) 847 Parent's medication authorization did not include required information. Medication authorization for an inhaler in space #1 was not on file. 10A NCAC 09 .0803(4)(6-9) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). K. Brantley's criminal background expired on 9/1/25 and the renewal application was submitted on 10/7/25. G.S. 110-90.2(b) & .2703(n)&(o) 1052 Staff required to receive on-going training had not completed the required number of hours according to their education and experience. Five (5) existing staff members did not complete the required hours of on-going training hours for the past training period. .1103(a) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. Five (5) existing staff members renewed their Health and Safety training around 2022, but they did not complete "Medication in Child Care" training. .1103(b) Technical assistance was provided as follows: 106: fire inspection The last fire inspection was conducted on 6/26/24. Please contact your Fire Marshall and remind them that you need a fire inspection at your earliest convenience possible. In your compliance letter, please state when you completed the fire inspection. Also, please kindly forward the passing fire inspection to me. 428: activity plans Activity plans must be posted. This violation was corrected during the visit. 429: activity plans The activity plan must be designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In the activity plan posted in the space #2 included emotional/social, approaches to play and learning, language/communication and cognitive development, but health/physical development was not included. In the activity plan posted in space #2 included emotional/social, health/physical, language/communication, approaches to play and learning, but no cognitive development related activities were included. To comply, please add activities that stimulate missing developmental area to each of the activity plan. In your compliance letter, please state how you met the compliance. 807: Safe environment A safe environment must be provided to children at all times. Please remove a boxcutter in a drawer by the refrigerator in space #2. Also, remove or drive the nail on the climber into the wood on the playground. In your compliance letter, please state how you met the compliance. 844: Prescription in original box All prescription must be in its original box with pharmacy label. An inhaler and an epi-pen in space #3 must be in its original pharmacy box. It may be possible for the pharmacy to print out the labels. If so, please place them on the correct medication. Prior to administering medications, staff members must check five (5) R’s – Right child, dosage, time, route and medication. Without pharmacy labels, identifying Five (5) R’s may be challenging. In your compliance letter, please state how you met the compliance. 847: Medication authorization Parents must provide written permission before the program staff members can administer any types of medication, including prescription, over-the-counter medication and products. This was corrected during the visit. 1044: Criminal background letter Prior to the expiration date of the qualification letter, the child care provider must complete and submit required forms to complete a criminal background check. In your compliance letter, please state how you will prevent recurrence of this violation. 1052: On-going training hours On-going training hours for each staff is based on each staff member’s education listed on their WORKS letter. Each staff member’s on-going training period is based on the hiring date. During their first year, staff are required to complete the Health and Safety training. Starting their second year, each staff must complete the required training hours. Within next two (2) weeks, all existing staff members must complete the required hours of on-going training for the last completed period. The following list is the training period: K. Brantley – 6/1/24 – 5/31/25 5 hours C. Herring – 11/20/23 – 11/20/24 10 hours G. Carson – 9/19/24 – 9/18/25 5 hours L. Green – 9/19/24 – 9/18/25 * please apply for WORKS letter. Required training for person who works 1-10 hours/week is 5 hours L. Levine – 6/9/24 – 6/8/25 – 4 hours DCDEE Works letter must be printed and maintained in the staff files. Based on the information, required training hours are determined. The training completed for this violation is to make up the hours you were required to complete for the previous training period. Therefore, none of the training hours for this violation would apply to their current training period. You can ear 1 hours of training hours on ncrlap.org by reviewing ERS-3 videos. 1899: Health and Safety Training Health and Safety training must include all topic areas. Transportation training is optional for those programs that don’t provide transportation services. Please have all existing staff member complete Medication in Child Care training training on DCDEE Moodle at https://www.dcdee.moodle.nc.gov/. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 11/4/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. No staff members were listed on the ABCMS roster as of 10/14/25. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Rated License Assessment: The renewal of the Rated License Assessment is due in December 2027. Action plan: Please obtain the signature of the person who filled out the action plan for an inhaler in space #2. Staff medical statement: The purpose of the medical statement/physical exam for child care program is to determine if staff members are fit (physically, mentally, emotionally) to care for children. Blood test results itself is not a verification of the staff member’s medical status to work in child care centers. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/21/2025 Number Present: 32 Completed Date: 10/21/2025 Age: From 3 To 5 Total Minutes: 337 Time In: 09:08 AM Time Out: 02:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaoru Eddins Child Care Consultant and also signed by Kate Brantly, Administrator, during the visit. A signed copy of the visit summary was left on-site and electronically emailed to you. Today, Ms. Brantly was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-two (92) percent as of today prior to this visit. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation; Rainbow Community School is current/active as of 10/14/25. Permit type – five-star center license issued on 12/20/24. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance with Rated License Assessment visit was conducted on 11/22/24. The last fire drill was practiced on 9/26/25. The last shelter-in-place drill was practiced on 8/25/25. The last playground inspection was documented on 10/4/25. The last fire inspection was approved on 6/24/24. The school has issues with the system and in contact with the Fire Department. The last sanitation inspection was conducted on 1/15/25 with ten (10) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed on 8/16/24 without hazards. Lead paint and asbestos testing was completed on 2/12/25. Upon arrival, I announced my presence and the purpose of the visit. In space #2, a group of sixteen (16) children, four-to-five years of age, were present with three (3) staff members. One (1) child received speech therapy outside of the classroom. The children had morning snacks brought from home. One (1) child had a granola bar and puffs, and the other child had goldfish crackers and fruits. After morning snacks, the children transitioned to free play. The children played with doctor’s kit, sensory table, created pumpkin art, and completed a worksheet. A group of sixteen (16) children, three-to-four years of age, from space #1 were present with three (3) staff members. They participated in music class in the separate unlicensed building. The program uses the out-of-fenced area permission form and classify the activity as a field trip. In the sanctuary, the children, the staff members and a music teacher created a circle, practicing making rhythm with hands. In space #2, lesson plan, medications, activities areas, attendance sheet and safety areas were reviewed. The program provides sunscreens and bug sprays. The parents fill out the blanket form upon enrollment. There were two (2) over-the-counter medications and three (3) emergency medications maintained in the classrooms. Action plan was not signed either by a parent or a physician, and the permission form was not on file for one (1) medication. The playground was monitored. Mulches were measured for slide structure, climbing structure, monkey bars, and swings. All structures’ critical height is between six (6) and seven (7) feet. In all sections, mulch were measured for at least six (6) inches. Children’s files were monitored. All documents were in compliance. Staff files were monitored. Ms. Brantley submitted the Staff and Training Worksheet during the visit. Due to incomplete worksheet, I reviewed two (2) existing staff files and three (3) new staff files in full. Other three (3) staff files were reviewed partially. Review of all staff files revealed that no existing staff member completed “Medication in Child Care” training during the fifth-year renewal for the Health and Safety Training and no staff members had completed required training hours for the previous training period. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection was completed on 6/26/24. 10A NCAC 09 .0304(a) 428 A current activity plan was not posted for each group of children for reference. The lesson plan posted in space #2 was dated 9/15/25 - 9/19/25. GS 110-91(12); .0508(a) 429 The activity plan was not designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In space #2, health and physical activity was not included in the activity plan. In space #1, cognitive activity was not included in the activity plan for this week. .0508(b)(1-5) 807 A safe indoor and outdoor environment was not provided for the children. In space #2, a boxcutter was accessible to the children. On the playground, a protruding nail was observed on the climber. 10A NCAC 09 .0601(a) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An epi-pen and an inhaler in space #1 were not in their original container with pharmacy labels. .0803(2)(a) 847 Parent's medication authorization did not include required information. Medication authorization for an inhaler in space #1 was not on file. 10A NCAC 09 .0803(4)(6-9) 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). K. Brantley's criminal background expired on 9/1/25 and the renewal application was submitted on 10/7/25. G.S. 110-90.2(b) & .2703(n)&(o) 1052 Staff required to receive on-going training had not completed the required number of hours according to their education and experience. Five (5) existing staff members did not complete the required hours of on-going training hours for the past training period. .1103(a) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. Five (5) existing staff members renewed their Health and Safety training around 2022, but they did not complete "Medication in Child Care" training. .1103(b) Technical assistance was provided as follows: 106: fire inspection The last fire inspection was conducted on 6/26/24. Please contact your Fire Marshall and remind them that you need a fire inspection at your earliest convenience possible. In your compliance letter, please state when you completed the fire inspection. Also, please kindly forward the passing fire inspection to me. 428: activity plans Activity plans must be posted. This violation was corrected during the visit. 429: activity plans The activity plan must be designed to stimulate emotional and social, health and physical, approaches to play and learning, language development and communication, and cognitive development for each group of children in care. In the activity plan posted in the space #2 included emotional/social, approaches to play and learning, language/communication and cognitive development, but health/physical development was not included. In the activity plan posted in space #2 included emotional/social, health/physical, language/communication, approaches to play and learning, but no cognitive development related activities were included. To comply, please add activities that stimulate missing developmental area to each of the activity plan. In your compliance letter, please state how you met the compliance. 807: Safe environment A safe environment must be provided to children at all times. Please remove a boxcutter in a drawer by the refrigerator in space #2. Also, remove or drive the nail on the climber into the wood on the playground. In your compliance letter, please state how you met the compliance. 844: Prescription in original box All prescription must be in its original box with pharmacy label. An inhaler and an epi-pen in space #3 must be in its original pharmacy box. It may be possible for the pharmacy to print out the labels. If so, please place them on the correct medication. Prior to administering medications, staff members must check five (5) R’s – Right child, dosage, time, route and medication. Without pharmacy labels, identifying Five (5) R’s may be challenging. In your compliance letter, please state how you met the compliance. 847: Medication authorization Parents must provide written permission before the program staff members can administer any types of medication, including prescription, over-the-counter medication and products. This was corrected during the visit. 1044: Criminal background letter Prior to the expiration date of the qualification letter, the child care provider must complete and submit required forms to complete a criminal background check. In your compliance letter, please state how you will prevent recurrence of this violation. 1052: On-going training hours On-going training hours for each staff is based on each staff member’s education listed on their WORKS letter. Each staff member’s on-going training period is based on the hiring date. During their first year, staff are required to complete the Health and Safety training. Starting their second year, each staff must complete the required training hours. Within next two (2) weeks, all existing staff members must complete the required hours of on-going training for the last completed period. The following list is the training period: K. Brantley – 6/1/24 – 5/31/25 5 hours C. Herring – 11/20/23 – 11/20/24 10 hours G. Carson – 9/19/24 – 9/18/25 5 hours L. Green – 9/19/24 – 9/18/25 * please apply for WORKS letter. Required training for person who works 1-10 hours/week is 5 hours L. Levine – 6/9/24 – 6/8/25 – 4 hours DCDEE Works letter must be printed and maintained in the staff files. Based on the information, required training hours are determined. The training completed for this violation is to make up the hours you were required to complete for the previous training period. Therefore, none of the training hours for this violation would apply to their current training period. You can ear 1 hours of training hours on ncrlap.org by reviewing ERS-3 videos. 1899: Health and Safety Training Health and Safety training must include all topic areas. Transportation training is optional for those programs that don’t provide transportation services. Please have all existing staff member complete Medication in Child Care training training on DCDEE Moodle at https://www.dcdee.moodle.nc.gov/. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 11/4/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. No staff members were listed on the ABCMS roster as of 10/14/25. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Rated License Assessment: The renewal of the Rated License Assessment is due in December 2027. Action plan: Please obtain the signature of the person who filled out the action plan for an inhaler in space #2. Staff medical statement: The purpose of the medical statement/physical exam for child care program is to determine if staff members are fit (physically, mentally, emotionally) to care for children. Blood test results itself is not a verification of the staff member’s medical status to work in child care centers. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0302 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/10/2024 Number Present: 19 Completed Date: 7/10/2024 Age: From 3 To 6 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Ms. Brantley accompanied me. Limited monitoring of child care requirements was conducted including but not limited to: • Supervision • Staff/child ratio • CPR/First Aid • Special training • Criminal background check qualification • ITS/SIDS • Emergency medical care plan • Administration of medication • Storage of hazardous products • Storage of medication • General safety • Discipline • Approved space • Program records • License posted • Permit restrictions The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety (90) percent as of today during the visit. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance visit was conducted on 1/19/24. The last fire drill was practiced on 6/28/24. The last shelter-in-place drill was practiced on 4/30/24. The last playground inspection was documented on 7/9/24. The last fire inspection was conducted on 6/26/24. However, some repairs need to be done. The Fire Marshall is planning to come back after 7/26/24. Please provide fire inspection form for DCDEE and ask him/her to fill it out. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum, but Ms. Brantley is considering adopting different curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1, a group of nine (9) children, three-to-five years of age, engaged in free play with train tracks, corn starch and water and manipulatives. There are one (1) emergency medications and sunscreens maintained in the classroom. In space #2, a group of ten (10) children, four-to-six years of age, engaged in free play. Two (2) children contributed on volcano project and painted the mountain. Four (4) children created lava lamp using oil and corn starch with teacher aide. Interaction and supervision were adequate. There is two (2) emergency medications and sunscreens maintained in the classroom. Playground was monitored. There was an incident occurred due to a stump being under the monkey bars. During the monitoring today, no hazards were found, and the stump was moved away from the monkey bars. Mulch under monkey bars were measured for eight (8) inches, seven (7) inches under the climber and eight (8) inches around the swings. One (1) new staff file was monitored in full. Five (5) existing staff files were monitored, and their criminal background letters and CPR/First Aid certificates were current. Two (2) outdoor spaces were monitored to be added to the licensed space. These spaces are currently used as a field trip space. The children use these spaces up to three (3) times/week depending on the weather conditions and seasons. Due to the frequency of the use, these spaces were inspected and added to the licensed space during today’s visit. Outdoor space #2 is called outdoor classroom. The space has two (2) covered structures and multiple large trees to provide shading. There are four (4) benches and open field. Stumps by the fence provide seating for the children for group time. Outdoor space #2 is measured for eight-eight (88) children for one hundred (100) square feet per child. No fall zone is required for this space. Outdoor space #3 is called Loose Parts. Loose parts is connected to space #2 but enclosed with gate and fence. There is a kitchen area, bench that is made of flat tree pieces, a playhouse and rock area. No fall zone is required. However, the teachers must supervise the children not to climb on the bench and jump off. If the supervision is not adequate, the structure requires a fall zone. Loose Parts is approved for ten (10) children for one hundred (100) square feet per child. Space calculations sheet was created and shared with Ms. Brantley during the visit. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. in space #1, seven (7) children were signed in but there were nine (9) children present at 9:20 am. 10A NCAC 09 .0302(d)(4) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. A Children's Benadryl was stored in the backpack along with a Epi-pen in space #4. 15A NCAC 18A .2820(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. Auvi-q 0.1mg epinephrine injection USP was maintained in a Ziploc bag in the backpack without the original box or the pharmacy print-out in space# 1-2. .0803(2)(a) 847 Parent's medication authorization did not include required information. The medication authorization for Epi-pen in space #4 expired on 12/19/23. 10A NCAC 09 .0803(4)(6-9) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Auvi-q 0.1 Epinephrine injection USP in space #1-2 expired on 6/5/24. .0803(12) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A child's Action plan for Epi-pen expired on 6/1/24 in space #4. .0801(b) Technical assistance was provided as follows: 125: Daily record of attendance Each child’s time of arrival and departure shall be logged accurately. This is the first step to prevent supervision mistakes. If you are asking the parents to sign-in/out, the teachers shall monitor the sign-in/out sheet to prevent the mistakes. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 841: Storage of medication Benadryl is not considered an emergency medication. Therefore, it shall be stored in a locked storage. Only epi-pen, inhaler, seizure medication and diabetes medications are considered as emergency medications. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be stored out of reach of children but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept out of reach of children when not in use but are not required to be in locked storage. 844: Medication container All prescription medications shall be stored in their original container with a pharmacy label to prevent mistakes. If original box is no longer available, the pharmacy print out that verifies the child, dosage, route, time to administer can be placed with the medication. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (2) Prescribed medications: (a) shall be stored in the original containers in which they were dispensed with the pharmacy labels; 847: Medication authorization form All medications require medication authorization form. The authorization form is valid for six (6) months for prescription medications and over-the-counter medications. For sunscreens, diaper creams and over over-the-counter lotions, the authorization form is valid for twelve (12) months. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 849: Expired medication Expired medications, including over-the-counter lotions shall be either discarded or return to the parents within seventy-two (72) hours of expiration date. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (12) Any medication remaining after the course of treatment is completed, after authorization is withdrawn or after authorization has expired shall be returned to the child's parents. Any medication the parent fails to retrieve within 72 hours of completion of treatment, or withdrawal of authorization, shall be discarded. 1835: Action plans Action plans are required for emergency medical conditions, such as asthma, seizures, life-threatening allergies and diabetes. Action plans are valid for twelve (12) months. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (b) For any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 7/24/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License: We discussed options to renew the Rated License. With the extension of Hold Harmless bill, you do not have to renew the Rated License during this school year unless you choose to. Currently, new QRIS modernization projects is in works. We discussed what it will look like when the new QRIS system is implemented. I shared the draft of QRIS modernization plan via email during the visit. Approved curriculum list: You can review the approval curriculum list on the Division’s website at https://ncchildcare.ncdhhs.gov/. Please click services, NC Pre-K, and approved curricula. Reminder: An Albuterol Sulfate HFA for a child in space #2 will expire at the end of July 2024. All staff members’ CPR/First Aid certificates, except for L.G. will expire on 8/19/24. Accreditation option: We reviewed the possibility of accreditation option. We also discussed the approval process of new curriculum. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable to your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/10/2024 Number Present: 19 Completed Date: 7/10/2024 Age: From 3 To 6 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Ms. Brantley accompanied me. Limited monitoring of child care requirements was conducted including but not limited to: • Supervision • Staff/child ratio • CPR/First Aid • Special training • Criminal background check qualification • ITS/SIDS • Emergency medical care plan • Administration of medication • Storage of hazardous products • Storage of medication • General safety • Discipline • Approved space • Program records • License posted • Permit restrictions The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety (90) percent as of today during the visit. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance visit was conducted on 1/19/24. The last fire drill was practiced on 6/28/24. The last shelter-in-place drill was practiced on 4/30/24. The last playground inspection was documented on 7/9/24. The last fire inspection was conducted on 6/26/24. However, some repairs need to be done. The Fire Marshall is planning to come back after 7/26/24. Please provide fire inspection form for DCDEE and ask him/her to fill it out. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum, but Ms. Brantley is considering adopting different curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1, a group of nine (9) children, three-to-five years of age, engaged in free play with train tracks, corn starch and water and manipulatives. There are one (1) emergency medications and sunscreens maintained in the classroom. In space #2, a group of ten (10) children, four-to-six years of age, engaged in free play. Two (2) children contributed on volcano project and painted the mountain. Four (4) children created lava lamp using oil and corn starch with teacher aide. Interaction and supervision were adequate. There is two (2) emergency medications and sunscreens maintained in the classroom. Playground was monitored. There was an incident occurred due to a stump being under the monkey bars. During the monitoring today, no hazards were found, and the stump was moved away from the monkey bars. Mulch under monkey bars were measured for eight (8) inches, seven (7) inches under the climber and eight (8) inches around the swings. One (1) new staff file was monitored in full. Five (5) existing staff files were monitored, and their criminal background letters and CPR/First Aid certificates were current. Two (2) outdoor spaces were monitored to be added to the licensed space. These spaces are currently used as a field trip space. The children use these spaces up to three (3) times/week depending on the weather conditions and seasons. Due to the frequency of the use, these spaces were inspected and added to the licensed space during today’s visit. Outdoor space #2 is called outdoor classroom. The space has two (2) covered structures and multiple large trees to provide shading. There are four (4) benches and open field. Stumps by the fence provide seating for the children for group time. Outdoor space #2 is measured for eight-eight (88) children for one hundred (100) square feet per child. No fall zone is required for this space. Outdoor space #3 is called Loose Parts. Loose parts is connected to space #2 but enclosed with gate and fence. There is a kitchen area, bench that is made of flat tree pieces, a playhouse and rock area. No fall zone is required. However, the teachers must supervise the children not to climb on the bench and jump off. If the supervision is not adequate, the structure requires a fall zone. Loose Parts is approved for ten (10) children for one hundred (100) square feet per child. Space calculations sheet was created and shared with Ms. Brantley during the visit. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. in space #1, seven (7) children were signed in but there were nine (9) children present at 9:20 am. 10A NCAC 09 .0302(d)(4) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. A Children's Benadryl was stored in the backpack along with a Epi-pen in space #4. 15A NCAC 18A .2820(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. Auvi-q 0.1mg epinephrine injection USP was maintained in a Ziploc bag in the backpack without the original box or the pharmacy print-out in space# 1-2. .0803(2)(a) 847 Parent's medication authorization did not include required information. The medication authorization for Epi-pen in space #4 expired on 12/19/23. 10A NCAC 09 .0803(4)(6-9) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Auvi-q 0.1 Epinephrine injection USP in space #1-2 expired on 6/5/24. .0803(12) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A child's Action plan for Epi-pen expired on 6/1/24 in space #4. .0801(b) Technical assistance was provided as follows: 125: Daily record of attendance Each child’s time of arrival and departure shall be logged accurately. This is the first step to prevent supervision mistakes. If you are asking the parents to sign-in/out, the teachers shall monitor the sign-in/out sheet to prevent the mistakes. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 841: Storage of medication Benadryl is not considered an emergency medication. Therefore, it shall be stored in a locked storage. Only epi-pen, inhaler, seizure medication and diabetes medications are considered as emergency medications. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be stored out of reach of children but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept out of reach of children when not in use but are not required to be in locked storage. 844: Medication container All prescription medications shall be stored in their original container with a pharmacy label to prevent mistakes. If original box is no longer available, the pharmacy print out that verifies the child, dosage, route, time to administer can be placed with the medication. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (2) Prescribed medications: (a) shall be stored in the original containers in which they were dispensed with the pharmacy labels; 847: Medication authorization form All medications require medication authorization form. The authorization form is valid for six (6) months for prescription medications and over-the-counter medications. For sunscreens, diaper creams and over over-the-counter lotions, the authorization form is valid for twelve (12) months. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 849: Expired medication Expired medications, including over-the-counter lotions shall be either discarded or return to the parents within seventy-two (72) hours of expiration date. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (12) Any medication remaining after the course of treatment is completed, after authorization is withdrawn or after authorization has expired shall be returned to the child's parents. Any medication the parent fails to retrieve within 72 hours of completion of treatment, or withdrawal of authorization, shall be discarded. 1835: Action plans Action plans are required for emergency medical conditions, such as asthma, seizures, life-threatening allergies and diabetes. Action plans are valid for twelve (12) months. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (b) For any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 7/24/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License: We discussed options to renew the Rated License. With the extension of Hold Harmless bill, you do not have to renew the Rated License during this school year unless you choose to. Currently, new QRIS modernization projects is in works. We discussed what it will look like when the new QRIS system is implemented. I shared the draft of QRIS modernization plan via email during the visit. Approved curriculum list: You can review the approval curriculum list on the Division’s website at https://ncchildcare.ncdhhs.gov/. Please click services, NC Pre-K, and approved curricula. Reminder: An Albuterol Sulfate HFA for a child in space #2 will expire at the end of July 2024. All staff members’ CPR/First Aid certificates, except for L.G. will expire on 8/19/24. Accreditation option: We reviewed the possibility of accreditation option. We also discussed the approval process of new curriculum. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable to your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0801 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/10/2024 Number Present: 19 Completed Date: 7/10/2024 Age: From 3 To 6 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Ms. Brantley accompanied me. Limited monitoring of child care requirements was conducted including but not limited to: • Supervision • Staff/child ratio • CPR/First Aid • Special training • Criminal background check qualification • ITS/SIDS • Emergency medical care plan • Administration of medication • Storage of hazardous products • Storage of medication • General safety • Discipline • Approved space • Program records • License posted • Permit restrictions The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety (90) percent as of today during the visit. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance visit was conducted on 1/19/24. The last fire drill was practiced on 6/28/24. The last shelter-in-place drill was practiced on 4/30/24. The last playground inspection was documented on 7/9/24. The last fire inspection was conducted on 6/26/24. However, some repairs need to be done. The Fire Marshall is planning to come back after 7/26/24. Please provide fire inspection form for DCDEE and ask him/her to fill it out. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum, but Ms. Brantley is considering adopting different curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1, a group of nine (9) children, three-to-five years of age, engaged in free play with train tracks, corn starch and water and manipulatives. There are one (1) emergency medications and sunscreens maintained in the classroom. In space #2, a group of ten (10) children, four-to-six years of age, engaged in free play. Two (2) children contributed on volcano project and painted the mountain. Four (4) children created lava lamp using oil and corn starch with teacher aide. Interaction and supervision were adequate. There is two (2) emergency medications and sunscreens maintained in the classroom. Playground was monitored. There was an incident occurred due to a stump being under the monkey bars. During the monitoring today, no hazards were found, and the stump was moved away from the monkey bars. Mulch under monkey bars were measured for eight (8) inches, seven (7) inches under the climber and eight (8) inches around the swings. One (1) new staff file was monitored in full. Five (5) existing staff files were monitored, and their criminal background letters and CPR/First Aid certificates were current. Two (2) outdoor spaces were monitored to be added to the licensed space. These spaces are currently used as a field trip space. The children use these spaces up to three (3) times/week depending on the weather conditions and seasons. Due to the frequency of the use, these spaces were inspected and added to the licensed space during today’s visit. Outdoor space #2 is called outdoor classroom. The space has two (2) covered structures and multiple large trees to provide shading. There are four (4) benches and open field. Stumps by the fence provide seating for the children for group time. Outdoor space #2 is measured for eight-eight (88) children for one hundred (100) square feet per child. No fall zone is required for this space. Outdoor space #3 is called Loose Parts. Loose parts is connected to space #2 but enclosed with gate and fence. There is a kitchen area, bench that is made of flat tree pieces, a playhouse and rock area. No fall zone is required. However, the teachers must supervise the children not to climb on the bench and jump off. If the supervision is not adequate, the structure requires a fall zone. Loose Parts is approved for ten (10) children for one hundred (100) square feet per child. Space calculations sheet was created and shared with Ms. Brantley during the visit. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. in space #1, seven (7) children were signed in but there were nine (9) children present at 9:20 am. 10A NCAC 09 .0302(d)(4) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. A Children's Benadryl was stored in the backpack along with a Epi-pen in space #4. 15A NCAC 18A .2820(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. Auvi-q 0.1mg epinephrine injection USP was maintained in a Ziploc bag in the backpack without the original box or the pharmacy print-out in space# 1-2. .0803(2)(a) 847 Parent's medication authorization did not include required information. The medication authorization for Epi-pen in space #4 expired on 12/19/23. 10A NCAC 09 .0803(4)(6-9) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Auvi-q 0.1 Epinephrine injection USP in space #1-2 expired on 6/5/24. .0803(12) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A child's Action plan for Epi-pen expired on 6/1/24 in space #4. .0801(b) Technical assistance was provided as follows: 125: Daily record of attendance Each child’s time of arrival and departure shall be logged accurately. This is the first step to prevent supervision mistakes. If you are asking the parents to sign-in/out, the teachers shall monitor the sign-in/out sheet to prevent the mistakes. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 841: Storage of medication Benadryl is not considered an emergency medication. Therefore, it shall be stored in a locked storage. Only epi-pen, inhaler, seizure medication and diabetes medications are considered as emergency medications. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be stored out of reach of children but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept out of reach of children when not in use but are not required to be in locked storage. 844: Medication container All prescription medications shall be stored in their original container with a pharmacy label to prevent mistakes. If original box is no longer available, the pharmacy print out that verifies the child, dosage, route, time to administer can be placed with the medication. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (2) Prescribed medications: (a) shall be stored in the original containers in which they were dispensed with the pharmacy labels; 847: Medication authorization form All medications require medication authorization form. The authorization form is valid for six (6) months for prescription medications and over-the-counter medications. For sunscreens, diaper creams and over over-the-counter lotions, the authorization form is valid for twelve (12) months. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 849: Expired medication Expired medications, including over-the-counter lotions shall be either discarded or return to the parents within seventy-two (72) hours of expiration date. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (12) Any medication remaining after the course of treatment is completed, after authorization is withdrawn or after authorization has expired shall be returned to the child's parents. Any medication the parent fails to retrieve within 72 hours of completion of treatment, or withdrawal of authorization, shall be discarded. 1835: Action plans Action plans are required for emergency medical conditions, such as asthma, seizures, life-threatening allergies and diabetes. Action plans are valid for twelve (12) months. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (b) For any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 7/24/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License: We discussed options to renew the Rated License. With the extension of Hold Harmless bill, you do not have to renew the Rated License during this school year unless you choose to. Currently, new QRIS modernization projects is in works. We discussed what it will look like when the new QRIS system is implemented. I shared the draft of QRIS modernization plan via email during the visit. Approved curriculum list: You can review the approval curriculum list on the Division’s website at https://ncchildcare.ncdhhs.gov/. Please click services, NC Pre-K, and approved curricula. Reminder: An Albuterol Sulfate HFA for a child in space #2 will expire at the end of July 2024. All staff members’ CPR/First Aid certificates, except for L.G. will expire on 8/19/24. Accreditation option: We reviewed the possibility of accreditation option. We also discussed the approval process of new curriculum. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable to your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/10/2024 Number Present: 19 Completed Date: 7/10/2024 Age: From 3 To 6 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Ms. Brantley accompanied me. Limited monitoring of child care requirements was conducted including but not limited to: • Supervision • Staff/child ratio • CPR/First Aid • Special training • Criminal background check qualification • ITS/SIDS • Emergency medical care plan • Administration of medication • Storage of hazardous products • Storage of medication • General safety • Discipline • Approved space • Program records • License posted • Permit restrictions The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety (90) percent as of today during the visit. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance visit was conducted on 1/19/24. The last fire drill was practiced on 6/28/24. The last shelter-in-place drill was practiced on 4/30/24. The last playground inspection was documented on 7/9/24. The last fire inspection was conducted on 6/26/24. However, some repairs need to be done. The Fire Marshall is planning to come back after 7/26/24. Please provide fire inspection form for DCDEE and ask him/her to fill it out. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum, but Ms. Brantley is considering adopting different curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1, a group of nine (9) children, three-to-five years of age, engaged in free play with train tracks, corn starch and water and manipulatives. There are one (1) emergency medications and sunscreens maintained in the classroom. In space #2, a group of ten (10) children, four-to-six years of age, engaged in free play. Two (2) children contributed on volcano project and painted the mountain. Four (4) children created lava lamp using oil and corn starch with teacher aide. Interaction and supervision were adequate. There is two (2) emergency medications and sunscreens maintained in the classroom. Playground was monitored. There was an incident occurred due to a stump being under the monkey bars. During the monitoring today, no hazards were found, and the stump was moved away from the monkey bars. Mulch under monkey bars were measured for eight (8) inches, seven (7) inches under the climber and eight (8) inches around the swings. One (1) new staff file was monitored in full. Five (5) existing staff files were monitored, and their criminal background letters and CPR/First Aid certificates were current. Two (2) outdoor spaces were monitored to be added to the licensed space. These spaces are currently used as a field trip space. The children use these spaces up to three (3) times/week depending on the weather conditions and seasons. Due to the frequency of the use, these spaces were inspected and added to the licensed space during today’s visit. Outdoor space #2 is called outdoor classroom. The space has two (2) covered structures and multiple large trees to provide shading. There are four (4) benches and open field. Stumps by the fence provide seating for the children for group time. Outdoor space #2 is measured for eight-eight (88) children for one hundred (100) square feet per child. No fall zone is required for this space. Outdoor space #3 is called Loose Parts. Loose parts is connected to space #2 but enclosed with gate and fence. There is a kitchen area, bench that is made of flat tree pieces, a playhouse and rock area. No fall zone is required. However, the teachers must supervise the children not to climb on the bench and jump off. If the supervision is not adequate, the structure requires a fall zone. Loose Parts is approved for ten (10) children for one hundred (100) square feet per child. Space calculations sheet was created and shared with Ms. Brantley during the visit. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. in space #1, seven (7) children were signed in but there were nine (9) children present at 9:20 am. 10A NCAC 09 .0302(d)(4) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. A Children's Benadryl was stored in the backpack along with a Epi-pen in space #4. 15A NCAC 18A .2820(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. Auvi-q 0.1mg epinephrine injection USP was maintained in a Ziploc bag in the backpack without the original box or the pharmacy print-out in space# 1-2. .0803(2)(a) 847 Parent's medication authorization did not include required information. The medication authorization for Epi-pen in space #4 expired on 12/19/23. 10A NCAC 09 .0803(4)(6-9) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Auvi-q 0.1 Epinephrine injection USP in space #1-2 expired on 6/5/24. .0803(12) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A child's Action plan for Epi-pen expired on 6/1/24 in space #4. .0801(b) Technical assistance was provided as follows: 125: Daily record of attendance Each child’s time of arrival and departure shall be logged accurately. This is the first step to prevent supervision mistakes. If you are asking the parents to sign-in/out, the teachers shall monitor the sign-in/out sheet to prevent the mistakes. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 841: Storage of medication Benadryl is not considered an emergency medication. Therefore, it shall be stored in a locked storage. Only epi-pen, inhaler, seizure medication and diabetes medications are considered as emergency medications. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be stored out of reach of children but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept out of reach of children when not in use but are not required to be in locked storage. 844: Medication container All prescription medications shall be stored in their original container with a pharmacy label to prevent mistakes. If original box is no longer available, the pharmacy print out that verifies the child, dosage, route, time to administer can be placed with the medication. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (2) Prescribed medications: (a) shall be stored in the original containers in which they were dispensed with the pharmacy labels; 847: Medication authorization form All medications require medication authorization form. The authorization form is valid for six (6) months for prescription medications and over-the-counter medications. For sunscreens, diaper creams and over over-the-counter lotions, the authorization form is valid for twelve (12) months. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 849: Expired medication Expired medications, including over-the-counter lotions shall be either discarded or return to the parents within seventy-two (72) hours of expiration date. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (12) Any medication remaining after the course of treatment is completed, after authorization is withdrawn or after authorization has expired shall be returned to the child's parents. Any medication the parent fails to retrieve within 72 hours of completion of treatment, or withdrawal of authorization, shall be discarded. 1835: Action plans Action plans are required for emergency medical conditions, such as asthma, seizures, life-threatening allergies and diabetes. Action plans are valid for twelve (12) months. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (b) For any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 7/24/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License: We discussed options to renew the Rated License. With the extension of Hold Harmless bill, you do not have to renew the Rated License during this school year unless you choose to. Currently, new QRIS modernization projects is in works. We discussed what it will look like when the new QRIS system is implemented. I shared the draft of QRIS modernization plan via email during the visit. Approved curriculum list: You can review the approval curriculum list on the Division’s website at https://ncchildcare.ncdhhs.gov/. Please click services, NC Pre-K, and approved curricula. Reminder: An Albuterol Sulfate HFA for a child in space #2 will expire at the end of July 2024. All staff members’ CPR/First Aid certificates, except for L.G. will expire on 8/19/24. Accreditation option: We reviewed the possibility of accreditation option. We also discussed the approval process of new curriculum. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable to your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/10/2024 Number Present: 19 Completed Date: 7/10/2024 Age: From 3 To 6 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Ms. Brantley accompanied me. Limited monitoring of child care requirements was conducted including but not limited to: • Supervision • Staff/child ratio • CPR/First Aid • Special training • Criminal background check qualification • ITS/SIDS • Emergency medical care plan • Administration of medication • Storage of hazardous products • Storage of medication • General safety • Discipline • Approved space • Program records • License posted • Permit restrictions The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety (90) percent as of today during the visit. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance visit was conducted on 1/19/24. The last fire drill was practiced on 6/28/24. The last shelter-in-place drill was practiced on 4/30/24. The last playground inspection was documented on 7/9/24. The last fire inspection was conducted on 6/26/24. However, some repairs need to be done. The Fire Marshall is planning to come back after 7/26/24. Please provide fire inspection form for DCDEE and ask him/her to fill it out. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum, but Ms. Brantley is considering adopting different curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1, a group of nine (9) children, three-to-five years of age, engaged in free play with train tracks, corn starch and water and manipulatives. There are one (1) emergency medications and sunscreens maintained in the classroom. In space #2, a group of ten (10) children, four-to-six years of age, engaged in free play. Two (2) children contributed on volcano project and painted the mountain. Four (4) children created lava lamp using oil and corn starch with teacher aide. Interaction and supervision were adequate. There is two (2) emergency medications and sunscreens maintained in the classroom. Playground was monitored. There was an incident occurred due to a stump being under the monkey bars. During the monitoring today, no hazards were found, and the stump was moved away from the monkey bars. Mulch under monkey bars were measured for eight (8) inches, seven (7) inches under the climber and eight (8) inches around the swings. One (1) new staff file was monitored in full. Five (5) existing staff files were monitored, and their criminal background letters and CPR/First Aid certificates were current. Two (2) outdoor spaces were monitored to be added to the licensed space. These spaces are currently used as a field trip space. The children use these spaces up to three (3) times/week depending on the weather conditions and seasons. Due to the frequency of the use, these spaces were inspected and added to the licensed space during today’s visit. Outdoor space #2 is called outdoor classroom. The space has two (2) covered structures and multiple large trees to provide shading. There are four (4) benches and open field. Stumps by the fence provide seating for the children for group time. Outdoor space #2 is measured for eight-eight (88) children for one hundred (100) square feet per child. No fall zone is required for this space. Outdoor space #3 is called Loose Parts. Loose parts is connected to space #2 but enclosed with gate and fence. There is a kitchen area, bench that is made of flat tree pieces, a playhouse and rock area. No fall zone is required. However, the teachers must supervise the children not to climb on the bench and jump off. If the supervision is not adequate, the structure requires a fall zone. Loose Parts is approved for ten (10) children for one hundred (100) square feet per child. Space calculations sheet was created and shared with Ms. Brantley during the visit. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. in space #1, seven (7) children were signed in but there were nine (9) children present at 9:20 am. 10A NCAC 09 .0302(d)(4) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. A Children's Benadryl was stored in the backpack along with a Epi-pen in space #4. 15A NCAC 18A .2820(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. Auvi-q 0.1mg epinephrine injection USP was maintained in a Ziploc bag in the backpack without the original box or the pharmacy print-out in space# 1-2. .0803(2)(a) 847 Parent's medication authorization did not include required information. The medication authorization for Epi-pen in space #4 expired on 12/19/23. 10A NCAC 09 .0803(4)(6-9) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Auvi-q 0.1 Epinephrine injection USP in space #1-2 expired on 6/5/24. .0803(12) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A child's Action plan for Epi-pen expired on 6/1/24 in space #4. .0801(b) Technical assistance was provided as follows: 125: Daily record of attendance Each child’s time of arrival and departure shall be logged accurately. This is the first step to prevent supervision mistakes. If you are asking the parents to sign-in/out, the teachers shall monitor the sign-in/out sheet to prevent the mistakes. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 841: Storage of medication Benadryl is not considered an emergency medication. Therefore, it shall be stored in a locked storage. Only epi-pen, inhaler, seizure medication and diabetes medications are considered as emergency medications. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be stored out of reach of children but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept out of reach of children when not in use but are not required to be in locked storage. 844: Medication container All prescription medications shall be stored in their original container with a pharmacy label to prevent mistakes. If original box is no longer available, the pharmacy print out that verifies the child, dosage, route, time to administer can be placed with the medication. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (2) Prescribed medications: (a) shall be stored in the original containers in which they were dispensed with the pharmacy labels; 847: Medication authorization form All medications require medication authorization form. The authorization form is valid for six (6) months for prescription medications and over-the-counter medications. For sunscreens, diaper creams and over over-the-counter lotions, the authorization form is valid for twelve (12) months. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 849: Expired medication Expired medications, including over-the-counter lotions shall be either discarded or return to the parents within seventy-two (72) hours of expiration date. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (12) Any medication remaining after the course of treatment is completed, after authorization is withdrawn or after authorization has expired shall be returned to the child's parents. Any medication the parent fails to retrieve within 72 hours of completion of treatment, or withdrawal of authorization, shall be discarded. 1835: Action plans Action plans are required for emergency medical conditions, such as asthma, seizures, life-threatening allergies and diabetes. Action plans are valid for twelve (12) months. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (b) For any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 7/24/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License: We discussed options to renew the Rated License. With the extension of Hold Harmless bill, you do not have to renew the Rated License during this school year unless you choose to. Currently, new QRIS modernization projects is in works. We discussed what it will look like when the new QRIS system is implemented. I shared the draft of QRIS modernization plan via email during the visit. Approved curriculum list: You can review the approval curriculum list on the Division’s website at https://ncchildcare.ncdhhs.gov/. Please click services, NC Pre-K, and approved curricula. Reminder: An Albuterol Sulfate HFA for a child in space #2 will expire at the end of July 2024. All staff members’ CPR/First Aid certificates, except for L.G. will expire on 8/19/24. Accreditation option: We reviewed the possibility of accreditation option. We also discussed the approval process of new curriculum. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable to your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/10/2024 Number Present: 19 Completed Date: 7/10/2024 Age: From 3 To 6 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Ms. Brantley accompanied me. Limited monitoring of child care requirements was conducted including but not limited to: • Supervision • Staff/child ratio • CPR/First Aid • Special training • Criminal background check qualification • ITS/SIDS • Emergency medical care plan • Administration of medication • Storage of hazardous products • Storage of medication • General safety • Discipline • Approved space • Program records • License posted • Permit restrictions The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety (90) percent as of today during the visit. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance visit was conducted on 1/19/24. The last fire drill was practiced on 6/28/24. The last shelter-in-place drill was practiced on 4/30/24. The last playground inspection was documented on 7/9/24. The last fire inspection was conducted on 6/26/24. However, some repairs need to be done. The Fire Marshall is planning to come back after 7/26/24. Please provide fire inspection form for DCDEE and ask him/her to fill it out. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum, but Ms. Brantley is considering adopting different curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1, a group of nine (9) children, three-to-five years of age, engaged in free play with train tracks, corn starch and water and manipulatives. There are one (1) emergency medications and sunscreens maintained in the classroom. In space #2, a group of ten (10) children, four-to-six years of age, engaged in free play. Two (2) children contributed on volcano project and painted the mountain. Four (4) children created lava lamp using oil and corn starch with teacher aide. Interaction and supervision were adequate. There is two (2) emergency medications and sunscreens maintained in the classroom. Playground was monitored. There was an incident occurred due to a stump being under the monkey bars. During the monitoring today, no hazards were found, and the stump was moved away from the monkey bars. Mulch under monkey bars were measured for eight (8) inches, seven (7) inches under the climber and eight (8) inches around the swings. One (1) new staff file was monitored in full. Five (5) existing staff files were monitored, and their criminal background letters and CPR/First Aid certificates were current. Two (2) outdoor spaces were monitored to be added to the licensed space. These spaces are currently used as a field trip space. The children use these spaces up to three (3) times/week depending on the weather conditions and seasons. Due to the frequency of the use, these spaces were inspected and added to the licensed space during today’s visit. Outdoor space #2 is called outdoor classroom. The space has two (2) covered structures and multiple large trees to provide shading. There are four (4) benches and open field. Stumps by the fence provide seating for the children for group time. Outdoor space #2 is measured for eight-eight (88) children for one hundred (100) square feet per child. No fall zone is required for this space. Outdoor space #3 is called Loose Parts. Loose parts is connected to space #2 but enclosed with gate and fence. There is a kitchen area, bench that is made of flat tree pieces, a playhouse and rock area. No fall zone is required. However, the teachers must supervise the children not to climb on the bench and jump off. If the supervision is not adequate, the structure requires a fall zone. Loose Parts is approved for ten (10) children for one hundred (100) square feet per child. Space calculations sheet was created and shared with Ms. Brantley during the visit. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. in space #1, seven (7) children were signed in but there were nine (9) children present at 9:20 am. 10A NCAC 09 .0302(d)(4) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. A Children's Benadryl was stored in the backpack along with a Epi-pen in space #4. 15A NCAC 18A .2820(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. Auvi-q 0.1mg epinephrine injection USP was maintained in a Ziploc bag in the backpack without the original box or the pharmacy print-out in space# 1-2. .0803(2)(a) 847 Parent's medication authorization did not include required information. The medication authorization for Epi-pen in space #4 expired on 12/19/23. 10A NCAC 09 .0803(4)(6-9) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Auvi-q 0.1 Epinephrine injection USP in space #1-2 expired on 6/5/24. .0803(12) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A child's Action plan for Epi-pen expired on 6/1/24 in space #4. .0801(b) Technical assistance was provided as follows: 125: Daily record of attendance Each child’s time of arrival and departure shall be logged accurately. This is the first step to prevent supervision mistakes. If you are asking the parents to sign-in/out, the teachers shall monitor the sign-in/out sheet to prevent the mistakes. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 841: Storage of medication Benadryl is not considered an emergency medication. Therefore, it shall be stored in a locked storage. Only epi-pen, inhaler, seizure medication and diabetes medications are considered as emergency medications. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be stored out of reach of children but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept out of reach of children when not in use but are not required to be in locked storage. 844: Medication container All prescription medications shall be stored in their original container with a pharmacy label to prevent mistakes. If original box is no longer available, the pharmacy print out that verifies the child, dosage, route, time to administer can be placed with the medication. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (2) Prescribed medications: (a) shall be stored in the original containers in which they were dispensed with the pharmacy labels; 847: Medication authorization form All medications require medication authorization form. The authorization form is valid for six (6) months for prescription medications and over-the-counter medications. For sunscreens, diaper creams and over over-the-counter lotions, the authorization form is valid for twelve (12) months. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 849: Expired medication Expired medications, including over-the-counter lotions shall be either discarded or return to the parents within seventy-two (72) hours of expiration date. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (12) Any medication remaining after the course of treatment is completed, after authorization is withdrawn or after authorization has expired shall be returned to the child's parents. Any medication the parent fails to retrieve within 72 hours of completion of treatment, or withdrawal of authorization, shall be discarded. 1835: Action plans Action plans are required for emergency medical conditions, such as asthma, seizures, life-threatening allergies and diabetes. Action plans are valid for twelve (12) months. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (b) For any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 7/24/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License: We discussed options to renew the Rated License. With the extension of Hold Harmless bill, you do not have to renew the Rated License during this school year unless you choose to. Currently, new QRIS modernization projects is in works. We discussed what it will look like when the new QRIS system is implemented. I shared the draft of QRIS modernization plan via email during the visit. Approved curriculum list: You can review the approval curriculum list on the Division’s website at https://ncchildcare.ncdhhs.gov/. Please click services, NC Pre-K, and approved curricula. Reminder: An Albuterol Sulfate HFA for a child in space #2 will expire at the end of July 2024. All staff members’ CPR/First Aid certificates, except for L.G. will expire on 8/19/24. Accreditation option: We reviewed the possibility of accreditation option. We also discussed the approval process of new curriculum. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable to your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/10/2024 Number Present: 19 Completed Date: 7/10/2024 Age: From 3 To 6 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Ms. Brantley accompanied me. Limited monitoring of child care requirements was conducted including but not limited to: • Supervision • Staff/child ratio • CPR/First Aid • Special training • Criminal background check qualification • ITS/SIDS • Emergency medical care plan • Administration of medication • Storage of hazardous products • Storage of medication • General safety • Discipline • Approved space • Program records • License posted • Permit restrictions The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety (90) percent as of today during the visit. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance visit was conducted on 1/19/24. The last fire drill was practiced on 6/28/24. The last shelter-in-place drill was practiced on 4/30/24. The last playground inspection was documented on 7/9/24. The last fire inspection was conducted on 6/26/24. However, some repairs need to be done. The Fire Marshall is planning to come back after 7/26/24. Please provide fire inspection form for DCDEE and ask him/her to fill it out. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum, but Ms. Brantley is considering adopting different curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1, a group of nine (9) children, three-to-five years of age, engaged in free play with train tracks, corn starch and water and manipulatives. There are one (1) emergency medications and sunscreens maintained in the classroom. In space #2, a group of ten (10) children, four-to-six years of age, engaged in free play. Two (2) children contributed on volcano project and painted the mountain. Four (4) children created lava lamp using oil and corn starch with teacher aide. Interaction and supervision were adequate. There is two (2) emergency medications and sunscreens maintained in the classroom. Playground was monitored. There was an incident occurred due to a stump being under the monkey bars. During the monitoring today, no hazards were found, and the stump was moved away from the monkey bars. Mulch under monkey bars were measured for eight (8) inches, seven (7) inches under the climber and eight (8) inches around the swings. One (1) new staff file was monitored in full. Five (5) existing staff files were monitored, and their criminal background letters and CPR/First Aid certificates were current. Two (2) outdoor spaces were monitored to be added to the licensed space. These spaces are currently used as a field trip space. The children use these spaces up to three (3) times/week depending on the weather conditions and seasons. Due to the frequency of the use, these spaces were inspected and added to the licensed space during today’s visit. Outdoor space #2 is called outdoor classroom. The space has two (2) covered structures and multiple large trees to provide shading. There are four (4) benches and open field. Stumps by the fence provide seating for the children for group time. Outdoor space #2 is measured for eight-eight (88) children for one hundred (100) square feet per child. No fall zone is required for this space. Outdoor space #3 is called Loose Parts. Loose parts is connected to space #2 but enclosed with gate and fence. There is a kitchen area, bench that is made of flat tree pieces, a playhouse and rock area. No fall zone is required. However, the teachers must supervise the children not to climb on the bench and jump off. If the supervision is not adequate, the structure requires a fall zone. Loose Parts is approved for ten (10) children for one hundred (100) square feet per child. Space calculations sheet was created and shared with Ms. Brantley during the visit. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. in space #1, seven (7) children were signed in but there were nine (9) children present at 9:20 am. 10A NCAC 09 .0302(d)(4) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. A Children's Benadryl was stored in the backpack along with a Epi-pen in space #4. 15A NCAC 18A .2820(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. Auvi-q 0.1mg epinephrine injection USP was maintained in a Ziploc bag in the backpack without the original box or the pharmacy print-out in space# 1-2. .0803(2)(a) 847 Parent's medication authorization did not include required information. The medication authorization for Epi-pen in space #4 expired on 12/19/23. 10A NCAC 09 .0803(4)(6-9) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Auvi-q 0.1 Epinephrine injection USP in space #1-2 expired on 6/5/24. .0803(12) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A child's Action plan for Epi-pen expired on 6/1/24 in space #4. .0801(b) Technical assistance was provided as follows: 125: Daily record of attendance Each child’s time of arrival and departure shall be logged accurately. This is the first step to prevent supervision mistakes. If you are asking the parents to sign-in/out, the teachers shall monitor the sign-in/out sheet to prevent the mistakes. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 841: Storage of medication Benadryl is not considered an emergency medication. Therefore, it shall be stored in a locked storage. Only epi-pen, inhaler, seizure medication and diabetes medications are considered as emergency medications. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be stored out of reach of children but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept out of reach of children when not in use but are not required to be in locked storage. 844: Medication container All prescription medications shall be stored in their original container with a pharmacy label to prevent mistakes. If original box is no longer available, the pharmacy print out that verifies the child, dosage, route, time to administer can be placed with the medication. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (2) Prescribed medications: (a) shall be stored in the original containers in which they were dispensed with the pharmacy labels; 847: Medication authorization form All medications require medication authorization form. The authorization form is valid for six (6) months for prescription medications and over-the-counter medications. For sunscreens, diaper creams and over over-the-counter lotions, the authorization form is valid for twelve (12) months. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 849: Expired medication Expired medications, including over-the-counter lotions shall be either discarded or return to the parents within seventy-two (72) hours of expiration date. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (12) Any medication remaining after the course of treatment is completed, after authorization is withdrawn or after authorization has expired shall be returned to the child's parents. Any medication the parent fails to retrieve within 72 hours of completion of treatment, or withdrawal of authorization, shall be discarded. 1835: Action plans Action plans are required for emergency medical conditions, such as asthma, seizures, life-threatening allergies and diabetes. Action plans are valid for twelve (12) months. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (b) For any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 7/24/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License: We discussed options to renew the Rated License. With the extension of Hold Harmless bill, you do not have to renew the Rated License during this school year unless you choose to. Currently, new QRIS modernization projects is in works. We discussed what it will look like when the new QRIS system is implemented. I shared the draft of QRIS modernization plan via email during the visit. Approved curriculum list: You can review the approval curriculum list on the Division’s website at https://ncchildcare.ncdhhs.gov/. Please click services, NC Pre-K, and approved curricula. Reminder: An Albuterol Sulfate HFA for a child in space #2 will expire at the end of July 2024. All staff members’ CPR/First Aid certificates, except for L.G. will expire on 8/19/24. Accreditation option: We reviewed the possibility of accreditation option. We also discussed the approval process of new curriculum. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable to your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/10/2024 Number Present: 19 Completed Date: 7/10/2024 Age: From 3 To 6 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Ms. Brantley accompanied me. Limited monitoring of child care requirements was conducted including but not limited to: • Supervision • Staff/child ratio • CPR/First Aid • Special training • Criminal background check qualification • ITS/SIDS • Emergency medical care plan • Administration of medication • Storage of hazardous products • Storage of medication • General safety • Discipline • Approved space • Program records • License posted • Permit restrictions The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety (90) percent as of today during the visit. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meets enhanced space and reduced ratios. The last annual compliance visit was conducted on 1/19/24. The last fire drill was practiced on 6/28/24. The last shelter-in-place drill was practiced on 4/30/24. The last playground inspection was documented on 7/9/24. The last fire inspection was conducted on 6/26/24. However, some repairs need to be done. The Fire Marshall is planning to come back after 7/26/24. Please provide fire inspection form for DCDEE and ask him/her to fill it out. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum, but Ms. Brantley is considering adopting different curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1, a group of nine (9) children, three-to-five years of age, engaged in free play with train tracks, corn starch and water and manipulatives. There are one (1) emergency medications and sunscreens maintained in the classroom. In space #2, a group of ten (10) children, four-to-six years of age, engaged in free play. Two (2) children contributed on volcano project and painted the mountain. Four (4) children created lava lamp using oil and corn starch with teacher aide. Interaction and supervision were adequate. There is two (2) emergency medications and sunscreens maintained in the classroom. Playground was monitored. There was an incident occurred due to a stump being under the monkey bars. During the monitoring today, no hazards were found, and the stump was moved away from the monkey bars. Mulch under monkey bars were measured for eight (8) inches, seven (7) inches under the climber and eight (8) inches around the swings. One (1) new staff file was monitored in full. Five (5) existing staff files were monitored, and their criminal background letters and CPR/First Aid certificates were current. Two (2) outdoor spaces were monitored to be added to the licensed space. These spaces are currently used as a field trip space. The children use these spaces up to three (3) times/week depending on the weather conditions and seasons. Due to the frequency of the use, these spaces were inspected and added to the licensed space during today’s visit. Outdoor space #2 is called outdoor classroom. The space has two (2) covered structures and multiple large trees to provide shading. There are four (4) benches and open field. Stumps by the fence provide seating for the children for group time. Outdoor space #2 is measured for eight-eight (88) children for one hundred (100) square feet per child. No fall zone is required for this space. Outdoor space #3 is called Loose Parts. Loose parts is connected to space #2 but enclosed with gate and fence. There is a kitchen area, bench that is made of flat tree pieces, a playhouse and rock area. No fall zone is required. However, the teachers must supervise the children not to climb on the bench and jump off. If the supervision is not adequate, the structure requires a fall zone. Loose Parts is approved for ten (10) children for one hundred (100) square feet per child. Space calculations sheet was created and shared with Ms. Brantley during the visit. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. in space #1, seven (7) children were signed in but there were nine (9) children present at 9:20 am. 10A NCAC 09 .0302(d)(4) 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. A Children's Benadryl was stored in the backpack along with a Epi-pen in space #4. 15A NCAC 18A .2820(d) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. Auvi-q 0.1mg epinephrine injection USP was maintained in a Ziploc bag in the backpack without the original box or the pharmacy print-out in space# 1-2. .0803(2)(a) 847 Parent's medication authorization did not include required information. The medication authorization for Epi-pen in space #4 expired on 12/19/23. 10A NCAC 09 .0803(4)(6-9) 849 Leftover medicines were not returned to the parent after the course of treatment was completed, after authorization was withdrawn or after authorization had expired and/or medication was not discarded within 72 hours of completion of treatment or withdrawal of authorization. Auvi-q 0.1 Epinephrine injection USP in space #1-2 expired on 6/5/24. .0803(12) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A child's Action plan for Epi-pen expired on 6/1/24 in space #4. .0801(b) Technical assistance was provided as follows: 125: Daily record of attendance Each child’s time of arrival and departure shall be logged accurately. This is the first step to prevent supervision mistakes. If you are asking the parents to sign-in/out, the teachers shall monitor the sign-in/out sheet to prevent the mistakes. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 841: Storage of medication Benadryl is not considered an emergency medication. Therefore, it shall be stored in a locked storage. Only epi-pen, inhaler, seizure medication and diabetes medications are considered as emergency medications. 15A NCAC 18A .2820 STORAGE (d) Medications including prescription and non-prescription items shall be stored in a locked cabinet or other locked container and shall not be stored above food. Designated emergency medications shall be stored out of reach of children but are not required to be in locked storage. Non-prescription diaper creams and sunscreen shall be kept out of reach of children when not in use but are not required to be in locked storage. 844: Medication container All prescription medications shall be stored in their original container with a pharmacy label to prevent mistakes. If original box is no longer available, the pharmacy print out that verifies the child, dosage, route, time to administer can be placed with the medication. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (2) Prescribed medications: (a) shall be stored in the original containers in which they were dispensed with the pharmacy labels; 847: Medication authorization form All medications require medication authorization form. The authorization form is valid for six (6) months for prescription medications and over-the-counter medications. For sunscreens, diaper creams and over over-the-counter lotions, the authorization form is valid for twelve (12) months. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 849: Expired medication Expired medications, including over-the-counter lotions shall be either discarded or return to the parents within seventy-two (72) hours of expiration date. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (12) Any medication remaining after the course of treatment is completed, after authorization is withdrawn or after authorization has expired shall be returned to the child's parents. Any medication the parent fails to retrieve within 72 hours of completion of treatment, or withdrawal of authorization, shall be discarded. 1835: Action plans Action plans are required for emergency medical conditions, such as asthma, seizures, life-threatening allergies and diabetes. Action plans are valid for twelve (12) months. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (b) For any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 7/24/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License: We discussed options to renew the Rated License. With the extension of Hold Harmless bill, you do not have to renew the Rated License during this school year unless you choose to. Currently, new QRIS modernization projects is in works. We discussed what it will look like when the new QRIS system is implemented. I shared the draft of QRIS modernization plan via email during the visit. Approved curriculum list: You can review the approval curriculum list on the Division’s website at https://ncchildcare.ncdhhs.gov/. Please click services, NC Pre-K, and approved curricula. Reminder: An Albuterol Sulfate HFA for a child in space #2 will expire at the end of July 2024. All staff members’ CPR/First Aid certificates, except for L.G. will expire on 8/19/24. Accreditation option: We reviewed the possibility of accreditation option. We also discussed the approval process of new curriculum. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable to your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 1/19/2024 Number Present: 28 Completed Date: 1/19/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 10:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-six (86) percentage as of today. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Rainbow Community School, is current/active as of today. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meet enhanced space and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 12/6/23. The last shelter-in-place drill was practiced on 1/17/24. The last playground inspection was documented on 12/6/24. The last fire inspection was approved on 7/20/23. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Bank Street and Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1(Blue Door), a group of three-to-four-year-old children engaged in a group time. The children danced with a teacher while others used the bathroom. The children put their jackets, hats, shoes and gloves on and went outside in the snow. The teachers used songs during the transition time. One (1) refused to put his/her shoes on, but one (1) of the teachers calmly and positively explained the reasons and successfully transitioned to outside. Over-the-counter medications were maintained in the classroom. The medications were stored in the locked cabinet, and the permission forms were valid. Supervision and interaction were adequate. In space #1 (Green Door), a group of four-to-five-year-old children transitioned from Reading Buddy time to outside. The group visited 3rd graders for the Reading Buddy. On the playground, the children played with swings, climbers, large toy vehicles, and kitchen accessories. An emergency medication was maintained in a backpack. A bottle of herbal insect repellent was also maintained in the backpack. Supervision and Interactions were adequate. The playground was inspected. No hazards were observed. Mulch was unable to be measured due to frozen ground. Five (5) children’s files, three (3) new staff files and one (1) existing staff file were monitored. ABCMS system was checked during the visit, and all staff members’ criminal background letters are current. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. In space #1, a child used a bathroom in the hallway and did not wash his/her hands. 15A NCAC 18A .2803(c) 807 A safe indoor and outdoor environment was not provided for the children. There were open "S" hooks at the bottom of both of the swings on the playground. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In the playground backpack for space #2, there was a Kids Herbal Armor Natural Insect Repellent, and the backpack was hung from the gate, making the insect repellent accessible to the children. The insect repellent has more than one (1) warning labels. .2820(b) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. Incident reports were not maintained in children's files. .0802 (e) Technical assistance was provided as follows: 608: Handwashing: 15A NCAC 18A .2803 HANDWASHING (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 807: Safe Environment “S” Hook: Open S hooks are risk for entanglement. This item was scored two (2) points on the ECERS-R assessment. Please make immediate corrections. You can close the S hook by pressing the metals together. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. 840: Storage of hazardous products 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. 852: Incident report Incident report shall be created upon any injuries that requires first aid, such as ice, band aid, etc. Once all the information is filled and signed by the parent, the incident log shall be filled out and the report needs to be maintained in the child’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (e) The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License Cohort: Rainbow Community School is in cohort one (1). The program recently completed prep-year assessment on 12/14/23 and scored 6.39 on ECERS-R. This score will be used for the assessment year. WORKS account: The following staff member needs WORKS account: GC, LG, LM, JC: Until WORKS account is established and education is verified. The required training hours for each of the staff members listed above are twenty (20) hours. The following staff members needs WORKS letter: CH, AS: both need to submit an official transcript to WORKS account and apply for a position to receive the WORKS letter. Until the WORKS letter is issued, the required training hours for both staff members are twenty (20) hours. Reminder: On-going training Twenty (20) hours of training hours is required for LG before 3/8/22. Training completed between 3/8/23 through 3/8/24 counts toward annual training hours. If you need technical assistance for training hours and WORKS account, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013. I will be happy to schedule a technical assistance visit. Rated License Consultation for items under four (4) points on ECERS-R assessment: Item 7 is not a licensing requirement. Item 14: S hook: An open S hook at the bottom of both of the swings is licensing violation. This item was included in the monitoring during today’s visit. Item 22: this is not a licensing requirement. Curriculum: Bank Street is not an approved curriculum. You must adopt a curriculum approved by North Carolina. The list of approved curriculums can be found on the website at https://ncchildcare.ncdhhs.gov/Services/NC-Pre-K-Program/Approved-Curricula If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 1/19/2024 Number Present: 28 Completed Date: 1/19/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 10:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-six (86) percentage as of today. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Rainbow Community School, is current/active as of today. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meet enhanced space and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 12/6/23. The last shelter-in-place drill was practiced on 1/17/24. The last playground inspection was documented on 12/6/24. The last fire inspection was approved on 7/20/23. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Bank Street and Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1(Blue Door), a group of three-to-four-year-old children engaged in a group time. The children danced with a teacher while others used the bathroom. The children put their jackets, hats, shoes and gloves on and went outside in the snow. The teachers used songs during the transition time. One (1) refused to put his/her shoes on, but one (1) of the teachers calmly and positively explained the reasons and successfully transitioned to outside. Over-the-counter medications were maintained in the classroom. The medications were stored in the locked cabinet, and the permission forms were valid. Supervision and interaction were adequate. In space #1 (Green Door), a group of four-to-five-year-old children transitioned from Reading Buddy time to outside. The group visited 3rd graders for the Reading Buddy. On the playground, the children played with swings, climbers, large toy vehicles, and kitchen accessories. An emergency medication was maintained in a backpack. A bottle of herbal insect repellent was also maintained in the backpack. Supervision and Interactions were adequate. The playground was inspected. No hazards were observed. Mulch was unable to be measured due to frozen ground. Five (5) children’s files, three (3) new staff files and one (1) existing staff file were monitored. ABCMS system was checked during the visit, and all staff members’ criminal background letters are current. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. In space #1, a child used a bathroom in the hallway and did not wash his/her hands. 15A NCAC 18A .2803(c) 807 A safe indoor and outdoor environment was not provided for the children. There were open "S" hooks at the bottom of both of the swings on the playground. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In the playground backpack for space #2, there was a Kids Herbal Armor Natural Insect Repellent, and the backpack was hung from the gate, making the insect repellent accessible to the children. The insect repellent has more than one (1) warning labels. .2820(b) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. Incident reports were not maintained in children's files. .0802 (e) Technical assistance was provided as follows: 608: Handwashing: 15A NCAC 18A .2803 HANDWASHING (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 807: Safe Environment “S” Hook: Open S hooks are risk for entanglement. This item was scored two (2) points on the ECERS-R assessment. Please make immediate corrections. You can close the S hook by pressing the metals together. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. 840: Storage of hazardous products 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. 852: Incident report Incident report shall be created upon any injuries that requires first aid, such as ice, band aid, etc. Once all the information is filled and signed by the parent, the incident log shall be filled out and the report needs to be maintained in the child’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (e) The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License Cohort: Rainbow Community School is in cohort one (1). The program recently completed prep-year assessment on 12/14/23 and scored 6.39 on ECERS-R. This score will be used for the assessment year. WORKS account: The following staff member needs WORKS account: GC, LG, LM, JC: Until WORKS account is established and education is verified. The required training hours for each of the staff members listed above are twenty (20) hours. The following staff members needs WORKS letter: CH, AS: both need to submit an official transcript to WORKS account and apply for a position to receive the WORKS letter. Until the WORKS letter is issued, the required training hours for both staff members are twenty (20) hours. Reminder: On-going training Twenty (20) hours of training hours is required for LG before 3/8/22. Training completed between 3/8/23 through 3/8/24 counts toward annual training hours. If you need technical assistance for training hours and WORKS account, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013. I will be happy to schedule a technical assistance visit. Rated License Consultation for items under four (4) points on ECERS-R assessment: Item 7 is not a licensing requirement. Item 14: S hook: An open S hook at the bottom of both of the swings is licensing violation. This item was included in the monitoring during today’s visit. Item 22: this is not a licensing requirement. Curriculum: Bank Street is not an approved curriculum. You must adopt a curriculum approved by North Carolina. The list of approved curriculums can be found on the website at https://ncchildcare.ncdhhs.gov/Services/NC-Pre-K-Program/Approved-Curricula If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 1/19/2024 Number Present: 28 Completed Date: 1/19/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 10:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-six (86) percentage as of today. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Rainbow Community School, is current/active as of today. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meet enhanced space and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 12/6/23. The last shelter-in-place drill was practiced on 1/17/24. The last playground inspection was documented on 12/6/24. The last fire inspection was approved on 7/20/23. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Bank Street and Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1(Blue Door), a group of three-to-four-year-old children engaged in a group time. The children danced with a teacher while others used the bathroom. The children put their jackets, hats, shoes and gloves on and went outside in the snow. The teachers used songs during the transition time. One (1) refused to put his/her shoes on, but one (1) of the teachers calmly and positively explained the reasons and successfully transitioned to outside. Over-the-counter medications were maintained in the classroom. The medications were stored in the locked cabinet, and the permission forms were valid. Supervision and interaction were adequate. In space #1 (Green Door), a group of four-to-five-year-old children transitioned from Reading Buddy time to outside. The group visited 3rd graders for the Reading Buddy. On the playground, the children played with swings, climbers, large toy vehicles, and kitchen accessories. An emergency medication was maintained in a backpack. A bottle of herbal insect repellent was also maintained in the backpack. Supervision and Interactions were adequate. The playground was inspected. No hazards were observed. Mulch was unable to be measured due to frozen ground. Five (5) children’s files, three (3) new staff files and one (1) existing staff file were monitored. ABCMS system was checked during the visit, and all staff members’ criminal background letters are current. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. In space #1, a child used a bathroom in the hallway and did not wash his/her hands. 15A NCAC 18A .2803(c) 807 A safe indoor and outdoor environment was not provided for the children. There were open "S" hooks at the bottom of both of the swings on the playground. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In the playground backpack for space #2, there was a Kids Herbal Armor Natural Insect Repellent, and the backpack was hung from the gate, making the insect repellent accessible to the children. The insect repellent has more than one (1) warning labels. .2820(b) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. Incident reports were not maintained in children's files. .0802 (e) Technical assistance was provided as follows: 608: Handwashing: 15A NCAC 18A .2803 HANDWASHING (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 807: Safe Environment “S” Hook: Open S hooks are risk for entanglement. This item was scored two (2) points on the ECERS-R assessment. Please make immediate corrections. You can close the S hook by pressing the metals together. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. 840: Storage of hazardous products 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. 852: Incident report Incident report shall be created upon any injuries that requires first aid, such as ice, band aid, etc. Once all the information is filled and signed by the parent, the incident log shall be filled out and the report needs to be maintained in the child’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (e) The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License Cohort: Rainbow Community School is in cohort one (1). The program recently completed prep-year assessment on 12/14/23 and scored 6.39 on ECERS-R. This score will be used for the assessment year. WORKS account: The following staff member needs WORKS account: GC, LG, LM, JC: Until WORKS account is established and education is verified. The required training hours for each of the staff members listed above are twenty (20) hours. The following staff members needs WORKS letter: CH, AS: both need to submit an official transcript to WORKS account and apply for a position to receive the WORKS letter. Until the WORKS letter is issued, the required training hours for both staff members are twenty (20) hours. Reminder: On-going training Twenty (20) hours of training hours is required for LG before 3/8/22. Training completed between 3/8/23 through 3/8/24 counts toward annual training hours. If you need technical assistance for training hours and WORKS account, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013. I will be happy to schedule a technical assistance visit. Rated License Consultation for items under four (4) points on ECERS-R assessment: Item 7 is not a licensing requirement. Item 14: S hook: An open S hook at the bottom of both of the swings is licensing violation. This item was included in the monitoring during today’s visit. Item 22: this is not a licensing requirement. Curriculum: Bank Street is not an approved curriculum. You must adopt a curriculum approved by North Carolina. The list of approved curriculums can be found on the website at https://ncchildcare.ncdhhs.gov/Services/NC-Pre-K-Program/Approved-Curricula If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0802 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 1/19/2024 Number Present: 28 Completed Date: 1/19/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 10:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-six (86) percentage as of today. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Rainbow Community School, is current/active as of today. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meet enhanced space and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 12/6/23. The last shelter-in-place drill was practiced on 1/17/24. The last playground inspection was documented on 12/6/24. The last fire inspection was approved on 7/20/23. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Bank Street and Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1(Blue Door), a group of three-to-four-year-old children engaged in a group time. The children danced with a teacher while others used the bathroom. The children put their jackets, hats, shoes and gloves on and went outside in the snow. The teachers used songs during the transition time. One (1) refused to put his/her shoes on, but one (1) of the teachers calmly and positively explained the reasons and successfully transitioned to outside. Over-the-counter medications were maintained in the classroom. The medications were stored in the locked cabinet, and the permission forms were valid. Supervision and interaction were adequate. In space #1 (Green Door), a group of four-to-five-year-old children transitioned from Reading Buddy time to outside. The group visited 3rd graders for the Reading Buddy. On the playground, the children played with swings, climbers, large toy vehicles, and kitchen accessories. An emergency medication was maintained in a backpack. A bottle of herbal insect repellent was also maintained in the backpack. Supervision and Interactions were adequate. The playground was inspected. No hazards were observed. Mulch was unable to be measured due to frozen ground. Five (5) children’s files, three (3) new staff files and one (1) existing staff file were monitored. ABCMS system was checked during the visit, and all staff members’ criminal background letters are current. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. In space #1, a child used a bathroom in the hallway and did not wash his/her hands. 15A NCAC 18A .2803(c) 807 A safe indoor and outdoor environment was not provided for the children. There were open "S" hooks at the bottom of both of the swings on the playground. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In the playground backpack for space #2, there was a Kids Herbal Armor Natural Insect Repellent, and the backpack was hung from the gate, making the insect repellent accessible to the children. The insect repellent has more than one (1) warning labels. .2820(b) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. Incident reports were not maintained in children's files. .0802 (e) Technical assistance was provided as follows: 608: Handwashing: 15A NCAC 18A .2803 HANDWASHING (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 807: Safe Environment “S” Hook: Open S hooks are risk for entanglement. This item was scored two (2) points on the ECERS-R assessment. Please make immediate corrections. You can close the S hook by pressing the metals together. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. 840: Storage of hazardous products 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. 852: Incident report Incident report shall be created upon any injuries that requires first aid, such as ice, band aid, etc. Once all the information is filled and signed by the parent, the incident log shall be filled out and the report needs to be maintained in the child’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (e) The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License Cohort: Rainbow Community School is in cohort one (1). The program recently completed prep-year assessment on 12/14/23 and scored 6.39 on ECERS-R. This score will be used for the assessment year. WORKS account: The following staff member needs WORKS account: GC, LG, LM, JC: Until WORKS account is established and education is verified. The required training hours for each of the staff members listed above are twenty (20) hours. The following staff members needs WORKS letter: CH, AS: both need to submit an official transcript to WORKS account and apply for a position to receive the WORKS letter. Until the WORKS letter is issued, the required training hours for both staff members are twenty (20) hours. Reminder: On-going training Twenty (20) hours of training hours is required for LG before 3/8/22. Training completed between 3/8/23 through 3/8/24 counts toward annual training hours. If you need technical assistance for training hours and WORKS account, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013. I will be happy to schedule a technical assistance visit. Rated License Consultation for items under four (4) points on ECERS-R assessment: Item 7 is not a licensing requirement. Item 14: S hook: An open S hook at the bottom of both of the swings is licensing violation. This item was included in the monitoring during today’s visit. Item 22: this is not a licensing requirement. Curriculum: Bank Street is not an approved curriculum. You must adopt a curriculum approved by North Carolina. The list of approved curriculums can be found on the website at https://ncchildcare.ncdhhs.gov/Services/NC-Pre-K-Program/Approved-Curricula If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 1/19/2024 Number Present: 28 Completed Date: 1/19/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 10:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-six (86) percentage as of today. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Rainbow Community School, is current/active as of today. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meet enhanced space and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 12/6/23. The last shelter-in-place drill was practiced on 1/17/24. The last playground inspection was documented on 12/6/24. The last fire inspection was approved on 7/20/23. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Bank Street and Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1(Blue Door), a group of three-to-four-year-old children engaged in a group time. The children danced with a teacher while others used the bathroom. The children put their jackets, hats, shoes and gloves on and went outside in the snow. The teachers used songs during the transition time. One (1) refused to put his/her shoes on, but one (1) of the teachers calmly and positively explained the reasons and successfully transitioned to outside. Over-the-counter medications were maintained in the classroom. The medications were stored in the locked cabinet, and the permission forms were valid. Supervision and interaction were adequate. In space #1 (Green Door), a group of four-to-five-year-old children transitioned from Reading Buddy time to outside. The group visited 3rd graders for the Reading Buddy. On the playground, the children played with swings, climbers, large toy vehicles, and kitchen accessories. An emergency medication was maintained in a backpack. A bottle of herbal insect repellent was also maintained in the backpack. Supervision and Interactions were adequate. The playground was inspected. No hazards were observed. Mulch was unable to be measured due to frozen ground. Five (5) children’s files, three (3) new staff files and one (1) existing staff file were monitored. ABCMS system was checked during the visit, and all staff members’ criminal background letters are current. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. In space #1, a child used a bathroom in the hallway and did not wash his/her hands. 15A NCAC 18A .2803(c) 807 A safe indoor and outdoor environment was not provided for the children. There were open "S" hooks at the bottom of both of the swings on the playground. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In the playground backpack for space #2, there was a Kids Herbal Armor Natural Insect Repellent, and the backpack was hung from the gate, making the insect repellent accessible to the children. The insect repellent has more than one (1) warning labels. .2820(b) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. Incident reports were not maintained in children's files. .0802 (e) Technical assistance was provided as follows: 608: Handwashing: 15A NCAC 18A .2803 HANDWASHING (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 807: Safe Environment “S” Hook: Open S hooks are risk for entanglement. This item was scored two (2) points on the ECERS-R assessment. Please make immediate corrections. You can close the S hook by pressing the metals together. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. 840: Storage of hazardous products 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. 852: Incident report Incident report shall be created upon any injuries that requires first aid, such as ice, band aid, etc. Once all the information is filled and signed by the parent, the incident log shall be filled out and the report needs to be maintained in the child’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (e) The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License Cohort: Rainbow Community School is in cohort one (1). The program recently completed prep-year assessment on 12/14/23 and scored 6.39 on ECERS-R. This score will be used for the assessment year. WORKS account: The following staff member needs WORKS account: GC, LG, LM, JC: Until WORKS account is established and education is verified. The required training hours for each of the staff members listed above are twenty (20) hours. The following staff members needs WORKS letter: CH, AS: both need to submit an official transcript to WORKS account and apply for a position to receive the WORKS letter. Until the WORKS letter is issued, the required training hours for both staff members are twenty (20) hours. Reminder: On-going training Twenty (20) hours of training hours is required for LG before 3/8/22. Training completed between 3/8/23 through 3/8/24 counts toward annual training hours. If you need technical assistance for training hours and WORKS account, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013. I will be happy to schedule a technical assistance visit. Rated License Consultation for items under four (4) points on ECERS-R assessment: Item 7 is not a licensing requirement. Item 14: S hook: An open S hook at the bottom of both of the swings is licensing violation. This item was included in the monitoring during today’s visit. Item 22: this is not a licensing requirement. Curriculum: Bank Street is not an approved curriculum. You must adopt a curriculum approved by North Carolina. The list of approved curriculums can be found on the website at https://ncchildcare.ncdhhs.gov/Services/NC-Pre-K-Program/Approved-Curricula If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 1/19/2024 Number Present: 28 Completed Date: 1/19/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 10:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-six (86) percentage as of today. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Rainbow Community School, is current/active as of today. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meet enhanced space and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 12/6/23. The last shelter-in-place drill was practiced on 1/17/24. The last playground inspection was documented on 12/6/24. The last fire inspection was approved on 7/20/23. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Bank Street and Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1(Blue Door), a group of three-to-four-year-old children engaged in a group time. The children danced with a teacher while others used the bathroom. The children put their jackets, hats, shoes and gloves on and went outside in the snow. The teachers used songs during the transition time. One (1) refused to put his/her shoes on, but one (1) of the teachers calmly and positively explained the reasons and successfully transitioned to outside. Over-the-counter medications were maintained in the classroom. The medications were stored in the locked cabinet, and the permission forms were valid. Supervision and interaction were adequate. In space #1 (Green Door), a group of four-to-five-year-old children transitioned from Reading Buddy time to outside. The group visited 3rd graders for the Reading Buddy. On the playground, the children played with swings, climbers, large toy vehicles, and kitchen accessories. An emergency medication was maintained in a backpack. A bottle of herbal insect repellent was also maintained in the backpack. Supervision and Interactions were adequate. The playground was inspected. No hazards were observed. Mulch was unable to be measured due to frozen ground. Five (5) children’s files, three (3) new staff files and one (1) existing staff file were monitored. ABCMS system was checked during the visit, and all staff members’ criminal background letters are current. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. In space #1, a child used a bathroom in the hallway and did not wash his/her hands. 15A NCAC 18A .2803(c) 807 A safe indoor and outdoor environment was not provided for the children. There were open "S" hooks at the bottom of both of the swings on the playground. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In the playground backpack for space #2, there was a Kids Herbal Armor Natural Insect Repellent, and the backpack was hung from the gate, making the insect repellent accessible to the children. The insect repellent has more than one (1) warning labels. .2820(b) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. Incident reports were not maintained in children's files. .0802 (e) Technical assistance was provided as follows: 608: Handwashing: 15A NCAC 18A .2803 HANDWASHING (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 807: Safe Environment “S” Hook: Open S hooks are risk for entanglement. This item was scored two (2) points on the ECERS-R assessment. Please make immediate corrections. You can close the S hook by pressing the metals together. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. 840: Storage of hazardous products 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. 852: Incident report Incident report shall be created upon any injuries that requires first aid, such as ice, band aid, etc. Once all the information is filled and signed by the parent, the incident log shall be filled out and the report needs to be maintained in the child’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (e) The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License Cohort: Rainbow Community School is in cohort one (1). The program recently completed prep-year assessment on 12/14/23 and scored 6.39 on ECERS-R. This score will be used for the assessment year. WORKS account: The following staff member needs WORKS account: GC, LG, LM, JC: Until WORKS account is established and education is verified. The required training hours for each of the staff members listed above are twenty (20) hours. The following staff members needs WORKS letter: CH, AS: both need to submit an official transcript to WORKS account and apply for a position to receive the WORKS letter. Until the WORKS letter is issued, the required training hours for both staff members are twenty (20) hours. Reminder: On-going training Twenty (20) hours of training hours is required for LG before 3/8/22. Training completed between 3/8/23 through 3/8/24 counts toward annual training hours. If you need technical assistance for training hours and WORKS account, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013. I will be happy to schedule a technical assistance visit. Rated License Consultation for items under four (4) points on ECERS-R assessment: Item 7 is not a licensing requirement. Item 14: S hook: An open S hook at the bottom of both of the swings is licensing violation. This item was included in the monitoring during today’s visit. Item 22: this is not a licensing requirement. Curriculum: Bank Street is not an approved curriculum. You must adopt a curriculum approved by North Carolina. The list of approved curriculums can be found on the website at https://ncchildcare.ncdhhs.gov/Services/NC-Pre-K-Program/Approved-Curricula If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 1/19/2024 Number Present: 28 Completed Date: 1/19/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 10:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-six (86) percentage as of today. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Rainbow Community School, is current/active as of today. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meet enhanced space and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 12/6/23. The last shelter-in-place drill was practiced on 1/17/24. The last playground inspection was documented on 12/6/24. The last fire inspection was approved on 7/20/23. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Bank Street and Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1(Blue Door), a group of three-to-four-year-old children engaged in a group time. The children danced with a teacher while others used the bathroom. The children put their jackets, hats, shoes and gloves on and went outside in the snow. The teachers used songs during the transition time. One (1) refused to put his/her shoes on, but one (1) of the teachers calmly and positively explained the reasons and successfully transitioned to outside. Over-the-counter medications were maintained in the classroom. The medications were stored in the locked cabinet, and the permission forms were valid. Supervision and interaction were adequate. In space #1 (Green Door), a group of four-to-five-year-old children transitioned from Reading Buddy time to outside. The group visited 3rd graders for the Reading Buddy. On the playground, the children played with swings, climbers, large toy vehicles, and kitchen accessories. An emergency medication was maintained in a backpack. A bottle of herbal insect repellent was also maintained in the backpack. Supervision and Interactions were adequate. The playground was inspected. No hazards were observed. Mulch was unable to be measured due to frozen ground. Five (5) children’s files, three (3) new staff files and one (1) existing staff file were monitored. ABCMS system was checked during the visit, and all staff members’ criminal background letters are current. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. In space #1, a child used a bathroom in the hallway and did not wash his/her hands. 15A NCAC 18A .2803(c) 807 A safe indoor and outdoor environment was not provided for the children. There were open "S" hooks at the bottom of both of the swings on the playground. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In the playground backpack for space #2, there was a Kids Herbal Armor Natural Insect Repellent, and the backpack was hung from the gate, making the insect repellent accessible to the children. The insect repellent has more than one (1) warning labels. .2820(b) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. Incident reports were not maintained in children's files. .0802 (e) Technical assistance was provided as follows: 608: Handwashing: 15A NCAC 18A .2803 HANDWASHING (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 807: Safe Environment “S” Hook: Open S hooks are risk for entanglement. This item was scored two (2) points on the ECERS-R assessment. Please make immediate corrections. You can close the S hook by pressing the metals together. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. 840: Storage of hazardous products 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. 852: Incident report Incident report shall be created upon any injuries that requires first aid, such as ice, band aid, etc. Once all the information is filled and signed by the parent, the incident log shall be filled out and the report needs to be maintained in the child’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (e) The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License Cohort: Rainbow Community School is in cohort one (1). The program recently completed prep-year assessment on 12/14/23 and scored 6.39 on ECERS-R. This score will be used for the assessment year. WORKS account: The following staff member needs WORKS account: GC, LG, LM, JC: Until WORKS account is established and education is verified. The required training hours for each of the staff members listed above are twenty (20) hours. The following staff members needs WORKS letter: CH, AS: both need to submit an official transcript to WORKS account and apply for a position to receive the WORKS letter. Until the WORKS letter is issued, the required training hours for both staff members are twenty (20) hours. Reminder: On-going training Twenty (20) hours of training hours is required for LG before 3/8/22. Training completed between 3/8/23 through 3/8/24 counts toward annual training hours. If you need technical assistance for training hours and WORKS account, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013. I will be happy to schedule a technical assistance visit. Rated License Consultation for items under four (4) points on ECERS-R assessment: Item 7 is not a licensing requirement. Item 14: S hook: An open S hook at the bottom of both of the swings is licensing violation. This item was included in the monitoring during today’s visit. Item 22: this is not a licensing requirement. Curriculum: Bank Street is not an approved curriculum. You must adopt a curriculum approved by North Carolina. The list of approved curriculums can be found on the website at https://ncchildcare.ncdhhs.gov/Services/NC-Pre-K-Program/Approved-Curricula If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 1/19/2024 Number Present: 28 Completed Date: 1/19/2024 Age: From 3 To 5 Total Minutes: 180 Time In: 10:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley, Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-six (86) percentage as of today. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Rainbow Community School, is current/active as of today. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, meet enhanced space and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 12/6/23. The last shelter-in-place drill was practiced on 1/17/24. The last playground inspection was documented on 12/6/24. The last fire inspection was approved on 7/20/23. The last sanitation inspection was conducted on 11/8/23 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Bank Street and Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. In space #1(Blue Door), a group of three-to-four-year-old children engaged in a group time. The children danced with a teacher while others used the bathroom. The children put their jackets, hats, shoes and gloves on and went outside in the snow. The teachers used songs during the transition time. One (1) refused to put his/her shoes on, but one (1) of the teachers calmly and positively explained the reasons and successfully transitioned to outside. Over-the-counter medications were maintained in the classroom. The medications were stored in the locked cabinet, and the permission forms were valid. Supervision and interaction were adequate. In space #1 (Green Door), a group of four-to-five-year-old children transitioned from Reading Buddy time to outside. The group visited 3rd graders for the Reading Buddy. On the playground, the children played with swings, climbers, large toy vehicles, and kitchen accessories. An emergency medication was maintained in a backpack. A bottle of herbal insect repellent was also maintained in the backpack. Supervision and Interactions were adequate. The playground was inspected. No hazards were observed. Mulch was unable to be measured due to frozen ground. Five (5) children’s files, three (3) new staff files and one (1) existing staff file were monitored. ABCMS system was checked during the visit, and all staff members’ criminal background letters are current. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The following violations were documented during today’s visit. Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. In space #1, a child used a bathroom in the hallway and did not wash his/her hands. 15A NCAC 18A .2803(c) 807 A safe indoor and outdoor environment was not provided for the children. There were open "S" hooks at the bottom of both of the swings on the playground. 10A NCAC 09 .0601(a) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In the playground backpack for space #2, there was a Kids Herbal Armor Natural Insect Repellent, and the backpack was hung from the gate, making the insect repellent accessible to the children. The insect repellent has more than one (1) warning labels. .2820(b) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. Incident reports were not maintained in children's files. .0802 (e) Technical assistance was provided as follows: 608: Handwashing: 15A NCAC 18A .2803 HANDWASHING (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 807: Safe Environment “S” Hook: Open S hooks are risk for entanglement. This item was scored two (2) points on the ECERS-R assessment. Please make immediate corrections. You can close the S hook by pressing the metals together. 10A NCAC 09 .0601 SAFE ENVIRONMENT (a) A safe indoor and outdoor environment shall be provided for the children in care in accordance with rules in this Section. 840: Storage of hazardous products 15A NCAC 18A .2820 STORAGE (b) All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled shall be kept in its original container or in another labeled container, used according to the manufacturer's instructions and stored in a locked storage room or cabinet when not in use. Locked storage rooms and cabinets shall include those which are unlocked with a combination, electronic or magnetic device, key, or equivalent locking device. These unlocking devices shall be kept out of the reach of a child and shall not be stored in the lock. Toxic substances shall be stored below or separate from medications and food. Any product not listed above, which is labeled "keep out of reach of children" without any other warnings, shall be kept inaccessible to children when not in use, but is not required to be kept in locked storage. The product shall be considered inaccessible to children when stored on a shelf or in an unlocked cabinet that is mounted a minimum vertical distance of five feet above the finished floor. 852: Incident report Incident report shall be created upon any injuries that requires first aid, such as ice, band aid, etc. Once all the information is filled and signed by the parent, the incident log shall be filled out and the report needs to be maintained in the child’s file. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (e) The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 2/2/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Rated License Cohort: Rainbow Community School is in cohort one (1). The program recently completed prep-year assessment on 12/14/23 and scored 6.39 on ECERS-R. This score will be used for the assessment year. WORKS account: The following staff member needs WORKS account: GC, LG, LM, JC: Until WORKS account is established and education is verified. The required training hours for each of the staff members listed above are twenty (20) hours. The following staff members needs WORKS letter: CH, AS: both need to submit an official transcript to WORKS account and apply for a position to receive the WORKS letter. Until the WORKS letter is issued, the required training hours for both staff members are twenty (20) hours. Reminder: On-going training Twenty (20) hours of training hours is required for LG before 3/8/22. Training completed between 3/8/23 through 3/8/24 counts toward annual training hours. If you need technical assistance for training hours and WORKS account, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013. I will be happy to schedule a technical assistance visit. Rated License Consultation for items under four (4) points on ECERS-R assessment: Item 7 is not a licensing requirement. Item 14: S hook: An open S hook at the bottom of both of the swings is licensing violation. This item was included in the monitoring during today’s visit. Item 22: this is not a licensing requirement. Curriculum: Bank Street is not an approved curriculum. You must adopt a curriculum approved by North Carolina. The list of approved curriculums can be found on the website at https://ncchildcare.ncdhhs.gov/Services/NC-Pre-K-Program/Approved-Curricula If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0302 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 8/2/2023 Number Present: 21 Completed Date: 8/2/2023 Age: From 3 To 5 Total Minutes: 100 Time In: 09:00 AM Time Out: 10:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Unannounced Visit Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a follow-up visit after citing a supervision violation during a Routine Unannounced visit conducted on 7/19/23. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. Supervision of children, attendance record, activities, as well as permit restriction, discipline and use of approved space were monitored. Rainbow Community School operates with five-star center license issued on 3/8/22 with restrictions: daytime care, meets enhanced space and reduced ratios. Upon arrival, I announced my presence and the purpose of the visit. In space #1-2, a group of three-to-four-year-old children had a nature walk. Children walked around the campus and picked plants. There were fourteen (14) children enrolled in the space and nine (9) children were present. In space #4, a group of four-to-five-year-old children engaged in free play. There were fourteen (14) children enrolled in space #4 and twelve (12) children were present. Some children enjoyed painting at the table, some children built structures using blocks, and some children read books in the library/quiet area. Activity plans were posted in both classrooms and attendance record/head counts for today were accurate. In space #1-2, one teacher leads the group, and the other teacher was in the back of the line supervised children during the transition. In space #4, teachers walked around the classroom while one teacher and a child swept the entrance area. Supervision was adequate. Interaction in both classrooms were nurturing and attentive. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violation was cited during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, departure time for one (1) child on Monday, 7/31/23 and arrival time for one (1) child on Tuesday, 8/1/23 was not logged. 10A NCAC 09 .0302(d)(4) Technical assistance was provided as follows: 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/16/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Letter of Compliance: The violation cited today was corrected during the visit. Therefore, the letter of compliance is not required. Daily Attendance: Daily record of each child’s arrival and departure time is required by Child Care regulations. It may take a while to develop a habit of logging each child’s arrival and departure time. It is one of the important procedures to prevent violations related to supervision of children. Please continue to communicate with staff members to log an accurate record and monitor its progress. Activity Plan: Please make sure to have date(s) of activity plan/lesson plan for accurate review. Supervision violation: Supervision violation is a 6-pt violation. The violation was observed and marked corrected by consultant visit today. There was no repeated violation of supervision was cited, however, due to the nature of violation, you may be considered for Administrative Action. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 8/2/2023 Number Present: 21 Completed Date: 8/2/2023 Age: From 3 To 5 Total Minutes: 100 Time In: 09:00 AM Time Out: 10:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Unannounced Visit Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a follow-up visit after citing a supervision violation during a Routine Unannounced visit conducted on 7/19/23. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. Supervision of children, attendance record, activities, as well as permit restriction, discipline and use of approved space were monitored. Rainbow Community School operates with five-star center license issued on 3/8/22 with restrictions: daytime care, meets enhanced space and reduced ratios. Upon arrival, I announced my presence and the purpose of the visit. In space #1-2, a group of three-to-four-year-old children had a nature walk. Children walked around the campus and picked plants. There were fourteen (14) children enrolled in the space and nine (9) children were present. In space #4, a group of four-to-five-year-old children engaged in free play. There were fourteen (14) children enrolled in space #4 and twelve (12) children were present. Some children enjoyed painting at the table, some children built structures using blocks, and some children read books in the library/quiet area. Activity plans were posted in both classrooms and attendance record/head counts for today were accurate. In space #1-2, one teacher leads the group, and the other teacher was in the back of the line supervised children during the transition. In space #4, teachers walked around the classroom while one teacher and a child swept the entrance area. Supervision was adequate. Interaction in both classrooms were nurturing and attentive. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violation was cited during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, departure time for one (1) child on Monday, 7/31/23 and arrival time for one (1) child on Tuesday, 8/1/23 was not logged. 10A NCAC 09 .0302(d)(4) Technical assistance was provided as follows: 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/16/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Letter of Compliance: The violation cited today was corrected during the visit. Therefore, the letter of compliance is not required. Daily Attendance: Daily record of each child’s arrival and departure time is required by Child Care regulations. It may take a while to develop a habit of logging each child’s arrival and departure time. It is one of the important procedures to prevent violations related to supervision of children. Please continue to communicate with staff members to log an accurate record and monitor its progress. Activity Plan: Please make sure to have date(s) of activity plan/lesson plan for accurate review. Supervision violation: Supervision violation is a 6-pt violation. The violation was observed and marked corrected by consultant visit today. There was no repeated violation of supervision was cited, however, due to the nature of violation, you may be considered for Administrative Action. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 8/2/2023 Number Present: 21 Completed Date: 8/2/2023 Age: From 3 To 5 Total Minutes: 100 Time In: 09:00 AM Time Out: 10:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Unannounced Visit Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a follow-up visit after citing a supervision violation during a Routine Unannounced visit conducted on 7/19/23. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. Supervision of children, attendance record, activities, as well as permit restriction, discipline and use of approved space were monitored. Rainbow Community School operates with five-star center license issued on 3/8/22 with restrictions: daytime care, meets enhanced space and reduced ratios. Upon arrival, I announced my presence and the purpose of the visit. In space #1-2, a group of three-to-four-year-old children had a nature walk. Children walked around the campus and picked plants. There were fourteen (14) children enrolled in the space and nine (9) children were present. In space #4, a group of four-to-five-year-old children engaged in free play. There were fourteen (14) children enrolled in space #4 and twelve (12) children were present. Some children enjoyed painting at the table, some children built structures using blocks, and some children read books in the library/quiet area. Activity plans were posted in both classrooms and attendance record/head counts for today were accurate. In space #1-2, one teacher leads the group, and the other teacher was in the back of the line supervised children during the transition. In space #4, teachers walked around the classroom while one teacher and a child swept the entrance area. Supervision was adequate. Interaction in both classrooms were nurturing and attentive. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violation was cited during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, departure time for one (1) child on Monday, 7/31/23 and arrival time for one (1) child on Tuesday, 8/1/23 was not logged. 10A NCAC 09 .0302(d)(4) Technical assistance was provided as follows: 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/16/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Letter of Compliance: The violation cited today was corrected during the visit. Therefore, the letter of compliance is not required. Daily Attendance: Daily record of each child’s arrival and departure time is required by Child Care regulations. It may take a while to develop a habit of logging each child’s arrival and departure time. It is one of the important procedures to prevent violations related to supervision of children. Please continue to communicate with staff members to log an accurate record and monitor its progress. Activity Plan: Please make sure to have date(s) of activity plan/lesson plan for accurate review. Supervision violation: Supervision violation is a 6-pt violation. The violation was observed and marked corrected by consultant visit today. There was no repeated violation of supervision was cited, however, due to the nature of violation, you may be considered for Administrative Action. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 8/2/2023 Number Present: 21 Completed Date: 8/2/2023 Age: From 3 To 5 Total Minutes: 100 Time In: 09:00 AM Time Out: 10:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Unannounced Visit Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a follow-up visit after citing a supervision violation during a Routine Unannounced visit conducted on 7/19/23. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. Supervision of children, attendance record, activities, as well as permit restriction, discipline and use of approved space were monitored. Rainbow Community School operates with five-star center license issued on 3/8/22 with restrictions: daytime care, meets enhanced space and reduced ratios. Upon arrival, I announced my presence and the purpose of the visit. In space #1-2, a group of three-to-four-year-old children had a nature walk. Children walked around the campus and picked plants. There were fourteen (14) children enrolled in the space and nine (9) children were present. In space #4, a group of four-to-five-year-old children engaged in free play. There were fourteen (14) children enrolled in space #4 and twelve (12) children were present. Some children enjoyed painting at the table, some children built structures using blocks, and some children read books in the library/quiet area. Activity plans were posted in both classrooms and attendance record/head counts for today were accurate. In space #1-2, one teacher leads the group, and the other teacher was in the back of the line supervised children during the transition. In space #4, teachers walked around the classroom while one teacher and a child swept the entrance area. Supervision was adequate. Interaction in both classrooms were nurturing and attentive. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violation was cited during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, departure time for one (1) child on Monday, 7/31/23 and arrival time for one (1) child on Tuesday, 8/1/23 was not logged. 10A NCAC 09 .0302(d)(4) Technical assistance was provided as follows: 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/16/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Letter of Compliance: The violation cited today was corrected during the visit. Therefore, the letter of compliance is not required. Daily Attendance: Daily record of each child’s arrival and departure time is required by Child Care regulations. It may take a while to develop a habit of logging each child’s arrival and departure time. It is one of the important procedures to prevent violations related to supervision of children. Please continue to communicate with staff members to log an accurate record and monitor its progress. Activity Plan: Please make sure to have date(s) of activity plan/lesson plan for accurate review. Supervision violation: Supervision violation is a 6-pt violation. The violation was observed and marked corrected by consultant visit today. There was no repeated violation of supervision was cited, however, due to the nature of violation, you may be considered for Administrative Action. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 8/2/2023 Number Present: 21 Completed Date: 8/2/2023 Age: From 3 To 5 Total Minutes: 100 Time In: 09:00 AM Time Out: 10:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Unannounced Visit Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a follow-up visit after citing a supervision violation during a Routine Unannounced visit conducted on 7/19/23. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. Supervision of children, attendance record, activities, as well as permit restriction, discipline and use of approved space were monitored. Rainbow Community School operates with five-star center license issued on 3/8/22 with restrictions: daytime care, meets enhanced space and reduced ratios. Upon arrival, I announced my presence and the purpose of the visit. In space #1-2, a group of three-to-four-year-old children had a nature walk. Children walked around the campus and picked plants. There were fourteen (14) children enrolled in the space and nine (9) children were present. In space #4, a group of four-to-five-year-old children engaged in free play. There were fourteen (14) children enrolled in space #4 and twelve (12) children were present. Some children enjoyed painting at the table, some children built structures using blocks, and some children read books in the library/quiet area. Activity plans were posted in both classrooms and attendance record/head counts for today were accurate. In space #1-2, one teacher leads the group, and the other teacher was in the back of the line supervised children during the transition. In space #4, teachers walked around the classroom while one teacher and a child swept the entrance area. Supervision was adequate. Interaction in both classrooms were nurturing and attentive. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violation was cited during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, departure time for one (1) child on Monday, 7/31/23 and arrival time for one (1) child on Tuesday, 8/1/23 was not logged. 10A NCAC 09 .0302(d)(4) Technical assistance was provided as follows: 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/16/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Letter of Compliance: The violation cited today was corrected during the visit. Therefore, the letter of compliance is not required. Daily Attendance: Daily record of each child’s arrival and departure time is required by Child Care regulations. It may take a while to develop a habit of logging each child’s arrival and departure time. It is one of the important procedures to prevent violations related to supervision of children. Please continue to communicate with staff members to log an accurate record and monitor its progress. Activity Plan: Please make sure to have date(s) of activity plan/lesson plan for accurate review. Supervision violation: Supervision violation is a 6-pt violation. The violation was observed and marked corrected by consultant visit today. There was no repeated violation of supervision was cited, however, due to the nature of violation, you may be considered for Administrative Action. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 8/2/2023 Number Present: 21 Completed Date: 8/2/2023 Age: From 3 To 5 Total Minutes: 100 Time In: 09:00 AM Time Out: 10:40 AM Time In: Time Out: List to Use: Center Type Of Visit: Unannounced Visit Follow-Up Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a follow-up visit after citing a supervision violation during a Routine Unannounced visit conducted on 7/19/23. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. Supervision of children, attendance record, activities, as well as permit restriction, discipline and use of approved space were monitored. Rainbow Community School operates with five-star center license issued on 3/8/22 with restrictions: daytime care, meets enhanced space and reduced ratios. Upon arrival, I announced my presence and the purpose of the visit. In space #1-2, a group of three-to-four-year-old children had a nature walk. Children walked around the campus and picked plants. There were fourteen (14) children enrolled in the space and nine (9) children were present. In space #4, a group of four-to-five-year-old children engaged in free play. There were fourteen (14) children enrolled in space #4 and twelve (12) children were present. Some children enjoyed painting at the table, some children built structures using blocks, and some children read books in the library/quiet area. Activity plans were posted in both classrooms and attendance record/head counts for today were accurate. In space #1-2, one teacher leads the group, and the other teacher was in the back of the line supervised children during the transition. In space #4, teachers walked around the classroom while one teacher and a child swept the entrance area. Supervision was adequate. Interaction in both classrooms were nurturing and attentive. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violation was cited during today’s visit: Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, departure time for one (1) child on Monday, 7/31/23 and arrival time for one (1) child on Tuesday, 8/1/23 was not logged. 10A NCAC 09 .0302(d)(4) Technical assistance was provided as follows: 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/16/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Letter of Compliance: The violation cited today was corrected during the visit. Therefore, the letter of compliance is not required. Daily Attendance: Daily record of each child’s arrival and departure time is required by Child Care regulations. It may take a while to develop a habit of logging each child’s arrival and departure time. It is one of the important procedures to prevent violations related to supervision of children. Please continue to communicate with staff members to log an accurate record and monitor its progress. Activity Plan: Please make sure to have date(s) of activity plan/lesson plan for accurate review. Supervision violation: Supervision violation is a 6-pt violation. The violation was observed and marked corrected by consultant visit today. There was no repeated violation of supervision was cited, however, due to the nature of violation, you may be considered for Administrative Action. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0302 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0508 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0608 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0701 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1801 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-91 · Violation

Name of Operation: RAINBOW COMMUNITY SCHOOL Facility ID: 11000357 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 7/19/2023 Number Present: 22 Completed Date: 7/19/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 09:00 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a Routine Unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Kate Brantley Administrator, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Today, Kate Brantley, Administrator, was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history is eighty-three (83) percentage as of 7/17/23. Permit type – Five-star center license issued on 3/7/22. Special Services/Restrictions – daytime care, enhanced ratios and reduced ratios. The last annual compliance visit was conducted on 2/1/23. The last fire drill was practiced on 6/22/23. The last shelter-in-place drill was practiced on 4/27/23. The last playground inspection was documented on 6/16/23 The last fire inspection was approved on 5/12/22. The last sanitation inspection was conducted on 12/14/22 with seventeen (17) demerits for an approved classification. The Emergency Medical Care plan was posted and is current. Upon arrival, I announced my presence. I observed arrival procedures. Under covered porch in front of space #1-2 and #4, all children are dropped off. There is a summer camp for school-age children as well as preschool children in operation. School-age children, grade K-8th grade use unlicensed space. Those children have their own classrooms and playground and do not interact with or use the same space as preschool children. All licensed space for preschool children were monitored. Space #3 is used as library/teacher area. Therefore, the space is removed from the licensed space as of today. Currently, space #1 and #2 are used as a one (1) classroom, called Blue Door. Children were divided into two (2) separate groups. One (1) group played on the playground using swings, climbers, monkey bars, a sandbox, toy vehicles, wheelbarrows, etc. The other group stayed in the classroom and made waffle batter with teacher prompt. Per Ms. Brantley, teachers would take the batter in the kitchen to cook waffles using waffle makers later. Children enjoyed measuring and counting as they add ingredients. Ten (10) children were present in space #4, Green Door. Children engaged in free play during the visit. Some children made fruit salad by cutting up grapes, honeydew, apples, and pineapples. Some children read books in the library area, one (1) child played with playdough, and some children built with manipulative materials with a teacher. The teacher mediated and guided problem-solving solutions with children. Interactions were kind and attentive. During the visit, the teacher reported nine (9) children present. Per daily sign-in/out sheet, seven (7) children were signed in by parents. The correct head counts of children were ten (10). Playground was monitored. There is adequate depth of mulch on the playground. However, please make sure to move mulch in the fall zone around equipment as summer rain wash out some mulch. One (1) volunteer file, one (1) substitute file and eight (8) existing files were monitored. A volunteer and a substitute files were monitored in full. All existing staff members have valid criminal background letters and CPR/First Aid certificate. Some of the required documents were not in volunteer file as well as substitute file. Please note that volunteer staff member cannot be counted in staff/child ratio. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ Following violations were cited during today’s visit: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The last fire inspection file is dated 5/12/22. 10A NCAC 09 .0304(a) 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. In space #4, two (2) children did not get signed out for Tuesday, 7/18/23, and three (3) children did not get signed in for today (arrival). 10A NCAC 09 .0302(d)(4) 303 Children were not adequately supervised at all times. In space #4, the teacher identified nine (9) children present at the time of the visit. There were ten (10) children total present per head counts. .1801(a)(1-5) 428 A current activity plan was not posted for each group of children for reference. Activity plans were not posted in space#1-2 or space #4. GS 110-91(12); .0508(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. TB screening was not completed for volunteer staff started on 7/18/23. The staff member was present during the visit. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Volunteer staff member started on 7/18/23 did not have medical statement in file. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. The volunteer staff and the substitute staff started on 7/18/23 did not have emergency information form in file. .0701(a) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. No acknowledgement for this policy was in file for substitute staff member hired on 7/18/23. The staff member was present during the visit and counted in staff/child ratio. .0608(d)(1-4) Technical assistance was provided as follows: 106: Fire Inspection: It is facility’s responsibility to ensure that fire inspection is completed annually. 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (a) Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division. 125: Attendance record Attendance record shall include arrival and departure time for each child. 10A NCAC 09 .0302 APPLICATION FOR A LICENSE FOR A CHILD CARE CENTER (d) During the pre-licensing visit the applicant shall have the following available for review pursuant to 10A NCAC 09 .0304(g): (4) daily records of arrival and departure times at the center for each child which shall be maintained as children arrive and depart; 10A NCAC 09 .0304 ON-GOING REQUIREMENTS FOR A LICENSE (g) Each center shall maintain records as described in 10A NCAC 09 .0302(d) and shall make them available to the Division for review. 303: Supervision Staff members must be aware of all children under their care at all times. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (a) Children shall be adequately supervised at all times in child care centers. Adequate supervision shall mean that: (1) staff must be positioned in the indoor and outdoor environment to maximize their ability to hear or see the children at all times and render assistance; (2) staff must interact with the children while moving about the indoor or outdoor area; (3) staff must know where each child is located and be aware of the children's activities at all times; (4) staff must provide supervision appropriate to the individual age, needs, and capabilities of each child; and (5) staff must be able to see and hear children aged birth to five years old while the children are eating. All of the conditions in this Paragraph shall apply except when emergencies necessitate that adequate supervision is impossible. Documentation of emergencies shall be maintained and available for review by Division representatives upon request. 428: Activity/Lesson Plan Activity plans shall be current and posted. 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) All centers shall have a current schedule and activity plan for each group of children posted for reference by parents and by caregivers. The schedule and activity plan may be combined in a single document. 1033: TB record 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS The results indicating the individual is free of active tuberculosis shall be obtained within the 12 months prior to the date of employment. Due Date: On or before first day of work. Required for: Child care providers, including the director, uncompensated providers, substitute providers, and volunteers. 1034: Medical Statement Medical statement shall be in file prior to first day for all volunteers who work more than once/week. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Medial statement is a statement signed by a health care professional that indicates that the person is emotionally and physically fit to care for children. Due Date: Prior to employment. When submitted, the medical statement shall not be older than 12 months. Required for: All staff, including the director and individuals who volunteer more than once per week. 1305: Emergency Information 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form shall include the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional. Due Date: On or before the first day of work. The emergency information shall be updated as changes occur and at least annually. Required for: All staff, including the director. 1874: Prevention of Shaken Baby and Abusive Head Trauma policy review 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. The child care center shall retain the acknowledgement in the staff member’s file. Corrective Action Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 8/2/23. Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556.9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation is provided as follows: Shelter-in-place/lockdown drill: Your shelter-in-place/lockdown drill is due this month. Rated License: Rainbow Community School is in cohort one. The preparation year is July 2023 to June 2024. The assessment will be July 2024 - June 2025. Fire inspection: Fire Marshall may schedule a visit but not make it due to unexpected incidents. Please be aware of the schedule and contact the Marshall in a timely manner. Supervision: Please make sure that children who are signed in and the head counts matches. It is important for teachers to know how many children are under their care at all times. Challenging Behaviors Helpline: The Division has established a challenging behaviors helpline. If you would like resources for behavioral management, please contact the helpline at 1-888-600-1685 Option 1. If you have any questions or concerns regarding the Stabilization Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify me, may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times